town of elizabeth...the elizabeth police department assisted a male individual back to his...

TOWN OF ELIZABETH

ACTION MAY BE TAKEN ON ANY AND ALL ITEMS LISTED ON THE AGENDA

ACCOMMODATIONS FOR HANDICAPPED CAN BE MADE UPON REQUEST.

TOWN OF ELIZABETH

BOARD OF TRUSTEES REGULAR MEETING

Tuesday, April 14, 2020 at 7:00 PM

Virtual Meeting

(Meeting will not be held at the Town Hall)

Conferencing Access Information: https://zoom.us/j/740639423

Join via phone at 1 669 900 9128 Meeting ID: 740 639 423

Meeting Password: 536750

CALL TO ORDER

ROLL CALL

UNSCHEDULED PUBLIC COMMENT

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your phone to let us know you want to make a public comment. Or, sign up to make a comment

prior to the start of the meeting by emailing your name, address, and phone number that you’re

calling from to [email protected].

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meeting by entering your name and address in the Zoom Chat box.

AGENDA CHANGES

CONSENT AGENDA

1. Minutes of the Regular Meeting of March 31, 2020

MANGEMENT MONITORING REPORTS

BOARD REPORTS

STUDENT LIASSION REPORT

NEW BUSINESS 2. Discussion and possible action on Resolution 20R14, a Resolution consenting to and

extending the order declaring a local disaster emergency in and for the Town of Elizabeth, Colorado

ADJOURN

https://zoom.us/j/740639423

mailto:[email protected]

ACTION MAY BE TAKEN ON ANY AND ALL ITEMS LISTED ON THE AGENDA

ACCOMMODATIONS FOR HANDICAPPED CAN BE MADE UPON REQUEST.

MEETING PROTOCOL AND STANDARDS OF CONDUCT

Public Participation

Public comment is encouraged and will be listed as an agenda item at every regular Board meeting.

Each individual wishing to be heard during the public comment period will be given up to three (3) minutes to make a comment.

The public comment period will not be used to make political endorsements or for political campaign purposes.

Questions from the Board will be for clarification purposes only. Public comment will not be used as a time for problem solving or reacting to comments made but, rather, for listening to the comments of citizens without taking any formal action.

The Board may direct the Town Administrator to provide information requested by a speaker during the public comment period.

Speakers are not allowed to make belligerent, accusatory, impertinent, slanderous, threatening, abusive, or disparaging comments.

The Mayor may elect to defer public comment on a specific issue that appears on the regular agenda until that specific item is addressed.

The Mayor may call for order when sidebar conversations occur in the audience. Those conversations are distracting from the Board addressing the topics at hand.

Members of the public who do not follow proper conduct after a warning in a public meeting may be barred from further participation at that meeting or removed from the Board Chambers pursuant to the Elizabeth Municipal Code and Colorado Revised Statutes.

Town of Elizabeth

Board of Trustees – Record of Proceedings

March 31, 2020

CALL TO ORDER

The Regular Meeting of the Board of Trustees of the Town of Elizabeth was called to order on

Tuesday, March 31, 2020, at 7:13 pm by Mayor Megan Vasquez.

ROLL CALL

Present were by virtual meeting: Mayor Megan Vasquez, Mayor Pro Tem Angela Ternus,

Trustees Steve Gaither, Loren Einspahr, Tammy Payne, Ron Weaver, and Jason Weiss. Mayor

Vasquez stated there was a quorum to conduct business.

Also present were Town Administrator Matt Cohrs, Assistant Town Administrator Grace

Erickson, Town Clerk Michelle Oeser, Police Chief Stephen Hasler, Public Works Director Mike

DeVol, and Town Attorney Corey Hoffmann.

UNSCHEDULED PUBLIC COMMENT

David Turley, town resident

AGENDA CHANGES

No changes from the Administration. No agenda changes from the Board. Agenda set. CONSENT AGENDA

1. Minutes of the Regular Meeting of March 24, 2020

Motion by Mayor Vasquez, seconded by Trustee Gaither to approve the consent agenda.

Roll call vote -the vote of those Trustees present was 7 in favor and 0 opposed. Motion carried.

NEW BUSINESS

1. Discussion and possible action on Resolution 20R13, a Resolution consenting to and

extending the order declaring a local disaster emergency in and for the Town of

Board of Trustees – Record of Proceedings March 31, 2020

Page 2 of 2

Elizabeth, Colorado

Motion by Mayor Megan Vasquez, seconded by Trustee Weiss, to approve Resolution 20R13, a Resolution consenting to and extending the order declaring a local disaster emergency in and for the Town of Elizabeth, Colorado. Roll call vote-the vote of those Trustees present was 7 in favor and 0 opposed. Motion carried.

