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FALCON JACKSON RODRIGUEZ RAMIREZ

CITY OF FORT STOCKTON, TEXAS MINUTES OF: SPECIAL CITY COUNCIL MEETING

Page 99

DATE OF MEETING: APRIL 18 , 2 016 TIME OF MEETING: 6:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: ~~~~ RUBEN FALCON, BILLY JACKSON, FRANK RODRIGUEZ & < 0 ~ ~ DINO RAMIREZ mzoo 0 o~z

m ~ ....._ ABSENT: ALLAN CHILDS om:<

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MAYOR: JOE CHRIS ALEXANDER CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATTORNEY: FRANK LACY MINUTES OF LAST MEETING:

Mayor Alexander called the Special Meeting to order at 6:30 p.m. after declaring a quorum present.

Council Member Jackson gave the Invocation.

Council Member Rodriguez led the Pledge of Allegiance.

Mayor Alexander read the Mission Statement: "The M.iarion of the City of Fort Stockton Municipal Government is to Promote & Value Public Confidence and Trust by the Accountable and Responsible Use of Community Resources; to Ensure Public Safety; Improve Public Services; Promote Local Recreation and Entertainment; and Generate Economic DeVelopment."

FIRST ORDER OF BUSII'I'ESS:

1. Discuss/Act upon Resolution No. 16-105R, approving the Annual Review of the City of Fort Stockton 2015-2016 Investment Policy Manual.

Interim Director of Finance Rodriguez stated that the City was required to review its Investment Policy yearly. There were not any revisions for the 2015-2016 Policy.

Motion was made, seconded and carried unanimously to approve Resolution o.16-105R, approving the Annual Review of the City of Fort Stockton 2015-

2016 Investment Policy Manual.

SECOND ORDER OF BUSINESS:

• Discuss/Act upon the 2nd Quarterly Investment Report ending March 31, 2016.

Interim Director of Finance Rodriguez reported that as of the latter part of arch, Texpool's average interest rate was 0.34%, LOGIC's average interest rate as 0.52%, 90-Day T-Bills were@ 0.23% and the 1-Year T-Bills were@ 0.62%. he locked-in interest rate for an additional year with Pecos County State Bank as 0.35%.

Currently, the City did not possess any other investments but a consideration for e immediate future would be to transfer some funds from the various

epartments to LOGIC and Texpool. Her attainment of a certificate of completion


CITY OF FORT STOCKTON, TEXAS MINUTES OF: SPECIAL CITY COUNCIL MEETING DATE OF MEETING: APRIL 18 , 2 016 TIME OF MEETING: 6:30 P.M. PlACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: ~ ~ CS CS RUBEN FALCON, BILLY JACKSON, FRANK RODRIGUEZ & g () ~ ~ DINO RAMIREZ n;Omm ozoo o~z e3 m ~ ABSENT: ALLAN CHILDS

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MAYOR: JOE CHRIS ALEXANDER CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATIORNEY: FRANK LACY MINUTES OF LAST MEETING:

on the Public Funds Investment Act, allowed her to officially consider investments for the City

Motion was made, seconded and carried unanimously to approve the 2nd

Quarterly Investment Report ending March 31, 2016.

THIRD ORDER OF BUSINESS:

3. Discuss/Act upon the 2nd Quarterly Revenue & Expense Report ending March 31, 2016.

Interim Director of Finance Rodriguez provided a summary of the 2nd Quarterly Revenue & Expense Report for Fiscal Year 2015-2016 for the City's various funds. As of March 31, 2016, 50% of the Fiscal Year's budget was completed.

Year-To-Date Actuals & %of Budget were as follows:

Revenues: Expenditures: %:

General Fund: $4,394,915.14 53.50 $4,161,951.10 50.39 • General Fund overage@ $232,964.04

Contingency @ 68.23% - This elevated percentage was due to the Police Department's building plans which were paid and completed. The Landfill's Permit Project completion was @ 80-90% and funds for the Traffic Highway Study for Highway 18 were also disbursed from this line. Remaining in Contingency was $151,277.86.

Mayor Alexander reported that instead of waiting for TX Dot to complete the Traffic Highway Study in 4-5 years, the City opted to complete it. Although funds would not be reimbursed, this was done in an attempt to lower the speed limit inside city limits on Highway 18.

HB445RoadRepair: $ 212,817.25 50.67 $ -82,527.08 51.81 • Deficit was attributed to an amendment for an additional $150,000 for road

repairs wherein approximately $70,000 was utilized. Half of the sales tax revenue was lacking but nevertheless would be paid/generated.

Recreation: $ 188,747.50 52.13 $ 169,661.42 46.86

• Revenues over expenditures= $19,086.08.

CITY OF FORT STOCKTON, TEXAS MINUTES OF: SPECIAL CITY COUNCIL MEETING

Page 101

DATE OF MEETING: APRIL 18 , 2 016 TIME OF MEETING: 6:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: ~~~~RUBEN FALCON, BILLY JACKSON, FRANK RODRIGUEZ & < 0 iTI iTI DINO RAMIREZ mzoo 0 o~z m~~ ABSENT: ALLAN CHILDS om:<


Housing Authority: $ 224,897.34 48.07 $ 230,329.68 49.23 • Deficit of $5,432.34 attributable to Happy Software upgrade.

EnterpriseFund: $4,453,682.77 48.55 $4,471,177.83 48.74 • Deficit of $17,495.06 was due to decreased gas sales which were at

52.28% or 24% less in revenues compared to last year at 76%. Water sales were also at 40.87% compared to last year at 52%. Landfill was excelling at 82.43% with sewer and sanitation being on target.

• Maintenance of Buildings - Deficit of $18,684.41 was due to the removal of hydrochloric acid from the storage tanks at the R.O. Plant. Removal of this hazardous material was crucial.

• Maintenance of Equipment - Deficit of $91,168.49 was a result of repairs to Well #1 & Well #5; mainly electronic components. Well #1 was operating and Well #5 was being completed. Well #2 & Well #6 were operating. All four wells would be needed for the summer months and why the repairs were being completed. The deficit amount did not include the $70,000 for the Utility Crossing that would accommodate three water wells.

• Maintenance of Other Equipment - Deficit of $16,899.06 was due to repairs of Truck #2 & Truck #3. This did include the lease from Republic Services when one of the trucks was out of commission.

EDC 4A: $ 373,968.70 61.19 $ 173,667.32 28.42 • Overage of$200,301.38.

EDC 4B: $ 213,817.79 50.73 $ 130,170.10 30.88 o Overage of$83,647.69 would change upon the purchase of the playground

equipment. There was a cap of $350,000 for this project.

CVB: $ 611,954.86 43.56 $ 827,134.60 58.87 • Deficit of $215,179.74 was due to a shortage of approximately $70,000 in

occupancy tax revenues. The majority would be received during the BBORR and summer months.

Council Member Falcon recommended of Interim Director Rodriguez for the budget workshops that a detailed spreadsheet for the line item "Other Events" be prepared itemizing every monthly event with its expenses.

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CITY OF FORT STOCKTON, TEXAS MINUTES OF: SPECIAL CITY COUNCIL MEETING DATE OF MEETING: APRIL 18 , 2 016 TIME OF MEETING: 6:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, BILLY JACKSON, FRANK RODRIGUEZ & DINO RAMIREZ

ABSENT: ALLAN CHILDS

MAYOR: JOE CHRIS ALEXANDER CITY MANAGER: RAUL B. RODRIGUEZ CITY SECRETARY: DELMA A. GONZALEZ CITY ATIORNEY: FRANK LACY MINUTES OF LAST MEETING:

Debt Service: $1,167,235.09 79.46 $1,039,634.06 70.77 o A total of $1,407,927.00 in debt payments were made for the year. In

September 2016, $429,415.94 would be paid. The total outstanding debt was 12.7 million from the initial $24 million in 2010. The final payment for all debt owed would be made in 2028.

2009 Series C.O.'s: $ 243,727.50 100.00 • Budget balance of $2.50 was due to the repairs at the Fort for hail

damage. A reimbursement of funds was awaited from the insurance.

Motion was made, seconded and carried unanimously to approve the 2nd Quarterly Revenue & Expense Report ending March 31, 2016.

Mayor Alexander recessed from the Special Meeting @ 6:48 p.m. to convene into the:

FOURm ORDER OF BUSINESS:

4. City Council may Convene in Closed Session in Accordance with the Texas Open Meetings Act, Texas Government Code, Concerning Attorney-Client Matters (§551.071); Deliberation regarding Real Property (§551.072); Deliberation regarding Prospective Gifts (§551.073); Personnel Matters (§551.074); and/or Deliberation regarding Security Devices (§551.076): Ref: (a) Consultation with City Water Attorney Harral regarding

Amendments to Production Permits for the City Yard Wellfield. (b) Duties of City Attorney Frank Lacy.

Mayor Alexander closed the Executive Sessions @ 8:22 p.m.

FJFTH ORDER OF BUSINESS:

5. Reconvene into Open Session Pursuant to Texas Government Code Section §551.102 & Take Action, if any, on Matters Deliberated in Executive Session: (4a) Discuss/Act upon Amendments to Production Permits for the City

Yard Wellfield.


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CITY OF FORT STOCKTON, TEXAS MINUTES OF: SPECIAL CITY COUNCIL MEETING DATE OF MEETING: APRIL 18 , 2 016 TIME OF MEETING: 6:30 P.M. PLACE OF MEETING: CITY COUNCIL CHAMBER

ROLL CALL WAS ANSWERED BY COUNCIL MEMBERS: RUBEN FALCON, BILLY JACKSON, FRANK RODRIGUEZ & DINO RAMIREZ

ABSENT: ALLAN CHILDS


Page 103

Motion was made, seconded and carried unanimously to authorize City Water Attorney Harral to take the necessary steps to preserve the City of Fort Stockton's emergency water supply.

(4b) Discuss/Act upon Duties of City Attorney Lacy.

No action taken.

SIXm ORDER OF BUSINESS:

6. Questions from the Media on Agenda Items.

There being no further business, the Regular Meeting was adjourned @ 8:23 p.m.

Joe Chris Alexander, Mayor

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