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Section 3: Terms of Reference (TOR)

Support for Executing Watershed Management and Agroforestry Activities in Myanmar Dry Zone

A. Project Title - Change Risk on Water Resources and Food Security in the Dry Zone of

Myanmar B. Project Description

UNDP Myanmar, with funding from Adaptation Fund is initiating the implementation of a CC adaptation project - “Addressing Climate Change Risks on Water Resources and Food Security in the Dry Zone of Myanmar.” The project aims to reduce the increasing impacts of climate change on agricultural and livestock production cycles in the dry zone of Myanmar - the impacts of increasing temperature and evaporation, declining water availability, and intensifying weather events especially flash floods and cyclones.

The project targets approximately 50,000 households from 280 villages. The target population is largely categorized into the following three types of beneficiaries: First group is landless farmers, who make up about 60% of target population; second group is marginal/small farmers whose landholding is less between 0.4 – 0.8 hectares and they make up about 25% of target population; and the third group is farmers who have landholding larger than 0.8 hectares.

Absence of community water infrastructure for both domestic and agricultural purposes is a critical constraint in building the resilience of these communities to future climate change impact. This project aims to deliver the following key outputs to build community resilience to climate change: 1. Enhancing water capture and storage capacities in 280 villages to augment irrigation and

domestic water supply during the dry periods

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2. Protecting and rehabilitating 6,141 hectares of micro-watersheds through Farmer-Managed Natural Regeneration (FMNR) to increase natural water retention and reduce erosion

3. Establishing 3,983 hectares of community-based agro-forestry plots in private and communal lands to conserve soil and water

4. Introducing drought-resilient farming methods 5. Introducing resilient post-harvest processing and storage systems 6. Introducing diversified livestock production systems targeting landless households

UNDP is seeking the services of a specialized development organization (Implementation Partner “IP”) in Community-based Natural Resources Management “CBNRM” with extensive work experience in the Myanmar’s dry zone, to contribute in the implementation of the project activities under COMPONENT 1: Response to the climate-induced reduction of freshwater supply, and achievement of its OUTPUTS: 1.2: 6,141 hectares of micro-watersheds are protected and rehabilitated through Farmer-Managed Natural Regeneration (FMNR) to increase natural water retention and reduce erosion; and 1.3: Community-based agro-forestry plots are established on 3,983 hectares of private and communal lands to conserve soil and water.

The selected IP, will carry out the assigned tasks in a highly degraded environment, characterized by water shortage, high temperatures, marginal land and scarce vegetation cover and with farmers and landless people living in a food insecurity situation, highly exposed to climate related disasters. The IP, is expected to play an important role in the materialization of forestry activities supported by this project, embedded in concrete local management plans to rehabilitate and protect micro-watersheds in the project areas. These watersheds are heavily degraded from the effects of drought, flooding, erosion and human encroachment. The watershed management plans supported through the project will address the interconnected issues of water use and source protection; soil conservation and enrichment; agriculture and agro-forestry; and land use planning for different livelihood activities.

A. Scope of Services, Expected Outputs and Target Completion

Scope of Services

The Implementation Partner will be fully responsible for the adequate and timely implementation of the assigned tasks, on the basis of specified directives in terms of contents, schedule, and technical feasibility and on the basis of the project portfolio outputs 1.2 and 1.3.

Detailed Tasks:

1. Upon signing of the contract, UNDP will provide orientation on the overall objectives of the

proposed activity, scope of work, deliverables, site location, reporting tools and formats. The contracted organization is expected to identify a minimum of 3 mid to senior level staff to participate in this orientation session.

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2. Submit updated work plan for UNDP review and endorsement within 5 working days following the brainstorming session.

3. The IP, will assist the Environment and Forestry Specialist and Community-based Forestry and Watershed Management Consultant, firstly: in carrying out the final field verification with stakeholder’s (Communal Forestry Users Groups, Farmers Groups, Village Development Committees, foresters, rangers and range officers or deputy officer) conformity/approval of selected areas during the preparation phase: 1) micro-watershed area protection and rehabilitation (5,304 ha); and 2) agroforestry work (292 ha); and secondly, in the identification of new areas as follows: micro-watershed protection and rehabilitation - 728 ha, and Agroforestry - 733 ha (for further instructions refer to ANNEX I)

The areas covered for micro-watershed protection and rehabilitation practices under this ToR includes: Community Forestry (CF), Natural Forest Conservation (NFC) and micro-watershed catchments. CF will be established within village own land, reserved forest, public protected forest and natural forest conservation areas; NFC in traditional privately owned natural forest land in areas not less than 5 acres; and micro-watershed/catchment areas where water flows across land and drain into common body of water (dams and ponds). The watershed boundary will more or less follow the highest ridgeline around the stream or creek channels and meet at the bottom or lowest point of the land where water flows out of the watershed - the mouth of the waterway.

