to inspire people board of trustees · to inspire people to make the courageous ... laurie linn,...

VISION To see strengths

and unique

potential in

every person.

To inspire people

to make the

courageous

choice to learn,

grow, and serve.

MISSION We serve our

community

by meeting

educational

needs, creating

an environment

for student

success, and

preparing our

students and

ourselves for

citizenship

in a global

community.

VALUES Learning

Excellence

Opportunity

Innovation

Relationships

Diversity

BOARD OF TRUSTEES

THURSDAY, JANUARY 21, 2010 BOARD ROOM – 5:30 P.M.

AGENDA

1. Call to Order 2. Roll Call 3. Welcome Guests 4. Approval of Agenda 5. Public Comment* 6. Approval of Minutes – December 3, 2009 7. Communications

8. Presentations (routine, periodic reports or special topics of interest to

the Board of Trustees): a. 2008-2009 Audit – Jerry Mickelson

9. College-wide Goals:

a. Learning – SUNY Delhi – Carl Penziul b. Teaching – SUNY General Education – John Conners

10. Vice Presidents’ Reports (highlight Consent Agenda items and updates

on major initiatives):

a. Provost and Vice President of the College i. Human Resources Updates ii. Curricular Development iii. Expanded Learning Services iv. SUNY General Education

b. Vice President for Global Initiatives i. Transportation ii. Global Enrollment iii. Trips/Visitors iv. ESOL - Cornell

*Public Comment: Provision is made at this point in the agenda for citizens of the College community to make comments regarding any agenda item to be discussed at that meeting. Citizens will not be recognized at any other time except at the request of the Chairperson after approval for such recognition by a unanimous vote of the Trustees in attendance. No person, not a member of the Board, shall speak for more than five (5) minutes without specific approval of a majority of the Trustees. The minutes shall show that privilege of the floor was granted and shall include a brief statement of the subject matter presented.

11. Consent Agenda (Action Items):

a. Capital Payments b. Treasurer’s Report – October 31, 2009 c. Treasurer’s Report – November 30, 2009 d. Appointment of Personnel e. 2008-2009 Audit (Audit Booklet to be distributed at meeting) f. Approval of Position Description – Director of Student Activities/Student

Center g. New York State Deferred Compensation Program h. Disposal of Surplus Property

12. Standing Reports:

a. College Forum – Co-Chairs, Sophia Georgiakaki and Leah MacLeod b. Faculty Student Association – Beverly Baker c. Tompkins Cortland Community College Foundation, Inc. – Ray Dalton d. Chairperson’s Report – Roxann Buck

i. Access to College Corner e. Liaison Report (Cortland County) – John Troy f. Liaison Report (Tompkins County) – g. Student Trustee’s Report – Evan McGonagle h. President’s Report

13. Dialogue Session (to begin at approximately 7:00 p.m.) – SUNY Strategic Plan 14. Upcoming Events:

a. College Closed – Martin Luther King Day – January 18, 2010 b. Spring Classes Begin – January 21, 2010 c. Next Board Meeting – February 25, 2010

15. Adjournment

TOMPKINS CORTLAND COMMUNITY COLLEGE BOARD OF TRUSTEES

DECEMBER 3, 2009 BOARD ROOM

PRESENT: Beverly Baker, Roxann Buck, Ray Dalton, Judy Davison, Evan Gaetano,

William Raynor, and Raymond Schlather ABSENT: Kay Breed, Elizabeth Burns, John Daniels COUNTY LIAISONS: None STAFF: Katrina Campbell, John Conners, Susan Dewey, Lisa Doran, Bob

Edgecomb, Sophia Georgiakaki, Carl Haynes, Jim Hull, Cathy Northrop, Walter Poland, Franci Saunders, Shari Shapleigh, Blixy Taetzsch, Jim Turner, Peter Voorhees, Khaki Wunderlich Amy Trueman, Jim Nichols, Heather Stevens, Bill Chernish, Meg Garvey

GUESTS: Michael Lane; Betsy Cheetham, Assistant Director of Admission, SUNY

Cortland; and Cathy Shiels, Undergraduate Admissions, Cornell Ag & Life School

1. Call to Order: The meeting was called to order at 5:39 p.m. by Chairperson Buck in

the Board Room at the College. 2. Roll Call: Ms. Northrop called the roll. 3. Welcome Guests: Chairperson Buck welcomed guests. 4. Approval of Agenda: Ms. Northrop mentioned that the bid award is actually two

bids. Mr. Raynor moved that the agenda be approved with this minor modification; seconded by Ms. Davison; carried unanimously.

5. Public Comment: None.

6. Approval of Minutes – Ms. Davison moved that the minutes of the October 29,

2009, meeting be approved as presented; seconded by Mr. Gaetano; carried unanimously.

7. Communications: President Haynes reported that Cornell University Vice Provost for Undergraduate Education announced the 10 winners of the 2009 New Student Reading Project essay contest. Of the 3,500 students who competed, one of the 10 winners was Laura Van Winkle, a TC3 graduate and transfer student to Cornell.

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8. Presentations (routine, periodic reports or special topics of interest to the Board of Trustees): a. Pandemic Planning – Shari Shapleigh and Blixy Taetzsch spoke about the

Pandemic Planning Team, which is a subset of the Crisis Management Team. The Pandemic Planning Team meets on a weekly basis. The main focus of pandemic planning is on prevention. Flu shots are provided for staff at no cost. The Team has identified critical offices/employees and critical times of the year for each area of the College. This planning is broader than just H1N1. Mr. Raynor asked if there is still an adequate supply of vaccine. Ms. Shapleigh said yes, but the College will be relinquishing whatever vaccine we have after December 11 to the County Health Department and we will get more after the first of the year.

9. College-wide Goals:

a. Access – Student Success Initiatives – Khaki Wunderlich, Franci Saunders and Katrina Campbell spoke about the Student Success initiatives. The Coordinator of Student Success position began 2 years ago and is in its 3rd year, being half grant funded and half operational funded. The results from the CCSSE (the Community College Survey of Student Engagement) increased in terms of frequency, satisfaction, and importance of advisement and we exceeded the mean (on this survey) of our sister institutions. Initiatives underway for advisor training and support include: training for new faculty; updates regarding continuing student advisement; and roundtables to give advisors support with information helpful to them in reaching their advisees. The advising website is being updated. Work is being done to connect more with students at risk – probation, suspension. Programs, such as pre-enrollment orientation, have been initiated (which is done prior to placement testing), and one and two-day programs have been put in place for placement testing. Intervention work is being done with athletes and residence life students.

b. Climate – Portal and Other Communications Enhancements – Tim Densmore and Bob Edgecomb spoke about the College portal and other new communications initiatives. The typical communication is e-mail. However, a portal offers different aspects and an overview of the portal was provided. My TC3 is the starting point to access resources online to be able to work and collaborate. The portal provides collaborative workspaces for documents, shared calendar, discussions, etc. This provides the ability to have discussions, store documents, etc. We are unsure how long to keep students accessibility for the portal. There are people on the alumni board who are not students or employees but have access to site. Also, John Bailey, our insurance representative, has access to the Health and Safety Committee portal. Is it possible for Trustees to have a shared site. Ms. Northrop will work with Tim Densmore to get portal access for Trustees.

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10. Vice Presidents’ Reports (highlight Consent Agenda items and updates on

major initiatives): a. Provost and Vice President of the College – Provost Conners spoke to his

written report. i. Teaching

1. Faculty Recruiting 2. Academic Integrity 3. Online Teaching Loads

ii. Resources 1. Human Resources Updates: For information only – no discussion.

b. Vice President for Global Initiatives – VP Poland spoke to his written report.

He also mentioned the visitors from Columbia. i. Department of State Program ii. Disney Program iii. Disney – Update

11. Consent Agenda (Action Items): Highlights of the Consent Agenda were

discussed during the meeting. Mr. Schlather moved that the Consent Agenda be approved; seconded by Ms. Davison; carried unanimously. a. Capital Payments b. Treasurer’s Report – September 30, 2009 c. Appointment of Personnel d. Approval of Classified Staff Positions – Peace Officers e. 2009 Toro Infield Groomer Bid Award f. Multicultural Office Renovations Bid Award – Electrical g. Multicultural Office Renovations Bid Award – General Construction

12. Standing Reports:

College Forum – Co-chair Sophia Georgiakaki provided the College Forum report. She said they have a full committee, including students. The sustainability committee presented the Sustainability/Energy Star Procurement Policy Proposal, supporting The American College & University Climate Commitment signed by President Haynes in April 2008, which was supported by the Forum. The work on the revision of the College Forum Bylaws is still in progress. They are looking into the establishment of electronic voting procedures, and inclusion of FSA employees in College Forum membership. The Chancellor’s Awards Committees have been filled and have started work on reviewing the human resources files of nominated employees. The College Forum Sharepoint site has been created. Jim MacLain has created a document library for the committee itself as well as a document library for public files, accessible by everyone with a TC3 email address. These files will include our minutes and calendar of events. The Forum is facilitating a college-wide discussion on the tobacco-free initiative on December 11, 2009. Representatives of all staff groups, SAB, Residence Life, Health & Safety Committee, Office of Public Safety will be present. A request for consideration of

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the creation of a sidewalk together with lighting along Bahar Drive was brought to the Forum. The Forum forwarded this to the Health & Safety Committee, and will be waiting for their recommendations in the fall.

a. Faculty Student Association – No report. There is a meeting next week.

b. Tompkins Cortland Community College Foundation, Inc. – Dr. Dalton

reported that Larry Baum was elected as the new president of the TC3 Foundation Board and four new board members were appointed (Steve Romaine, Dave Iles, Jennifer Tegan, and Tara Garner-Taylor) to take over for those whose term limits were up (James Brown, Laurie Linn, Dennis Mastro, Jean McPheeters, and Ron Dougherty). They are looking for a person to replace the fifth member who is leaving. The annual meeting was held on December 1 and the audit report presentation showed no significant findings. The Foundations Bylaws will be reviewed and modified for action at the March meeting.

c. Chairperson’s Report – Chairperson Buck reminded Trustees that the

December recognition ceremony is scheduled for a week from tomorrow (December 11) and that the New York Community College Trustee Association conference is scheduled on March 10 in Saratoga.

d. Liaison Report (Cortland County) – No report.

e. Liaison Report (Tompkins County) – No report.

f. Student Trustee’s Report – No report.

g. President’s Report – President Haynes spoke to his written report and

expanded upon the budget concerns regarding the Governor’s budget proposal. A memo will be going out to the College community in the near future on the agreement that the Governor and Legislature made regarding the “Deficit Reduction Plan.” The bad news part of the cuts is that it is going to affect all three of our final payments. We are currently facing a cash flow problem. The situation we are facing now is that we have enough money to make the payroll this week and the next one on December 18, but the January 1 payroll is questionable. We have a fund balance of approximately $1 million. However, when we did our capital projects in the summer, we needed to front the money and get reimbursed, and as yet, we haven’t been reimbursed. We have $900,000 for which we need to be reimbursed. Also, we aren’t sure that we are going to get our December State aid payment on time, but we do expect the chargeback revenue of approximately $800,000. If that comes in, we should be fine for January 1. President Haynes said he has alerted Cortland and Tompkins counties that we would like our January and February payments early. The next step is that if we need the money from the counties and they really don’t have the money to write us the check on or about December 23, the

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counties would have to borrow the money for us. We will need to know we have the money coming or in the bank by December 23rd in order to be able to pay the January 1 payroll.

i. Indicators of Goal Achievement – The anticipated evidence for the

indicators document needs to be information that is already in place and/or information that would be easy to obtain. This current document is a more achievable way to get to the goals. We are assessing one or two goals a year now and it is much more doable. We completed most of what we wanted to do with the resources goal this fall and are moving forward with the climate goal.

