• A N E N G A G E M E N T G I F T F R O M L I A G R I F F I T H . C O M •

T H E D I Y P L A N N E R F O R

the wedding of

A N D

O N T H E D A T E

it's all in the details

• 1 •

1 2 t o 6 M O N T H S Announce your engagement in local newspaper

Set your budget and decide who will pay for what

Set date and time of wedding and reception, and

reserve ceremony and reception sites

Determine your theme/style/colors

Start compiling your guest list: begin a master guest

list early so that you can plan out how many save the

date cards and wedding invitation sets you will need

to create. Keep your list up-to-date by reaching out

to your guests via email, phone or even Facebook to

verify current mailing information. Keep an excel

spreadsheet with all of this information that you can

easily update.

Finalize your save the date wording and mailing list

for those who will be receiving this card

Purchase paper, envelopes and postage needed for

your save the dates

Print, trim and add any personal touches to your save

the date cards, and mail finalized cards

Browse wedding stationery suite designs from

LiaGriffith.com

Select and ask your attendants, flower girl

and ring bearer

Select gown/shoes/veil and accessories

Start shopping for your bridesmaid dresses,

shoes and accessories

Select tuxedo style for groom and wedding party

Research and schedule appointments to meet

officiants, caterers, florists, photographers,

videographers, ceremony musicians, DJ or other

entertainment for reception, makeup artists,

hairstylists and any other vendor you may choose

to hire

Begin bridal registries

Begin to plan and make reservations for your

honeymoon and obtain visas/passports if needed

6 t o 4 M O N T H S Finalize guest list and wedding invitation design:

determine what enclosures you will be including

(response card, return envelopes, map card) and the

little details (envelope seals, ribbon, wrap around

address labels, calligraphy)

Gather all important details that will be included in

your invitations: wedding location, time, reception

location, rsvp date, and return address for replies

Select thank you notes, programs, menus, place

cards, table numbers and other reception items

Begin planning bridesmaid luncheon

Reserve a block of hotel rooms for out-of-town

guests

Reserve any necessary rental equipment (tables,

linens, china, etc.)

Notify wedding party of attire requirements (where

to rent tuxedos, for example)

Coordinate mothers attire and colors

Purchase wedding rings

Choose and order favors

Choose gifts for wedding party

Schedule gown fittings

Book hotel room for night of the wedding

Arrange wedding day transportation

Purchase or rent groom’s attire

Sign up for dance lessons

As gifts arrive, begin writing thank-you notes

Begin planning the rehearsal dinner

Select and write your wedding vows

Decide on ceremony and reception decorations

Taste/select/order wedding cake

4 t o 2 M O N T H S Purchase all supplies needed for your invitation (be

sure to buy extra supplies just in case!)

Select and finalize the wording for your invitation

Confirm your guests’ addresses are up to date

Craft your invites and enclosures: print, trim,

embellish and finish

Prepare and label return envelopes for RSVP cards

Address envelopes (print directly on envelopes or

labels) and include return address

Combine all of your invitation components to create

the final invitation set and put them into addressed

envelopes

Discuss/taste/finalize menu with caterer

your diy checklist

• 2 •

Select text for wedding program

Create invitations for bridesmaids luncheon

Meet with officiant to finalize ceremony details

Schedule a bridal portrait, trial run for hair

and makeup

Put together wedding day itinerary

Purchase ceremony/reception supplies:

garter belt

guest book and pens

cake knife and server

toasting flutes

ring bearer’s pillow

unity candle

6 t o 8 W E E K S

Purchase postage stamps (have postal service weigh

a complete assembled invitation to confirm postage)

Add stamps to invitations and deliver to post office

(mail all invitations together from one location)

