the district council of savanne · 2019-07-17 · annual report (01.01.18 – 31.12.18) 6 4.0 the...
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Lady Barkly Street Souillac, 60806 Tel: 6037930 / 625 6710 Fax: 625 5750 Email: [email protected] Website: http://www.dcsavanne.mu
THE DISTRICT COUNCIL OF SAVANNE
Annual Report (01 January 2018 – 31 December 2018)
ANNUAL REPORT (01.01.18 – 31.12.18)
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TABLE OF CONTENTS
1.0 THE CHAIRPERSON’S MESSAGE --------------------------------------------------------------------------------------- 2
2.0 THE CHIEF EXECUTIVE’S MESSAGE --------------------------------------------------------------------------------------- 3
3.0 ORGANISATION PROFILE --------------------------------------------------------------------------------------- 4
3.1 Our Mission ---------------------------------------------------------------------------- 4
3.2 Our Vision ---------------------------------------------------------------------------- 4
3.3 Our Core Values ---------------------------------------------------------------------------- 4
3.4 Goals & Objectives ---------------------------------------------------------------------------- 5
3.5 Our Commitment ---------------------------------------------------------------------------- 5
4.0 THE DISTRICT COUNCIL OF SAVANNE: HISTORY AND PROFILE ------------------------------------------------------------------- 6
4.1 How Souillac was attributed its name ---------------------------------------------------------------------------- 7
4.2 Villages Within the District of Savanne and their respective Chairperson & Vice Chairperson ------------------------------- 9
4.3 Attractions in the district of Savanne ---------------------------------------------------------------------------- 10
4.4 Major Places of Attractions ---------------------------------------------------------------------------- 14
4.5 Twinning Agreements ---------------------------------------------------------------------------- 14
4.6 Profile of the District Council of Savanne ---------------------------------------------------------------------------- 15
5.0 OPERATIONAL AND SERVICE DELIVERY PLAN --------------------------------------------------------------------------------------- 16
6.0 COMMITTEES --------------------------------------------------------------------------------------- 18
6.1 Council Composition ---------------------------------------------------------------------------- 18
6.1.1 Chairperson, Vice Chairperson and District Councillors ---------------------------------------------------------------------------- 18
6.2 Chairpersons & Members of Committees ---------------------------------------------------------------------------- 19
6.2.1 Council Meeting ---------------------------------------------------------------------------- 19
6.2.2 Executive Meeting ---------------------------------------------------------------------------- 19
6.2.3 Public Health Committee ---------------------------------------------------------------------------- 19
6.2.4 Public Infrastructure Committee ---------------------------------------------------------------------------- 20
6.2.5 Local Disaster Risk Reduction and Management Committee ---------------------------------------------------------------------------- 20
6.2.6 Welfare Committee ---------------------------------------------------------------------------- 20
6.2.7 Permits and Business Monitoring Committee ---------------------------------------------------------------------------- 20
6.2.8 Procurement Committee ---------------------------------------------------------------------------- 21
7.0 DEPARTMENTS --------------------------------------------------------------------------------------- 22
7.1 Administration ---------------------------------------------------------------------------- 22
7.2 Human Resources ---------------------------------------------------------------------------- 22
7.3 Committee Section ---------------------------------------------------------------------------- 29
7.4 Internal Control and Internal Audit Section ---------------------------------------------------------------------------- 29
7.5 Information Technology Section ---------------------------------------------------------------------------- 29
7.6 Finance Department ---------------------------------------------------------------------------- 30
7.7 Public Health Department ---------------------------------------------------------------------------- 31
7.8 Welfare Department ---------------------------------------------------------------------------- 37
7.9 Land Use and Planning Department ---------------------------------------------------------------------------- 40
7.10 Public Infrastructure Department ---------------------------------------------------------------------------- 41 7.11 Safety & Health Section ---------------------------------------------------------------------------- 44
7.12 Local Disaster Risk Reduction and Management Centre ---------------------------------------------------------------------------- 46
8.0 ACTIVITIES ORGANISED DURING YEAR 2018 --------------------------------------------------------------------------------------- 48
9.0 GOVERNING LAWS AND REGULATIONS ---------------------------------------------------------------------------- 56
10.0 CORPORATE GOVERNANCE ---------------------------------------------------------------------------- 56
11.0 FINANCIAL OVERVIEW ---------------------------------------------------------------------------- 57
12.0 TRENDS AND CHALLENGES ---------------------------------------------------------------------------- 81
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3.0 ORGANISATION PROFILE
3.1 Our Mission
To serve the district and its communities through high quality service with integrity and to uphold
economic, social, cultural, value-based developments.