Once the areas, location and sizes have been identified and agreed with the user groups, the IP will demarcate plot boundaries, double check sizes and develop GIS-based maps, including information about: plots x and y geographical coordinates, area size, village and site name within the village and other relevant information. In the case of CF, NFC and micro-watersheds, maps will be presented to the respective authorities within FD for approval and subsequent application of Forest Certificate (FC).

4. Formation of Communal Forestry Users Groups (CFUG) and Community Based Agroforestry

Groups (CBAFG).

The IP through a consultation process with farmers groups, village development committees and village administrator, will establish new village-based CFUG (where it does not exist) or assess how to strengthen the existing ones. And in the case of CBAFG, establish new ones in the target areas. During this process, the IP will maintain documentation on formation of user groups, including list of members and commitments, such as, in-kind co-financing agreement describing users’ groups contribution throughout the project implementation (manpower, local materials) and responsibilities to carry out activities related to watershed management and agroforestry. During the process, the IP will ensure gender balance, by giving equal opportunities to females and males to participate in the users’ groups.

5. Public consultation on the proposed activities, local community engagement in community

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based forestry/agroforestry management activities, and project implementation timeline.

a. Carry out public consultation at the township level with involved stakeholders (CFUG,

CBAFG, DZGD, FD, DoA, ECD and others) where proposed activities, scopes and timeline will be discussed. The IP should solicit feedback on realistic scopes and timelines and compile the suggestions and comments made by stakeholders.

b. Produce a report of the above process including: queries and outstanding issues that may affect the successful implementation of the activities, agreed/validated milestones and timeline for implementation.

c. Establish coordination mechanisms and working modality toward implementation of activities.

6. Implement capacity building activities based on Strategy/Plan developed during the preparatory process, covering participatory forest management, planning, implementation and management of small-scale, diversified agro-forestry systems and non-timber forest production techniques.

a. Revise/refine the proposed Capacity Building Strategy and Plan (CBSP), displayed in ANNEX II, and propose measures that serve to effectuate its implementation and feasibility.

b. The IP throughout the training activities proposed in the CBSP, should cover the training needs of target groups within the project area: CFUGs, CBAFGs and governmental personnel from the Dry Zone Greening Department (DZGD), Forest Department (FD), Department of Agriculture (DoA), Environmental Conservation Department (ECD) and other key stakeholders (e.g. Department of Irrigation)

c. The subjects contained in the CBSP and on which training will be held are as follows: ● Community-based Agroforestry: fundamental notions and principles of

community-based agroforestry including awareness raising and socialization of agroforestry potential for the dry zone; theoretical knowledge and practical skills on nursery, agroforestry systems establishment and management; and Non-Forest Timber Products opportunities (NFTP).

● Participatory community-based forestry: fundamental notions and principles of participatory community-based forestry, including awareness raising and socialization of its potential for the dry zone; dissemination of forest laws, Community Forestry Instruction and other laws and policies related to the sector, including specific trainings on procedures and requirements contained in the Community Forestry Instruction to obtain 30 years’ land lease certificate including all the steps; and theoretical knowledge and practical skills on nursery, forest establishment and management, referring to Myanmar’s experience in participatory forest management in drought-prone zone best practices and lesson learned.

● Other topics of interest related to Natural Resources Management: micro-watershed protection, rehabilitation and management, GIS technology &

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use of GPS for land/forest assessment and management

d. In order to evaluate the overall success of the CBSP, the IP will form an Evaluation

Committee, wherein representatives of the different entities are present, including sector specialist and PM. The main objective of the Evaluation Committee will be to assess progress of capacity building plan and recommend measures to improve the capacity building plan and activities under the project.

e. By the end of the project, the IP should have carried out 34 training events and trained at least 2,200 persons.

f. Produce a final report and share the experiences and knowledge about CB and its impacts, success and shortcomings, in order to enhance effectiveness of future CB activities.

g. Coordinate with UNDP project team for regular monitoring visit and ad-hoc visits.

