this cebu technological un - ctu.edu.ph · i ctu faculty manual, approved per bor resolution number...

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CTU Faculty Manual, Approved Per BOR Resolution Number 9, Series 2016

Foreword

This Cebu Technological University Faculty Manual (CTUFM), as approved per Board of Regents (BOR) Resolution No. 9, s. 2016) is intended to equip the teachers with knowledge about the nature of their job. The faculty’s duties, responsibilities, benefits, privileges, and guidelines are embodied in this handbook. The contents are based on legal documents and references, such as Civil Service Laws and Circulars, Presidential Decrees, Republic Acts, Executive Orders, CHED Memoranda and Circulars, Cebu Technological University (CTU) Code, BOR Resolutions, and other lawful orders, jurisprudence, and decisions.

The CTU faculty is expected to function in accordance with this manual during the period of their employment in the University. This is to serve as a guide for all CTU faculty members from the beginning of employment to the termination of their service. Service credits, leave credits, honoraria, and other allowances, travels for both domestic and international, and other policies, such as the Grievance Machinery, are covered in this manual.

Every CTU faculty must read and follow the provisions and contents of this manual, in order to effectively and efficiently function in the areas of instruction, research, extension, and production. Moreover, through this manual, their rights and privileges are protected.

AMELIA Y. MEDALLE, Dev. Ed. D. Faculty Regent

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Acknowledgment

The committee on CTUFM formulation would like to express their heartfelt gratitude to the Almighty Heavenly Father; the CTU Board of Regents; the University President, Dr. Rosein A. Ancheta, Jr; the Vice-President for Administration and Finance, Dr. Ledesma R. Layon; the Campus Directors ;the Chief Administrative Officer for Administration, Mr. Jerlito A. Letrondo; the Human Resource Management Officer, Mr. Irwin P. Allego; and the Board Secretary, Ms. Mira Nona M. Flores, for all their support.

The Committee on CTUFM Formulation:

Chairperson:

Dr. Amelia Y. Medalle Faculty Regent Danao Campus

Members:

Dr. Eugene A. Ermac Main Campus Dr. Jean F. Puerto Argao Campus Prof. Adeline P. Dela Cruz Barili Campus Prof. Devonna M. Celedonio Tuburan Campus Dr. Edgar C. Ambos Carmen Campus Prof. Ruben M. Ungui Daanbantayan Campus Prof. Felix Q. Pocong, Jr. Moalboal Campus Prof. Norberto B. Andrade San Francisco Campus Dr. Gamaliel G. Gonzales Danao Campus

Secretary:

Dr. Doris O. Gascon Main Campus

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CTU Vision, Mission, Goals, and Outcomes

(Approved per BOR Resolution No. 62, s. 2015)

Vision A premier multidisciplinary-technological university Mission (R. A. No. 9744, Sec. 2) The University shall primarily provide advanced professional and technical instruction for special purposes, advanced studies in industrial trade, agriculture, fishery, forestry, aeronautics and land-based programs, arts and sciences, health sciences, information technology, and other relevant fields of study. It shall also undertake research and extension services and provide progressive leadership in its areas of specialization.

Goals The University shall produce scientifically and technologically oriented human capital equipped with appropriate knowledge, skill, and attitude. It shall likewise pursue relevant research, strengthen linkage with the industry, community, and other institutions, and maintain sustainable technology for the preservation of the environment. Outcomes

1. Relevant, effective and quality education for sustainable growth 2. Access to quality education for the underprivileged students 3. Relevant research for economic, environmental, and sustainable development 4. Expanded community engagement 5. Effective and efficient management of resources

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TABLE OF CONTENTS

Foreword ………………………………….………………. i

Acknowledgment ………………………………….………………. ii CTU Vision, Mission, Goals, and Outcomes ………………………….. iii Table of Contents ………………………………….………………. iv

Appendices ………………………………….………………. viii

References ………………………………….………………. ix

1. DEFINITION OF TERMS ………………………………….………… 1

2. FACULTY DUTIES AND RESPONSIBILITIES ……………………. 2 2.1 Types of Faculty ……………………………. 2

2.1.1 Permanent Faculty ………………….………… 2 2.1.1.1 Affiliate Faculty ……………………………. 3 2.1.2 Non-Permanent Faculty ……………………………. 3 2.1.2.1 Contractual Faculty ……………………………. 3 2.1.3 Part-timer ……………………………. 3 2.1.3.1 Visiting Professors ………………………..….. 3 2.1.3.2 Exchange Professors …………………..……….. 3 2.1.3.3 Adjunct Faculty ……………………………. 4