MANAGEMENT MONITORING REPORTS

Assistant Town Administrator –

Ms. Erickson updated the Board on the town’s coordination efforts with other agencies

on the Covid-19 emergency

Ms. Erickson continues to keep the town webpage up to date with information on the

Covid-19 emergency

ADJOURNMENT Motion by Mayor Vasquez, seconded by Mayor Pro Tem Ternus to adjourn meeting at 7:36 pm. The vote of those Trustees present was unanimously in favor. Motion carried.

____________________________ _____________________________ Town Clerk Michelle Oeser Mayor Megan Vasquez

TOWN OF ELIZABETH

Management Team April 14, 2020 Management Team - Monitoring Report Administration/Town Administrator – Matt Cohrs Staff continues to focus on our response to the COVID-19 pandemic and do everything we can for the health, safety and welfare of our residents. Besides the information we have on our website, coordination continues with Elbert County Health and Human Services, Elbert County Public Information, Elizabeth Fire, and neighboring fire districts. At this stage, the town, as are most local jurisdictions, is partnering to connect people with needed resources and act as a conduit for information. Most regular town services are still available for our residents as well. Town Trail Project – Staff has met onsite with the project team twice over the past week. The team walked the trail easement from SH 86 south to Running Creek Elementary and made some minor design adjustments so that the trail better follows natural contours of the land, which in turn reduces the need and cost for fill material. Subsequently, the project team met at Running Creek Elementary with IREA and their subcontractor to begin coordination on undergrounding of the electrical service and removal of the existing poles in front of the school and Harvest Bible Church, which is where the trail will start. Grading is finished for the trail starting at Evans Park going south the SH 86 underpass for the trail. Concrete work is starting on this section as well as construction of the underpass. Street Paving Project – At the beginning of March, staff had contacted the street captains to coordinate outreach to specific homeowners on each street. The project team wants to engage these homeowners to make sure they understand the alterations or changes that are being made in the ROW next to their properties. This includes the configuration of driveway aprons and drainage. Due to the COVID-19 pandemic, these meetings are on hold until concerns have subsided. CORE Engineering has completed the design work for the project and the necessary bid documents have been prepared to put the project out to bid for construction. Any changes resulting from in-person meetings at each property would be minor at this stage, so the project will go out to bid in the next few weeks to get the response and lock down pricing. Any minor changes to the plans resulting from the in-person meetings will be made prior to construction so the work can go smoothly once it starts. Community/ Economic Development – Grace Erickson The Town has received a site plan application for a project known as “Dairy Queen”. The site is located at 783 Crossroads Circle. The site plan will require hearings with the Planning Commission and Board of Trustees. The Town has received a site plan application for a project known as “Countryside Village”. The site involves the existing Countryside Village Shopping Center at 796-800 East Kiowa Avenue. The site plan will require hearings with the Planning Commission and Board of Trustees. On Wednesday, April 15th, at 12 PM, the Elbert County Public Health Administrator will brief the Elbert County Board of Health on the County's activities and status relating to the COVID-19 emergency. Live access of the briefing will be availible on the County’s Youtube page.

Management Team – Monitoring Report 2

Town Clerk – Michelle Oeser Staff is keeping track of all credits made to water accounts for credit card processing fees incurred by utility account holders for paying water bills online or by phone while we are closed to the public. Staff is continuing to work with the Court Judge, Prosecuting Attorney and Police Department to move cases and encourage plea by mail for traffic offenses. Safety is of the utmost importance to all of us and we are working on processes to make court day as safe as possible once court is back in session. Election day went well and was very successful. There was a large turnout of voters this year. Laura Bauer was the Designated Election Official (DOE) and was very detailed and exact on how the election ran. The Election Judges did an astounding job verifying signatures and counting votes. Due to the checking and double-checking procedures the DEO had in place ballot counting was a long process, but well worth it. The next step in the election process is to have the election judges come back in to count the 20 ballots that were held and any additional UVACOVA ballots received and signature verified ballots. The final step will be to have an appointed election judge come in to complete a canvas of the paperwork from the election. This is not a recount; it is a review of paperwork. Once the canvas is completed the final election results will be posted and filed with the County Clerk. Police – Chief Steve Hasler See attached Stats Public Works and Utilities – Mike DeVol See attached reports

Police Activity

The following is an informational breakdown of officer activity from 03/15/2020 at 9.00am to

03/29/2020 at 9.00am. This information is retrieved from our Records Management System (RMS),

identified as New World.

