Institute of Mine Surveyors of South AfricaRoom 509, Chamber of Mines BuildingCorner of Sauer and Marshall Streets

JOHANNESBURGSouth Africa

Phone: +27 (0)11 498 7682Fax: +27 (0)11 498 7681Fax2Email: +27 (0)86 548 9212

imssa@vodamail.co.zawww.ims.org.za

Office Hours: 09h00 to 15h00; Mondays to Thursdays

MINUTES OF THE 94 th ANNUAL GENERAL MEETING, HELD ON THE 12 th AUGUST 2016 GLENBURN LODGE, MAGALIESBERG

1. WELCOME

The meeting was opened at 09h00 by the President, H Grobler who welcomed all members of the Institute and guests who have travelled from far, Mr Morena Letsosa (GISSA)Dr Rodney Jones (SAIMM), Mrs Elbè Janse van Rensburg (Geomatics Council), Mr Siyabonga Mdubeki (DRLRD), Past Presidents D C Andersen, and A J Bals. It is noted that a quorum is present.

2. NOTICE OF THE MEETINGAll attendees indicated that the notice of the meeting had been received in good time.D C Andersen and A J Bals proposed and seconded, respectively.

3. OBITUARIES All attending observed a period of silence in remembrance of the passing away during the past year of Messrs: Louis Henn, Joggie Erasmus (Optron)

4. ATTENDANCE AND APOLOGIES The President requested all members and guests attending the AGM to add their details to the attendance register.The following details were recorded on the attendance register:

FELLOWS:A J BalsC F PretoriusB D Du ToitE LubbeE RamzanS van Der WesthuizenF T CawoodB Young

D C AndersenI W McGillH GroblerG N MojapeloC M BennettW J CoetzeeJ vz Visser

Postal Address: Branches:P.O. Box 62339 North WestMarshalltown Free State2107 MpumalangaSouth Africa

1

2 of 14

MEMBERS: V MahwasanePJ ElsS ByleveldtD M MafokoP MahlanguC RadebeMC SmithN MphathiwaK GovindsamyA LotteringL KoorsseJ PrinslooW De KlerkH EnglebrechtG A Mokhitli

T P MachabaL DurowS MorulaM ArmstrongF J HuyserV EnoB PalmerH MalanH ThomasE van SchalkwykK KaiserL DurowJ van HeerdenJ FourieK SchmidtG BodensteinK Sithamola

SENIOR ASSOCIATES:D MathubaS CrousN AtkinsonS J BooysenH ThomasE MolefeJ Knell

AFFILIATES:L van Vuuren

ASSOCIATE:M TyeniF LugomaN De BruinP Ratshefola

VISITORS:L MachayayaT MlotshwaK Mashego

Apologies were received from:R Kock, S Mdakane, F Baradas S Du Plesssis B Du ToitD Mphutha

5. FINALISING THE AGENDA Items to be added under General.14.1 Corporate Membership (Business Membership)

6. CORRECTIONS TO THE PREVIOUS MINUTESNo CorrectionsThe minutes of the 93rd Annual General Meeting were taken as an accurate reflection of the proceedings and was proposed and seconded by D C Andersen and G Mokhitli respectively.

7. MATTERS ARISING FROM PREVIOUS MINUTES No Matters arising.

8. FINANCIAL REPORT The Treasurer E Ramzan delivered the Audited Financial Report for 2015 and June 2016, the Income and Expenditure for 2015 and June 2016 and the Budget for July 2016 – June 2017.See attached Appendix A – IMSSA Treasurer’s Report – 31 December 2014 and Budget Calculator revised.

3 of 14

Proposed

Acceptance of the Financial Statement for 2016 – A Bals and E Ramzan. Maintain current Auditors – Genesis Chartered Accountants (S.A) 7 % increase – DC Andersen and UC Pfafferott Acceptance of the Budget for 2017.

A J Bals and E Ramzan proposed and seconded, the draft financial statement for 2015, respectively. The draft is to be ratified by Council and the final statement drawn up.

J Visser proposed that IMSSA Journal be budgeted for – R 60 000.00, A J Bals seconded the proposal.

D C Andersen proposed that the banking fees be increased by 5%, seconded by T Machaba.

D C Andersen proposed that IMSSA establish what the Rand Value of the CONSAS Trust Account is and find out who the Trustees of CONSAS are.

FT Cawood proposed that the budget of R 50 000.00 be left on the budget for one more year.A Bals proposed that DC Andersen, as the international ISM representative be given a mandate to engage with the ISM, and establish what the benefits are, being a part of the ISM.