3.2 Our Vision
To promote a prosperous and developing society in an enabling environment where citizens are
able to achieve their full potential, in full enjoyment of their human rights, with due respect to
gender equality and to uphold economic, social, cultural, value-based developments.
3.3 Our Core Values
We are dedicated to our mission and we exert ourselves with commensurate responsiveness to
the needs of our customers by adopting the following guiding factors in our quest:
Integrity: Always dealing with our stakeholders and in particular with our clients and our
colleagues in a fair and ethical manner, gaining trust through our actions.
Respecting people: By encouraging a courteous, ethical, honest, fair and equitable
workplace. Understanding cultural diversity issues and valuing the views of our
interlocutors in the performance of the daily duties.
Valuing staff: By training them to provide the highest quality service and giving due
recognition to staff performance, encouraging and supporting career development and
providing continuous learning.
Professionalism: To be committed to work ethics, confidentiality, impartiality and
discipline.
Service Excellence: To be committed at every level to provide an excellent service.
Teamwork: To foster team spirit between all employees, departments and the Council for
goal achievement.
Punctuality: To be committed in the delivery of services within the prescribed delay.
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3.4 Goals and objectives
The District Council of Savanne is aiming at further improving the delivery of prompt services to the
inhabitants of the District Council of Savanne and to enhance its capacity building in view of
providing more effective and efficient services in an economical way.
It accordingly shrives to serve the district and its communities through high quality service with
integrity whilst upholding economic, social, cultural and value-based development.
Much emphasis is laid on customer satisfaction and to this end, emphasis is laid on customer
satisfaction in respect of weekly scavenging services to households and giving twice weekly
services along main roads. Council would carry on improving the wellbeing of its inhabitants by
providing access to more and better sports facilities within its administrative area. Several sports
activities are being and would be organised with a view to encouraging inhabitants to practise
sports.
For a safer region, Council would increase lighting points by 1,500 units and construct an
additional 10,000 square metres of roads and lanes by end of June 2020. With the assistance of
the Central Government, Council would continue upgrading the drains in the region and construct
additional ones to reduce the risks of flooding in identifiable areas. Additional eco-bins would be
provided in different villages and additional trees would be planted by June 2019 with a view to
developing a greener and environmental friendly economy. Several activities to further achieving
gender equality would be organized by Council. The appropriate facilities would be given to women
of the region for them to participate in different educational, socio, cultural and sports activities at
national level.
3.5 Our Commitment
To always maintain a high standard of service and to be diligent in providing facilities and
improving the quality of public services offered and ensuring that such services respond to the
needs and demands of the citizens and contribute to their well-being and development.
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4.0 THE DISTRICT COUNCIL OF SAVANNE: HISTORY AND PROFILE
Savanne district covers an area of about 244.8 square kilometres with a population of around
80,000. Its capital village is Souillac, named after François Vicomte de Souillac who was the Dutch
governor of the island from 1779 to 1787. This district hosts some of the most scenic areas in
Mauritius.
With its humid climate, Savanne district has nourished lush greeneries and rich forests. The
peaceful and fascinating beauty of the island has attracted thousands of visitors, locals and
foreigners. Unlike other districts in Mauritius, Savanne speaks loudly of a relaxed atmosphere.
Towering over the district are the Savanne mountains, strong and powerful backdrops that likewise
give contrast to an otherwise beautiful setting.
Aside from its rustic appeal, Savanne district boasts of friendly and conversant residents who can
readily offer a smile and help to most tourists. The residents of Savanne are mostly engaged in
traditional sources of livelihood such as farming and agriculture.
The capital of Savanne, Souillac, hosts not a few historical remnants. Some of these historical
spots are the police station, church, court, and Batelage Quay, or the old railway station. Another
destination with historical significance is the house of illustrious Mauritian artist Robert Edward
Hart. His house called La Nef has since then been made a museum which displays some
important historical artefacts of Savanne.