7. Implement watershed management and agroforestry activities, including: 1) conservation of

existing forest and afforestation/reforestation using priority tree species identified during the preparation phase; and 2) community agroforestry activities based on the results of community-led inventory of ongoing agroforestry practices: agro-silvopastoral, silvopastoral and agro-silviculture systems and non-timber forest products (NTFP) utilizations.

a. Necessary tree saplings for both afforestation/reforestation activities related to

micro-watershed protection and rehabilitation, as well as for agroforestry practices, will be provided by UNDP (amount and tentative delivery schedule is shown in ANNEX III). The IP will arrange and coordinate the transportation and distribution of the tree saplings from the Township delivery points to the target plantation sites.

The IP will fill handover reports during delivery of the tree saplings, including species, purpose (reforestation/afforestation works or agroforestry practices), of seedlings handed over, and whether the seedlings comply with quality standards1

b. Carry out watershed management activities, including conservation of existing forest

and afforestation/reforestation using priority tree species identified during the preparation phase, comprising;

- In those cases, where Forest Certificate has not yet been acquired, the IP in strict compliance with guidelines given in the Community Forestry Instruction (MOECAF, 1995), will be responsible in coordination with the users’ groups and

1 Quality Standards comprises the checking of stem height, stem form, sapling health, diameter and vertically straight. In the case

of forest trees, it is advisable tree saplings with a height of 30 - 45 cm, minimum diameter of 0.50 cm, round, sturdy, lignified and 6 leaves; and in the case of fruit trees, height of 30-60 cm, minimum diameter of 0.75 cm, round, sturdy, lignified and 8 leaves. In both cases, tree sapling ought to be free of fungus, insect attack and disease infection and undergo an enduring period before delivering.

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FD, for the preparation, submission and follow up of applications until successfully obtaining the Forest Certificate.

- Since encroachment in forest areas by livestock and people are identified as major issues of forest degradation, the IP will make sure that regulations and measures for forest protection (law enforcement) are included in the Forest Management Plan and dully applied.

- Demarcate micro-watershed influence area, measure its preconditions and integrate the information in a GIS system (this activity should be aligned with project activity 3.1.32 )

- Set up a comprehensive tree planting calendar, including: CF, NFC and micro-watershed areas, number of trees, selected species, planting timeline, and area to be targeted as follows:

Year 2017 Year 2018 Total

Community Forestry Establishment 730 728 1,458 ha

Natural Forest Conservation 1,956 1,957 3,913 ha

Micro watershed management 330 331 661 ha

Note: Community Forestry will be established under the agroforestry modality of modified Taungya system3 (1,458 ha), whereby forest trees and agricultural crops are raised simultaneously on the same piece of land, during the first 2 – 3 years’ trees and crops should be grown together and thereafter trees alone.

- Carry out a close assessment of the selected areas, to define land preparation

measures to improve soil fertility, collect run-off, increase rainfall infiltration and prevent soil erosion (e.g. micro basins, contour trenching, stone wall, dikes, bunds, etc.).

- Hire local manpower (landless people) to carry out land preparation work, including the aforementioned soil and water conservation measures identified during site assessment, substratum mix and pit digging, while seedling plantation will be done by users’ groups as per agreement settled during the preparation phase (Note: this applies also in the implementation of the agroforestry systems).

- Provide technical guidelines and assist user’s groups in the planting of seedlings: outline of soil conservation measures, correct planting hole dimensions, soil preparation (substrate mix) for pits refilling, temporary tree protection, root cut-off, etc.

2 Carry out vulnerability assessments in townships and rapid vulnerability assessments at each village tract. 3 “Taungya system” is Burmese invention adopted by the government in 1869, with the aim of creating teak plantation, in

conjunction with cultivation of agricultural crops.

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- The IP should follow tree planting modalities comprising: reforestation, by gap planting and enrich planting of fallow land, or afforestation of cleared or denuded land, as well as ensure a combination of different species following the natural pattern of forest ecosystems in the zone (minimum number of seedlings per ha should be 625).

- Undertake follow up actions and spot checks whilst users’ groups carry out plantation activities.

- Check seedling survival rate one month after plantation in coordination with the user groups and replace those which may have died after plantation, by carrying out patching activities (80-90% survival rate ought to be guaranteed).

- Perform survival rate counting and confirm tree density (average of 500 trees/ha) during the month of December of each year, in collaboration with foresters and users’ groups, the measurement with GPS for final confirmation of planted area and cross-checked with number of planted seedlings (tree density).

- Coordinate with FD and provide technical assistance and expertise necessary for cultural operations management (weeding, thinning, pest control, pruning, etc.) and utilization of Community Forestry and Natural Forest, so as to attain sustainable development.

- In collaboration with Environment and Forestry Specialist, undertake follow up and spot checks to ensure the successful management of the plantations.