AJ Bals proposed that provision be made on the budget for legal fees, of R 250 000.00 in the event it is required. DC Andersen seconded the proposal.

AJ Bals and H Grobler proposed and seconded that R 30 000.00 budgeted for development of new material.

AJ Bals and DC Andersen proposed and seconded that IMSSA mandate someone to debt collect the outstanding fees, and 10% of the outstanding fees that have been received be paid over to the debt collected. Budgeted amount of fees to be recovered for the 2016 is R 330 000.00.

AJ Bals and DC Andersen proposed and seconded that the re-instatement fee for lapsed members be equivalent to the current years fees plus membership fees.

The IMSSA year end has been changed to June, membership payment cut off date is the end of June. AJ Bals proposed and H Grobler seconded that outstanding members who have not made payment, need to be closed by end of June.

D C Andersen proposed that the members be held liable for the membership fees. M C Smith stated that some members are not reimbursed by the company, once they have paid their member ship fees. AJ Bals proposed that IMSSA adopt a 4 month allowance to have fees to be paid.H Grobler seconded the proposal.

L Durow, commented that in order to be a member of PLATO, one needs to be a member of IMSSA, which is an aspect which needs to be taken into consideration before striking members off the roll.

A J Bals proposed that IMSSA write off bad debt as a loss, and hand over a clean set of books.And make the Treasurer and Council accountable for the recovery of the membership fees. C F Pretorius and D C Andersen proposed and seconded the proposal.

Membership fees - 0% Increase proposed by E Ramzan and seconded by DC Andersen.

AJ Bals and DC Andersen proposed that 4 months running cost in the current account, and the balance be deposited into the investment account. This matter to be further discussed at Council.

J Visser and AJ Bals proposed and seconded that new Auditors be solicited for the following year, respectively.

4 of 14

DC Andersen and AJ Bals proposed and seconded that a permanent position for a Treasurer be allocated for IMSSA, and a letter of appointment be given by the President, respectively.

F T Cawood and GN Mojapelo proposed and seconded that a special Exco meeting be called, so that matters regarding the Treasurer be discussed and decided on, respectively.

9. PRESIDENT’S REPORT

2016/17 Institute of Mine Surveyors of South Africa President’s Report

H Grobler discussed matters regarding the Council quorum and Past Presidents.The following statement is proposed and seconded by AJ Bals and H Grobler, respectively.

In the event that Council cannot reach a quorum, all Past Presidents, present at the meeting will form part of quorum and have a right to vote, and will have a right to vote on matters.

A J Bals thanked N Mojapelo on behalf of the members, for his contribution made to IMSSA as the President.

10. INDUCTION OF THE NEW PRESIDENT FOR 2016/2017

No Induction is done, as Dr H Grobler has indicated that he will stand a second year as the IMSSA President.

AGM Welcome to Dignitaries, Past Presidents, Members and Suppliers.

A heartfelt welcome to the Past Presidents, Members and the following special guests who will be attending the AGM: Mr. Siyabonga Mbeki- Wed – Fri (DRDLR) Mr. Peter Newmarch - Wed – Fri (SAGI) Mr. Morena Letsosa - Thu – Fri (GISSA) Me. Claire van Zwieten - Thu – Fri (EE Publishers)

As well as Mr. Nigel Atkinson (AusISM and Member)

AddressThis has certainly been an eventful year. A decline in commodity prices, the “fees must fall” campaign, the Lily mine disaster as well as the numerous fatalities amongst illegal miners are cause for serious concern for our members. Within the domain of the Institute, the first meeting of members in the Gauteng region met at WITS for the first meeting combined with a dinner event. There is positive progress in the establishment of a Botswana branch and we hope to meet with some of the branch representatives soon.

The first meeting of the South African Geomatics Council was held earlier this year and saw a number of Mine Surveyors appointed to Council, in this capacity they have already assisted in developing a new code of conduct and rules for members amongst others. In addition, our past president Mr. Nape Mojapelo, was appointed by the Minister as the Deputy Chairperson of the Geomatics council.