In and around Souillac, a handful of structures give visitors a sampling of the historical past of
Savanne district. But the capital of Savanne district itself remains a modest seaside resort nestled
amidst the hardy coasts. It has high cliffs that complement the sturdy winds and splashes off the
sea. Visitors might also be interested in visiting the Telfair Garden named in the honour of
Dr. Charles Telfair, which overlooks the sea.
Another attraction in Souillac is the La Vanille Crocodile Farm which is just a stone’s throw away
from the large village of Rivière des Anguilles and just across a large sport of tropical rainforest.
Nature lovers would appreciate the very tranquil and home-like mood in this crocodile farm.
Another similar place of interest is the Telfair Garden, with its vegetation areas lush and rich
despite being often visited by cyclones and similar weather disturbances.
There are many resorts spread along the pristine white sand beaches of Savanne. Apart from
these attractions are other natural wonders that leave a mark on any traveller’s memory. Rochester
Falls, for one, boast of an awe inspiring and breath-taking splendour that offers an alternative to
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other beach resorts. Visitors would have to trek onwards the falls, and even cross a sugar estate
for an added trekking experience. The falls itself is joined by rock formations formed through the
contraction of lava in prehistoric times. Water comes down from a spectacular elevation of close to
33 feet.
Souillac is the administrative village. Savanne district is a place which has a rich historical
importance attached to it. The sugar produced in the southern coast of Mauritius was transferred to
Port Louis by sea until 1900.
In the late 1980s, there has been an expansion of the village when the vast majority of inhabitants
in the ancient small sugar estate of "Terracine" have been relocated in the northern part of
Souillac. Further expansion occurred when the inhabitants of the sugar estate of "Combo" migrated
to Souillac.
More recently, a new residential area has emerged namely, "Morcellement Gris-Gris". Houses
have also been built along Lady Barkly Street, extending the village further on the north east.
The people of Savanne district are amicable and tolerant to people from all parts of the world.
Souillac is an important village for the southern region. Various state sponsored facilities and
services are found in the village: The District Court of Savanne; the southern section of the Central
Water Authority and the Central Electricity Board; the Southern section of the National Transport
Corporation; a recently built modern hospital (which replaced the old Souillac hospital). The Post
office of the village is also one of the oldest of the island and is housed in the building of the old
railway station which remains a legacy of French colonisation. The Catholic church of St. Jacques
was built in 1845.
4.1 How Souillac was attributed its name
The Savanne District reminds us of the era of the French colonial rule in Mauritius.
In 1787, Vicomte de Souillac decided to create a port for the south and south-west of the then Isle
de France. At that time the island was an important port of call for the French vessels on their way
to and from India. Strategically the French also wanted a base for the defence of the southern
coast. The most suitable place to erect a port was the southernmost point of the island where a
large and deep estuary (formed by the Savanne River), clear of coral reefs, would permit the
vessels to accost nearest to the land. The port would also be used for the transportation of
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agricultural products (including sugar) to Port Louis as no suitable road could link Port Louis with
the Southern part of the island at that time.
On 01 January 1787, a Royal Order ascribed to the locality the name of "Port Souillac", partly to
honour the Vicomte's contribution towards the development of the port. Vicomte de Souillac left the
Isle de France on the 5th of November 1787.
During the English colonisation, the port has been greatly used for the transportation of sugar from
the many southern sugar factories to the Capital (Port Louis) making it the most busy seaport in
the south. Its importance started to decrease with the introduction of railways in the island from
1877. With the development of other means of transport, the utilisation of the port as means of
communication gradually became extinct. However, the locality had, by then, already grown into a
village which was named Souillac in the memory of the founder of the port.