200 Incidents

24 Traffic Stops: 14 Traffic Citations, 5 Written Warnings, 5 Verbal Warnings

17 Parking Complaints: 3 Parking Citations, 11 Written Warnings, 3 Verbal Warning

Increase Patrol – 105

Traffic Complaint - 3

Follow up – 2

Alarm Business Burglary – 3

Suspicious Vehicle - 1

Medical Assist – 2

Motorist Assist – 1

Housewatch – 1

Theft – 1

Municipal Ordinance Violation - 4

Citizen Contact – 1

Citizen Assist – 4

MVA Property – 3

Welfare Check – 3

Abandoned Vehicle – 2

Suspicious Circumstances – 1

REDDI Report – 1

Motorcycle Complaint – 1

Juvenile Complaint – 1

MVA Hazard – 1

Sex Offenses – 1

Domestic Violence – 2

Missing Person Endangered – 1

Crime Prevention – 5

Warrant Arrest – 1

Disturbance – 1

Suspicious Person – 1

Sex Assault on a Child – 1

Noise Complaint – 1

Assist Other Agency – 2

Civil Service – 1

Death Unknown – 1

14 Criminal Case Reports Include:

Civil Assist – 03/15/2020

The Elizabeth Police Department assisted a male individual back to his residence. #20-1377

MVA Hazard – 03/16/2020

Two vehicles were involved in a collision. A male driver was issued a State summons and taken into

custody. #20-1397

Domestic Violence – 03/17/2020

A woman reported possible harassment through text. This case is currently under review. #20-1406

MVA Property – 03/17/2020

The Elizabeth Police Department assisted a motorist whose vehicle slid into a ditch. #20-1412

Warrant Arrest – 03/17/2020

A female was arrested and taken into custody for Failure to Appear in Municipal Court. #20-1411

Missing Person – 03/19/2020

An elderly woman with dementia was reported missing from a local nursing home. She was found safely

and transported to the hospital. #20-1450

Civil Service – 03/21/2020

The Elizabeth Police Department responded to a keep the peace between a landlord and tenant.

#20-1476

Municipal Ordinance Violation – 03/24/2020

Numerous political signs were removed by the Elizabeth Police Department . Signs were returned to

their owners. #20-1512

Theft – 03/24/2020

Two individuals were arrested and taken into custody following a Theft at Big R. #20-1513

MVA Property – 03/24/2020

The Elizabeth Police Department responded to a cold Hit and Run crash on Elbert Street. #20-1514

Domestic Violence – 03/25/2020

Two individuals were involved in verbal argument at their residence. The situation was resolved without

incident. #20-1523

Criminal Mischief – 03/25/2020

Two unidentified males were reported to be acting suspiciously in the vicinity of a residence on Elbert

Street. Damage was discovered to the car doors of the homeowner’s vehicles. #20-1527

Welfare Check – 03/26/2020

The Elizabeth Police Department received a report of possible abuse. After further investigation, it was

found that no crime had occurred. #20-1532

Sex Offenses – 03/27/2020

The Elizabeth Police Department are investigating a report of possible sexual assault. This case is still

under investigation. #20-1554

TOWN OF ELIZABETH

MICHAEL DEVOL, PUBLIC WORKS DIRECTOR

▪ PO Box 159, 151 S. Banner Street ▪ Elizabeth, Colorado 80107 ▪ (303) 646-4166 ▪ Fax: (303) 646-9434 ▪ www.townofelizabeth.org

TO: Honorable Mayor and Town Board of Trustees

FROM: Mike DeVol, Public Works Director

DATE: April 14, 2020

SUBJECT: Public Works Monitoring Report

The Town of Elizabeth Public Works continues to be operating full time with full staff while practicing social distancing

from each other and the public to remain safe and healthy. Public Works has attached the Monthly Water Well

usages and the Gold Creek Waste-Water Treatment Plant (GCWWTP) Effluent flows that are directly returned into

Gold Creek. Flow.

1. Public Works has completed painting the interior of the Bandt Park restrooms.

2. Public Works has CLOSED Larmer and Bandt Park playgrounds during the COVID-19 pandemic. (Open

space is still usable).

3. Public Works will begin removing old playground equipment and installing the New playground equipment at

Larmer Park during the next month.

4. Public Works has completed the Monthly Water Sampling routine and filed the compliance reporting with

Colorado Department of Public Health and Environment (CDPHE).