The Institute has represented the interests of its members with the ongoing issue of identification of work and the Engineering Council of South Africa (ECSA). The ECSA Board Notice and its application for reservation of activities are seen to be flawed as the notice did not recognise that there is significant overlap for each of the fields of practice within the Engineering and Natural Scientific Professions, nor did it take into consideration the extensive damage that it could do to

5 of 14

the future of these professions. IMSSA together with a number of organisations appealed to the Competition Commission not to grant ECSA’s application for reservation of work. As a result of this appeal the Competition Commission informed ECSA In January this year that their application for exemption had been rejected, but that the decision could be appealed. As this process is being appealed, a Memorandum of Agreement (MOA) defining the standpoint of the SAMCODES Standards Committee (SSC) in the matter of the application by ECSA in respect of the identification of work policies (IDoEW) of the Built Environment Professional Councils have been developed in conjunction with the South African Council for Natural Scientific Professions (SACNASP), the South African Geomatics Council (SAGC), the Southern African Institute of Mining and Metallurgy (SAIMM), the Geological Society of South Africa (GSSA), the Institute of Mine Surveyors of South Africa (IMSSA) and the South African Institute for Engineering and Environmental Geologists (SAIEG). The pace at which technology is progressing is ever increasing. During the past year our members presented papers at branch meetings on a wide range of relevant topics including commodity prices, the Koepe winder rope up at Impala 16 Shaft, a review of current gyroscope technology and techniques, go-belt sampling at Styldrift, Shaft Sinking challenges and surveying methods to resolve Shaft Design issue at Venetia mine amongst others. Although some of these problems are as old as mine surveying itself, the solutions presented are novel and speaks to the innovations made by our members to address these problems. The presentations made yesterday is evidence of the rapid expansion of technology into a number of areas that even a year ago might have been considered far-fetched. I wish to thank the presenters again for their effort. Virtual reality devices previously confined to rooms of expensive computers, screens and software worth millions of Rands have now been successfully replicated using a mobile phone and goggles. Drones, RPAS or UAV’s are now widely available to the general public. The availability of this technology has reached such levels that anti-drone measures are quickly becoming a specialist field in its own right. In some countries eagles are now trained to hunt and destroy drones within restricted airspace. Laser scanning complemented by augmented reality are used in ever increasing applications never before thought possible. Recently I was fortunate enough to observe first-hand how members of this Institute demonstrated a combination of different technologies to ensure the safe navigation of surface equipment on undermined ground. A development not made for financial gain, but made by determined mine surveyors dedicated to improve the safety of their own operations in a cost effective and elegant manner. I am sure this is only one of a number of interventions made by mine surveyors made on a daily basis to ensure that the “job gets done safely”. The recent trend seems to dress the diverse range of technology available to the mine surveyor but unfortunately it is sad to see a decrease in subject matter covering valuation, sampling and geostatistics. Is this an indication that the sphere of influence of the mine surveyor is shrinking or merely evolving? Even within the new technologies covered it is not clear to me if we as a profession is doing enough on a “coal face” level to adapt to new technology and make it part of our own sphere of knowledge and influence. The internet of “things” waking up and streaming data will lead to improved monitoring, sensing, communication and sharing of information to the collaborative benefit of all humans. The data constantly gathered by such technology can be used in future to develop a predictive organization. The risk that these technologies will be “hijacked” by other disciplines opportunity are real and should be developed to the benefit of the Mine Survey profession.

On the other side of the scale, recent events such as the fees must fall campaign, additional strain has been placed on the education system of this country forcing a reconsideration of fees structures and education in general. Disasters such as the Lily Mine collapse has placed mine safety in the public domain. Disasters such as these re-enforce the need for diligence to ensure that such accidents never happen again.

Coupled with the noticeable decline in our mining industry, a significant reduction in student registrations, bursaries and job opportunities for graduates could be observed during the past year. In order for our profession to survive in this rapidly evolving environment it is now more important than ever that members of this institute share developments and learnings in order to in this manner ensure that the profession not only survive these though times but embrace change and retain our rightful place in the mining industry. Under these adverse conditions it is good to be able to report that significant advances have been made in the articulation of qualifications for mine surveyors. The Chamber of Mines (COM) has been approached by IMSSA, the MVSSA and SANIRE to extend the deadline for COM examinations while the new qualifications are being

6 of 14

developed. The new National diploma and Bachelor of Mine Surveying degree has been approved and will be available from 2017.

So on the one hand, the survey profession has never had such a rapid expansion in available technologies that make the job easier, faster and with a faster turn-around time but on the other hand, the near future of the mining industry and by extension our discipline, is in a less than-ideal place at present.

The question that we need to answer is has the Institute done in the past year to adapt to the requirements of the environment we now operate in, and what do we need to do in the coming year? I will attempt to address these question using the six Strategic outcomes as a framework here:

Overview of the past year’s activities.