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4.2 Villages Within the District of Savanne and their respective Chairperson & Vice Chairperson
SN Village Council Chairperson 2018 Vice Chairperson 2018
1 Baie du Cap PERLE Marie Eugenia Marcesse (Ms) JODHEE Karuna (Ms)
2 Bel Ombre COUSINERY Jean Didier (Mafia) JEANETTE Louis Rolando (Siven)
3 Benares CHENGADU Ganeshan ANONA Abdool Azim
4 Bois Chéri RAMASHIRE Sanjay MATTAN Vasantee (Mrs)
5 Britannia CARTAN Parhmarajan BUROKUR Abdool Ahmed (as from 14.02.18)
6 Camp Diable DOMUN Abdool Sibdic GOOLAMNABEE Mohemmud Imran
7 Chamouny RAMA Kriswant Rao SUDDUL Janmajai
8 Chemin Grenier SALMINE Marie Rosy Mislette APPANDI Devanaden
9 Grand Bois ROOPUN Bhabeesun (Vinay) - (as from 10.07.18) RAMSURRUN Vijentimala (Aukhajah) (Mrs.) - (up to 02.07.18)
JAHALLY Faeza Sheik (Mrs.)
10 La Flora JEEBUN Namdeo (as from 17.12.18) NAMAH Bhanoomatee (Mrs.) - (up to 16.12.18)
BANKA Seeparsad (as from 17.12.18) RAMGOLAM Ajaysing (up to 16.12.18)
11 L’Escalier NUNKOO Jayantee (Mrs.) (as from 07.03.18) DURBARRY Karamchund (up to 01.03.18)
PITTEEA Preetam (as from 07.02.18) OSMAN Mohammad Mustoufa (up to 07.02.18)
12 Rivière des Anguilles
BOODHOO Hassiff (as from 10.04.18) CUNJAMALAY Retnon (up to 10.04.18)
BOODOO Rassid
13 Rivière du Poste SOOKAL Prithiviraj (as from 28.12.18) ROMOOAH Pradeepsingh (up to 28.12.18)
BOOLAKY Bagwandass (as from 28.12.18) AUCHOMBIT Silaotee (Mrs.) (up to 28.12.18)
14 St Aubin
SEVATHIEAN Cliff John (as from 16.08.18) ANDEE M Sabrina (24.04.18 – 08.08.18) HUGUES Gregoire L. Michel (14.03.18 – 24.04.18) COMOLE Louis Bernie Gerard (up to 01.03.18)
HUGUES Gregoire L. Michel (up to 14.03.18) ERUSAN Daramraj (as from 14.03.18)
15 Souillac GOUNDEN Moonsamy (as from 15.03.18) BIGNOUX Priscilla (Mrs.) (up to 08.03.18)
RAMJAUN Nizam (up to 08.03.18) Unjore Mamad Fahyaz (as from 15.03.18)
16 Surinam GURIB Mohammad Nasser (as from 11.07.18) KONAHERKANAIDU Lutchanah (up to 02.07.18)
BISSESSUR Gaetree (Mrs.) (as from 11.07.18) RAUJIB Marie Dominique (up to 02.07.18)
17 Tyack PUTANAH Rajaye JUDDOO Devanand (as from 06.07.18) LEPOIGNEUR Avinash (up to 01.07.18)
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4.3 Attractions in the district of Savanne
La roche qui pleure
Macondé
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Avalon Golf Club
Telfair Garden
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St Felix public beach
Rochester Falls
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La Vallée des Couleurs
Bassin Blanc
Bois Cheri Tea Estate
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4.4 Major Places of Attractions
Some of the main places of attractions in the district are:-
La Roche Qui Pleure (Souillac)
Gris Gris Cliff (Souillac)
Rochester Falls (Surinam)
Grand Bassin (Ganga Talao)
La Vanille Crocodile Park (Rivière des Anguilles)
Vallée des Couleurs (Chamouny)
Kanaka Crater & Bassin Blanc
Bois Chéri Tea Estate viewpoint
Riverside de St Aubin
Jardin Telfair (Souillac)
La Nef Memorial Museum/Robert Edward Hart Museum (Souillac)
Chateau Benares
Chateau Bel Ombre
Sookdeo Bissoondoyal Memorial Museum Tyack)
Le Batelage (Souillac)
Cemetery of Souillac
Vortex (Riambel)
Toukay Temple (Camp Diable)
Avalon Golf Estate (Bois Chéri)
River Pont Rouge (Rivière du Poste)
Britannia Sugar Estate
Moulin Cassée (Surinam)
Jurançon (Surinam)
Macondé (Baie du Cap)
Travessa (Bel Ombre)
Ruisseau Créole (Baie du Cap)
Pomponette-St Felix beaches
4.5 Twinning Agreements
Twinned with Port Glaud, Seychelles
Exchange programme with Sainte Suzanne, Reunion Island