- Produce a technical report on the effectiveness, success and challenges of community forestry management plan.

c. Community Agroforestry Activities based on the results of community-led inventory

of ongoing agroforestry practices: agro-silvopastoral, silvopastoral and agro-silviculture systems and non-timber forest products (NTFP) utilizations;

- Carry out community-led inventory of existing/ongoing agroforestry practices in

the target villages, highlighting aspects such as: system classification, utilized tree species, purposes, components distribution, level of inputs, obtained environmental benefits and revenue (a draft Community-led inventory template is displayed in ANNEX IV)

- Based on the results of the inventory, community priorities and expert opinions, consult with communities on a locally suitable agro-forestry approach.

- Include validated community-based agroforestry best practices and lessons learnt in the establishment of new agroforestry systems within the project target communities, as well as rectify identified gaps by proposing innovative adapted solutions.

d. Establishment of 2,483 ha of community based agroforestry plots, including: agro-

silvipasture: home gardening 1000 ha; demonstration plots 20 ha; agro-silviculture: inter-cropping 3 ha; agro-silvipasture 2 ha: and adapted Taungya system 1,458 ha.

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- Provide technical advice and support to agroforestry user groups, in setting up proper designs of plots for agroforestry system implementation, discussing special and temporal arrangements (system structure), functions, tree species and purposes, inter-relations, advantages and disadvantages. The IP should draw different sketch maps of the planned layout before field implementation for in-depth discussion. It is expected that the IP should make an important contribution in this project output, in order to increase stakeholders’ interest on agroforestry practices, as a feasible and sustainable alternative for the Myamar Dry Zone.

- The IP in coordination with the users ‘groups, will be responsible for the establishment of 20 ha of agro-forestry “demonstration plots” to demonstrate the effectiveness and benefits of agroforestry systems and its suitability in the context of Myanmar Dry Zone. For this, the IP should implement different practices under an action research approach, weighing the pros and cons, and disseminating the obtained results to stakeholders.Proper sites should be identified with good water quality available and continuous water flow.

- The “demonstration plots” should be promoted as sites to conduct study visits, knowledge exchange and generate local know-how.

- Design and fill out demonstration plot worksheet, including site characteristics, crop history, work methodology, planting and cultural practices, result analysis, plot diagram and description. The information contained in the worksheets should be recorded in a database and handed over to UNDP once the project has ended.

- Set up a comprehensive tree planting calendar, and guide and assist users’ groups during plantation activities. As in the case of micro-watershed, the calendar should include, number of trees, selected species, plantation timeline, and area to be targeted:

Year 2016 Year 2017 Year 2018 Total

Agro-silvipasture: home gardening

205 ha 393 ha 398 ha 1000 ha

Demonstration plots (different)

20 ha 20 ha

Agro-silviculture: inter-cropping

3 ha 3 ha

Silvopasture: pasture and animal under tree cover

2 ha 2 ha

Taungya system 600 ha 858 ha 1,458 ha

- Undertake follow up and spot checks while users’ groups carry out tree plantation

activities. - Coordinate with users’ groups the counting of planted trees as follows: one

month after planting, in order to replace those which may have died after

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planting, through patching activities (80-90% of survival rate ought to be guaranteed), and in December to check the final survival rate and success of the activity.

- Provide technical advice to CBAFG in post plantation silviculture management: weed control, thinning, pruning, pest and disease control and protection.

- Undertake follow up and spot checks to ensure the successful management of the plantations.

- Draft a final report informing about the achievements, sharing the experiences and knowledge about Community Based Agroforestry and its impacts, success and shortcomings, in order to enhance effectiveness of future Agroforestry practices.

8. An evidence-based impact assessment study comparing ex-ante and ex-post parameters,

including the level of surface-runoff (m³/s), forest coverage (vegetation cover index), soil erosion (Tons/ha/year), food production from agroforestry, community awareness and poverty indicators.

In order to measure the changes that can be attributed to the actions carried out during project implementation (out-put 1.2 and 1.3), the IP should propose and implement a methodology to carry out an evidence-based impact assessment, comparing the above mentioned ex-ante and ex-post parameters. Otherwise, following methodology is proposed:

a. Implement plots gauge stations to measure field surface run-off volume and compare obtained data with the rational method (http://www.lmnoeng.com/Hydrology/rational.php), in order to cross check the obtained figures;

b. Apply vegetation cover index (Cs) to assess the relationship between vegetation and soil erosion. Note, vegetation is an important factor for soil conservation through its role in reducing the erosive impact of precipitation and wind.

c. Predict water erosion by first, establishment of measurement research fields, and secondly, by applying the Universal Soil Loss Equation “USLE.” In order to have a more complete picture of the impact achieved by the applied combined measure (afforestation/reforestation, agroforestry practices and physic-mechanic soil and water conservation measures, estimate wind erosion as well, by applying Win Erosion Equation “WEQ” (Dr. W.S, Chepil), for further details on both USLE and WEQ refer to ANNEX V.

d. Assess the benefits obtained from applied agroforestry practices in terms of obtained products and generated revenue, and stakeholders awareness on aspects related to Climate Change effects on the local environment (water shortage, drought, heatwaves, floods, etc.)