13. Dialogue Session – Student Mobility – Provost Conners introduced the members

of the group. Approximately two-thirds of students coming to TC3 now want to pursue a baccalaureate degree, therefore increasing the demand for transfer services. This year SUNY has the largest enrollment ever. Enrollment at community colleges has increased about ten percent and represents approximately 25,000 first-time, full-time students, which means even more students looking for transfer opportunities. Currently, we have one full-time transfer counselor, Heather Stevens and Meg Garvey, who is a half-time transfer counselor and half-time counselor. The type of student who attends TC3 has changed over the past two decades. Our goal is to get students planning for transfer when they walk in the door. Most students enroll in an A.A. or A.S. degree, but there are many students who enroll in A.A.S. degrees that are also going to be transferring. Betsy Cheetham comes to campus six times a year to meet with students regarding the best strategy to gain entry into SUNY Cortland. There is a transfer course equivalency chart on the SUNY web site to help students with transfer to four-year SUNY schools. This past year 148 TC3 students enrolled at SUNY Cortland, with 108 the year before, and 56 the year before that. Provost Conners asked the visitors what they are seeing in the quality of students transferring from TC3. The entering mean GPA is 3.0. Mr. Raynor asked if the transfer schools are you able to track the success of the TC3 students once they transfer in to see how the TC3 students are doing at the upper level. Another question raised was about the demographics of the transfer students. Cathy Shiels from Cornell mentioned that the University is made up of 7 undergraduate colleges. Cornell does expect more focus from transfer students than first year students. Of the 7 undergraduate colleges, 3 are affiliated with SUNY and all 7 do admit transfer students, but the three State colleges enroll the most. There are 500 to 600 transfer student openings every fall at Cornell. Transfer students take foundational courses and their academic exploration at Cornell. Ms. Shiels said they are looking for transfer courses in English, math, and science with grades of 3.0 or better. Another very important part of their admissions piece is the academic essay. Currently, 52 percent of transfer students come through an articulation agreement and approximately 250 to 350 transfer students a year are admitted for the College of Ag and Life Sciences. She said it would be helpful for our students to continue to be exposed to different sciences, education, and research. Dr. Dalton asked about

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financial aid for transfer students, and about the education program at Cornell. Ms. Shiels indicated that Cornell does have a minor in education. They leave certified to teach in at least one field and regarding financial aid, Cornell offers need-based aid entirely with no merit aid. She said that 60 percent of transfer students get financial aid. Jim Nichols spoke about transfer to Empire State College. He said the student population attending Empire State College are people who can’t necessarily quit a job and go to school full-time. One of the attractions to Empire State for students is that they promote credit by evaluation. For students who have transfer credits, they can graduate from Empire State with approximately 32 credits. He said Empire State is attracting very good students. He said that for just this office at TC3, Empire State has gotten about 9 students within the last three years. He said that the TC3/Empire State relationship is a good relationship. Mr. Schlather asked about how courses are completed for Empire State. Mr. Nichols said that students can cross register, take online courses, and he works one-on-one with the student. The length is a normal 15-week semester. Bill Chernish, SUNY Delhi, spoke about the partnership program with TC3 and SUNY Delhi. He said this is a 2 plus 2 program, where a student gets their TC3 degree and then gets their bachelor’s degree from Delhi. Delhi has clearly laid out expectations of what is needed for a bachelor’s degree. He said the student can attend either full-time or part-time. There are approximately 20 applications in process. The student stays right at TC3 while getting their bachelor’s degree from Delhi. He said that he currently has a student about to earn a degree from the University of Phoenix, and he has no idea how to transfer the student into SUNY Delhi. Mr. Schlather asked if this transfer information is posted on the web. The joint program with SUNY Delhi does have a link on the TC3 web site. The retention rate for transfer students is approximately 93 percent. Mr. Schlather asked if there are other alternatives for TC3 students to transfer? Ms. Stevens said that our most popular transfer schools are the closest 4-year colleges and universities. Our students do not have to stay close, but we are lucky to have so many great colleges and universities in the area. We are always looking to develop more transfer connections with other schools. It is important for us to keep in touch with alumni to learn more about their transfer experience. One of the first questions entering student advisement asks students is about their transfer plans. Mr. Nichols said that additional transfer programs with different colleges would be very helpful for students. Ms. Shiels said she would be interested to hear our demographic trends and if there is an opportunity to partner and the possibility of doing joint marketing.

14. Upcoming Events – No discussion.

15. Adjournment: Mr. Schlather moved that the meeting be adjourned; seconded by Dr. Dalton; carried unanimously. The meeting adjourned at 8:55 p.m.

Respectfully submitted, Cathy A. Northrop Clerk of the Board of Trustees

TOMPKINS CORTLAND COMMUNITY COLLEGE Human Resources Updates - Status of Open Positions

as of January 12, 2010

UNCLASSIFIED STAFF DESIRED

EMPLOYMENT APPLICATION POSITION DATE ADVERTISED DEADLINE CURRENT STATUS Assistant Professor of Nursing Fall 2010 August 2009 January 19. 2010 Accepting applications Counselor Fall 2010 August 2009 January 19, 2010 Accepting applications Instructor of Hotel-Restaurant Fall 2010 August 2009 January 19, 2010 Accepting applications Management/Wine Marketing Instructor of Photography Fall 2010 August 2009 January 19, 2010 Accepting applications

CLASSIFIED STAFF DESIRED EMPLOYMENT POSITION DEPARTMENT DATE CURRENT STATUS Campus Peace Officer Public Safety December 2009 Scheduling interviews Full-time, permanent Audio Visual Aid Campus Technology January 2010 Scheduling interviews Open Positions Jan 2010

TOMPKINS CORTLAND COMMUNITY COLLEGE

Human Resources Updates Status of Grievances

as of January 12, 2010

COMPLAINANT SUBJECT DISPOSITION CSEA None

FACULTY ASSOC. None PAA None Grievance Report Jan 2010

To: Board of Trustees From: John R. Conners Date: January 12, 2009 Re: January report Curricular Development – At its final meeting of the Fall 2009 semester, the Curriculum Committee voted in favor of four major proposals, each of which will be reviewed and discussed at the January 15 faculty meeting and submitted to the faculty for a vote during the week of January 18. The initiatives are as follows:

Accounting (A.S.) – This program is designed to complement our A.A.S. program and to provide a clearer path for the many students who intend to pursue a B.S. in Accounting.

Chemical Dependency Counseling (Certificate) – This program is designed to provide an expedited path to a credential, with resulting career prospects, for those whose prior education makes the entire degree program unnecessary. We have developed this program to address an opportunity provided by funding as part of the federal economic stimulus program.

Entrepreneurship (A.A.S.) – This program will address the strong and growing demand for education to prepare both traditional and non-traditional students to pursue entrepreneurial careers. Though an A.A.S. program, it would nevertheless align well with B.S. programs; we have already begun discussions with two baccalaureate institutions about the potential for their programs to be offered on our campus.

Paralegal Studies (Certificate) – This program has been designed to meet the needs of those who already possess a degree and who, therefore, hope to expedite the process of receiving a paralegal education.

In addition, we have been actively engaged in exploring two other degree program possibilities:

Performing Arts – An ad hoc committee of faculty members and administrators, and including adjuncts who are involved in the field, has been working for the past year to develop a program that would provide students with education and experience in acting and production. While many questions must be answered before we commit to such a project (including facilities and staffing issues), our perception of strong student, faculty, and community interest makes this a curricular area of great interest.

Cinema – Another ad hoc group has engaged in consideration of a new program in film production. Such a program, like the one above, would be

both a very attractive complement to our growing program in Creative Writing and a means of providing a much more meaningful presence of the arts on campus. We already have had students travel to Hollywood to deepen their understanding of the film industry, and many others have participated in film projects. Given their level of interest and the presence of qualified and interested faculty members, the development of such a program may be quite successful.

Expanded Learning Services – With Perkins Grant money that has become available due to cost savings we have realized, the Baker Commons will be providing expanded weekend hours of service, including tutoring and library services. We intend to monitor usage patterns to determine if such services are truly in demand by our increased student population so that we may make future plans with confidence. SUNY General Education – At its January meeting, the SUNY Board of Trustees will discuss and presumably vote on a resolution intended to build greater flexibility for students. The resolution, which would apply only indirectly to TC3, would maintain the required 30 credit hours within ten content areas, but it would allow students to satisfy the requirement by successful completion of courses in as few as seven of those areas, not all ten. If passed, this resolution would provide our faculty with greater flexibility in designing programs intended for transfer and our students with more choices.

Tompkins Cortland Community College Global Initiatives Report

For the Board of Trustees Walter Poland, Vice President for Global Initiatives

January 2010 1. Transportation: Through the efforts of the global office and especially Jenna

Lenhardt, Coordinator, meetings were held which included TCAT staff, representatives from the Student Advisory Board, Jenna Lenhardt, and Walter Poland discussing mutually beneficial improvements to the TCAT schedule. Major improvements starting Sunday, January 17: Monday – Friday additional runs – two mid-day as well as three evening – with

return to Ithaca at 9:22PM at the close of evening classes. Week Ends- Saturday schedules adjusted to include late evening return to Dryden at 9:40PM and subsequent return to Ithaca for a 10:19 arrival at the Mall. The Saturday and Sunday runs include stops at the Residence Halls. This pilot project includes the financial efforts of the Faculty Student Association and TCAT including a discounted monthly fare.

2. Global Initiatives: Enrollment — Fall’09 – 59H.C. = 23.4FTEs

Spring’10- 71H.C. = 24FTEs (These numbers include on-line credit hours) Disney Program-145H.C. = 72.5FTEs Dual On-line Degree Program with USIL is on hold Disney Program is still on hold while the Department of State reviews the visa issuing capabilities of Nassau Community College the SUNY issuer of visa authorization for such programs. Report expected soon. Study Abroad: Short Term – Guatemala – 7 Nicaragua - 8 Ireland - 10 Semester Abroad – Scotland – 1 Dominican Republic – 2 Internships

Visitors to TC3 December 9, 2009-Rector and a staff from the Beijing University of Business Administration, Global Partner.

Carl, Jorge and Walter visited three Red Mutis Partners and attended consortium Board meeting in Columbia. A number of projects are now under development regarding ESOL, bilingualism, program and faculty development.

Carl and Jorge have visited the University of Cuenca in Ecuador and projects under development are in ESOL, Global Connections, and program/faculty development.

ESOL-Cornell: Successful Fall’09 semester and registration to start soon for the Spring ’10 semester.

TOMPKINS CORTLAND COMMUNITY COLLEGE CAPITAL PAYMENTS

JANUARY 2010

Amount Subtotal Grand Total

Cafeteria Renovations Project

77 92 Climate Control Technologies (PO #26503)Final Payment, HVAC $12,565.00

77 93 Frey and Campbell, Inc. (PO #26501)Application #5, Plumbing $5,501.43

77 94 LeChase Construction Services (PO #26504)Application #4, General Construction $17,312.40Application #5, General Construction $116,233.20

77 95 Tractor Supply Co. (Visa charge)Parts for Repair, Cafeteria $279.99

Total Cafeteria Renovations Project $151,892.02

New Classrooms Project 2009‐10

77 96 G.R. Noto Electrical Construction, Inc. (PO #26452)Application #5, Electrical $7,600.00

77 97 Hewlett Packard (PO #27082)Invoice #46867882, USB‐PS2 Mouse $100.00Invoice #46927297, HP Compaq Notebooks $7,860.00

77 98 J&S Drapery, Inc. (PO #27031)Invoice #9829, Draper Shade Unit Materials $8,253.00

Total New Classrooms Project 2009‐10 $23,813.00

Multi‐Cultural Office Project

77 99 Beardsley Design AssociatesInvoice #0029121, Design Services $2,540.00

78 00 Cortland StandardBid Notice $85.89

TOMPKINS CORTLAND COMMUNITY COLLEGE CAPITAL PAYMENTS

JANUARY 2010

Amount Subtotal Grand Total78 01 Traver Construction, Inc. (PO #27092)

Application #1, General Construction $3,500.00

Total Multi‐Cultural Office Project $6,125.89

Signage

78 02 American Sign & Engraving (PO #26907)Invoice #1739, Signage $125.44

78 03 American Sign & Engraving (PO #26907)Invoice #1739, Signage $12.60

78 04 Bowled Over Wood (Visa Charge)Donor Signs, Athletic Facility $100.00

Total Signage $238.04

Grand Total $182 068 95Grand Total $182,068.95


TREASURER'S REPORT

OCTOBER 31, 2009


INDEX TO TREASURER'S REPORT

OCTOBER 31, 2009

NARRATIVE HIGHLIGHTS PAGE 1-2

BALANCE SHEET PAGE 3

APPROPRIATIONS PAGE 4-6

REVENUES PAGE 7

CASH FORECAST PAGE 8

CAPITAL FUND SUMMARY PAGE 9

Narrative HighlightsTreasurer's Report

31-Oct-09

CASH AND TEMPORARY INVESTMENTS - (PAGE 3)Our present cash in time deposits consists of $937,503 in a money market savings account averaging .50% interest earnings for October and$212,598 in savings. The maximum amount available for investment will fluctuate with a peak of $3,100,000 available over the next six months.