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4.6 Profile of the District Council of Savanne
1.0 Population - 78,597
Baie du Cap - 2,407
Bel Ombre - 2,437
Benares - 2,227
Bois Chéri - 3,512
Britannia - 1,289
Camp Diable - 4,839
Chamouny - 4,764
Chemin Grenier - 12,332
Grand Bois - 5,026
L'Escalier - 7,914
La Flora - 3,025
Rivière des Anguilles - 4,691
Rivière du Poste - 3,097
St Aubin - 1,356
Souillac - 4,449
Surinam - 10,598
Tyack - 4,634
2.2 Size - Around 244.8 km2
2.3 District Councillors - 19
2.4 Village Councils - 17
2.5 Village Councillors - 153
2.6 Staff - 332
2.7 Roads - About 325 Km
2.8 Cemeteries - 6
2.9 Cremation Grounds - 15
2.10 Markets - 5
2.11 Open Fairs - 5
2.12 Sports Grounds - 17
2.13 Infant Schools - 2
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5.0 OPERATIONAL AND SERVICE DELIVERY PLAN
Major services provided during year 2018
Programme 1: Administration & Finance Department
Implementation of Council’s decisions;
Ensure that services are delivered to the satisfaction of the inhabitants;
Ensure that the resources allocated to the Department are used judiciously;
Ensure that Council’s policies are formulated and implemented within the framework of the
Local Government Act and other laws;
Ensure sound administrative and financial control;
Close monitoring of expenditure;
Delivery of programmes as laid down in the Programme Based Budget (PBB);
Collection of Revenue including arrears.
Programme 2: Infrastructure and amenities
Construction and maintenance of drains to ensure proper evacuation of rain water and
reduce flooding areas;
Provision of well accessed non classified roads with traffic signs and proper road markings;
Construction and maintenance of non-classified roads;
Installation and maintenance of street lighting points;
Road markings and maintenance of traffic signs;
Maintenance of Council’s assets, e.g. buildings, sports infrastructure, etc.;
Implementation of infrastructural and capital projects.
Programme 3: Development Controls
Process and issue of building and land use permits in a timely manner;
Ex post control- Building and Land Use and Trade Fees.
Programme 4: Health and Sanitary Controls
Collection, removal and disposal of household, industrial, commercial and agricultural
wastes and other refuse;
Management of Public Markets and Fairs;
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Control of hawkers;
Provision of healthy environment through refuse collection, regular cleaning and
maintenance of public places such as open spaces, parks, gardens, bus shelters and public
toilets;
Rodent control;
Cleaning of abandoned lands.
Programme 5: Sports, Welfare, Education and Cultural Development
Provision/organisation of social and cultural activities;
Organization of sports activities and support to sports clubs;
Provision of free pre-primary education;
Promotion of sports and support of local sports teams;
Enhance literacy by facilitating access to books, magazines, internet, etc.;
Maintenance of football and volley ball grounds.
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6.0 COMMITTEES
6.1 Council Composition 6.1.1 Chairperson, Vice Chairperson and District Councillors Rural Elections were held on 12 December 2012 following which the present Councillors took
office on 20 December 2012.
The District Council of Savanne comprises of 19 elected members. The Chairperson and Vice
Chairperson are elected by the Council to serve for a period of 2 years. The Council is
administered in accordance by the Local Government Act 2011 as subsequently amended
amongst other legislations. Hereunder is the composition of the Council for the year 2018.