9. Production of GIS-based climate hazard and vulnerability maps at the township level;

This activity is aligned with project component 3: Improved climate risk information

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dissemination act. 3.1.4. The IP should facilitate the information raised under task 8 “Demarcate micro-watershed influence area, measure its preconditions and integrate the information in a GIS system” in order to develop the GIS-based climate hazard and vulnerability mapsShare conclusions and recommendations with other relevant stakeholders/ departments within the sector. (Dissemination Workshop at the end)

Carry out a final workshop to discuss/disseminate outputs 1.2 and 1.3 activities impacts, success, shortcomings, conclusions and recommendation for the implementation of similar future actions.

Deliverables and Timeframe

Deliverables Deadline

Comprehensive work plan including the assigned tasks, scopes and implementation timeline.

Five working days after the brainstorming session.

Verification report of identified areas including GIS-base location maps.

One months after signing of contract.

CFUGs and CBAFGs formation documents including, user group members, responsibilities and functions, and finalized in-kind co-financing agreement with the local communities participating with users ‘groups.

One and half month after signing of contract.

Capacity Building end of the year evaluation and next steps reports, confirming the delivering of at least 6 CB events.

Six months after signing of contract.

Capacity Building end of the year evaluation and next steps reports, confirming the delivering of 14 CB events

Eighteen months after signing of contract

Capacity Building final report including the number of CB events delivered (14), besides of sharing the experiences and knowledge about CB and its impacts, success and shortcomings, in order to enhance effectiveness of future CB activities.

Twenty nine months after signing of contract.

Public consultation report including: queries and outstanding issues that may affect the successful implementation of the activities, agreed/validated milestones and timeline for implementation.

Two months after signing of contract.

Handover report of the delivered tree saplings, including: species, number of handed over seedlings and whether the seedlings complied with quality standards.

3 reports: 1st report six months after signing of contract; 2nd report thirteen months after signing of contract; and 3rd report twenty-five months after signing of contract.

Reports describing number of applications submitted and approved to obtain Forest Certificate and number of ha

2 reports: 1st report fourteen months after signing of contract; and 2nd report twenty-five

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successfully afforested/reforested in CF, NFC and micro-watershed catchment areas, with 80-90 percent of seedlings survival.

months after signing of contract.

Report on the conducted inventory of existing/ongoing agroforestry practices within the 280 project target villages, highlighting information on local knowledge, encountered gaps, innovations and best practices that could be useful to promote agroforestry practices in the dry zone.

Twenty-two months after signing of contract

Report on the effectiveness, success and challengers of community forest management plan.

Twenty five months after signing of contract.

Report on the establishment of agroforestry systems, including: area, location, tree species, description of provided technical assistance, situation of progress, obtained results and other useful information to the purposes of the project.

3 reports: 1st six months after signing of contract; 2nd eighteen months after signing of contract; and 3rd twenty seven months after signing of contract.

Final technical report on the effectiveness, success and challenges of climate resilient forestry practices.

Thirteen months after signing of contract.

Evidence-based impact assessment study comparing ex-ante and ex-post parameters, including the level of surface-runoff (m³/s), forest coverage (vegetation cover index), soil erosion (Tons/ha/year), food production from agroforestry, community awareness and poverty indicators.

2 reports: 1st report ex-ante, seven months after singing of contract; and 2nd twenty seven months after signing of contract.

Dissemination workshop report including conclusions and other important relevant information.

Twenty-nine months after contract signing

B. Institutional Arrangement

1. The implementing partner is responsible for overall implementation in assigned location.

2. The implementing partner shall work in close collaboration with the project team and in

particular with the technical specialist (Environment and Forestry specialist) who will

provide day-to-day technical guidance and supervision of the tasks enlisted in the scope

of work.

3. The implementing partner shall, on a monthly basis, attend coordination meetings with

involved government institutions and brief on the progress of the activities

implementation, encountered problems and proposed solutions.

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4. A detail methodology and work plan, along with a schedule will be developed by the

implementing partner in consultation with the technical specialist and National Project

Manager.