Mark who responded on your excel spreadsheet as

they are returned

Personalize and print your thank you notes

Purchase envelopes and postage for the thank you

notes

1 M O N T H

Purchase marriage license

Finalize with florist

Confirm all attendants gowns were received

and altered, and shoes were purchased

Confirm all men were fitted for tuxedo rental

Finalize seating plan for reception

Confirm all transportation needs for weekend

Select songs for first dance, father/daughter, mother/

son and other special dances

Purchase gifts for groom and parents

Finalize all wedding day information/itinerary

Print wedding ceremony programs

Start name-change process by completing

proper documents

Start breaking in wedding shoes at home

Pick up wedding rings

1 t o 2 W E E K S

Confirm all details with wedding vendors

Pack wedding day supplies box/bag and label them

for delivery (dressing room, reception, etc.)

Print itinerary for the wedding party

Contact guests who have not replied

Have place cards /escort cards written

Finalize seating plan

Assign specific duties to your wedding party, such as

handing out corsages

Designate someone to look over your home and pets

while you are on your honeymoon

Find out where your out-of-town guests will be

staying if you plan to leave them a welcome basket

Reconfirm beauty appointments

Prepare payments for vendors and tips to hand out

the day of the wedding

Give caterer/vendors the final guest count

Confirm all honeymoon reservations and leave a copy

of your itinerary with a trusted family member

Pack for your honeymoon

Have a final dress fitting

Send thank you notes within 2 weeks after

your wedding

your diy checklist

• 3 •

wedding day scheduleS C H E D U L E F O R T H E B I G D A Y

6:00 a.m.

6:30 a.m

7:00 a.m.

7:30 a.m

8:00 a.m.

8:30 a.m

9:00 a.m.

9:30 a.m

10:00 a.m.

10:30 a.m

11:00 a.m.

11:30 a.m

12:00 noon

12:30 p.m

1:00 p.m

1:30 p.m

2:00 p.m

2:30 p.m

3:00 p.m

3:30 p.m

4:00 p.m

4:30 p.m

5:00 p.m

5:30 p.m

6:00 p.m

6:30 p.m

7:00 p.m

7:30 p.m

8:00 p.m

8:30 p.m

9:00 p.m

9:30 p.m

10:00 p.m

10:30 p.m

11:00 p.m

11:30 p.m

12:00 midnight

12:30 a.m

1:00 a.m

1:30 a.m

2:00 a.m

2:30 a.m

• 4 •

T H E B R I D E

Full Name

Address

Phone Number(s)

Email

T H E B R I D E ’ S PA R E N T S

Full Name(s)

Address

Phone Number(s)

Email

I F T H E R E A R E T W O S E T S O F PA R E N T S

Full Name(s)

Address

Phone Number(s)

Email

T H E G R O O M

Full Name

Address

Phone Number(s)

Email

T H E G R O O M ’ S PA R E N T S

Full Name(s)

Address

Phone Number(s)

Email

I F T H E R E A R E T W O S E T S O F PA R E N T S

Full Name(s)

Address

Phone Number(s)

Email

wedding phone book

• 5 •

W E D D I N G C O O R D I N A T O R

Full Name

Address

Phone Number(s)

Email

F L O R I S T

Full Name

Address

Phone Number(s)

Email

P H O T O G R A P H E R

Full Name

Address

Phone Number(s)

Email

V I D E O G R A P H E R

Full Name

Address

Phone Number(s)

Email

C E R E M O N Y S I T E C O N T A C T

Full Name

Address

Phone Number(s)

Email

R E C E P T I O N S I T E C O N T A C T

Full Name

Address

Phone Number(s)

Email

C A T E R I N G C O N T R A C T

Full Name

Address

Phone Number(s)

Email

B R I D A L S A L O N

Full Name

Address

Phone Number(s)