5. Public Works has completed the Waste-Water compliance sampling and reporting with CDPHE.

6. Public Works is working with JVA Engineering for upgrading Gold Creek Lift Station Pump sizing for

Ritoro/Gold Creek Filings 2 and 3 build out.

7. Public Works continues to work with JVA Engineering and HRS Water Engineering for the drilling of the

New Arapahoe and Denver acquifer wells within the Ritoro/Gold Creek filing 2 property.

8. Public Works continues to work with JVA Engineering to build and equip the New Well house for the water

treatment facility, tank distribution, and Supervisory Control and Data Acquisition (SCADA) communications

systems.

9. County Rd. 13 Realignment Project is on schedule and moving forward with all the Utilities (Century Link,

Black Hills Energy, IREA, ComCast, and Future Fiber Optic lines) relocations and the New Sanitary Sewer

line installation on the West side of the shell station. Once the New Sanitary Sewer line is completed the

New Water line will be installed. Public Works and CORE Engineering are completing daily inspections of

installations.

10. Public Works will be completing the Water Storage Tank cleaning, inspection and disinfection during the

month of April per CDPHE Tank Rules 100 Compliance schedule.

11. Public Works has completed the necessary reporting and data required that enables the Town of Elizabeth

to remain in the TREE CITY U.S.A. program from the 2020 year.

12. Public Works has tentatively placed Town Clean Up Day on hold during the COVID-19 pandemic. This will

be revisited as things settle down.

13. Public Works has placed the Paint Round Up scheduled event on hold during the COVID-19 pandemic. The

tentative new date is for September or October 2020.

TOWN OF ELIZABETH

MICHAEL DEVOL, PUBLIC WORKS DIRECTOR


14. Public Works will NOT be conducting the High School Student Volunteer Clean-Up as students are out of

school during COVID-19.

15. Public Works has removed 4 large trees within town Right of Way (ROW) due to age, and degradation of

the health of the trees.

16. Public Works will begin the grading and watering for dust suppression on County Rd. 13 South of County

Rd. 136 for the summer season. Public Works believes this will be required less over the next two months

due to no school and less commuter traffic.

17. Street Sweeping will be conducted once the COVID-19 pandemic subsides as to not create excess dust for

the public and staff.

18. Public Works had several snow events for plowing during this past month, which will hopefully turn to rain

and not snow.

Please contact me directly with and questions, concerns or inquiries you may have.

Thank you,

Mike DeVol

Town of Elizabeth

Public Works Director

GCWWTP Operations

303-913-6453

[email protected]

Wells/ Tanks/ Effluent/ Bulk Water Usage Date: 4/8/20

Totals Readings for 3/ 1 / thru 3/31/20

Denver Well (DN1) usage – 16,424 X 100 = 1,642,400 gallons.

Dawson Well (DW2) usage – 10,481 X 100 = 1,048,100 gallons.

Arapahoe Well (A2) usage – 17,335 X 100 = 1,733,500 gallons.

DN1 + DW2 + A2 = Wells usage Total = 4,424,000 gallons.

Denver Well (DN1)/ January to date usage – 4,915,400 gallons.

Dawson Well (DW2)/ January to date usage – 3,095,900 gallons.

Arapahoe (A2)/ January to date usage – 5,156,100 gallons.

Water Storage Tanks Meter Tracking Usage = 4,408,099 gallons.

Water Tanks elevation and gallons in storage – 25.97ft. = 1,299,000 gallons.

GCWWTP Gold Creek Wastewater Treatment Plant Effluent = 3,926,429 gallons.

Bulk Water Billing Usage 3/1/20 thru 3/31/20 billable at $20.20 per 1,000

gallons.

1. Swerdenferger Construction – 6,600 gallons X $20.20 = $133.32

Not Billable Bulk Water Usage (Town of Elizabeth Public Works or Elizabeth Fire

Protection District)

Please see attached for detailed Supervisory Control and Data Acquisition

(SCADA) quantities of Water usage by Elizabeth Fire Protection District during a

structure fire outside of the Town of Elizabeth boundaries. Total 60,000 gallons.

Elizabeth Structure Fire 3-22-20/0858hrs.

1. 3,000 gallons.

2. 3,600 gallons.

3. 3,600 gallons.

4. 4,500 gallons.

5. 3,600 gallons.

6. 4,400 gallons.

7. 4,200 gallons.

8. 2,600 gallons.

9. 3,600 gallons.

10. 6,600 gallons.

11. 2,550 gallons.

12. 3,600 gallons.

13. 4,800 gallons.

14. 4,500 gallons.

15. 4,800 gallons.