1. Council Activities

Council activities will be addressed under the committee and Specific outcomes headings. In general attendance of Council have been poor with quorum not being able to be reached at two meetings. It was only possible to reach quorum after some effort.

2. Branch Activities

Attendance of Council and branch activities have been less than ideal over the past year. Membership is voluntary and travel distances are vast, it requires serious commitment from members to attend to their responsibilities. It has been proven that teleconferencing and Skype connections are simply not viable for the 6 hours of council meetings. It has been a council decision that in this year all council and committee members will be requested to make a written commitment to attend at least two of the four meetings in person.

An inaugural meeting of members in the Gauteng area was held at WITS and a dinner held. Although this is planned to be a regular occurrence this will not constitute a new branch but rather an event where knowledge can be shared and will be open to all members in the region. The decline of members attending branch meetings, support of branch committees and the less than ideal attendance of council meetings is a matter of concern. It is well understood that all our members are volunteers and in the current climate attendance of meetings are not supported as they should be by mine management in general. It is crucial to get the message across to management that interaction with their peers are crucial to the health and safety of mining operations and should be actively supported. The establishment of new branches will have to be carefully analysed for viability of active volunteers. It is evident from the reports that very little effort has been made to report on the activity of some of the branches and this is a disheartening situation.

a. North West BranchCoenie Pretorius, Treasurer of the North West Branch, ensured that the financial matters of the branch were managed properly to successfully achieve the branch target. The AGM for the North West Branch was held during the June meeting and the election of the Branch Committee was done. Joe Molokane stepped down from the committee and two new committee members were proposed and elected into the North West Branch Committee by the members – Ms. I Jilingisi and Mr T Timothy.

Safety remains a priority and the following achievements were recorded at the North West Branch meetings for the past year:

Northam Platinum 4 million Fatality Free Shifts Lonmin 4B 9 million Fatality Free Shifts Lonmin K3 Shaft 5 million Fatality Free Shifts Lonmin Marikana Section 10 million Fatality Free Shifts Aquarius Kroondal 3 million Fatality Free Shifts Impala 10 Shaft 1 million Fatality Free Shifts

7 of 14

b. Limpopo Branch activitiesThe Limpopo branch is active. At the last meeting of the branch a presentation Shaft Sinking challenges and surveying methods to resolve Shaft Design issue at Venetia mine was made.

c. Freestate Branch activitiesThis branch was considered to be at risk a year ago, I am glad to report that 45 members attended the March meeting of this branch. A new chairman has been appointed and we wish the branch every success in the future.

3. Committee Reports

a. Public Relations committeeI would like to extend my gratitude to the Committee Chairman Mr. Alex Bals and the committee members for their energy and drive to manage this portfolio.The first item on the year’s events calendar kicked off with the dinner in the tunnel at Wits, after several excellent presentations, and during which Dave Hull and Mike Livingstone-Blevins were made Honorary Life Members.  Members have requested more of these technical dinners, largely aimed at the Gauteng-based members, and we will have another such dinner on 24 November 2016 at a venue still to be decided on.  We have made attendance to these type of events much easier to do by establishing a credit card payment facility, so that attendees can pay on the day.

The next event was the annual President’s Cup which was held at the Services Golf Club in Pretoria.  Attendance was good, although sponsorship levels were significantly down on previous years.  Clearly this is a result of current economic circumstances, and we can expect these conditions to prevail for a little longer.   As a PR Committee we have taken the attitude that the real income from events will come from our investment in the Geomatics Indabas, and that any other arranged events are aimed at keeping the members engaged and motivated, with any profits to be welcomed.

With regards to the Geomatics Indaba 2016, this will be held at the Emperors Palace again, on 12-13 September 2016.  The date did materially interfere with our normal calendar, as we would have planned our IMSCON and AGM at around that period, and perhaps this is why the mine surveying attendance to GI2016 is still standing at such low levels.  Next year, 2017, will not see a Geomatics Indaba anymore, as it is time for the three-yearly AfricaGeo conference, to which the Institute also subscribes, both on a logistical as well as a financial basis – we are shareholders in the account which funds AfricaGeo. We would like to encourage all members from industry to support this event.

The PR Committee has advised Council to withdraw the offer to host the XVIIth Congress of the International Society for Mine Surveying (ISM), to be held in 2022.  For good reasons we will not be in a position to do justice to such a large undertaking, not least because we are unlikely to get similar sponsorships from sponsors and mining houses, but simply because we are not ready for it, and because we have fewer senior Council members available to carry out the years of work required to liaise with the ISM.  Our profession has thinned out and so we have fewer shoulders to carry the load.