Email

wedding phone book

• 6 •

R E C E P T I O N { 5 0 % }

Venue Fee

Catering/Food Services

Bar/Beverage/Bartenders

Rentals

Wedding Cake

Valet Parking

M U S I C & E N T E R T A I N M E N T { 1 0 % }

Ceremony

Cocktail Hour

Reception

F L O W E R S { 1 0 % }

Church /Ceremony

Bridal Bouquets

Groomsmen Boutonnieres

Family Flowers

Reception Décor

P H O T O G R A P H Y { 1 0 % }

Engagement Portrait

Bridal Portrait

Wedding Photography

Videography

TOTAL

G O W N & A C C E S S O R I E S { 1 0 % }

Dress

Veil/ Headpiece

Jewelry

Shoes

Purse

Hair and Makeup

I N V I T A T I O N S & S T A T I O N E R Y { 5 % }

Save-the-Date Cards

Invitations and Replies

Maps

Programs

Place Cards/Escort Cards

Thank-You Notes

Postage

A D D I T I O N A L E X P E N S E S { 5 % }

Wedding Rings

Attendant Gifts

Favors

Marriage License

Ceremony Venue Fees

Officiant Fees

Transportation

TOTAL

GRAND TOTAL

wedding budget

• 7 •

C E R E M O N Y L O C A T I O N

Location Name

Contact at Location

Address

Phone Number(s)

Website

Email

L O C A T I O N F E E

Deposit Balance

O F F I C I A N T

Name

Address

Phone Number(s)

Website

Email

F E E

Deposit Balance

M U S I C I A N S

Name

Address

Phone Number(s)

Website

Email

F E E

Deposit Balance

N O T E S

ceremony venue

• 8 •

reception venueR E C E P T I O N L O C A T I O N

Location Name

Contact at Location

Address

Phone Number(s)

Website

Email

L O C A T I O N F E E

Deposit Balance

Q U E S T I O N S T O A S K :1. Do they have a list of preferred vendors that you are

obligated to use?

2. What is the rental fee and what does it include

(linens? chairs?)

3. Do they have adequate coat check and bathroom

facilities?

4. What’s the cancellation policy?

5. How many hours you will have for your reception?

What are the overtime charges?

6. Do they have a liquor license? Will they allow you to

bring your own liquor?

7. Does the wedding venue already own a sound system

with adequate speakers or will that need to be

rented?

8. Is there a space for the bride and groom to change

and/or relax?

9. Are any restrictions in regards to using the facility?

10. Who will be supervising and troubleshooting?

N O T E S

• 9 •

T H E G O W N

Designer

Description Style Number

Color Price

Dress Shop Name Contact Name

Phone Number Email

Order Date Arrival Date

T H E V E I L

Designer

Description Style Number

Color Price

Dress Shop Name Contact Name

Phone Number Email

Order Date Arrival Date

A LT E R A T I O N S

Contact Name

Address

Phone

Email

Alterations to be Made

Estimated Price

M A K E U P A R T I S T

Contact Name

Phone Email

Price for Bride Price for Bridesmaids

H A I R S T Y L I S T

Contact Name

Phone Email

Price for Bride Price for Bridesmaids

the bride

• 1 0 •

C E R E M O N Y F L O W E R S Entrance décor:

Pew decor:

Number of pews:

Aisle runner

Vow space decor

Bride’s bouquet

Bridesmaid’s bouquets:

Number of bridesmaids:

Boutineers:

Number needed:

Flower girl basket:

Corsages:

Number needed:

R E C E P T I O N F L O W E R SEntrance décor:

Escort card table:

Room or space entrance:

Table centerpieces:

Chairs:

Buffet:

Bar:

Flowers for wedding cake

Flowers for cake table:

Toss bouquet:

N O T E S

wedding flowers

• 1 1 •

C A K E C O N T A C T

Name

Address

Phone Number(s)

Website

Email

C A K E C O S T

Deposit Balance

B R I D E ’ S C A K E D E T A I L S

Flavor

Filling Flavor

Icing Style

Decorations

G R O O M ’ S C A K E D E T A I L S

Flavor

Filling Flavor

Icing Style

Decorations

N O T E S

wedding cake

• 1 2 •

C A T E R I N G C O N T A C T

Name

Address

Phone Number(s)