5. The implementing partner bears full responsibility for the overall management of

activities, and bears all substantive, operational, financial and monitoring responsibilities.

6. The IP, beside the reports mentioned in the “Deliverables and Timeframe Table”, is

expected to provide monthly and quarterly progress report including detailed update on

implementation progress, results achieved, challenges, forward planning and financial

delivery. The UNDP and implementing partner will agree on specific monthly, quarterly

and completion reporting formats.

7. Where necessary, the implementing partner is expected to facilitate and complete

necessary handover arrangement of project deliverables and inputs to concerned

departments, village communities and township development supervision committee –

in consultation with the project team.

8. At the end of the assignment the implementing partner is expected to submit a

comprehensive narrative report and audited financial report, including lessons learnt and

best practices.

9. The implementing partner is expected to provide updates and inputs to UNDP whenever

necessary - to respond to corporate needs and external partners.

10. The IP will be expected to possess complete project management set up, including for

administrative and operational matters. UNDP will not provide any administrative

support.

11. The implementing partner is expected to maintain copies of original receipts of payments

of goods, services, labor charges for auditing.

F. Duration of the Work

The duration of the assignment will be for a period of 30 months

The IP’s work (expected outcomes), will be certified by the project specialist (Environment and Forestry specialist) upon review of monthly progress report and field verification. The project

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specialist will notify the IP about any observations or encountered problem that may prevent the certification.

Rescheduling or cancelation of activities, will be possible only in the event of force majeure, when an extraordinary event or circumstance beyond the control of the IP prevents from fulfilling their obligations under the contract (disasters, war, death, etc.) Any delays or problem that may hinder the successfully implementation of the contracted duties, should be informed in a timely manner either extraordinarily or through monthly reports, and causes of such setback explained along with proposed solutions, if any. Note, the breach of contractual obligations could lead to sanctions and contract suspension.

G. Location of Work

The IP will operate in five townships and 280 villages in the Sagaing, Mandalay and Magway Regions – Shwebo and Moneywa townships in the Sagaing region, Myingyan and Nyaung U townships in the Mandalay Region, and Chauk township in the Magway Region.

The IP is expected to have two offices, one in either Shwebo or Moneywa, and another one in Nyaung O, nearby project offices. H. Qualifications of the Successful Service Provider at Various Levels

Education

1 Team Leader: - At least Bachelor degree or preferably Master degree in Land and Water

management or Forestry. - Additional specialization courses in Project Cycle Management and in fields

related to CBNRM will be an advantage.

2 Forestry Experts: - Bachelor degree in forestry. - Additional specialized courses in fields related to CBNRM, and in particular to

Participatory Forestry Management will be an advantage.

1 Agronomist: - Bachelor Degree. - Additional Specialized courses in CBNRM, and in particular in Agroforestry Land

Use Systems and Practices will be an advantage.

Short-term Consultants: 1 GIS expert short-term consultant - Bachelor Degree or preferable Master degree with specialization in NRM.

1 Land and Water Management Engineer short-term consultant - Bachelor degree or preferable Master degree in Land and Water Management.

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Others - 1 Facilitator/logistician (Bachelor degree or completed Secondary Education) - 5 Community Facilitator/promoters (Matriculation with relevant practical field experience) - 1 Administrative and Finance Assistant (High School or equivalent)

Experience

Organization: - Selected IP should be well-known and have good reputation in the field of

CBNRM, with strong background in micro-watershed rehabilitation and management, and implementation of agroforestry land use systems and practices preferable in the dry zones of Myanmar.

- The IP is expected to be knowledgeable and experienced in forestry procedures including the application of CFI to establish CF, NFC and micro-watersheds.

- Demonstrated experience in the successfully implementation of reforestation/afforestation programmes, preferable in the dry zone of Myanmar.

- Demonstrable reputation in transparent management of funds - Knowledge of climate change issues and the UNFCCC negotiations is an asset. - Respect for the principles of the United Nations

Project Team Leader:

- Team leader should have at least 7 years of project management experience, with extensive knowledge and skills in watershed management, including protection, rehabilitation and conservation.

- The team leader should also have experience in the implementation of rural development programmes and Capacity Building programmes, and be familiar with the Dry Zone of Myanmar or similar setting.

Forestry Experts:

- The forestry experts should be familiar with development challenges in the context of Dry Zone of Myanmar

- Experience in previous community-based forestry establishment and management programme, where participatory forest management approach has been used.

- Extensive knowledgeable and experienced in forestry procedures including the application of Community Forestry Instruction in Myanmar, including securing of 30 years lease for community forestry activities.