On a positive note, the formation of a fully-included Botswana Branch is now imminent.  On the 10th of June 2016 we had an extensive planning meeting in Gaborone with Mr. Naani Mphathiwa, Survey Manager at Debswana, who is an Institute member and a past senior lecturer at the University of the Witwatersrand.  We have started restoring lapsed members as well as recruiting new members, in sufficient numbers to constitute a working Committee, and we have finalised the names of the members of inaugural branch committee which will be constituted later this year.

8 of 14

b. Education committeeI would like to extend my gratitude to the Committee Chairman Mr. Donovan Anderson and the committee members for their dedication towards education and successfully managing this portfolio.

The South African Mine Valuation Book project has seen some work done on a few chapters but has from a large part not been actioned due to demands on members’ time and availability. Unfortunately progress remains slow.

Quintin Bohr, the GIS Manager at Anglo American Platinum was co-opted to look at integration of current Survey Drafting Certificate with GIS and advise the Education Committee on the way forward. His recent proposal has been met with enthusiasm by both the Committee and the current Draughting incumbents at Platinum. Further work is now required to start with the formalisation of the proposal.Various meetings have been held between members and the DMR regarding the Mine Surveyors Certificate of Competency to investigate the causes for the poor pass rate and investigate possible initiatives to alleviate the situation. A suggestion has been finalized and has been submitted to council for comment.

Following a combined representation to the Chamber of Mines, the deadline for the transition from the current COM certificates to the new qualifications have been extended to allow the last registration in 2018 and final COM examinations being written in 2020.

The National Diploma Mine Surveying is currently being phased out and will be replaced by a new two-year diploma offered at UNISA and a three year Bachelor of Mine Surveying degree at the University of Johannesburg. Significant progress has been made towards the development of an Honours degree in mine surveying as well as the development of an additional Masters degree course in Mineral Resource Policy.

c. Technical committeeI would like to extend my gratitude to the Committee Chairman Mr. Ebrahim Ramzan and the committee members for their dedication and commitment in managing this portfolio.With the policy change in the publication of an IMSSA Journal, a new routine has gradually evolved subsequent to establishing a relationship with EE publishers. Coverage of events as well as papers presented are published quarterly in the Position IT. This is supplemented by a newsletter, the IMSSA Bulletin compiled by our internal editor, Ian McGill. We would like to thank Ian for taking on this difficult task. The typical content of the Bulletin include interesting historical survey tidbits and a more personal often lighthearted coverage of branch meetings and events. The traditional Journal will be published annually and serve as a record of our Institute’s events, decisions, outcomes to create institutional memory for the next generation Council members e.g. work done by committees.

A project has been initiated to update the IMSSA Technical Procedures Guideline. This project is extremely important to serve as a guideline to members and student members alike. Cursory research into the origin of the guideline suggests it was historically a Code of Practice and subsequently updated as a Technical Procedure Guideline with contributions from the various mining groups. Much of the content has become either obsolete or outdated and new equipment, systems and solutions have been introduced. To this end we are holding a discussion during the colloquium to elicit views on current and proposed content as well as invite industry specialists as volunteers to assist with the revision. We also intend engaging the services of a professional proof-reader prior to final publication.

An achievement we are very excited about is the imminent launch of our new website. Services of a digital design agency has been engaged to redesign and overall the IMSSA website. Key to this decision was to upgrade to the latest website standard that is more responsive and viewable on all platforms including tablets and smartphones. Improve overall aesthetics and enhance security features. The website sports a modular architecture to cater for modifications and additions later on. Such additions would include electronic membership and event registration as well as facilities for digital sales. An introduction to the website is included in the colloquium program.

9 of 14

Interest has been shown in compiling a brief movie clip to introduce high school students and aspirant mine surveyors to the career. The proposed format of the video will be driven by voice over describing the methodology that goes into Surveying, above and below ground. A broader intent would be to describe a holistic overview of the career, from involvement in exploration activity, through all the phases of mining until rehabilitation of a mine. One could also mention of the unique roles played in contributing to policy making and in specialist advisory capacity. Preliminary work has been started in compiling and gathering material, including similar clips from related fields and countries abroad. Various proposals and finance models are still being investigated.

The Business membership category, which was ratified during the previous AGM has been set-aside by a council decision for review. This decision was taken, both due to a lack of interest shown thus far as well as potential contravention of certain aspects of the SAGC Act.

d. Treasurer

The treasurer will provide feedback in his own time slot. Our audit was returned just in time for the AGM and I am happy to report that the Institute’s financial records have a clean bill of health.