2.1.3.4 Professor Emeritus ……………………………. 4

2.2 Faculty Responsibilities ……………..…………….. 4 2.2.1 Instruction ………………..………………………….. 4 2.2.2 Research ........................................................... .. 5 2.2.3 Extension ………....…….…….……………………. 5 2.2.4 Production ..……………….…………………………. 6

3. FACULTY TEACHING LOAD …………………….……………………… 6 3.1 Faculty Teaching Load for Permanent Faculty ………...…. 6 3.1.1 For lecturer classes ……………………………. 6 3.1.2 For laboratory or shop subjects …………….……… 7

3.2 Faculty Teaching Load for Permanent Faculty with

Designations/Special Positions …..................................... 7 3.2.1 For Faculty with Honorific Designations ……………. 7 3.2.2 For Faculty with special positions (elected) ……………. 7

3.2.3 For faculty with two or more honorific designations/

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special positions :………………………….. 7 3.2.4 For faculty with approved research/extension/

production proposals …………………………… 7

3.3 Teaching Load …………………………………………… 8 3.3.1 Within the Official Time …………………………… 8 3.3.1.1 For undergraduate programs …………… 8 3.3.1.2 For graduate programs …………………………… 8 3.3.1.3 Incentives for excess preparation and

workload ………………………...… 8 3.3.2 Beyond the Official Time ……………………….….. 9 3.3.2.1 For undergraduate programs …………… 10 3.3.2.2 For graduate programs ……………. 10 3.3.3 Substitution (According to the CTU Policy) …………… 10 3.3.4 Outside Teaching Load ……………..……………. 10 3.4 Teaching Load for Part-time Faculty …………………….…….. 11 3.5 Guidelines for Special Assignment ……………………….….. 11 3.6 Advising …………………………………………… 11 3.6.1 Academic Advising …………………………… 11 3.6.2 Thesis/Dissertation Advising …………………………… 12 3.7 Preparation of Course Syllabi ………………………….... 12 3.8 Utilization of Instructional Materials …………………….……… 12

4. FACULTY RECRUITMENT, APPOINTMENT, PROMOTION, AND SEPARATION FROM SERVICE ………………………….... 12 4.1 Recruitment ……………………………………………. 12

4.1.1 Screening Procedure for Plantilla Teaching Positions ………………………...…. 12

4.1.2 Screening Procedure for the Non-Permanent Faculty ……………………..…….. 15

4.1.3 Hiring Guidelines and Procedure ……………. 16

4.2 Appointment …………………………………………… 17 4.2.1 The Qualification Standards Schedule ………….... 17

4.2.2 Discipline and Termination of Appointment ….... 17 4.2.3 Transfer and Resignation ……………………………. 17

4.3 Promotion and Advancement ……………………………. 17 4.3.1 General Guidelines ……………………………. 17

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4.3.2 Basis for Promotion and Advancement ……………. 17 4.3.3 Point Allocation and Salary Grade ……………. 20 4.3.4 Definition of Terms ……………………………. 21 4.3.5 Performance Appraisal for SUCs ……………. 22 4.3.6 Promotion and Advancement Cycle ……………. 22 4.3.7 Accreditation Committee ……………………………. 22 4.3.8 Procedure for Promotion and Advancement ……. 23

4.4 Separation from Service ……………………………. 23 4.4.1 Resignation ……………………………………. 23 4.4.2 For Cause ……………………………………. 24 4.4.3 Retirement ……………………………………. 24 5. PRIVILEGES, BENEFITS, INCENTIVES, AND AWARDS ……. 24 5.1 Leave Privileges ……………………………………. 24 5.1.1 Teacher’s Leave ……………………………………. 24 5.1.2 Vacation-Sick Leave (VSL) ……………………. 24 5.1.3 Vacation Service Credits ……………………. 25 5.1.4 Cumulative Leave ……………………………………. 25 5.1.5 Maternity Leave ……………………………………. 26 5.1.6 Paternity Leave ……………………………………. 27 5.1.7 Leave without Pay ……………………………………. 27 5.1.8 Study Leave ……………………………………. 27 5.1.8.1 Permit to Study on Official Time ………..….. 28 5.1.9 Terminal Leave ……………………………………. 28 5.1.10 Special Leave Privileges ……………………. 28 5.1.11 Relocation Leave ……………………………………. 28