Manually Started Wells @22.40 ft. @ 09:14 (Auto Start 22.00

ft.) SCADA Call-Out. EFPD Op’s called at 09:30.

Wells Auto Off @ 2248 hrs. @ 28.00 ft. tank level.

Total Gallons – 60,000 gallons.

TOWN OF ELIZABETH

TOWN ADMINISTRATION


TO: Honorable Mayor and Board of Trustees FROM: Matt Cohrs, Town Administrator DATE: April 9, 2020 SUBJECT: Extending Local Disaster Emergency Declaration

SUMMARY

Resolution 20R14 would extend the declaration of Local Disaster Emergency until April 28, 2020. The Town of Elizabeth previously issued an order declaring a Local Disaster Emergency in and for the Town of Elizabeth on March 17, 2020 in response to the COVID-19 pandemic. It was extended at the Board of Trustee meetings on March 24th and March 31st and needs to be extended again. This declaration follows the declarations released by Elbert County on March 16th, 23rd, 30th, and April 7th, 2020. The declaration allows the Town to be furnished aid and assistance through the state and federal governments. STAFF RECOMMENDATION Staff recommends approval of Resolution 20R14, a Resolution Consenting to and Extending the Order Declaring a Local Disaster Emergency in and for the Town of Elizabeth, Colorado until April 28th, 2020. ATTACHMENT(S) Resolution 20R14

3/17/2020 Q:\USERS\LIZ\RES\2020\DECL EMERGENCY-R031620.DOCX

RESOLUTION 20R-14

A RESOLUTION CONSENTING TO AND EXTENDING THE ORDER

DELCARNG A LOCAL DISASTER EMERGENCY IN AND FOR THE

TOWN OF ELIZABETH, COLORADO

WHEREAS, the Colorado Disaster Emergency Act, C.R.S. § 24-33.5-701, et seq. (the

"Act"), provides procedures for statewide and local prevention of, preparation for, response to, and

recovery from disasters and emergencies;

WHEREAS, pursuant to the Act, an "emergency" is an unexpected event that places life or

property in danger and requires an immediate response through the use of state and community

resources and procedures, and an "emergency epidemic" is cases of an illness or condition,

communicable or noncommunicable, caused by bioterrorism, pandemic influenza, or novel and

highly fatal infectious agents or biological toxins;

WHEREAS, pursuant to C.R.S. § 24-33.5-709, a local disaster emergency may be declared

"only by the principal executive officer of a political subdivision," here, the Mayor;

WHEREAS, on March 17, 2020, the Mayor did issue an order declaring a local disaster;

WHEREAS, pursuant to C.R.S. § 24-33.5-709(1), on March 31st, 2020, the declaration of

a local emergency was continued or renewed for a period of 14 days until April 14th, 2020 by the

Elizabeth Board of Trustees;

WHEREAS, pursuant to C.R.S. § 24-33.5-709(1), the declaration of a local emergency

shall not be continued or renewed for a period in excess of 7 days except by or with the consent of

Board of Trustees;

WHEREAS, pursuant to C.R.S. § 24-33.5-709(1), any order declaring, continuing, or

terminating a local disaster emergency shall be given prompt and general publicity and shall be

filed promptly with the Town Clerk, the County Clerk and with the state office of emergency

management; and

WHEREAS, immediately after it was issued, the attached order was given prompt and

general publicity, was filed with the Town Clerk and the Elbert County Clerk and Recorder, and

it was submitted to the Colorado Office of Emergency Management.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE

TOWN OF ELIZABETH, COLORADO AS FOLLOWS:

Section 1. The Board of Trustees hereby consents to and supports the Order Declaring

a Local Disaster Emergency in and for the Town of Elizabeth, Colorado.

Section 2. The Board of Trustees hereby extends the Order Declaring a Local Disaster

Emergency in and for the Town of Elizabeth, Colorado until April 28, 2020, unless sooner

2 3/17/2020

Q:\USERS\LIZ\RES\2020\DECL EMERGENCY-R031620.DOCX

terminated by action of the Board of Trustees, at which time the Order may be extended by action

of Board of Trustees.

Section 3. This Resolution shall be given prompt and general publicity, filed with the

Town Clerk and the Elbert County Clerk and Recorder, and it shall be submitted to the Colorado

Office of Emergency Management

PASSED, APPROVED, and ADOPTED this ____ day of ______________, 2020, by the

Board of Trustees of the Town of Elizabeth, Colorado, on first and final reading, by a vote of

_______ for and _______ against.

______________________________

Megan Vasquez, Mayor

ATTEST

___________________________________

Michelle M. Oeser, Town Clerk

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