4. The alignment of the IMSSA strategic plan with the Council and Committee activities.

It is recognized that the Institute of Mine Surveyors of South Africa (IMSSA) is a non-profit, voluntary association managed exclusively by volunteers from industry donating their time and resources for the well-being of the profession. This proposal suggests a guideline through which the current council agenda items can be integrated with the established strategic objectives of IMSSA in order to facilitate the accomplishment of these objectives. Such alignment should serve to ensure that all activities are guided by the strategic objectives by identifying the roles and responsibilities of the volunteers tasked with specific goals that needs to be achieved. The strategic objectives were developed over the past few years by Council and have been reviewed annually. It is proposed that the identified strategic objectives is used as the basis of all council and committee activities and reviewed at the Annual General Meeting each year. The strategic plan remains the portfolio of the IMSSA Executive Committee (EXCO). In order to develop a greater understanding of the strategic objectives, these objectives have been aligned with the current council agenda points and a current IMSSA committee has been given a portfolio for one or more of these strategic objectives. The six current strategic objectives [SOn] are:1. [SO1] Finance2. [SO2] Transformation3. [SO3] Education4. [SO4] Legislation5. [SO5] Professional status6. [SO6] New Technology

Procedural controls. Council is tasked with establishing a conversation that will by the next meeting result in an outline of procedures which will ensure the efficient execution of all future council meetings. Portfolios outlining the responsibilities of the appointed members and functionaries in Council have been developed.

Strategic Objective 1 [SO1] FinancePortfolio:The Treasurer must report on the following strategic objectives Strategic Objective 1 [SO1] Finance. The position of Treasurer, who according to the current IMSSA procedure, is normally the Vice President, should be officially appointed as Treasurer assisted by the Office Manager and the Executive Committee.

10 of 14

Proposals: The issue of non-payment of fees have now been addressed with strict rules of engagement

to suspend or cancel membership for defaulting members. Budgeting for all committees and activities have now expanded to assist the various

committees in the execution of their duties. The financial year end has been successfully moved to 30th of June of each year.

Strategic Objective 2 [SO2] TransformationPortfolio:IMSSA Council and all committees will be responsible for developing actions around the strategic objective and report on progress. In addition all committees and branches of the IMSSA must commit to a tangible plan to actively encourage participation in order to transform the IMSSA into a representative organization.Strategy: A mentorship programme to be implemented in a structured approach.

Strategic Objective 3 [SO3] EducationPortfolio:The current Education committee are responsible for this portfolio. The Chairman of the Education Committee are responsible for developing actions around the strategic objective and report on critical issues. It has been proposed that the Registrar must form part of the duties of the Education Committee who will evaluate applications, advise and inform the Registrar of membership categories. In the conventional academic definition the Registrar, the purpose of a registrar is to “…ensure the integrity, accuracy, and security of all … records of current and former students; facilitate effective student registration …; … and sets policy and procedure …”. The Registrar, who according to the current IMSSA procedure, is normally the Junior Vice President, will participate in the Education committee meetings. The portfolio of the Registrar must be clearly defined and include a reporting structure that will allow delegation of authority if required. Council agenda point 7.8.3. Managerial report – Certificates, will fall under the Strategic Objective 3 [SO3] Education. The responsibility of the registrar includes the issue of transformation [SO2] and accessibility. The Education committee will assist in developing strategies to incorporate new technologies [SO6] into learning material that can be disseminated by our members.

Strategy:It is the responsibility of the Education committee to ensure the that all mine survey students have a clear pathway from certificates to PhD and Masters degrees and encourage all members to do research in relevant areas and publish their findings for the benefit of all members.

Strategic Objective 4 [SO4] Legislation Suggest a slight modification to title and portfolio to include any regulations, codes of compliance, codes of practice and liaison with statutory and governmental entities (DMR)

Portfolio:The current Technical committee will manage this portfolio and provide advice to Council on all related matters. The Chairman of the Technical Committee will be responsible for developing actions around the strategic objective and report on the following issues.

