THE EVALUATIONAND

POST EVALUATION

Evaluator Training WorkshopNovember 4, 2014

BASIC PRINCIPLES

Peer EvaluationStandards-Based SystemRelationship to Standards: compliance; substantial compliance; or non compliance

THE PREPARED/RESPONSIBLE EVALUATOR

Thoroughly reads the college’s self-evaluation report and materials

Thinks broadlyCollegialAsks questionsVerifiesTeam (committee) approachHonest and helpfulNon prescriptive

TYPES OF EVALUATIONSYear One Evaluation (off site)Mid-Cycle Evaluation (on site)Year Seven Evaluation (on site)

PRE-VISIT ORGANIZATION MEETING(INITIAL ORGANIZING & PLANNING CHECK-IN)

Understanding of the following days’ activities and process

Initial observationsAreas of overlapMeeting changes/additionsAssist new evaluatorsTypically at 4pm at hotel (for on site)Pre-arranged phone conference (for off

site)

DAY ONE – INTRODUCTORY MEETING (ON SITE)

Generally breakfast at collegeLed by president of college and

chair of committeePresident welcomes and

introduces staffChair greets and introduces

evaluation committeeChair reviews process

DAY ONE – MEETINGS AND INTERVIEWS

One-on-one meetingsGroup meetingsAll-campus meetings (year 7

only)

DAY ONE – COMMITTEE MEETING

Generally 4pmConcise and brief reporting by membersNote exceptionally strong areas and

areas of concernInitial discussion to identify concerns/

recommendations that may need additional follow up

Ask for validation by others if appropriate

Discuss the next day’s activities

DAY TWO – MEETINGS AND INTERVIEWS

Continuation of day oneThere may be additions/changes

to your meeting scheduleAdded focus on areas of concern

from day one

DAY TWO – COMMITTEE MEETING

Generally 4 pmShare day two findings (BE

BRIEF)Decisions about Commendations

and RecommendationsIdentify process/person(s) to

write draft for Commendations and Recommendations

Initial discussion regarding confidential recommendation to the Commission

COMMENDATIONS AND RECOMMENDATIONS;

COMPLIMENTS AND CONCERNS(Handbook for Peer Evaluators, pgs. 18-20)

A Commendation, enumerated at the end of peer‐evaluation report, is a laudatory statement agreed upon by the committee.

A Recommendation indicates that an institution is not in compliance with one or more accreditation criterion or that it is substantially in compliance with one or more accreditation criterion, but in need of improvement.

COMMENDATIONS AND RECOMMENDATIONS;

COMPLIMENTS AND CONCERNS(Handbook for Peer Evaluators, pgs. 18-20)

A Compliment is a congratulatory statement or noteworthy practice or achievement of an area within the institution and may or may not rise to the level of an institutional Commendation.

A Concern is intended to be advisory to the institution to indicate that attention to the matter is warranted although it may or may not rise to the level of a Recommendation that requires immediate action.

DAY THREE – COMMITTEE TIME

Last minute fact checkingPolish commendations and

recommendationsDecide confidential

recommendation to the Commission

Provide chair print, email and/or flash drive of report sections

Confidential RecommendationAccreditation Status Recommended Action:

◦Reaffirm accreditation◦Grant accreditation◦Grant or continue candidacy◦Deny accreditation or candidacy◦Remove accreditation or candidacy

Specific information regarding evaluation of recommendations from previous evaluation report

Information about recommendations from current evaluation report

DAY THREE – EXIT MEETING

Usually 10-15 minutesPresident welcomesChair thanksChair explains processChair reads Commendations and

Recommendations

AFTER THE VISITChair compiles sections; edits; sends draft

#1 to the committee for edits (generally one week)

Chair sends draft #2 to college, asking for correction of facts (generally one week)

Chair provides final report along with confidential recommendation to the Commission

Chair interfaces with Commission along with College President/designee

Commission takes action regarding accreditation status (meets twice a year)