- Basic knowledge of GIS technology application, rural extension, capacity building and in conducting surveys.

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Agronomist:

- The agronomist should be familiar with development challenges in the dry zone of Myanmar

- Extensive knowledge and experience in Agroforestry technology, comprising systems layouts, implementation and management, and promotion of NFTP and other agroforestry tools at community level.

- Basic knowledge of GIS technology, extension and capacity building at community level.

Short-term consultants:

GIS Expert

- Have extensive and demonstrated work experience in the application of GIS

tools for micro-watershed management, especially land degradation analysis, setting up spatial database and provide practical training to other members of the team.

- Have previous experience in preparing and developing reports containing studies on different topics related to NRM.

- Work experience in the Dry Zone or similar settings will be an asset.

Land and Water Management Expert:

- Have extensive and demonstrated experience in conducting field surveys and

measurement of land degradation factors and impact restauration measures. - Have the ability of transfer knowledge and skills to other members of the

team. - Work experience in the Dry Zone or similar settings will be an asset.

The combined team should possess the following experience:

- Implementation of afforestation/reforestation programmes preferable in the Dry Zone of Myanmar or similar settings.

- Implementation of agroforestry land use systems and practices preferable in the Dry Zone or similar settings.

- Implementation of extension services and local capacity building programmes.

- Expertise in forestry rehabilitation and restoration. - Experience in conducting fields surveys and action research. - Knowledgeable and experience in forest laws, policies and procedures. - Coordination experience with Government departments, development

organizations and institutions, and NGO/CSOs

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- Knowledge and experience on community sensitivity and gender inclusiveness

- Organizing trainings events for micro-watershed protection, rehabilitation and conservation, and agroforestry land use system and practices

- Community facilitation and expertise/experience in advocacy programmes - Strong monitoring and reporting competencies and experience

Administrative and Finance Assistant AFA:

- At least 2 year experience in project management both finance and administrative issues

- good communication and coordination skills

Language - The team leader, Specialists and AFA should have excellent oral and written skills in English while other team members should be fluent in oral and written Myanmar.

I. Scope of Proposal Price and Schedule of Payments

a) The price of the contract will be a fixed output-based price regardless of extension of the herein

specific duration. Refer to section 7 “Financial Proposal Form”, and BoQ in ANNEX VI. b) IP offer will be based upon the following components:

Lot. 1 Community-based agroforestry:

A. Diverse seeds, vegetative material , and other means to promote NTFP practices

B. Labour input and transportation costs

C. Compensation to the farmers for using their land to establish "demonstration plots" for 2 ½

years.

Lot 2 micro-watershed protection and rehabilitation:

A. Forest protection

B. Labour inputs and transportation

Lot.3 Capacity Building

A. Capacity Building Strategy/Plan implementation

Lot. 4 Implementing Partner Service Contract costs

A. Salaries (gross salaries including social security and other personnel costs).

B. Travel

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C. Local office costs

D. Miscellaneous

c) The payments for the assignment will be made upon the delivering of the following

milestones/outputs in ten installments:

J. Recommended Presentation of Proposal

Service providers/development organizations must include the following documents when submitting the bid: ● Proposal Submission Cover Letter Form (see RFP Section 4); ● Documents Establishing the Eligibility and Qualifications of the Proposer (see RFP Section 5); ● Technical Proposal (see prescribed form in RFP Section 6); ● Financial Proposal (see prescribed form in RFP Section 7); ● Any attachments and/or appendices to the proposal.

K. Criteria for Selecting the Best Offer

Lowest price method –Lowest financial offer of technically qualified Proposals (i.e., offers that are rated 70% and above). Please see the details in the RFP Data Sheet No. 25.

L. Annexes to the TOR

- ANNEX I IDENTIFIED AREA FOR MICRO-WATERSHED PROTECTION AND REHABILITATION, AND COMMUNITY BASED AGROFORESTRY, AS WELL AS NEW AREAS THAT NEED TO BE IDENTIFIED.

- ANNEX II CAPACITY BUILDING STRATEGY AND PLAN. - ANNEX III TREE SAPLINGS THAT UNDP WILL PROVIDE. - ANNEX IV USER-FRIENDLY TEMPLATE FOR COMMUNITY-LED INVENTORY OF ONGOING

AGROFORESTRY PRACTICES (AGRO-SILVICULTURE; AGRO-SILVIPASTURE; AND SILVOPASTURE PRACTICES).