Strategy: Have an understanding of new legislation and its impact on the mining industry and mine

surveying. SA Geomatics Council SAMREC / SAMVAL reporting codes and SAMREC Standards Committee (SSC)

11 of 14

Recognized Professional Organization (RPO) Application Identification of Work (IDoEW)

Strategic Objective 5 [SO5] Professional Status of the InstituteCouncil supported by the three committees is to establish a sustainable line of communication with Institutes and organizations within the region (Zambia, Zimbabwe, Mozambique, Botswana, Namibia and Lesotho) and internationally (Australia, Germany, UK, China, Russia). The establishment of mechanisms of Recognition of professionals and Recognition of Prior Learning as well as advising the Registrar on foreign qualified registration applications will form part of this Strategic objective. Ensure that the legal entity of IMSSA is IMS of South Africa for all corporate identification and legal transactions. The inclusion of additional categories of registration such as GIS, Draughting, mine planning and Deformation monitoring must be considered.

Strategic Objective 6 [SO6] New Technology Portfolio:New technology needs to be embraced in all aspects of the Institute’s activities. The development of procedures and introduction thereof should be with the Technical committee but in consultation with the Education Committee. The Chairman of the Technical Committee will be responsible for developing actions around the strategic objective and report on the following issues. The Education committee will assist in developing strategies to incorporate new technologies into learning material that can be disseminated by our members.

ConclusionMy sincere appreciation to the past presidents and Council members for the voluntary contribution of their personal time and effort in order to monitor the activities inside and outside our direct environment to provide advice and guidance of IMSSA activities in sometimes complex and difficult times. The branch committees and the sponsors that make the IMSSA activities possible and the support of each member of this institute. It is our goal to ensure the continued relevance of our profession in the coming year.

Thank you!

11. INDUCTION OF THE NEW VICE-PRESIDENTS

11. 1 Senior Vice-PresidentH Grobler introduced the Senior Vice-President and Treasurer for 2016/2017, E Ramzan, with a brief bio-sketch.

Ebrahim Ramzan

BIOGRAPHICAL SUMMARY

Ebrahim Ramzan is a Survey & Planning Manager with AngloGold Ashanti. Ebrahim started his Mine Survey career as a Learner Surveyor with De Beers in January 1988. In 1993 he joined AngloGold as a Survey Learner Diplomate. He subsequently completed the National Higher Diploma in January 1998.

For the period February 1998 to June 2009 he worked for De Beers once more. Ebrahim obtained the Government Certificate of Competency: Mine Surveying in 1994. During his tenure at De Beers he progressed through the ranks from Senior Mine Surveyor to Chief Mine Surveyor.In 2010 he completed a BTech in Mineral Resource Management.

12 of 14

In 2009 he resumed a career with AngloGold Ashanti. In his current portfolio Ebrahim is responsible for the management of the SA Region Land Survey department.

EDUCATION

Qualifications Date InstitutionBtech Mineral Resource Management

March 2010 University of Johannesburg

Program For Management Development

July 2007 Gordon Institute of Business Science (University of Pretoria)

Mine Surveyors Certificate of Competency

January 2004 Department of Minerals and Energy

NHD Mineral Resource Management

January 1998 Technikon Witwatersrand

PROFESSIONAL ASSOCIATIONS

Association Membership CategorySouth African Council for Professional and Technical Surveyors (PLATO)

Professional Mine Surveyor

Institute of Mine Surveyors of South Africa (IMSSA) Fellow

EMPLOYMENT HISTORY

Period Position held CompanyJun 2009 - Present

MRM Technical Assistant;Survey & Planning Manager AngloGold Ashanti Ltd

Feb 1998 – Jun 2009

Senior Surveyor; Mine Surveyor;Chief Surveyor

De Beers Consolidated Mines Ltd

Nov 1993 – Feb 1998 Lnr Diplomate Survey Anglo Gold, Freestate Consolidated

Gold Mines Ltd.Jun 1988 – Dec 1992 Lnr Surveyor - Surveyor De Beers, Koffiefontein Mine

11.2 Junior Vice-President H Grobler introduced the Junior Vice President for 2016/2017, C Pretorius, with a brief bio-sketch.

Coenie Pretorius

Coenie started his mining career in 1978 as a Learner Surveyor at Impala Platinum Limited. From 1979 to 1981 he completed his National Service where after he returned to the mine. He obtained his Union Corporation Survey Certificate in 1983 and was appointed as a Senior Surveyor in 1985.In 1989 he obtained the Mine Surveyors Certificate of Competency and was appointed as Responsible Surveyor on Bafokeng North Mine. He performed in various capacities ranging from projects to ore accounting until he was appointed as Chief Surveyor in 2000. In 2005 he was appointed as Survey Manager and was promoted to Group Survey Manager in 2009; a position he still holds.He studied part-time and obtained the National Higher Diploma in Mine Surveying from the Witwatersrand Technikon in 1991. In 1996 he completed the Programme in Principles of Business and Management at the Wits Business School and followed that up with the Management Development Programme at the Unisa School for Business Leadership in 1998.