Website

Email

N O T E S

catering

• 1 3 •

M A I D / M A T R O N O F H O N O R

Name

Address

Phone Number(s)

Email

B R I D E S M A I D

Name

Address

Phone Number(s)

Email

B R I D E S M A I D

Name

Address

Phone Number(s)

Email

B R I D E S M A I D

Name

Address

Phone Number(s)

Email

B R I D E S M A I D

Name

Address

Phone Number(s)

Email

B R I D E S M A I D

Name

Address

Phone Number(s)

Email

B R I D E S M A I D

Name

Address

Phone Number(s)

Email

F L O W E R G I R L

Name Parents

Address

Phone Number(s)

Email

the wedding party

• 1 4 •

B E S T M A N

Name

Address

Phone Number(s)

Email

G R O O M S M A N

Name

Address

Phone Number(s)

Email

G R O O M S M A N

Name

Address

Phone Number(s)

Email

G R O O M S M A N

Name

Address

Phone Number(s)

Email

G R O O M S M A N

Name

Address

Phone Number(s)

Email

G R O O M S M A N

Name

Address

Phone Number(s)

Email

G R O O M S M A N

Name

Address

Phone Number(s)

Email

R I N G B E A R E R

Name Parents

Address

Phone Number(s)

Email

the wedding party

• 1 5 •

U S H E R

Name

Address

Phone Number(s)

Email

U S H E R

Name

Address

Phone Number(s)

Email

U S H E R

Name

Address

Phone Number(s)

Email

U S H E R

Name

Address

Phone Number(s)

Email

A T T E N D A N T

Name

Address

Phone Number(s)

Email

A T T E N D A N T

Name

Address

Phone Number(s)

Email

A T T E N D A N T

Name

Address

Phone Number(s)

Email

A T T E N D A N T

Name

Address

Phone Number(s)

Email

the wedding party

• 1 6 •

B R I D E S M A I D S ’ G O W N S

Designer

Description Style Number

Color Price

Dress Shop Name Contact Name

Phone Number Email

Order Date Arrival Date

B R I D E S M A I D S ’ S H O E S

Designer

Description Style Number

Color Price

Dress Shop Name Contact Name

Phone Number Email

Order Date Arrival Date

F L O W E R G I R L A T T I R E

Designer

Description Style Number

Color Price

Dress Shop Name Contact Name

Phone Number Email

Order Date Arrival Date

F L O W E R G I R L A C C E S S O R I E S

Shoes/Style Number

Color Price

Hair Accessories

Other

the wedding party

• 1 7 •

S T A T I O N E R Y D E S I G N

Name of Invitation Set

Description/Color

P R E - W E D D I N G

Save the Date

Bride’s stationery

Groom’s stationery

Bridesmaids luncheon invitation

Rehearsal dinner invitation

W E D D I N G

Invitation

Invitation Envelope

Envelope Liner

Reply Card

Reply Envelope

Reception Card

Directions or map card

Program

Announcements

At-home cards

R E C E P T I O N

Escort card and envelope

Place card

Table number

Menu

invitations + stationery

• 1 8 •

invitation wording

• 1 9 •

program wording

• 2 0 •

P H O T O G R A P H E R

Name

Assistant Name

Address

Phone Number(s)

Website

Email

F E E

Deposit Balance

E N G A G E M E N T P O R T R A I T

Date Time

Location

B R I D A L P O R T R A I T

Date Time

Location

Price includes:

Hours at ceremony and reception:

Overtime rate for extra hours:

Number of albums included in package:

Number of prints included in package:

V I D E O G R A P H E R

Name

Assistant Name

Address

Phone Number(s)

Website

Email

F E E

Deposit Balance

Price includes:

Number of camera used:

Number of hours included:

Overtime rate for extra hours:

Number of final copies in package:

Length of finished tape:

photos + video

• 2 1 •

P R E - C E R E M O N Y S H O T S Bride

Bride and mother

Bride and father

Bride with both parents

Bride with sisters

Bride with mother and sisters

Bride with father and brothers

Bride with her family

Bride with mother, sisters, grandmothers

Bride with grandparents

Bride with mother and mother-in-law

Bride with groom’s sisters

Bride with bridesmaid’s – group shot

Bride with bridesmaid’s – individual

Bride with maid of honor

Bride with flower girl and ring bearer

Flower girl and ring bearer alone

Bride’s parents

Groom

Groom with mother

Groom with father

Groom with both parents

Groom with sisters

Groom with mother and sisters

Groom with father and brothers

Groom with his family

Groom with grandparents

Groom with father, brother, grandfather

Groom with mother-in-law

Groom with mother and mother in law

Groom with groomsmen – group shot

Groom with groomsmen – individual

Groom with best man

P O S T C E R E M O N Y S H O T S Bride and groom

Bride and groom with bride’s parents

Bride and groom with groom’s parents

Bride and groom with bride’s family

Bride and groom with groom’s family

Bride and groom with both sets of parents

Bride and groom with broth families

Bride and groom with bride’s grandparents

Bride and groom with grooms grandparents

Bride and groom with both grandparents

Bride and groom with sisters and brothers

Bride and groom with maid of honor and best man

Bride and groom with groomsmen

Bride and groom with bridesmaids

Bride and groom with wedding party

Bride and groom with flower girl and ring bearer

Bride and groom with ushers

Signing of the wedding certificate

Cutting of the cake

Bride and groom’s first dance

Bride dancing with father

Groom dancing with his mother

Toasts

Overall shot of the room

Detail shot of the table centerpieces

Tossing of the bouquet

Tossing of the garter

A D D I T I O N A L S H O T S :

shot list

• 2 2 •

transportationL I M O U S I N E o r T R A N S P O R T A T I O N S E R V I C E

Company Name

Contact Name

Address

Phone Number(s)

Website

Email

Type of Vehicle:

Number of Cars Needed:

Number of Hours:

Price Per Hour:

Overtime Rate:

N O T E S

• 2 3 •

registryStore Name

Contact Name

Address

Phone Number(s)

Website

Email

800 Number for Guests to Call

Registry Number

F O R M A L D I N N E R T A B L E

China:

China Pattern:

Manufacturer:

Store:

Phone:

Website:

S T E M W A R E

Stemware Pattern:

Manufacturer:

Store:

Phone:

Website:

F L A T W A R E

Flatware Pattern:

Manufacturer:

Store:

Phone:

Website:

E V E R Y D A Y T A B L E

Dinnerware:

Dinnerware Pattern:

Manufacturer:

Store:

Phone:

Website:

• 2 4 •

honeymoonTravel Agent

Contact Name

Address

Phone Number(s)

Website

Email

D E PA R T U R E F L I G H T I N F O R M A T I O N

Airline:

Flight No.:

Departure Time:

Arrival Time:

Transportation to Hotel:

Phone:

Confirmation Number:

R E T U R N F L I G H T I N F O R M A T I O N

Airline:

Flight No.:

Departure Time:

Arrival Time:

Transportation Home:

Phone:

Confirmation Number:

H O T E L A C C O M M O D A T I O N

Confirmation Number:

Rate:

Address:

Phone:

Website:

H O N E Y M O O N C H E C K L I S T Set a budget

Select a travel agent

Make hotel reservations

Make flight reservations

Make transportation arrangements

Check the expiration date on your passports,

if necessary

Apply for necessary visas

Leave your travel itinerary with family and friends

Make arrangements for your home (water plants,

take care of pets, pick up mail) while your gone

Pack for your honeymoon the week before

the wedding

N O T E S

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