ACCOUNTS RECEIVABLE - (PAGE 3)Accounts Receivable from students of $4,734,972 is a slight decrease from $4,761,012. Student receivables are underwritten by various funding agenciessuch as TAP, PELL, TRA, Student Loan and local employers. Miscellaneous receivables of $367,580 include normal facility charges to outsideagencies and amounts due from the TC3 Foundation.

DUE FROM OTHER GOVERNMENTS AND FUNDS - (PAGE 3)Out of county chargebacks have an outstanding balance of $1,750,610. The interfunds account balance of $2,354,895 consists of federal,state grant and capital payments made by the current operating fund. Reimbursemment from other funds is in transit at the end of each period.

LIABILITIES - (PAGE 3)Payroll Liabilities include amounts due to retirement systems (New York State Retirement and the TIAA-CREF), governmental agencies forpayroll-related liabilities, and accrued vacation. Student Financial Aid Liabilities primarily consists of NYS TAP rosters received, and not yetdisbursed. Accrued Liabilities represents miscellaneous liabilities such as amounts due to FSA, and various reserves.Due to State governments represents overpayment of state aid in the prior year.

FUND BALANCE - (PAGE 3)The current fund balance represents surplus revenues over expenditures from prior years.

TOTAL EXPENDITURES - (PAGES 4-6)As of Oct 31, total expenditures amounted to $5,856,947 or 16.91% of the 2009-2010 budget. Comparable expenditures for period onelast year were $5,230,277 or 16.19% of the 2008-2009 budget.

TOTAL REVENUES - (PAGE 7)Revenues to date of $11,810,845 are 34.11% of the revenue budget. Prior year revenues were $10,438,271 OR 32.31% of total budgeted revenue

CAPITAL FUNDS - (PAGE 9)

The 1994-95 Capital Construction project remaining open is the Campus Master Plan with an amended budget of $ 7,439,572. To date, $7,439,572 has been committed for the Campus Master Plan.

The 2000-2001 Capital Construction Budget totals $7,071,250 for the HVAC System Replacement and Campus Master Plan Update. To date, $7,068,658 has been committed for 2000-2001 projects.

The 2002-2007 Capital Construction Budget totals $34,253,262. As of October 2009, $33,875,406 has been committed.

TOMPKINS CORTLAND COMMUNITY COLLEGEBALANCE SHEET OCTOBER 2009

Current Previous PreviousMonth Month Year

10/31/2009 9/30/2009 10/31/2008ASSETS

Cash in Demand Deposit $210,866 $253,026 $276,769Cash in Time Deposits 937,506 5,992,962 3,414,970Petty Cash 1,730 1,730 1,730Accounts Receivable--Students 4,734,972 4,761,012 3,101,157Accounts Receivable--Misc. (34,207) (141,879) (2,253)Prepaid Expenses (57,420) (82,858) (37,218)Due From Other Funds 2,384,070 2,122,483 2,131,078Due From Sponsor Governments 0 0 0Due From State Governments 2,479,281 2,479,281 10,435Due From Other Governments 1,750,610 204,614 1,531,868

TOTAL ASSETS $12,407,408 $15,590,371 $10,428,536

LIABILITIES AND SURPLUS

Vouchers Payable $57,106 $110,439 $80,781Payroll Liabilities 1,258,532 1,215,820 2,037,369Student Financial Aid Liabilities 1,696,553 1,502,179 231,160Accrued Liabilities 2,538,093 4,451,217 2,119,589Due to Other Funds 660 2,626 257,298Due to State Governments 26,148 26,148 0Student Tuition Collected in Advance 0 0 0Fund Balance 1,086,971 1,086,971 511,441Revenue Over (Under) Expenditures 5,743,345 7,194,971 5,190,897

TOTAL LIABILITIES AND SURPLUS $12,407,408 $15,590,371 $10,428,535

Page 3

TOMPKINS CORTLAND COMMUNITY COLLEGEAPPROPRIATIONS 2009-2010FINANCIAL REPORT FOR THE PERIOD ENDING OCTOBER 31, 2009

PER CENT YEAR 17.00%

Original Modified Expenditures Unexpended %Budget Budget To Date Balance Expended

Instruction Personal Services 8,829,493 8,829,493 1,636,560 7,192,933 18.54% Equipment 22,500 22,500 104 22,396 0.00% Contractual Expenses 3,496,948 3,496,948 1,027,425 2,469,523 29.38% Employee Benefits 2,815,043 2,815,043 572,553 2,242,490 20.34%

Total Instruction 15,163,984 15,163,984 3,236,642 11,927,342 21.34%

Public Service Personal Services 51,923 51,923 5,434 46,489 10.47% Equipment 0 0 0.00% Contractual Expenses 575 575 0 575 0.00% Employee Benefits 16,554 16,554 1,902 14,652 11.49%

Total Public Service 69,052 69,052 7,336 61,716 10.62%

Academic Support Personal Services 1,429,652 1,429,652 192,197 1,237,455 13.44% Equipment 76,900 76,900 146 76,754 0.00% Contractual Expenses 299,718 299,718 59,564 240,154 19.87% Employee Benefits 455,806 455,806 67,269 388,537 14.76%

Total Academic Support 2,262,076 2,262,076 319,176 1,942,900 14.11%

Libraries Personal Services 528,284 528,284 78,609 449,675 14.88% Equipment 0 0 0.00% Contractual Expenses 171,976 171,976 16,823 155,153 9.78% Employee Benefits 168,429 168,429 27,513 140,916 16.34%

Total Libraries 868,689 868,689 122,945 745,744 14.15%

Page 4

APPROPRIATIONS 2009-2010 (Cont.) PER CENT YEAR 17.00%

Original Original Expenditures Unexpended %Budget Budget To Date Balance Expended

Student Services Personal Services 2,966,923 2,966,923 406,970 2,559,953 13.72% Equipment 0 0 0 0 0.00% Contractual Expenses 1,901,745 1,901,745 217,991 1,683,754 11.46% Employee Benefits 945,923 945,923 142,682 803,241 15.08%

Total Student Services 5,814,591 5,814,591 767,643 5,046,948 13.20%

Maintenance and Operation of Plant Personal Services 2,216,889 2,216,889 280,311 1,936,578 12.64% Equipment 11,100 11,100 495 10,605 0.00% Contractual Expenses 1,662,642 1,662,642 130,202 1,532,440 7.83% Employee Benefits 748,242 748,242 98,109 650,133 13.11%

Total Maintenance andOperation of Plant 4,638,873 4,638,873 509,117 4,129,756 10.98%

Institutional Support Personal Services 1,333,374 1,333,374 194,891 1,138,483 14.62% Equipment 0 0 0 0 0.00% Contractual Expenses 395,449 395,449 60,240 335,209 15.23% Employee Benefits 425,110 425,110 68,212 356,898 16.05%

Total Institutional Support 2,153,933 2,153,933 323,343 1,830,590 15.01%

General Institutional Services Personal Services 1,778,236 1,778,236 250,338 1,527,898 14.08% Equipment 174,500 174,500 2,390 172,110 0.00% Contractual Expenses 1,138,305 1,138,305 232,426 905,879 20.42% Employee Benefits 566,941 566,941 85,590 481,351 15.10%

Total GeneralInstitutional Services 3,657,982 3,657,982 570,744 3,087,238 15.60%

TOTAL APPROPRIATIONS 34,629,180 34,629,180 5,856,946 28,772,234 16.91%

Page 5

2009-2010 APPROPRIATIONSSCHEDULE OF EMPLOYEE BENEFITS PER CENT YEAR 17.00%


Retirement Incentives 52,000 52,000 32,837 0 0.00% State Employee's Retirement 510,000 510,000 134,024 375,976 26.28% State Teacher's Retirement 163,000 163,000 33,134 129,866 20.33% Optional Retirement Fund 980,000 980,000 171,067 808,933 17.46% Social Security 1,430,235 1,430,235 228,259 1,201,976 15.96% Workers Compensation 115,000 115,000 106,704 8,296 92.79% Misc Employee Benefits 120,000 120,000 19,991 100,009 16.66% Disability Insurance 13,000 13,000 1,897 11,103 14.59% Hospital and Medical Insurance 2,550,812 2,550,812 416,794 2,134,018 16.34% Employee Tuition Benefits 133,000 133,000 70,643 62,357 53.12% Life Insurance 10,000 10,000 1,762 8,238 17.62% Vacation Benefits 60,000 60,000 10,000 50,000 16.67% Unemployment Insurance 5,000 5,000 10,540 (5,540) 0.00%Total Employee Benefits 6,142,047 6,142,047 1,237,652 4,885,232 20.15%

Page 6

TOMPKINS CORTLAND COMMUNITY COLLEGEREVENUE 2009-2010FINANCIAL REPORT FOR THE PERIOD ENDING OCTOBER 31, 2008 PER CENT YEAR 17%

Budget Modified Realized To Be %Adopted Budget To Date Realized Realized

Tuition Fall & Spring $12,762,607 $12,762,607 6,662,045 6,100,562 52.20% Summer 1,201,986 1,201,986 0 1,201,986 0.00% Nonresident Tuition 1,620,320 1,620,320 599,454 1,020,866 37.00% Student Fee Revenue (Tech Fee) 974,800 974,800 501,329 473,471 51.43%

Total Tuition 16,559,713 16,559,713 7,762,828 8,796,885 46.88%

Government Appropriations New York State 9,861,551 9,861,551 2,479,281 (2,479,281) 25.14% Local Sponsors 4,254,915 4,254,915 0 9,861,551 0.00% Appropriated Cash Surplus 4,254,915 Charges to Other Counties 3,249,000 3,249,000 1,369,270 (1,369,270) 42.14%

Total Government Appropriations 17,365,466 17,365,466 3,848,551 10,267,915 22.16%

Other RevenuesService Fees 149 000 149 000 38 675 110 325 25 96% Service Fees 149,000 149,000 38,675 110,325 25.96%

Interest Earnings 20,000 20,000 2,291 17,709 11.46% Rental of Real Property 22,000 22,000 12 21,988 0.05% Contract Courses 105,000 105,000 60,078 44,922 57.22% Noncredit Tuition 190,000 190,000 41,228 148,772 21.70% Grant Offsets 173,000 173,000 1,076 171,924 0.62% Unclassified Revenues 45,000 45,000 56,106 (11,106) 124.68%

Total Other Revenues 704,000 704,000 199,466 504,534 28.33%

TOTAL REVENUES $34,629,179 $34,629,179 $11,810,845 $19,569,334 34.11%

PA

Page 7

TOMPKINS CORTLAND COMMUNITY COLLEGECURRENT OPERATING FUND - CASH FORECAST October 2009 To February 2010

SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY

CASH BALANCE - BEGINNING OF PERIOD $3,876,212 $6,247,718 $1,521,018 $2,596,774 $3,147,530 $2,837,041

RECEIPTS Student Accounts Receivable $414,228 $350,940 $425,000 $250,000 $1,500,000 $1,500,000 Student Financial Aid $5,385,606 $3,721,449 $600,000 $0 $50,000 $50,000 Sponsor Payments $0 $0 $659,511 $659,511 Chargebacks to Other Counties $34,141 $13,888 $500,000 $300,000 $200,000 $200,000 State Aid $0 $0 $2,460,756 $2,460,756 $0 $0