- ANNEX V UNIVERSAL SOIL LOSS EQUATION AND (USLE) WIN EROSION EQUATION (WEQ) - ANNEX VI BILL OF QUANTITY (BoQ).

Deliverables

Percentage of Total Price (Weigh for payment)

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At the approvals of the comprehensive work plan including the assigned tasks, scopes and implementation timeline: five working days after the brainstorming session.

5%

At the approval on the delivering of the following outputs: - Verification report of identified areas including GIS-base location maps:

one month after signing of contract.

- CUFGs and CBAFGs formation documents including, user group members, responsibilities and functions: one and half month after signing of contract.

10%

- CB End of the Year report (first and second reports) including the delivering of 6 CB events: six months after signing of contract

- Public consultation report including: queries and outstanding issues that may affect the successful implementation of the activities, agreed/validated milestones and timeline for implementation: two months after signing of contract.

- Handover report of the delivered tree saplings, including: species purpose (reforestation/afforestation works or agroforestry practices), number of handed over seedlings and whether they seedlings complied with quality standards; report six months after signing of contract.

- Reports on establishment of agroforestry systems, including: area, location, tree species, description of provided technical assistance, situation of progress, obtained result and other useful information to the purposes of the project, six months after signing of contract

15%

At the approval of comprehensive completion narrative report on delivering of the following outputs:

- Report on evidence-based impact assessment study comparing ex-ante and ex-post parameters, including the level of surface-runoff (m³/s), forest coverage (vegetation cover index), soil erosion (Tons/ha/year), food production from agroforestry, community awareness and poverty indicators – ex-ante: 1st report: seven months after signing of contract.

- Capacity Building end of the year evaluation and next steps reports, confirming the delivery plan of 14 CB events

- Capacity Building final report including the number of CB events delivered (14), besides of sharing the experiences and knowledge about CB and its impacts, success and shortcomings, in order to enhance effectiveness of future CB activities:

- Handover report of the delivered tree saplings, including: species, purpose (reforestation/afforestation works or agroforestry practices), number of handed over seedlings and whether they seedlings complied with quality standards: thirteen month after signing of contract.

10%

19

- Report on the effectiveness, success and challengers of community forestry management plan: one report:

- Reports describing number of applications submitted and approved to obtain Forest Certificate and number of ha successfully afforested/reforested in CF, NFC and micro-watershed catchment areas, with 80-90 percent of seedlings survival: fourteen months after signing of contract.

10%

- CB End of the Year report first and second reports including the delivering of 14 CB events: eighteen months after signing of contract.

- Reports describing number of applications submitted and approved to obtain Forest Certificate and number of ha successfully afforested/reforested in CF, NFC and micro-watershed catchment areas, with 80-90 percent of seedlings survival.

- Evidence-based impact assessment study comparing ex-ante and ex-post parameters, including the level of surface-runoff (m³/s), forest coverage (vegetation cover index), soil erosion (Tons/ha/year), food production from agroforestry, community awareness and poverty indicators.

15%

- Report on the conducted inventory of existing/ongoing agroforestry practices within the 280 project target villagers, highlighting information on local knowledge, encountered gaps, innovations and best practices that could be useful to promote agroforestry practices in the dry zone: one report: Twenty two months after signing of contract.

10%

- Handover report of the delivered tree saplings, including: species, number of handed over seedlings and whether the seedlings complied with quality standards.

- Report on the effectiveness, success and challengers of community forest management plan. Twenty five months after signing contract

10%

- Report describing number of application submitted and approved to obtain Forest Certificate number of ha successfully afforested/reforested in CF, NFC and micro-watershed catchment areas, with 80-90 percent of seedlings survival: twenty- seven months after signing of contract.

- Reports on establishment of agroforestry systems, including: area, location, species, description of provided technical assistance, situation of progress, obtained result and other useful information to the purpose of the project: 3rd report, twenty- seven months after signing of contract.

- Evidence-based impact assessment study comparing ex-ante and ex-post parameters, including the level of surface-runoff (m³/s), forest coverage (vegetation cover index), soil erosion (Tons/ha/year), and food production from agroforestry, community awareness and poverty indicators: ex – post: months after signing of contract. Twenty- seven month after signing

10%

- Capacity Building final report including the number of CB events delivered (14), besides of sharing the experiences and knowledge about CB and its

5%

20

impacts, success and shortcomings, in order to enhance effectiveness of future CB activities.

- Dissemination workshop report including conclusions and other important relevant information: Twenty-nine months after contract signing.

- Final technical report on the effectiveness, success and challenges of climate resilient forestry practices:

- Final narrative and financial report: 30 months after signing of contract.

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