time management. some math suppose i live –50 more years, to age 101 –and read a book a week...
TRANSCRIPT
Some math• Suppose I live
– 50 more years, to age 101
– And read a book a week until my death
• Highly unlikely, by the way
• I have another
– 2,500 books to read
• Right now on Amazon
– Thousands of books I’d like to read
Before You, gulp, . . . Die
• What do you want to do– What books to read
– What places to visit
– What career goals to accomplish
– What conversations to have
• Etc etc
Spending time
• Which of these things do you hope to have MORE time for?– Hanging with friends
– Hanging with family
– Listening to music, appreciating art
– Pursuing hobby
– Developing new hobby• Etc etc
Death Bed Regrets
• Fact:– When you die
– There will be things you wish you’d had time to do
• One goal of life:– No regrets on death bed about HOW you spent your
time
• Your life is measured out in units of time!
The beginning of time management
• Explicit recognition and careful thought about – How you spend your time– How you want to spend your time– How to maximize your life through efficiency
Thoughts on becoming a more efficient researcher
My qualifications You thought I’d brag about my research
productivity? Nope, my qualifications are
I’m lazy I’m greedy I have too many outside interestsAnd my wife would kill me if I worked all the time
General topics I will cover
Day-to-day management tricks Research focus: broad or narrow? Reading and writing
but no arithmetic
Stop looking at your email all the time
Here is a study I will never conduct Association between email response time
and productivity
Productivity
Timeliness of response
Try closing your email program and checking it three times a day
Other things you waste time doing?
• Media– Surfing the web– IM’ing– Tweeting– Facebook– Watching television news– Watching television
anything• Except sports, of course
– Video games• Commuting• Other ideas?
Make lists Daily and/or weekly “to do lists”
I number my to do items in order of their priority
when I have an hour to work, I don’t have to spend any time thinking about what to do.
But I’m not a slave to my to do list sometimes I don’t feel like doing the #1 thing
on my list so I go right to #2 or #3 other times I only have 15 minutes so I look for
the top ranked item that can be done quickly
Find an ap
• Toodle do is what I use– Links to iphone, ipad, computer– Easy to prioritize
• But there are still times– Scratch paper and pen work best for laying out
the day’s activities
Make long-term lists of your goals
Every few months you should sit down and make lists of all the research projects you would like to do
some day with special attention to those you would like to
start relatively soon all the papers you want to write up the grants you want to write etc.
Make separate lists for each of your projects
If you are designing a new study, make a list of everything you need to do to begin collecting data to get the data analyzed to write up the results
Give yourself deadlines When a grant is due February 1st,
everybody manages to find time to write up thirty-five or more pages of verbiage.
Yet that manuscript you’ve been meaning to get to has been languishing on your desk for six months?
Give yourself a firm deadline for finishing the manuscript. work like heck to get it done over time you’ll get better and better at setting
realistic goals
Why do deadlines work?
• Deadlines make people– 1. Work harder– 2. And lower their standards
• These are both good things
• #2 is especially good for perfectionists– More on this later
Procrastination and deadlines: Should you leave anything to the last
minute? • Some tasks should be done as quickly as possible
– and sometimes deadline pressure speeds people up
– But that can be stressful, so find a balance
• Examples:– Term paper for class
– Article review• Especially a bad article
– Others . . . ?
Deadline techniques
• 1. Give yourself an artificial deadline– 1b. Communicate that deadline to mentor/colleague
• 2. Wait until due date is near• 3. Give yourself time limit
– “I’ll spend 2 hours on this article review.”
Just say “no”
Decide how much time you want to spend teaching, seeing patients, doing volunteer work, reviewing manuscripts, etc.
Adjusting over time you may want to adjust how much of your
effort goes into these things Saying NO
then try to say no to everything else other than your research!
Just say “no”, cont’d
How do you say no nicely I’d love to review that paper, but I wouldn’t be
able to do it for three months I wish I could help you, but I’m on sabbatical
Aren’t we all on sabbatical if you look at it the right way?
Get someone to say no for you Mentors can help with this
Managing your schedule
Some tasks require large blocks of time, e.g. 3 hrs writing 1st or 2nd drafts of difficult papers analyzing data devising new questionnaires
You need to schedule these blocks of time for yourself like an appointment
Find a haven for your big blocks of time
Psychologically more productive in certain spaces home coffee shop library conference room
I come to these places for sustained thinking no phones no email connection no one can find me
Find what works and force yourself to do it
I need a whole day to do X? then schedule a whole day
I write better in the morning? block that out on your calendar tell people you can’t meet them until the
afternoon
Delegation
• Eventually you will maximize efficiency– By hiring the right support staff
• What kinds of people?– Admin assistants– Research assistants– Med students– Masters level researchers, proj. mgrs.– Pre- and post-docs
An early key for me: cheap employer
• Hire a 1/3 R.A.– How do you keep him busy?– Maybe he can do more than you thought?
• Not always time efficient– But also a fun part of the job: to work with
young peeps
The benefits of focused research interests
you don’t have to keep reviewing the literature before each study you conduct
you also learn what questions have been answered and unanswered
The benefits of focused research interests
Writing is easier you develop boiler plate language for certain
topics you’re really quick at coming up with the right
references you’re thinking becomes clearer and words
flow much more quickly
The benefits of focused research interests
You start seeing connections between your topic and other research that makes it easier for you to jump on hot
topics when they come around
The benefits of focused research interests
You will become known for your achievements faster this makes it easier to broaden your interests Stephen J. Gould became famous as an
evolutionary theorist then he was able to write essays about Mickey
Mouse and why there are no .400 hitters in baseball any more
Benefit of focusing your research methodology
This has many of same benefits you’ll know the literature you have boiler plate language you become an expert
Sometimes your research focus can be a method instead of a topic
So how many research projects should I do?
Early in your career a few at minimum start with two or three, add projects as you
learn your way brain storm about other projects to start later
and put them on the future “to do list” Then when you have down time, you can
look on your future projects list and start doing more brainstorming
Advantages of multiple projects
All projects have down time IRB data collection waiting for pesky co-authors
You can work on other projects during the down time
Advantages of multiple projects
Some projects fail You don’t want all your eggs in one proverbial
basket
Advantages of multiple projects
Don’t forget you can get involved in more projects if you collaborate collaboration is one of the best ways to increase
your research productivity
What is more stultifying than focus?
Do you really want to take your analytic model and the same data set and simply substitute diabetic patients for patients with coronary artery disease and see what happens? How fun is that?
Fact: many successful careers are built out of theme with very few variations you need to decide how interesting that approach is for
you and you may need to compromise between your desire
for variety and the need to crank out enough manuscripts for tenure
Don’t focus too much
Pick two or three areas, but not ten Or pick one main area with two or three
area subfoci Another advantage of having several foci, is
you stay more interested and that itself increases productivity
Stop reading so much
Fatal flaw: having to know everything about a topic before writing about it or collecting data
You need to know a lot about the topic and work with people who know something
else But too much reading just slows you down
and it reduces creativity
But I need to know everything possible to improve my research!
Suppose you are studying gender differences in heart transplantation
Wouldn’t you like to know about gender and decision making in other clinical contexts
What about learning more about the sociology of gender or decision psychology or the communication literature and the economics
literature. . . You can always learn more about the world in ways
that will improve your research and that’s what is so darn fun about our jobs
While you stop reading so much, make sure to read widely
I didn’t say to stop reading And I certainly don’t think you should limit
your reading to a narrow area Connections are made by reading broadly
across disciplines even reading things that seem to have nothing
to do with medicine I’m just saying that at some point the
research has to come first and the reading comes second
Some connections between reading and writing
Writing makes me a more efficient reader I write about topic X when I read about topic X, I do it much more
efficiently I remember the reading better and cover ground
faster My style
start writing read in areas I realize I need to read more about
when I critique my own writing then rewrite Rinse and repeat
What do I write in order to write that often?
Blog posts Outlining thoughts for a new paper IRB application, survey draft, etc. Brainstorming memos to yourself Op-ed pieces
Come on you are arrogant enough to have an opinion Write up the talk that you give
Dealing with writer’s block
Rule #1 Just get it out!!! with first drafts, just let it flow
The key to writing is rewriting go stream of consciousness without looking
back revisit it more than 24 hours later
Rewriting
Read through the entire previous draft without making any edits does it make you depressed?
then come back in 24 hours
When you have had a chance to reflect on your writing, make some general notes about what you want to
accomplish on a rewrite this keeps you focused on the big picture rather than
on the minute details
Rewriting, cont’d.
Then you can start rewriting the entire manuscript attending to big picture and small details at the
same time Even at this point, don’t worry if what you
write is a piece of crap you can always rewrite it later just keep it flowing
The dangers of perfectionism
• Imagine the following:– A fellow writes a paper
• Rewrites it a bunch of times, until she likes where it is going
• Then she starts refining the language, perfecting the syntax, eliminating unnecessary nominalizations
– Then her senior author looks at it and says• That she wants to take the paper in another direction
Don’t perfect the wrong paper!
• When your mentor pushes you in another direction– Won’t it be nice that you haven’t spent time
perfecting each sentence?
• Try starting with an outline– Maybe with a rough stab at the intro or the
opening para of the discussion section– And with 4 versions of figures/tables
The writing ladder
Op-ed Medical article without data Medical articles with data An article pulling together all your previous
data A book chapter A book Start your own publishing house