Repayment of Grant Fund Advances $53,678 $7,209 $0 $10,000 $10,000 $10,000 Repayment of Capital Fund Advances $300,000 $250,000 $0 $0 Other Receipts $176,065 $60,835 $250,000 $120,000 $120,000 $120,000

Projected Cash Receipts $6,363,718 $4,154,321 $4,235,756 $3,390,756 $2,539,511 $2,539,511

DISBURSEMENTS Payments to Students $107,749 $3,728,554 $450,000 $130,000 $130,000 $130,000Accounts Payable $1 466 245 $2 617 874 $1 000 000 $1 000 000 $1 000 000 $1 000 000 Accounts Payable $1,466,245 $2,617,874 $1,000,000 $1,000,000 $1,000,000 $1,000,000

Payroll and Fringe Benefits $1,730,452 $1,740,903 $1,700,000 $1,700,000 $1,700,000 $1,700,000 Grant Fund Advances $22,226 $12,403 $10,000 $10,000 $20,000 $20,000 Capital Fund Advances $665,540 $781,287 $0 $0 $0 $0

Projected Cash Disbursements $3,992,212 $8,881,021 $3,160,000 $2,840,000 $2,850,000 $2,850,000

PROJECTED CASH BALANCE - END OF PERIODMONEY MARKET/ SAVINGS $6,197,718 $1,471,018 $2,546,774 $3,097,530 $2,787,041 $2,476,552CASH IN TIME DEPOSITS $50,000 $50,000 $50,000 $50,000 $50,000 $50,000TOTAL CASH IN TIME DEPOSITS $6,247,718 $1,521,018 $2,596,774 $3,147,530 $2,837,041 $2,526,552

TOMPKINS CORTLAND COMMUNITY COLLEGECAPITAL FUND SUMMARYFINANCIAL REPORT FOR THE PERIOD ENDING OCT 31, 2009

Original Amended Expenditures Encumbrances Total Uncommitted Budget Budget To Date Committed Budget

CAPITAL CONSTRUCTION 1994-95 Campus Master Plan 8,689,572 7,439,572 7,439,572 0 7,439,572 0

TOTAL 8,689,572 7,439,572 7,439,572 0 7,439,572 0

CAPITAL CONSTRUCTION 2000-2001 HVAC System Replacement 5,571,250 7,071,250 7,067,173 1,485 7,068,658 2,592

TOTAL 5,571,250 7,071,250 7,067,173 1,485 7,068,658 2,592

CAPITAL CONSTRUCTION 2002-2007

Administrative Costs 1,236,384 3,781,122 3,588,204 0 3,588,204 192,918 Site Improvements ( Phase 1A) 1,332,100 1,954,616 1,854,054 0 1,854,054 100,562 Athletic Facility Construction ( Phase 1B) 15,546,945 15,867,354 15,622,108 0 15,622,108 245,246 Interior Renovations ( Phase 2A) 2,411,195 2,559,694 2,525,512 0 2,525,512 34,182 Interior Renovations ( Phase 2B) 5,667,505 6,417,812 6,125,033 0 6,125,033 292,779

Interior Renovations ( Phase 2C) 2,307,885 2,419,883 2,402,248 0 2,402,248 17,635 Interior Renovations ( Phase 2C) 2,307,885 2,419,883 2,402,248 0 2,402,248 17,635 Office Renovations 135,395 135,395 128,815 0 128,815 6,580 Field Irrigation 177,000 204,217 203,031 203,031 1,186 Furniture Fixtures & Equipment 1,452,803 1,452,803 1,426,401 0 1,426,401 26,402 TOTAL 30,267,212 34,792,896 33,875,406 0 33,875,406 724,572

CLASSROOM PROJECT 2008-2009 2,000,000 2,000,000 1,215,993 1,215,993 784,007

CAPITAL CASH SUMMARY

CASH BALANCE - OCT 1, 2009 DISBURSEMENTS Campus Master Plan Money Market 59,609 Athletic Facility Cash in time Deposits 22,974 Savings Reimburse Advance from Operat 0

MM Reimburse Advane from Oper 0$82,583 HVAC Replacement 0

Campus Master Plan 0CASH RECEIPTS 0 County Payment - Campus Master Plan 0 CASH BALANCE -OCT 31, 2009 State Aid 0 Reimburse from interfunds 485,000 Investment Income - Savings 970 Campus Master Plan Money Market 59,634 Investment Income - CMP 25 Cash in Time Deposits 508,944 Chargeback Revenue 0

$485,995 $568,578


TREASURER'S REPORT

NOVEMBER 30, 2009


INDEX TO TREASURER'S REPORT

NOVEMBER 30, 2009

NARRATIVE HIGHLIGHTS PAGE 1-2

BALANCE SHEET PAGE 3

APPROPRIATIONS PAGE 4-6

REVENUES PAGE 7

CASH FORECAST PAGE 8

CAPITAL FUND SUMMARY PAGE 9

Narrative HighlightsTreasurer's Report11/30/2009

CASH AND TEMPORARY INVESTMENTS - (PAGE 3)Our present cash in time deposits consists of $1,785,952 in a money market savings account averaging 1.26% interest earnings for Nov and $770,443 in savings. The maximum amount available for investment will fluctuate with a peak of $4,300,000 available over the next six months.

ACCOUNTS RECEIVABLE - (PAGE 3)Accounts Receivable from students of $2,517,111 is a down from 3,100,499. Student receivables are underwritten by various funding agencies such as TAP, PELL, TRA, Student Loan and local employers.

DUE FROM OTHER GOVERNMENTS AND FUNDS - (PAGE 3)Out of county chargebacks have an outstanding balance of $1,474,418. The interfunds account balance of $1,731,329 consists of federal, state grant and capital payments made by the current operating fund. Reimbursemment from other funds is in transit at the end of each period.

LIABILITIES - (PAGE 3)Payroll Liabilities include amounts due to retirement systems (New York State Retirement and the TIAA-CREF), governmental agencies for payroll-related liabilities, and accrued vacation. Student Financial Aid Liabilities primarily consists of NYS TAP rosters received, and not yet disbursed. Accrued Liabilities represents miscellaneous liabilities such as amounts due to FSA, and various reserves. Due to State governments represents overpayment of state aid in the prior year.

FUND BALANCE - (PAGE 3)The current fund balance represents surplus revenues over expenditures from prior years.

TOTAL EXPENDITURES - (PAGES 4-6)As of Nov. 30, total expenditures amounted to $8,487,461 or 24.5% of the 2009-2010 budget. Comparable expenditures for period two last year were $7,725,183 or 23.9% of the 2008-2009 budget.

TOTAL REVENUES - (PAGE 7)Revenues to date of $11,971,382 are 34.57% of the revenue budget. Prior year revenues were $10,674,632 are 33.04% of total budgeted revenue

CAPITAL FUNDS - (PAGE 9)

The 1994-95 Capital Construction project remaining open is the Campus Master Plan with an amended budget of $ 7,439,572. To date, $7,439,572 has been committed for the Campus Master Plan.

The 2000-2001 Capital Construction Budget totals $7,071,250 for the HVAC System Replacement and Campus Master Plan Update. To date, $7,068,658 has been committed for 2000-2001 projects.

The 2002-2007 Capital Construction Budget totals $34,253,262. As of October 2009, $33,875,406 has been committed.

TOMPKINS CORTLAND COMMUNITY COLLEGEBALANCE SHEET November 2009

Current Previous PreviousMonth Month Year

11/30/2009 10/31/2009 11/30/2008ASSETS

Cash in Demand Deposit $377,810 $210,866 $169,109Cash in Time Deposits 1,621,439 937,506 1,706,101Petty Cash 1,730 1,730 1,730Accounts Receivable--Students 2,482,878 4,734,972 2,517,111Accounts Receivable--Misc. (40,932) (34,207) 14,186Prepaid Expenses (40,941) (57,420) (41,639)Due From Other Funds 2,672,107 2,384,070 1,757,043Due From Sponsor Governments 0 0 0Due From State Governments 0 2,479,281 10,435Due From Other Governments $1,798,445 1,750,610 $1,474,418

$8,872,536 $12,407,408 $7,608,494TOTAL ASSETS

LIABILITIES AND SURPLUS

Vouchers Payable $66,486 $57,106 $45,441Payroll Liabilities 1,536,248 1,258,532 2,160,242Student Financial Aid Liabilities 265,886 1,696,553 252,169Accrued Liabilities 2,557,108 2,538,093 1,548,092Due to Other Funds (627) 660 263,980Due to State Governments 26,148 26,148 0Student Tuition Collected in Advance 0 0 0Fund Balance 1,086,971 1,086,971 511,441Revenue Over (Under) Expenditures 3,334,316 5,743,345 2,827,129

TOTAL LIABILITIES AND SURPLUS $8,872,536 $12,407,408 $7,608,494

PAGE 3

TOMPKINS CORTLAND COMMUNITY COLLEGEAPPROPRIATIONS 2009-2010FINANCIAL REPORT FOR THE PERIOD ENDING NOVEMBER 30, 2009

PER CENT YEAR 25.00%


Instruction Personal Services 8,829,493 8,829,493 2,492,470 6,337,023 28.23% Equipment 22,500 22,500 104 22,396 0.00% Contractual Expenses 3,496,948 3,496,948 1,113,097 2,383,851 31.83% Employee Benefits 2,815,043 2,815,043 872,122 1,942,921 30.98%

Total Instruction 15,163,984 15,163,984 4,477,793 10,686,191 29.53%

Public Service Personal Services 51,923 51,923 8,868 43,055 17.08% Equipment 0 0.00% Contractual Expenses 575 575 0 575 0.00% Employee Benefits 16,554 16,554 3,104 13,450 18.75%

Total Public Service 69,052 69,052 11,972 57,080 17.34%

Academic Support Personal Services 1,429,652 1,429,652 304,771 1,124,881 21.32% Equipment 76,900 76,900 878 76,022 0.00% Contractual Expenses 299,718 299,718 66,372 233,346 22.14% Employee Benefits 455,806 455,806 106,670 349,136 23.40%

Total Academic Support 2,262,076 2,262,076 478,691 1,783,385 21.16%

Libraries Personal Services 528,284 528,284 120,221 408,063 22.76% Equipment 0 0 0.00% Contractual Expenses 171,976 171,976 30,014 141,962 17.45% Employee Benefits 168,429 168,429 42,077 126,352 24.98%

Total Libraries 868,689 868,689 192,312 676,377 22.14%

PAGE 4

APPROPRIATIONS 2009-2010 (Cont.) PER CENT YEAR 25.00%

Original Original Expenditures Unexpended %Budget Budget To Date Balance Expended

Student Services Personal Services 2,966,923 2,966,923 641,902 2,325,021 21.64% Equipment 0 0 650 (650) 0.00% Contractual Expenses 1,901,745 1,901,745 270,184 1,631,561 14.21% Employee Benefits 945,923 945,923 224,908 721,015 23.78%

Total Student Services 5,814,591 5,814,591 1,137,644 4,676,947 19.57%

Maintenance and Operation of Plant Personal Services 2,216,889 2,216,889 456,067 1,760,822 20.57% Equipment 11,100 11,100 495 10,605 0.00% Contractual Expenses 1,662,642 1,662,642 188,583 1,474,059 11.34% Employee Benefits 748,242 748,242 159,624 588,618 21.33%

Total Maintenance andOperation of Plant 4,638,873 4,638,873 804,769 3,834,104 17.35%

Institutional Support Personal Services 1,333,374 1,333,374 294,941 1,038,433 22.12% Equipment 0 0 0 0 0.00% Contractual Expenses 395,449 395,449 89,192 306,257 22.55% Employee Benefits 425,110 425,110 103,229 321,881 24.28%

Total Institutional Support 2,153,933 2,153,933 487,362 1,666,571 22.63%

General Institutional Services Personal Services 1,778,236 1,778,236 391,826 1,386,410 22.03% Equipment 174,500 174,500 9,230 165,270 0.00% Contractual Expenses 1,138,305 1,138,305 362,712 775,593 31.86% Employee Benefits 566,941 566,941 133,150 433,791 23.49%

Total GeneralInstitutional Services 3,657,982 3,657,982 896,918 2,761,064 24.52%

TOTAL APPROPRIATIONS 34,629,180 34,629,180 8,487,461 26,141,719 24.51%

PAGE 5

2009-2010 APPROPRIATIONSSCHEDULE OF EMPLOYEE BENEFITS PER CENT YEAR 25.00%


Retirement Incentives 52,000 150,000 33,439 0 0.00% State Employee's Retirement 510,000 450,000 199,110 250,890 44.25% State Teacher's Retirement 163,000 140,000 50,494 89,506 36.07% Optional Retirement Fund 980,000 877,667 256,374 621,293 29.21% Social Security 1,430,235 1,337,791 348,833 988,958 26.08% Workers Compensation 115,000 100,000 106,653 (6,653) 106.65% Misc Employee Benefits 120,000 120,000 27,599 92,401 23.00% Disability Insurance 13,000 13,000 2,887 10,113 22.21% Hospital and Medical Insurance 2,550,812 2,385,276 618,235 1,767,041 25.92% Employee Tuition Benefits 133,000 105,000 72,635 32,365 69.18% Life Insurance 10,000 10,000 2,645 7,355 26.45% Vacation Benefits 60,000 60,000 15,000 45,000 25.00% Unemployment Insurance 5,000 5,000 10,540 (5,540) 0.00%Total Employee Benefits 6,142,047 5,753,734 1,744,444 3,892,729 30.32%

PAGE 6

TOMPKINS CORTLAND COMMUNITY COLLEGEREVENUE 2009-2010FINANCIAL REPORT FOR THE PERIOD ENDING NOVEMBER, 2009 PER CENT YEAR 25.00%

Budget Modified Realized To Be %Adopted Budget To Date Realized Realized

Tuition Fall & Spring $12,762,607 $12,762,607 6,671,073 6,091,534 52.27% Summer 1,201,986 1,201,986 593 1,201,393 0.05% Nonresident Tuition 1,620,320 1,620,320 490,849 1,129,471 30.29% Student Fee Revenue (Tech Fee) 974,800 974,800 501,303 473,497 51.43%

Total Tuition 16,559,713 16,559,713 7,663,818 8,895,895 46.28%

Government Appropriations New York State 9,861,551 9,861,551 2,479,281 7,382,270 25.14% Local Sponsors 4,254,915 4,254,915 0 4,254,915 0.00% Appropriated Cash Surplus 0 0 Charges to Other Counties 3,249,000 3,249,000 1,586,375 1,662,625 48.83%

Total Government Appropriations 17,365,466 17,365,466 4,065,656 13,299,810 23.41%

Other RevenuesService Fees 149 000 149 000 39 207 109 793 26 31% Service Fees 149,000 149,000 39,207 109,793 26.31%

Interest Earnings 20,000 20,000 3,038 16,962 15.19% Rental of Real Property 22,000 22,000 3,718 18,282 16.90% Contract Courses 105,000 105,000 67,574 37,426 64.36% Noncredit Tuition 190,000 190,000 43,104 146,896 22.69% Grant Offsets 173,000 173,000 1,615 171,385 0.93% Unclassified Revenues 45,000 45,000 83,653 (38,653) 185.90%

Total Other Revenues 704,000 704,000 241,909 462,091 34.36%

TOTAL REVENUES $34,629,179 $34,629,179 $11,971,383 $22,657,796 34.57%

PAGE 7

TOMPKINS CORTLAND COMMUNITY COLLEGECURRENT OPERATING FUND - CASH FORECAST November 2009 To February 2010

OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH

CASH BALANCE - BEGINNING OF PERIOD $6,247,718 $1,521,018 $2,358,410 $2,909,166 $2,598,677 $2,288,188

RECEIPTS Student Accounts Receivable $350,940 $512,269 $250,000 $1,500,000 $1,500,000 $1,500,000 Student Financial Aid $3,721,449 $374,271 $0 $50,000 $50,000 $50,000 Sponsor Payments $0 $0 $659,511 $659,511 $659,511 Chargebacks to Other Counties $13,888 $178,216 $300,000 $200,000 $200,000 $200,000 State Aid $0 $2,479,281 $2,460,756 $0 $0 $0

Repayment of Grant Fund Advances $7,209 $196,133 $10,000 $10,000 $10,000 $10,000 Repayment of Capital Fund Advances $250,000 $0 $0 $0 Other Receipts $60,835 $106,239 $120,000 $120,000 $120,000 $120,000

Projected Cash Receipts $4,154,321 $3,846,409 $3,390,756 $2,539,511 $2,539,511 $2,539,511

DISBURSEMENTS Payments to Students $3,728,554 $461,014 $130,000 $130,000 $130,000 $130,000Accounts Payable $2 617 874 $594 080 $1 000 000 $1 000 000 $1 000 000 $1 000 000 Accounts Payable $2,617,874 $594,080 $1,000,000 $1,000,000 $1,000,000 $1,000,000

Payroll and Fringe Benefits $1,740,903 $1,745,935 $1,700,000 $1,700,000 $1,700,000 $1,700,000 Grant Fund Advances $12,403 $27,608 $10,000 $20,000 $20,000 $20,000 Capital Fund Advances $781,287 $180,380 $0 $0 $0 $0

Projected Cash Disbursements $8,881,021 $3,009,017 $2,840,000 $2,850,000 $2,850,000 $2,850,000

PROJECTED CASH BALANCE - END OF PERIODMONEY MARKET/ SAVINGS $1,471,018 $2,308,410 $2,859,166 $2,548,677 $2,238,188 $1,927,699CASH IN TIME DEPOSITS $50,000 $50,000 $50,000 $50,000 $50,000 $50,000TOTAL CASH IN TIME DEPOSITS $1,521,018 $2,358,410 $2,909,166 $2,598,677 $2,288,188 $1,977,699

TOMPKINS CORTLAND COMMUNITY COLLEGECAPITAL FUND SUMMARYFINANCIAL REPORT FOR THE PERIOD ENDING NOV 30, 2009

Original Amended Expenditures Encumbrances Total Uncommitted Budget Budget To Date Committed Budget

CAPITAL CONSTRUCTION 1994-95 Campus Master Plan 8,689,572 7,439,572 7,439,572 0 7,439,572 0

TOTAL 8,689,572 7,439,572 7,439,572 0 7,439,572 0

CAPITAL CONSTRUCTION 2000-2001 HVAC System Replacement 5,571,250 7,071,250 7,067,173 1,485 7,068,658 2,592

TOTAL 5,571,250 7,071,250 7,067,173 1,485 7,068,658 2,592

CAPITAL CONSTRUCTION 2002-2007

Administrative Costs 1,236,384 3,781,122 3,588,204 0 3,588,204 192,918 Site Improvements ( Phase 1A) 1,332,100 1,954,616 1,854,054 0 1,854,054 100,562 Athletic Facility Construction ( Phase 1B) 15,546,945 15,867,354 15,622,108 0 15,622,108 245,246 Interior Renovations ( Phase 2A) 2,411,195 2,559,694 2,525,512 0 2,525,512 34,182 Interior Renovations ( Phase 2B) 5,667,505 6,417,812 6,125,033 0 6,125,033 292,779

Interior Renovations ( Phase 2C) 2,307,885 2,419,883 2,402,248 0 2,402,248 17,635 Interior Renovations ( Phase 2C) 2,307,885 2,419,883 2,402,248 0 2,402,248 17,635 Office Renovations 135,395 135,395 128,815 0 128,815 6,580 Field Irrigation 177,000 204,217 203,031 203,031 1,186 Furniture Fixtures & Equipment 1,452,803 1,452,803 1,426,401 0 1,426,401 26,402 TOTAL 30,267,212 34,792,896 33,875,406 0 33,875,406 724,572

CLASSROOM PROJECT 2008-2009 2,000,000 2,000,000 1,215,993 1,215,993 784,007

CAPITAL CASH SUMMARY

CASH BALANCE - NOV 1, 2009 DISBURSEMENTS Campus Master Plan Money Market 59,634 Athletic Facility Cash in time Deposits 508,944 Savings Reimburse Advance from Operat 0

MM Reimburse Advane from Oper 0$568,578 HVAC Replacement 0

Campus Master Plan 0CASH RECEIPTS 0 County Payment - Campus Master Plan 0 CASH BALANCE -NOV 30, 2009 State Aid 162,456 Reimburse from interfunds 180,000 Investment Income - Savings 0 Campus Master Plan Money Market 222,177 Investment Income - CMP 87 Cash in Time Deposits 708,000 Chargeback Revenue 19,056

$361,599 $930,177

TOMPKINS CORTLAND COMMUNITY COLLEGE RESOLUTION 2009-2010-19 APPOINTMENT OF PERSONNEL

WHEREAS, The Department of Human Resources has confirmed that each of the individuals identified on the attached list possesses credentials necessary for the appointments indicated, and

WHEREAS, it also has been confirmed that each of the listed individuals has accepted all requisite conditions for appointment, and

WHEREAS, each of the listed individuals also has been recommended for his or her appointment by the President, be it therefore

RESOLVED, that the Board of Trustees of Tompkins Cortland Community College hereby appoints the individuals listed on the attachment. STATE OF NEW YORK: I, CATHY A. NORTHROP, CLERK of the Board of

SS: Trustees of Tompkins Cortland Community College, COUNTY OF TOMPKINS: DO HEREBY CERTIFY the foregoing resolution is

a true copy of a resolution duly adopted by the Board of Trustees of Tompkins Cortland Community College at a regular meeting of said Board on the 21st day of January 2010, and the same is a complete copy of the whole of such resolution.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the official seal of Tompkins Cortland Community College to be hereunto affixed this 21st day of January 2010.

Clerk of the Board of Trustees Tompkins Cortland Community College

McGee Louise Infection Control Workshop Adjunct N/A 240 00 12/01/09

Appointment of PersonnelJanuary 12, 2010

Presented to the Board of Trustees

Employee Department Title/Rank Grade Salary Employment DatesAugust 2009

Chojnacki, Ann Independent Study MATH 122-M49C Adjunct N/A 1,215.00 8/27/09 - 12/18/09Gammage-Sikora, Gina Independent Study SPAN 102-M49C Adjunct N/A 810.00 8/27/09 - 12/18/09Gammage-Sikora, Gina Independent Study SPAM 201-M49C Adjunct N/A 405.00 8/27/09 - 12/18/09Gutchess, Gary Independent Study ENGL 245-M49C Adjunct N/A 405.00 8/27/09 - 12/18/09Maus, Maureen Independent Study CAPS 100-M49C Adjunct N/A 135.00 8/27/09 - 12/18/09Miroiu, Mihai Independent Study FREN 101-M49C Adjunct N/A 405.00 8/27/09 - 12/18/09Miroiu, Mihai Independent Study FREN 201-M49C Adjunct N/A 810.00 8/27/09 - 12/18/09Mittman, Stephanie Independent Study ENGL 275-M49C Adjunct N/A 405.00 8/27/09 - 12/18/09Okaru, Alfred FITN 130-M12, FITN 230-M22 Adjunct N/A 1,132.50 8/27/09 - 12/18/09Perfetti, Margaret Independent Study ENGL 102-M49C Adjunct N/A 405.00 8/27/09 - 12/18/09Perkins, Donald Independent Study COMM 280-M49D Adjunct N/A 405.00 8/27/09 - 12/18/09Sheehan, John Independent Study GEOG 115-M49B Adjunct N/A 405.00 8/27/09 - 12/18/09VanCort, Elizabeth Independent Study INTD 280-M49B Adjunct N/A 810.00 8/27/09 - 12/18/09Wells, Frances Independent Study CAPS 121, CAPS 131 Adjunct N/A 270.00 8/27/09 - 12/18/09Westlake, Winfield Independent Study GEOG 115-M49C Adjunct N/A 1,620.00 8/27/09 - 12/18/09