13 of 14

In 1999 he enrolled for the Graduate Degree in Engineering at the University of the Witwatersrand and completed the program in 2000. In 2002 he was awarded the Master’s Degree in Engineering from the same university. Coenie has served as Secretary and Treasurer for the North West Branch since 1995. He was elected Branch Representative in 2004 and in 2005 he was elected as a Member of Council. He has served on the Education Committee since then and was the Chairman of the Education Committee in 2006. He was also one of the founder members of the Technical Advisory Committee.He is a Fellow of the Institute of Mine Surveyors and is also registered as a Professional Mine Surveyor with PLATO.Coenie is married to Metilda since 1979 and has two children and two grandchildren who keep him very busy. He loves reading and camping and is an amateur golfer.

12. ELECTION OF COUNCIL MEMBERS FOR THE FORTHCOMING YEAR 2016/2017

12.1 Immediate Past President G N Moapelo

12.2 Past PresidentsG N Mojapelo, D C Andersen, F T Cawood, U C Pfafferott and A J Bals accepted the invitation to serve on Council as Past Presidents.The 4 Ex Officio Council members are:F T CawoodU C PfafferottA J BalsDC Andersen

12.3 Branch Representatives It is noted that the representative for the Branches are as follows: Northwest Branch – S Byleveldt Free State Branch – C Radebe Mpumalanga Branch – K Kaiser Limpopo Branch – D Mafoko

12.4 Council Members For the information of the members, as per the Constitution, all Council Members have resigned and have signified their willingness for re-election to Council for the 2016/2017 session.

The Council members who have signified their willingness to offer themselves for re-election to Council for 2016/2017 are:

P J ElsP A HislopT P MachabaD Mathuba

V MahwasaneMC SmithG A Mokhitli

Thus leaving 2 positions available on Council.

Nominations put forward from the Members present to fill the 2 vacant positions on Council are:

Efrahim van Schalkwyk and Leon Koorsse were nominated to Council. Both members are in good standing, and by default are elected onto Council.

D Andersen & AJ Bals proposed and seconded the nominations for Council for 2016/2017.The members were unanimously voted on to Council.

Council for 2016/2017 is as follows:

14 of 14

President: H Grobler Senior Vice-President: E RamzanJunior Vice-President: C F PretoriusImmediate Past President: G N MojapeloEx Officio Pat President: D C AndersenEx Officio Past President: F T CawoodEx Officio Past President: U C PfafferottEx Officio Past President: A J BalsCouncil Members: E Van Schalkwyk

P J ElsP A HislopT P MachabaV MahwasaneD MathubaL KoorsseG A MokhitliM C Smith

Branch Representatives: S Byleveldt (Northwest)C Radebe (Free State)K Kaiser (Mpumalanga)D Mafoko (Limpopo)

13. AWARDS

Mr Jack Lesetsa Segoale a student at the University of the Witwatersrand was awarded the IMSSA award for the Best Mining Student in Surveying in May 2016.

14. GENERAL

14.1 Corporate Membership (Business Membership)The matter regarding the Business membership was opposed in the last Council meeting held in August.

DC Andersen proposed that a presentation be done with the pros and cons, as well as an implementation plan be set up.

This matter will discussed and finalised at the next Council meeting.

Matters below recorded from the previous annual general meeting:

Two matters of argument wereMembers were presented with the Business Membership, and were requested to vote on including it into the Constitution.

Membership will entitle the organization to request the Administration Manager to distribute appropriate information via the IMSSA email distribution list, e.g. Open days etc.;

Requests for emailing information will be limited to 4 per year; and Allow relevant business to be placed on IMSSA website; They will however not be entitled to a copy of members contact details; Proposed cost for membership should not be less than the highest grade of individual

membership. After comparing cost of similar membership with other professional bodies, an annual subscription of R5 000 is proposed and accepted via email correspondence;

A proposed category description is below:

15 of 14

Description: Business Member

Council may grant Business Membership to any organization which is either actively engaged in, or provides services to the geospatial industry. These would include business, academia and technical and professional bodies practising or associated to the mine surveying, mineral evaluation, mine sampling or mine survey draughting fields.

Majority of the members were in favour of the “Business Membership”. Amendments will be made to the Constitution accordingly.

15. CONCLUSION

The President thanked the special guests and members for their attendance and contributions toward making the 94th Annual General Meeting a success. The meeting closed at 12h45.

PRESIDENT:

DATE: