Train the Technology Trainer:

Creating Successful Presentations

Presenter: Diana SilveiraNovare Library Services

Agenda• Writing course descriptions, titles and agendas to

help set up realistic expectations from attendees• Creating a logistics pre-training checklist to help

ensure you and the location are ready to go• Managing the unexpected - from tech issues to

problem participants • Developing basic presentation skills and

techniques for successful public speaking

Creating Your Course

Creating Objectives• How long is the course?• Who is your audience? What is their goal?• What 1 thing overall should attendees walk away

with in this time frame?• Can this be broken down into points?

Creating the description• To the point – no more than 3-4 sentences• Bullet Points• Action Verbs• Watch language for over-promises “Learn” “Become

an Expert”• They can “Listen” “demonstrate” “practice”

Title• Denote Tone• Avoid cute names • Title should give an idea of course• 5-7 words

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The Presentation• Introduction• Key Points• Examples, Demonstrate

• Summarize Yourself• Call to Action• Next Steps• Audience Challenge• How to follow-up

Creating the Advertising• Title• Time• Location• 1 sentence at most

description• How to get more

information• Visual

Activity Time

Create a Course – you can present in 10 minutes or less.

Creating a training checklist

Room Set-up

Seating• Chairs should face away from the door and

windows if possible, to minimize distractions.• Avoid having the sun in anyone's eyes or having

glare interfere with their ability to see any visual materials.

What type of seating?• Is the class hands-on?• How many are expected?• What style is the class?

Theatre StyleThis is the most efficient set-up when the attendees will act as an audience. This set-up is not recommended for food events or if note taking is required.

Theatre Style

Pros Good for large groups when reading/writing are not required

Cons Elevation changes needed for large groups No writing surface Minimal group interaction

Theatre StyleSet-up hints • Rows can be circular, semi-

circular, straight, or angled • Offset each row • Narrow chairs – space them• If you have the space,

allow for 24” between

U- Style or Hollow SquareA series of conference tables set in the shape of the letter U, with chairs around the outside.

Used for • Meetings• discussion groups • speaker will act as

part of audience. • Not recommended

for food events or if note taking is required.

U Style

ProsGood work spaceGood interaction between participantsIdeal when audio-visual or speakers are involved

Cons Not ideal for larger group

U-Style or Hollow Square• A minimum of 2’ of table

space per attendee. • Avoid the “U” set-up for

groups greater than 25

Classroom Style

Used for • hands-on classes• long sessions• Sessions with

refreshments

Rows of conference tables with chairs facing the front of a room (and usually a speaker), providing writing space for each person.

Classroom Style

Pros Presenter can see all participants Accommodates large groups in less space

Cons Minimal interaction possible Participants only see each other’s backs

Classroom StyleSet-up hints • Angle toward the

speaker. • Approximately 2’ of space

per person at each table• Minimum space between

tables is 3’.

Technology

•Plan A•Plan B•Schedule for testing each

Emergency Kit: - Screen Shots of “Live”

Demonstrations- Presentation on Flash Drive- Power Cords

Classroom Materials• Handouts• Follow-up details• Help! Contact Information• Web Resources• Where to get information from today’s presentation

Basic Presentation Skills

Golden Rules• Know Your Audience• Know Your Topic• Bring Your Passion

Tips for Success• Practice• Be Prepared• Know Your Material• Get to a Room Early and “Own it”• Visualize Success• Know: Your audience wants you to succeed• Don’t Apologize for nerves• Focus on the message• Dress Comfortable but Professional

Remember: You are the expertYou are awesome

Shake those nerves• Math• Breathing Exercises• Don’t forget to eat – and regulate caffeine

Activity

Break into groups and create a presentation.

Part 2

You will evaluate everybody – on two things: • Liked Best• Next Time

Follow-Up This Course

Managing the UnexpectedThe Audience• The Questioner• The Side tracker• The Side-talker• The Distracted

The Technology• Remember Plan B• Take a short break if needed• More on – and regroup• Humor

Contact Information

diana@novarelibrary.comdelicious.com/presentingslideshare.net/dee987

www.facebook.com/NovareLibraryServices877-816-9638

Diana Silveira