September 2009Sheehan, John Democracy in American for Dept. of State students Adjunct N/A 2760.00 09/02/09 - 05/05/10

October 2009Carr, Kyle Independent Study COMM 280-M49C Adjunct N/A 405.00 10/01/09 - 12/18/09

December 2009McGee, Louise, Infection Control Workshop Adjunct N/A 240.00. 12/01/09Bush, Jessica Student Success FT, temporary Sr. Clerk E *33,279.46 12/21/09

January 2010Drake, Melvin Independent Study MUSI 118, MUSI 128 Adjunct N/A 675.00 01/04/10 - 01/20/10Lewis, David Adjunct Reference Librarian Adjunct N/A 5519.25 01/04/10 - 05/20/10Meres, Sierra Academic Records Full-time, temporary Keyboard Specialist C *30,517.43 01/05/10Pizarro, Elena Cambi Baker Commons Tutor N/A $7,592.64 01/19/10 - 05/14/10Zusman, Neil Adjunct Reference Librarian Adjunct N/A $8,051.25 01/22/10 - 05/14/10

*Annual salary to be prorated

Appt of Personnel Jan 2010

TOMPKINS CORTLAND COMMUNITY COLLEGE Presented to the Board of Trustee

January 12, 2010 Resignations/Retirements/Separations NAME EFFECTIVE DATE REASON Mary Bush 2/11/10 Retirement Robert Landon 8/21/10 Retirement Resignations Jan 2010

TOMPKINS CORTLAND COMMUNITY COLLEGE RESOLUTION 2009-20010-20

2008-2009 AUDIT

WHEREAS, the Board of Trustees of Tompkins Cortland Community College authorized Ciaschi, Dietershagen, Little & Mickelson to perform the College's 2008-2009 annual audit by Resolution 2001-2002-40 at their March 21, 2002 meeting, and

WHEREAS, the 2008-2009 annual audit has been completed by Ciaschi, Dietershagen, Little & Mickelson, be it therefore

RESOLVED, that the Board of Trustees accepts the Report on Examination of Financial Statements for the Years Ended August 31, 2009 and 2008 as prepared by Ciaschi, Dietershagen, Little & Mickelson. STATE OF NEW YORK: I, CATHY A. NORTHROP, CLERK of the Board of





CORTLAND ITHACA WATKINS GLEN

John H. Dietershagen, C.P.A.Jerry E. Mickelson, C.P.A.Thomas K. Van Derzee, C.P.A.Debbie Conley Jordan, C.P.A.Patrick S. Jordan, C.P.A.Duane R. Shoen, C.P.A.Lesley L. Horner, C.P.A.D. Leslie Spurgin, C.P.A.

Frederick J. Ciaschi, C.P.A.

Certified Public Accountants and Consultants

Ciaschi • Dietershagen • Little • Mickelson & Company, LLP

39 Church StreetCortland, New York 13045

607-753-7439fax 607-753-7874

108 West Fourth StreetWatkins Glen, New York 14891

607-535-4443fax 607-535-6220

401 East State Street ~ Suite 500Ithaca, New York 14850

607-272-4444fax 607-273-8372www.cdlm.com

College Board of TrusteesTompkins Cortland Community CollegeDryden, New York

We have audited the financial statements of the governmental activities, each major fund, the aggregate remaining fund information and the discretely presented component units of Tompkins Cortland Community College for the year ended August 31, 2009, and have issued our report thereon dated January 5, 2010. Professional standards require that we provide you with the following information related to our audit.

Our Responsibility under U.S Generally Accepted Auditing Standards and OMB Circular A-133

As stated in our engagement letter, our responsibility, as described by professional standards, is to plan and perform our audit to obtain reasonable, but not absolute, assurance about whether the basic financial statements are free of material misstatement and are fairly presented in accordance with U.S. generally accepted accounting principles. Because an audit is designed to provide reasonable, but not absolute assurance and because we did not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us.

In planning and performing our audit, we considered Tompkins Cortland Community College's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. We also considered internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133.

As part of obtaining reasonable assurance about whether Tompkins Cortland Community College's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit. Also, in accordance with OMB Circular A-133, we examined, on a test basis, evidence about Tompkins Cortland Community College's compliance with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement applicable to each of its major federal programs for the purpose of expressing an opinion on Tompkins Cortland Community College's compliance with those requirements. While our audit provides a reasonable basis for our opinion, it does not provide a legal determination on Tompkins Cortland Community College's compliance with those requirements.

Planned Scope and Timing of the Audit

We performed the audit according to the planned scope and timing previously communicated to you in our meeting about planned matters.

www.cdlm.com

- 2 -

Qualitative Aspects of Accounting Practices

Accounting Policies

Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by Tompkins Cortland Community College are described in Note 1 to the basicfinancial statements. Other than Governmental Accounting Standards Board (GASB) Statement Number 45, “Accounting and Financial Reporting by Employers for Postemployment Benefits Other than Pensions,” no new accounting policies were adopted and the application of existing policies was not changed during 2009. We noted no transactions entered into by Tompkins Cortland Community Collegeduring the year that were both significant and unusual, and of which, under professional standards we are required to inform you, or transactions for which there is a lack of authoritative guidance or consensus. There are no significant transactions that have been recognized in the financial statements in a different period than when the transaction occurred.

Accounting Estimates

Accounting estimates are an integral part of the basic financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the basic financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the financial statements were depreciation expense and other postemployment benefits liabilities.

We evaluated the key factors and assumptions used to develop these estimates in determining that they are reasonable in relation to the financial statements taken as a whole.

Disclosures

The disclosures in the financial statements are neutral, consistent, and clear. Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The most sensitive disclosure was long-term liabilities, the detail of which is included in Note 2 of the financial statements.

Difficulties Encountered in Performing the Audit

We encountered no significant difficulties in dealing with management in performing and completing our audit.

Corrected and Uncorrected Misstatements

Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. In addition, none of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole.

Disagreements with Management

For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor’s report.

We are pleased to report that no such disagreements arose during the course of our audit.

- 3 -

Management Representations

We have requested certain representations from management that are included in the management representation letter dated January 5, 2010.

Management Consultations with Other Independent Accountants

In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to Tompkins Cortland Community College’s financial statements or a determination of the type of auditor’s opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts.

To our knowledge, there were no such consultations with other accountants.

Other Audit Matters or Issues

We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as Tompkins Cortland Community College’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention.

We would like to thank you and your staff for the cooperation and support given to us during the course of the audit. We appreciate the opportunity to be of service to you and look forward to our continued involvement.

This information is intended solely for the use of College Board of Trustees and management of Tompkins Cortland Community College and is not intended to be and should not be used by anyone other than these specified parties.

January 5, 2010Ithaca, New York

CORTLAND ITHACA WATKINS GLEN

John H. Dietershagen, C.P.A.Jerry E. Mickelson, C.P.A.Thomas K. Van Derzee, C.P.A.Debbie Conley Jordan, C.P.A.Patrick S. Jordan, C.P.A.Duane R. Shoen, C.P.A.Lesley L. Horner, C.P.A.D. Leslie Spurgin, C.P.A.

Frederick J. Ciaschi, C.P.A.

Certified Public Accountants and Consultants

Ciaschi • Dietershagen • Little • Mickelson & Company, LLP

39 Church StreetCortland, New York 13045

607-753-7439fax 607-753-7874

108 West Fourth StreetWatkins Glen, New York 14891

607-535-4443fax 607-535-6220

401 East State Street ~ Suite 500Ithaca, New York 14850

607-272-4444fax 607-273-8372www.cdlm.com

TOMPKINS CORTLAND COMMUNTY COLLEGE

Dryden, New York

EXECUTIVE SUMMARY

For the Years EndedAugust 31, 2009 and 2008

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TOMPKINS CORTLAND COMMUNITY COLLEGEMANAGEMENT’S DISCUSSION AND ANALYSIS

FOR THE YEARS ENDED AUGUST 31, 2009 and 2008

i

Tompkins Cortland Community College (TC3) is a two-year postsecondary institution, offering A.A., A.S., and A.A.S. degrees as well as certificate programs of study. TC3 also offers many noncredit courses and training programs through its Business Development and Training Center. Founded in 1968, TC3 is a part of the State University of New York (SUNY) and serves the counties of Tompkins and Cortland.

The following management’s discussion and analysis (MD&A) provides a comprehensive overview of TC3’s financial position as of August 31, 2009, 2008, and 2007, and the results of its operations for the years then ended. Management has prepared the financial statements and related footnote disclosures along with this MD&A. The MD&A should be read in conjunction with the audited financial statements and related footnotes of the College, which directly follow the MD&A.

Overview of the Basic Financial Statements

The financial statements of the College have been prepared in accordance with accounting principles generally accepted in the United States of America as prescribed by the Governmental Accounting Standards Board (GASB).

The basic financial statements consist of a Statement of Net Assets, a Statement of Revenues, Expenses and Changes in Net Assets, a Statement of Cash Flows, and accompanying notes. These statements provide information on the financial position of the College and the financial activity and results of its operations during the year. A description of those statements follows:

The Statement of Net Assets presents information on all of the College’s assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the College is improving or deteriorating.

The Statement of Revenues, Expenses, and Changes in Net Assets presents information showing the change in the College’s net assets during the most recent multi-year statements. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of cash flows. Thus, revenues and expenses reported in this statement include all items that will result in cash received or disbursed in future fiscal periods. For example, the receipt of amounts due from students, or the payment accrued for accumulated vacation days.

The Statement of Cash Flows provides information on the major sources and uses of cash during each reported year. The cash flow statement portrays net cash provided or used from operating, non-capital financing, capital financing, and investing activities. In each of these areas, cash flows in and out are presented for each major activity of the College. For the year ended August 31, 2009, total cash increased by $352,664, whereas in the prior year, total cash increased by $16,417. These changes in cash occurred primarily due to the timing of the receipt of revenues and payment of expenses.

There is also a reconciliation at the bottom of the Statement of Cash Flows - net cash used by operating activities. This shows how an operating (loss) on an accrual basis of $(24,587,363) in 2009 and $(21,572,816)in 2008 from the Statement of Revenues, Expenses, and Changes in Net Assets is converted to net cash used by operating activities of $(20,166,651) for 2009 and $(21,108,553) for 2008.


(CONTINUED)FOR THE YEARS ENDED AUGUST 31, 2009 and 2008

ii

Component units: During the year ended August 31, 2004, the College implemented GASB Statement Number 39, Determining Whether Certain Organizations are Component Units. This statement amends GASB Statement Number 14, The Financial Reporting Entity, to provide additional guidance to determine whether certain organizations for which the College is not financially accountable should be reported as component units based on the significance of their relationship with the College. The decision to include potential component units in the College’s reporting entity is based on several criteria including legal standing, fiscal dependency and financial accountability. Based on these criteria the College includes two separate legal entities in its report -the Tompkins Cortland Community College Foundation, Inc. and the Faculty Student Association of Tompkins Cortland Community College. Although legally separate, these organizations are reported as discrete component units. Complete financial statements for both component units can be obtained from the Tompkins Cortland Community College’s administrative office at 170 North Street, Dryden, NY 13053.

Financial HighlightsResources

In the past year, TC3’s core enrollment increased 5.1%; however, we had a total enrollment increase of about 6.1%. The increase in 2008-2009 is attributable to a growing enrollment in the College’s Disney Global programs. Total full-time equivalent (FTE) students were 3,626 in 2008-2009 versus 3,451 in 2007-2008, and 3,189 in 2006-2007.

Efforts have been made to create a year-round recruiting and admissions process to meet our enrollment management goals. TC3 continues to improve its residence life program; there are currently 814 beds available for students to live in on-campus suites.

Funding for community colleges in New York State is a partnership between the state government, local government (Counties), and the student. In theory, the three partners would share equally. Total state operating aid increased by 7.77% over last year. This is due to a prior year enrollment increase (because state operating aid is based on prior year enrollment). The percentage of state operating aid compared to our total operating budget has been hovering around 30%. Ideally, state aid would be at least 33% of our total operating revenues.

Local support includes the support of our sponsoring counties, nonresident tuition, and billings to other counties in New York State for residents attending TC3. Total local support increased 9.2% over last year. The increase in local support is attributable to the increase in billings to other counties. Nonresident tuition increased due to an increase in enrollment from other counties. As a percent of total unrestricted operating revenue, the local share has increased 0.27% from 22.43% in 2008-2009 to 22.7% in 2009-2010. The local share in 2007-2008 was 22.25% of total unrestricted operating revenue.

Student tuition revenue grew 9.7% in the past year. As a percent of our total budget, student revenues have increased to 48.1% in 2008-2009, from 47.8% in 2007-2008 and 46.4% in 2006-2007.

Expenses Total spending for unrestricted College operations has increased 8.4% from fiscal year 2006-2007 to fiscal

year 2007-2008, and 7.8% from fiscal year 2007-2008 to fiscal year 2008-2009. As a percentage of total spending, costs for personnel have remained constant, while fringe benefit costs have increased. Looking at spending by functional area, the most notable change is in instruction, due to the College’s initiatives to enhance academic programming.

During the year ended August 31, 2009, the College received an actuarial valuation of its retiree medical insurance liability in accordance with the adoption of Governmental Accounting Standards Board (GASB) Statement Number 45, “Accounting and Financial Reporting by Employers for Postemployment Benefits Other than Pensions.” The College’s annual required contribution (ARC) for 2009 was $1,416,469. However, the College’s expected employer contributions totaled $305,037 during the current fiscal year, resulting in a net liability of $1,111,432 for the remaining portion of the ARC.



iii

Statement of Net Assets

The statement of net assets presents the financial position of the College as of August 31,:

ASSETS 2009 20082007

As restatedCurrent Assets $ 9,020,511 $ 9,269,789 $ 8,915,166Capital Assets 51,494,385 50,820,197 45,883,736Other Noncurrent Assets 2,016,626 692,356 5,656,520

Total Assets $ 62,531,522 $ 60,782,342 $ 60,455,422

LIABILITIES 2009 2008 2007Current Liabilities $ 11,041,847 $ 8,001,768 $ 8,771,759Long-term Liabilities 33,620,495 30,571,846 31,647,339

Total Liabilities $ 44,662,342 $ 38,573,614 $ 40,419,098

NET ASSETS 2009 20082007

As restatedInvested in Capital Assets, net of

related debt $ 15,303,513 $ 19,172,857 $ 13,396,592Restricted for Capital Projects 2,590,135 2,524,430 6,344,565Unrestricted (24,468) 511,441 295,167

Total Net Assets $ 17,869,180 $ 22,208,728 $ 20,036,324

As of August 31, 2009, the College had a total of $9,020,511 in current assets, $11,041,847 in current liabilities, $53,511,011 in noncurrent assets, $33,620,495 in noncurrent liabilities, and $17,869,180 in total net assets. Total liabilities increased in 2009 primarily due to the issuance of additional long-term debt and the adoption of GASB 45.

Current Assets and LiabilitiesCurrent assets are comprised of cash, accounts receivable, and prepaid expenses. Accounts receivable

includes amounts due from students, other agencies, and other governments. Current liabilities include accounts payable, accrued liabilities, deferred revenue, and the current portion (due within one year) of long-term liabilities.

Accounts payable are amounts due to vendors and other agencies. Accrued liabilities include accrued payroll, payroll taxes, and other payroll related liabilities, such as accumulated vacation. Deferred revenue represents tuition and grant awards received in advance.

Capital Assets, NetDepreciation expense on capital assets for the years ended August 31, 2009, 2008, and 2007 was

$2,165,093, $1,834,685, and $1,365,185, respectively.



iv

A summary of changes in capital assets, by major classification, and accumulated depreciation is as follows:

2009Balance Balance

Category September 1, Additions Deletions August 31,Land $ 70,993 $ $ $ 70,993Land Improvements 3,681,539 3,681,539Buildings 30,519,468 30,519,468Building Improvements 19,617,670 12,179,697 31,797,367Construction in Progress 10,247,119 73,853 (10,247,119) 73,853Equipment, Furnishings, and Library Books 4,826,802 832,850 (55,974) 5,603,678

Total $ 68,963,591 $ 13,086,400 $ (10,303,093) 71,746,898

Less accumulated depreciation at August 31, 2009 (20,252,513)

Net value of capital assets $ 51,494,385

2008Balance Balance

Category September 1, Additions Deletions August 31,Land $ 70,993 $ $ $ 70,993Land Improvements 3,438,314 243,225 3,681,539Buildings 12,499,460 18,020,008 30,519,468Building Improvements 17,088,416 2,529,254 19,617,670Construction in Progress 24,856,000 (14,608,881) 10,247,119Equipment, Furnishings, and Library Books 4,383,102 587,539 (143,839) 4,826,802

Total $ 62,336,285 $ 21,380,026 $ (14,752,720) 68,963,591



2007Balance Balance

Category September 1, Additions Deletions August 31,Land $ 70,993 $ $ $ 70,993Land Improvements 1,764,385 1,673,929 3,438,314Buildings 12,499,460 12,499,460Building Improvements 17,088,416 17,088,416Construction in Progress 8,911,018 15,944,982 24,856,000Equipment, Furnishings, and Library Books 4,050,856 566,322 (234,076) 4,383,102

Total $ 44,385,128 $ 18,185,233 $ (234,076) 62,336,285





v

Other Noncurrent AssetsOther noncurrent assets, exclusive of capital assets, represent restricted cash and deposits held on behalf

of the College. Deposits held on behalf of the College represent debt proceeds held by New York State for the purpose of funding capital projects at TC3. Funds held by the Dormitory Authority of New York State (DASNY) and County sponsors amounted to $1,913,990 at August 31, 2009, $481,239 at August 31, 2008, and $5,471,939 at August 31, 2007.

The DASNY issues bonds to fund the 50% State share of the College’s approved capital projects. The College, on a reimbursement basis, requests cash proceeds from the bonded debt as construction costs are paid. The College records remaining cash as funds on deposit with trustee. A similar process occurs for the 50% share of sponsor costs of capital projects. Tompkins County acts as the lead agency for the majority of local borrowing on TC3’s behalf.

Noncurrent LiabilitiesNoncurrent liabilities consist of the long-term portion of debt related to College facilities, long-term

contractual obligations and other postemployment benefits payable. Included in long-term debt are obligationsof the State of New York and Sponsoring Counties. A summary of changes in capital debt is as follows:

CHANGES IN CAPITAL DEBT 8/31/08 Additions Deletions 8/31/09Bonds Payable $ 31,723,434 $ 2,835,543 $ (1,102,338) $ 33,456,639Unamortized deferred amount on refunding (76,094) 10,327 (65,767)

Total Capital Debt $ 31,647,340 $ 2,835,543 $ (1,092,011) 33,390,872

Less Current Portion (1,156,809)

Long-term Portion $ 32,234,063

CHANGES IN CAPITAL DEBT 8/31/07 Additions Deletions 8/31/08Bonds Payable $ 32,574,501 $ $ (851,067) $ 31,723,434Unamortized deferred amount on refunding (87,357) 11,263 (76,094)

Total Capital Debt $ 32,487,144 $ -0- $ (839,804) 31,647,340

Less Current Portion (1,075,494)


CHANGES IN CAPITAL DEBT 8/31/06 Additions Deletions 8/31/07Bonds Payable $ 20,177,323 $ 12,968,110 $ (570,932) $ 32,574,501Unamortized deferred amount on refunding (99,720) 12,363 (87,357)

Total Capital Debt $ 20,077,603 $ 12,968,110 $ (558,569) 32,487,144

Less Current Portion (839,805)


Additional information related to the College’s other long-term liabilities is included in the Notes to Financial Statements.



vi

Statement of Revenues, Expenses, and Changes in Net Assets

The Statement of Revenues, Expenses, and Changes in Net Assets presents TC3’s results of operations. Operating revenues totaled $12,313,524 in 2009, $11,301,845 in 2008 and $10,125,924 in 2007. Nonoperating revenues totaled $28,170,856 in 2009, $25,291,853 in 2008, and $22,735,789 in 2007. Total revenues were $40,484,380 in 2009, $36,593,698 in 2008, and 32,861,713 in 2007. Operating expenses totaled $36,900,887in 2009, $32,874,661 in 2008, and $29,949,629 in 2007. Nonoperating expenses totaled $5,182,157 in 2009,$4,486,381 in 2008, and $3,643,597 in 2007. Total expenses were $42,083,044 in 2009, $37,361,042 in 2008,and $33,593,226 in 2007. Net capital (expenses) revenue totaled $(2,740,884) in 2009, $2,939,748 in 2008, and $1,276,639 in 2007. The net effect of current year revenues and expenses resulted in a decrease of $(4,339,548) in total net assets in 2009 compared to increases in total net assets of $2,172,404 in 2008 and $545,126 in 2007.

Revenue Overview

The following charts depict revenue proportions:

2008-2009 REVENUES

Net student revenues$11,305,571

27.92%Federal grants and

contracts$945,883

2.34%

State and local grants and contracts

$64,449 0.16%

Other revenues($2,379)-0.01%

Financial aid grants$8,069,314

19.93%

State appropriations$10,925,432

26.99%

Local appropriations$9,176,110

22.67%



vii

2007-2008 REVENUES


28.66%

Federal grants and contracts$605,536 1.65%


$118,594 0.32%

Other revenues$95,728 0.26%


18.98%


27.70%


22.43%

2006-2007 REVENUES


28.48%

Federal grants and contracts$681,480 2.07%


$7,936 0.02%

Other revenues$79,919 0.24%


18.92%


27.80%


22.47%

Tuition and FeesGross student tuition and fee charges amounted to $15,814,002, $14,419,283 and $12,875,380 for the

years ended August 31, 2009, 2008, and 2007, respectively. Tuition and fees are displayed net of scholarship allowances in the Statement of Revenues, Expenses, and Changes in Net Assets. Scholarship allowances represent student tuition and fees that are paid using grants and scholarships. These grants and scholarships are initially distributed to TC3 until student eligibility is determined, at which time funds are applied to pay tuition and fee charges.



viii

Grants and ContractsFederal grants and contracts ($945,883 in 2009; $605,536 in 2008; and $681,480 in 2007) and state and

local grants and contracts ($64,449 in 2009; $118,594 in 2008; and $7,936 in 2007) represent temporarily restricted funds received by the College. Such funds are used for academic programs, equipment, and other academic support.

Nonoperating RevenuesFinancial aid grants represent federal and state grants used for student grants and scholarships.

State appropriations are listed in two categories: operating aid and debt service. Operating aid represents the amount TC3 receives through SUNY for purposes of supporting College operations. Debt service is the amount New York State pays in principal and interest on behalf of TC3 for debt issued by DASNY.

Local government appropriations are presented similarly as state appropriations. Operating aid represents funds paid by the two sponsoring counties as well as other counties in New York State to support the operations of the College. Debt service is the amount Tompkins and Cortland Counties pay in principal and interest on behalf of TC3 for debt issued by Tompkins and Cortland Counties.

Expense Overview

Expenses are displayed in the Statement of Revenues, Expenses, and Changes in Net Assets in three categories: operating expenses, nonoperating expenses, and capital expenses. Operating expenses are displayed by functional areas of the College, with the exception of depreciation expense, which is a line item.

