role of surveyors[1]

7/28/2019 Role of Surveyors[1]

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A presentation at the CPD event for thesurveyors.by

Moses Ojambo-Manager Capacity Building

PPDA


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The objectives of the PPDA are derived fromsection 6 of the PPDA Act 2003 and they are to:i. Ensure the application of fair, competitive,

transparent, non-discriminatory and valuefor money procurement and disposalstandards and practices;

ii. Harmonize the procurement and disposalpolicies, systems and practices of thecentral government, local governmentsand statutory bodies;

27/16/2013 PPDA PRESENTATION 2013


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i. Set standards for the public procurement

and disposal systems in Uganda;

ii. Monitor compliance of procuring and

disposing entities;

iii. Build procurement and disposal capacity in

Uganda



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i. Starts with planning and budgetingii. Procurement requisitioniii. Preparation of standard bidding documentsiv. Issue/sale of standard bidding documentv. Biddingvi. Receipt and opening of bidsvii. Evaluation of bidsviii. Award of contractix. Contract managementx. Performance review



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ROLES AND RESPONSIBILITIES IN THE PROCUREMENT CYCLE

Procurement Requisition.

Filled with clear

Specs/TOR/SOW

Review of:

Specifications/TOR/SOW Procurement method

Evaluation Criteria

Potential supply market

Preparation of Bidding Documents e.g:

Instruction to Bidders Price Schedule

Terms and Conditions

Advertisement andInvitations for Bids

Receipt andopening of bids

Sign Contract

Communicate Award

Administrative review

Contract

Management

Delivery

Payment

User Department

Procurement &Disposal Unit

Accounting Officer

Review of Evaluation

report (approval or

rejection)

Contracts Committee

Boards / Councils

Evaluation Committee(ADHOC)

Confirmation of

Availability of

funds

Contract

Monitoring

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Procurement

Plan and

Budget

Award of Contract

Procurement method

Approval

Approval of Bidding Documents

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Evaluation ofbids

Contract

Performance

Evaluation

Produced by Public Procurement and Disposal of Public Assets Authority (PPDA), 1 Pilkington Road, Workers House 14th Floor, P.O Box3925, Kampala, Email; [email protected]. 041- 311100, website: www.ppda.go.ug

Note:

In case this cycle is not adhered

to, please inform the Accounting

Officer or PPDA.

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Boards / Councils

mailto:[email protected]:[email protected]:[email protected]


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Procurement PlanningPreparation of Feasibility StudiesProvide alternative design solutions and cost

adviceProvide estimates to define project budgetsAnalysis of the effect of design changes on

the project budget in order to makeprojectionsPreparation of Bills of Quantities to assist in

the budgeting and tender process



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Preparation/review of the BOQ and scheduleof rates

Provide advise to the client on designchanges and critical areas

Provide advise on the procurement method

Advise on the evaluation criteria required toget the best dealReview technical documents i.e. drawings

and specifications.



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Carry out technical evaluation for worksprojects

Provide technical advise on financial andprice computations during evaluation



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The role of the quantity surveyor could be toadvice the AO on the market price before

signing a contract with the BEB



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Provision of cost control services duringconstruction

Assessment of the contractors progressclaims

Assessment of variation and delay claimsNegotiation and settlement of accountsMonthly forecasting and cost reportingParticipate in Negotiation and agreement of

payments for works carried out



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Who should prepare BOQs for worksprojects? Qs of Engineers. Is there no

professional conflict? What is the role of the Qs in the whole

construction industry? The MoWT is yet to come up with the

construction policy and there is a pending billon the role of Quantity surveyors



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Thank you