5.2 Study Privileges ……………………………………. 28 5.2.1 Professional Development Incentive Program ….... 28 5.2.2 Tuition Fee Waiver ……………………………………. 29 5.2.3 Educational Benefits of Qualified Spouses

and Their Children ……………………. 29 5.2.4 Sabbatical Leave ………………………………….… 29 5.2.5 Scholarships (Study Leave with Pay) ……………. 30 5.3 Retirement Privileges ……………………………………. 31

5.4 Professional Development Activities ………………….… 31 5.4.1 Educational, Social, Cultural, and Athletic Functions ……………………………………. 31 5.4.2 SCUAA Athletic Events ……………………. 32

5.5 Benefits ……………………………………. 32

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5.5.1 GSIS Benefits ……………………………………. 32 5.5.2 PAG-IBIG (Home Development Mutual Fund) ……. 33 5.6 Program on Awards and Incentives for Service Excellence (PRAISE) ……………………………………………… 33

6. ADMINISTRATIVE PROCEDURE ……………………………. 34

6.1 Flow of Communication ……………………………………. 34 6.2 Correspondence ……………………………………. 35 6.3 Settlement of Grievances ……………………………………. 35

6.3.1 Grievance Machinery ……………………………. 35 6.3.2 Grievance Procedure ……………………………. 37

6.4 Conduct of Official Business ……………………………. 38 6.4.1 Travels ……………………………………. 38 6.4.2 Request for Use of Facilities ……………………. 38

6.4.2.1 Venues for Conferences, Workshops, Seminars, Others ……………………. 38 6.4.2.2 Gymnastics/Athletic Facilities ……………. 38 6.4.2.3 Lodging Services ……………………. 39 6.4.2.4 Parking Spaces ……………………………. 39

6.5 Faculty Clearance Requirements ……………………………. 39 6.6 Services ……………………………………. 39 6.6.1 The CTU Library ……………………………………. 39

6.6.2 Technology and Media Services ……………………. 40 6.6.3 Transportation Services ……………………………. 40 6.6.4 Medical/Dental Services ……………………………. 40 6.6.5 Other Services ……………………………………. 40

COMMITMENT .................................................... 40 FACULTY MANUAL COMMITTEE .................................................... 41 FORM AND STYLE COMMITTEE .................................................... 41 APPENDICES ………………………………...….. 42

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APPENDICES

Appendix A BOR Resolution Approving in Principle the Faculty Manual of the Cebu Technological University

(CTU) .................................................................. 43

Appendix B CTU Organizational Structure ………………… 45 Appendix C Cebu Technological University System (CTUSFA)

Constitution and By-Laws (CBL) ………………… 48

Appendix D Collective Negotiation Agreement Between the Cebu Technological University System Faculty Associations ………………………………………… 68

Appendix E Cebu Technological University System (CTUSFA)

Certificate of Registration (COR) …………………. 88

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REFERENCES

A. Civil Service Commission Memorandum Circulars (CSC MC)

1. Civil Service Commission (CSC) MC No. 27, s. 1991 (Rules Implementing Republic Act (R. A.) No. 7041–-Requiring the Regular Publication of Existing Vacant Positions in Government Offices)

2. CSC MC No.10, s. 2012 (Education Requirements for Faculty Positions)

3. CSC MC No.17, s. 2013 (Qualification Standards for Faculty Positions/Ranks in State Universities and Colleges (SUCs) and Local Colleges and Universities (LCUs)

4. CSC Rule XVI of the Omnibus Rules on Leave Implementing Book V of EO No. 292

5. CSC MC No. 14 s. 1999--Amended CSC MC No. 41 (Omnibus Rule on Leave)

6. CSC Resolution No. 010112 and CSC MC No. 01, s. 2001 (Program on Awards and Incentives for Service Excellence (PRAISE) Revised Policies on Employee Suggestions and Incentive Awards System (ESIAS))

7. CSC Resolution No. 991936, Dated August 31, 1999 (Revised Uniform Rules on Administrative Cases in the Civil Service)

B. Presidential Decrees (P. D.)

1. P. D. No. 1530; Amended by P. D. No. 1752 (Amending the Act Creating the Home Development Mutual Fund “PAG-IBIG Fund Law”, as Amended by Executive Order No. 35 and R. A. No. 7742)

2. Commonwealth Act No. 186, as Amended by Presidential Decree No. 1146--An Act to Create and Establish a "Government Service Insurance System," To Provide for Its Administration, and to Appropriate the Necessary Funds Therefor

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C. Republic Acts (R. A.)