The following charts depict operating expenses by functional area:

2008-2009 OPERATING EXPENSES

Instruction$16,185,925

43.86%

Public service$53,422 0.14%

Academic support$2,990,454

8.10%

Student services$5,847,944

15.85%

Institutional support$5,589,499

15.15%

Operation and maintenance of

plant$4,068,550

11.03%

Depreciation$2,165,093

5.87%



ix



45.50%

Public service$51,162 0.16%Academic support

$2,765,932 8.41%


16.36%


15.32%


plant$2,849,237

8.67%


5.58%



47.97%

Public service$49,846 0.17%

Academic support$2,575,265

8.60%


15.83%


14.28%


plant$2,573,932

8.59%


4.56%



x

Operating ExpensesAs indicated previously, operating expenses are displayed in the following functional categories:

w Instruction includes activities related to the direct provision of instructional services. w Public Service reflects activities related to offering services to the general public, such as community

use of campus facilities.w Academic Support includes instructional support services such as the library and academic computing

labs. w Student Services include other student support services offered by the College including counseling

and career services, financial aid, and student activities. w Institutional Support represents all administrative support functions such as budget and finance,

personnel, and administrative computing.w Operation and Maintenance of Plant includes all building and grounds functions such as cleaning,

snow removal, and utilities.

Other ExpensesStudent Aid represents the amount of grants and scholarships distributed to students in excess of their

tuition and fee charges. Interest on capital asset related debt represents interest payments on outstanding debt. Capital expenses are items purchased with capital dollars that do not meet capitalization requirements and are,therefore, shown as an expense.

Looking Forward

Creating additional instructional space has been critical for TC3 given the enrollment growth we have seen. During the summer of 2009, a major investment in expanding our dining facility, as well as the construction of nine new classrooms, was done to accommodate growth in enrollment. The completion of two additional residence halls also is a contributing factor to a large increase in Fall 2009 enrollment. We expect that growth to continue at a rate of approximately 4% per year in the next five years. In 2010-11 we will undertake a new Master Plan for the College that will guide capital investments for the next five to ten years. Along with core enrollment growth, our Global initiatives continue to be strong.

Along with our increase in enrollment, a broad range of Student Success initiatives currently underway will continue to bring improvement to our retention rates.

Employment growth at the College will not be at the same level as enrollment growth due to expected slower revenue increases from State and County governments. This will continue to challenge us to sustain our excellent services to students making those process changes that will help us all work more effectively and efficiently.

Contact the College’s Financial Management

This financial report is designed to provide a general overview of the College’s finances and to demonstrate the College’s accountability for the money it receives. If you have questions about this report or need additional financial information, contact the Director of Budget and Finance, Tompkins Cortland Community College, at PO Box 139, Dryden, NY 13053.

TOMPKINS CORTLAND COMMUNITY COLLEGE RESOLUTION 2009-2010-21 APPROVAL OF POSITION DESCRIPTION

DIRECTOR OF STUDENT ACTIVITIES/STUDENT CENTER

WHEREAS, the College has determined, based on a review and analysis of the functions in the Student Activities office, that there is a need to revise the Director of Student Activities position description and title, and

WHEREAS, the attached Director of Student Activities/Student Center position

description has been reviewed by the Administrative Classification Committee and is recommended by the President, be it therefore

RESOLVED, that the Director of Student Activities/Student Center position

description be approved in accordance with the position description attached to this resolution, and be it further

RESOLVED, that the Human Resources Department be authorized to forward the professional service position description to State University of New York for approval. STATE OF NEW YORK: I, CATHY A. NORTHROP, CLERK of the Board of Trustee of

SS: Tompkins Cortland Community College, DO HEREBY CERTIFY that the foregoing resolution is a true copy of a

COUNTY OF TOMPKINS: resolution duly adopted by the Board of Trustees of Tompkins Cortland Community College at a regular meeting of said Board on the 21st of January, 2010, and the same is a complete copy of the whole of such resolution.

IN WITNESS WHEREOF, I have hereunto set my hand and

caused the official seal of Tompkins Cortland Community College to be hereunto affixed this 21st day of January, 2010.



POSITION TITLE GRADE PAGE Director of Student Activities / 5 1 of 2 Student Center ORGANIZATIONAL UNIT REPORTS TO APPROVED BY Student Life Dean of Student Life Board of Trustees SUMMARY The Director provides leadership and advocacy for students in the areas of student clubs and organizations and extra- and co-curricular programs on campus. Directs the operation of the Student Center and creates a vibrant environment within the center. Responsible for design and implementation of student leadership development programs. Oversees the non-academic use of most college facilities and services by campus and community groups. Works collaboratively with other student life and college staff to create an effective student life program. NATURE AND SCOPE 1. Responsible for the development of extra- and co-curricular programs, civic engagement

opportunities and student organizations on campus, including special interest clubs, the Student Advisory Board and the College Entertainment Board. Advises students on an individual and group basis about the availability of student activities for personal development and enrichment.

2. Responsible for the overall operation of the Student Center including budget development,

building services, program offerings and staff.

3. Responsible for the creation and implementation of a Fall and Spring Leadership program for new, emerging and veteran student leaders. Works closely with students and Student Life staff relative to student leadership opportunities. Oversees the LEAD (Leadership Education and Development) program for club officers, members and interested students.

4. Serves as liaison from the College to the Faculty Student Association (FSA) in regard to

development and implementation of student extra- and co-curricular activities. Advises and educates the Student Advisory Board in program related matters of the FSA budget. Reviews and signs all program contracts for student groups on behalf of the Faculty Student Association.

5. Oversees the preparation and updates of the Activities Calendar, weekly newsletter, brochures,

pamphlets and informational bulletins related to the extra- and co-curricular program. Advises the External Relations Department regarding current information and location for Student Activities on the college website.

6. Works collaboratively with other stakeholders in overseeing the non-academic use of most

college facilities and services by campus and community groups for meetings, programs and events. Promotes the use of college facilities for non-academic purposes.


POSITION TITLE GRADE PAGE Director of Student Activities / 5 2 of 2 Student Center ORGANIZATIONAL UNIT REPORTS TO APPROVED BY Student Life Dean of Student Life Board of Trustees

7. Works collaboratively with the College Student Success Coordinator in supporting efforts to

ensure academic success of student leaders. 8. Works collaboratively with Public Safety, Student Clubs and Organizations, Athletics,

Residence Life, Academic departments and the Global Initiatives Office regarding the use of college transportation and travel. Assists in the presentation and certification of the Van Drivers program.

9. Works collaboratively with various College stakeholders to assist in the implementation of the

New Student Orientation program. 10. Assures efficient use of material resources by assessment of department needs, development of

budget recommendations, and management of the department within the budgetary constraints imposed by the College.

11. Directs the staff of the Student Activities Office and Student Center. Assures effective use of

human resources by recommending hiring, disciplinary, and other administrative actions together with the training, motivating, evaluating, and counseling of assigned personnel. Conducts all personnel matters in accordance with federal, state and local Equal Employment/Affirmative Action Laws, other applicable laws, regulations and collective bargaining agreements.

12. Serves on various College committees and performs other related tasks as assigned. AUTHORITY High autonomy and independent judgment are exercised in performing the job. Available guidelines are broadly stated and non-specific such as legislation, organizational mission statements and/or theoretical frameworks. The employee has full and direct accountability for final results.

SUPERVISES 1 Direct __ Indirect 5_ Students QUALIFICATIONS Bachelor’s Degree and 5 years of related experience or a Master’s Degree and three years of related experience. Ability to possess a valid New York State driver’s license and van driver’s certification within 90 days preferred.

TOMPKINS CORTLAND COMMUNITY COLLEGE RESOLUTION 2009-2010-23 NEW YORK STATE DEFERRED COMPENSATION PLAN

WHEREAS, Tompkins Cortland Community College (the “College”) wishes to adopt the Deferred Compensation Plan for Employees of the State of New York and Other Participating Public Jurisdictions (the “Plan”) for the voluntary participation of all eligible employees, and

WHEREAS, the College is a local public employer eligible to adopt the Plan

pursuant to Section 5 of the State Finance Law, and WHEREAS, the College has reviewed the Plan established in accordance with

Section 457 of the Internal Revenue Code and Section 5 of the State Finance Law of the State of New York, and

WHEREAS, the purpose of the Plan is to encourage employees to make and

continue careers with the College by providing eligible employees with a convenient and tax-favored method of saving on a regular and long-term basis and thereby provide for their retirement, be it therefore

RESOLVED, that the Tompkins Cortland Community College Board of Trustees

hereby adopts the Plan for the voluntary participation of all eligible employees, and be it further

RESOLVED, that the College administration is hereby authorized to take such

actions and enter such agreements as are required or necessary for the adoption, implementation, and maintenance of the Plan, and be it further

RESOLVED, that the New York State Deferred Compensation Plan

Administrative Service Agency is hereby authorized to file a copy of this resolution and other required documents with the President of the State of New York Civil Service Commission. STATE OF NEW YORK: I, CATHY A. NORTHROP, CLERK of the Board of Trustee of

SS: Tompkins Cortland Community College, DO HEREBY CERTIFY that the foregoing resolution is a true copy of a

COUNTY OF TOMPKINS: resolution duly adopted by the Board of Trustees of Tompkins Cortland Community College at a regular meeting of said Board on the 21st of January, 2010, and the same is a complete copy of the whole of such resolution.

IN WITNESS WHEREOF, I have hereunto set my hand and

caused the official seal of Tompkins Cortland Community College to be hereunto affixed this 21st day of January, 2010.


TOMPKINS CORTLAND COMMUNITY COLLEGE RESOLUTION 2009-2010-22 DISPOSAL OF SUPLUS PROPERTY

WHEREAS, Tompkins Cortland Community College desires to dispose of its surplus property, and

WHEREAS, the Administration has identified the equipment, on the list attached to this resolution as obsolete, be it therefore

RESOLVED, that the Board of Trustees of Tompkins Cortland Community College authorizes the administration to dispose of the equipment according to appropriate College polices and legal requirements. STATE OF NEW YORK: I, CATHY A. NORTHROP, CLERK of the Board of





January 14, 2010 To: Blixy Taetzsch From: Kevin Caveney Re: Disposal of Surplus Items Upon advisement of the Buildings and Grounds Department, the following items have been determined to be obsolete and of no further use to the College. The items were unusable due to non-repairable breakage, wear, and/or age, and have been appropriately disposed of and removed from inventory. Disposed of: 1 Steelcase Office Chair 3 Cafeteria Tray Racks 1 CTX VL500 Monitor 1 Broken Cafeteria Chair 5 Miscellaneous Chairs 2 Cramer Stools 3 Miscellaneous Chairs 1 Lane Marker Cart Upon advisement of the Duplicating Department and due to equipment upgrades, the following items have been determined to be obsolete and of no further use to the College. These items date from 2003 or prior, and are of little or no monetary value. Arrangements have been made for donation of these items to non-profit organizations. Donated to Non-Profit Organization(s): 7 Canon Copiers Upon advisement of Media Services, the following items have been determined to be obsolete and of no further use to the College. It is requested that these items be appropriately disposed of as they are non-functional and of no value. Disposal: 1 Zenith TV Monitor 1 Bretford AV Cart Upon advisement of Campus Technology, and due to equipment upgrades, the following computer equipment dating from 2003 or prior has been determined to be obsolete and of no further use to the College. Equipment determined to have any useful value outside of its original purpose with the college has been designated for placement with non-profit agencies. The remaining items have been designated for recycling with Regional Computer Recycling and Recovery. Prior to disposal, proper security measures are completed and documented. Designated drives are destroyed and the items to be recycled are done so following appropriate compliance in relation to security and environmental concerns. Upon disposal, items are removed from the College’s inventory. Donation to Non-Profit Organization(s): 14 Computers 4 Monitors Disposal/Recycling: 48 Computers Upon advisement of the Photography Department, the following items have been determined to be obsolete and of no further use to the College. The inventoried items range in purchase date from 1996 to 2003, and are non-functional (either broken or obsolete) and have little or no value. It is requested that these items be disposed of by recycling. Disposal: 6 Printers, 5 Scanners, 1 Sony CD Drive

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