1. R. A. no. 9744, “An Act Converting the Cebu State College of Science and Technology System in the City of Cebu and All its Satellite Campuses Located in the Province of Cebu into a State University to be Known as the Cebu Technological University (CTU) and Appropriating Funds Therefor”

2. R. A. No. 8187, “The Paternity Leave Act of 1996”

3. R. A. No. 8501, “An Act to Rescue the National Shelter Program of the Government by Condoning the Penalties on All Outstanding/Delinquent Housing Loan Accounts with Any of the Government Institutions and Agencies Involved in the National Shelter Program and by Amending Presidential Decree No. 1752, as Amended”

4. R. A. No. 7877, “An Act Declaring Sexual Harassment Unlawful in the

Employment, Education or Training Environment, and for Other Purposes”

5. Article XIV of the Constitution of the Republic of the Philippines Education, Science and Technology, Arts, Culture, and Sports”

D. Department of Budget and Management (DBM) Memoranda

1. National Budget Memorandum No. 107 dated December 30, 2010, “Policy Guidelines and Procedures in the Preparation of the FY 2012 Budget Proposal”

2. National Budget Circular (NBC) No. 461 Guidelines, as Updated, Revised

on October 8, 2013, “Compensation and Position Classification Plan for Faculty Positions”

E. Board of Regents (BOR) Resolutions

1. BOR Resolution No. 9, s. 2016, “A Resolution Approving in Principle the Faculty Manual of the CTU”

2. BOR Resolution No. 62, s. 2015, “A Resolution Approving the Vision,

Mission, Goals, and Program Outcomes of the CTU”

3. BOR Resolution No. 60, s. 2015, “A Resolution Approving the Revised Organizational Structure of the CTU”

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4. BOR Resolution No. 300, s. .2003, “Resolved to Integrate Training/ Academic On/Off Campus Activities Credited to the Production, Instruction, Extension, and/or Research Functions of the CSCST System”

5. BOR Resolution No. 352, s. 2004, “A Resolution Approving for the

Adoption of the Research and Extension Policies”

6. BOR Resolution No. 27, s. 2015, “A Resolution Approving the Adjustment of the Honoraria of Faculty for Part-time/Overtime” 7. .. BOR Resolution No. 433, s. 2005, “A Resolution to Authorize the SUC

President III to Compile the College Code, Student Handbook, Merit System for Faculty, PRAISE or Program on Awards and Incentives for Service Excellence”

8. BOR Resolution No. 254, s. 2001, “A Resolution Approving the CSCST

System Polices and Guidelines on the Use of Theses and Dissertation”

9. BOR Resolution No. 8, s. 2013, “A Resolution Approving the Increase of Financial Subsidy/Assistance for Masteral and Doctorate Studies of the Organic Faculty and Staff of Cebu Technological University”

10. BOR Resolution No. 530, s. 2007, “A Resolution Approving the

Revised BOT Resolution 294 (Scholarship Guidelines)

11. Resolution No. 686, s. 2009, “A Resolution Approving in Principle the Collection of the State of the Colleges and Universities Athletic Association (SCUAA) Fee per Student throughout the CSCST System”

12. Resolution No. 04, s. 2011, “A Resolution Approving the Increase of

the Athletic/Cultural/SCUAA Fee to Two Hundred Pesos per Semester for Freshmen Students of the Cebu Technological University)

13. BOR Resolution No. 5, s. 2013, “A Resolution Approving the Proposed

Guidelines for Attendance of Faculty and Staff of the CTU to International Conference/Seminar/Workshops/Fora”

F. CTU Code

CTU Code, Article 220

CTU Code, VIII


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CTU Code, Article 80.3




CTU Code, Articles 175













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CTU Code, Article 211 G. Others

1. CTU Faculty Merit System

2. Table of Offenses and Sanctions 3. CTU PRAISE Policy

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