S.N Village Council Name
1. Baie du Cap Mr. GEOFFROY Louis Mario
2. Bel Ombre Mr. SOLA Khousraj
3. Benares Mr. SURJOO Satianun
4. Bois Chéri Mr. OOZEER Mohamed Riaz
5. Britannia Mr. CHENGAN Joovalen
6. Camp Diable Mr MAHAMOODALLY Mamode Said
7. Chamouny Mr. SAWARAM Soonilduth
8. Chemin Grenier Mr. BAHARAY Aboobakar Sidick
Mr. TOULOUSE Robert Brunel Eliser
9. Grand Bois Mr. BAJAH Oumesh
10. L’Escalier Mr BEEHARRY Mahmad Hassen
11. La Flora Mr. SEENEEVASSEN Narainsamy
12. Rivière des Anguilles Mr. GAJADUR Kamalsaw
13. Rivière du Poste Mr. BOYRAGEE Kailashing
14. Saint Aubin Mr. LACARCASSE Francis Richard Mr. HUGUES Gregoire L. Michel
15. Souillac Mr. CUNDAPEN Mardaymootoo Mrs. BIGNOUX Priscilla
16. Surinam
Mr. GURIB Mohammad Nasser Mr. JOWAHEER Deonauth Mr. KONAHERKANAIDU Lutchanah
Mr. JUGURNAUTH Shridhur
17. Tyack Mr. GOORANSING Prithivirajsing
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6.2 Chairpersons & Members of Committees
6.2.1 Council Meeting
As required under the Local Government Act 2011, the Council is required to meet once monthly
for the formulation of policies and examination of all matters pertaining to the administration of the
district of Savanne and take appropriate decisions.
Chairperson: Mr. GAJADUR Kamalsaw
Vice Chairperson: Mr. SEENEEVASSEN Narainsamy
6.2.2 Executive Committee
Prior to September 2016, the Executive Committee was meeting once every week to determine
applications for Outline Planning Permissions and Building and Land Use Permits and for the
approval of the procurement of goods and services exceeding Rs100,000.
As from September 2016, the Executive Committee meets regularly only to approve procurement
of goods and services exceeding Rs100,000 with the following members:
Chairperson: Mr. GAJADUR Kamalsaw
Vice Chairperson: Mr. SEENEEVASSEN Narainsamy
Members: Mr. Boyragee Kailashshing (up to July 2018) Mr. Geoffroy Louis Mario Mr. Mahamoodally Mamode Said Mr. Sawaram Soonilduth Mr. Sola Khousraj Mrs. BIGNOUX Priscilla (as from August 2018)
6.2.3 Public Health Committee
The Public Health Committee has been set up to consider all matters pertaining to refuse
collection, cleansing of public places, drains, barelands, canals and rivers, roadside weeding,
maintenance of public conveniences, rodent control and management of cemeteries and markets
and was composed of the following members:
Chairperson: Mr. CHENGAN Joovalen
Vice Chairperson: Mr. BEEHARRY Mahmad Hassen
Members: Mr. GOORANSING P. Mr. SURJOO S. Mr. TOULOUSE R. B.
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6.2.4 Public Infrastructure Committee
The Public Infrastructure Committee has been set up to consider all matters pertaining to public
infrastructure, the management and maintenance thereof and was composed of the following
members:
Chairperson: Mr. BOYRAGEE Kailashing (up to July 2018)
Mr. SAWARAM Soonilduth (as from September 2018)
Vice Chairperson: Mr. SAWARAM Soonilduth (up to July 2018)
Members: Mr. MAHAMOODALLY M. S. Mr. BAJAH O. K. Mr. BEEHARRY M. H. Mr. SOLA K. (as from September 2018) 6.2.5 Local Disaster Risk Reduction and Management Committee
Chairperson: Mr. GAJADUR Kamalsaw
(The Committee is comprised of the Chief Executive, Representative of the NDRRMC & other relevant stakeholders)
6.2.6 Welfare Committee
The Welfare Committee has been set up to consider all matters pertaining to welfare, social,
recreational, educational, sports and cultural activities and was composed of the following
members:
Chairperson: Mr. SOLA Khousraj
Vice Chairperson: Mr. CUNDAPEN (up to April 2018)
Mr. HUGUES Gregoire L. Michel (as from May 2018)
Members: Mr. J. Chengan Mr. M. N. Gurib (up to March 2018) Mr. S. Surjoo Mrs. P. Bignoux (as from May 2018)
6.2.7 Permits and Business Monitoring Committee
As per Section 115 of the Local Government Act 2011 there shall be, in every District Council, a
Committee, known as the Permits and Business Monitoring Committee, which shall consist of the
Chairperson of the District Council or his representative, as Chairperson, 4 Councillors to be
designated by the Chairperson, the Chief Executive, the Head, Land Use and Planning
Department, the Head, Public Infrastructure Department of the local authority. The Chief Executive
shall designate an officer to act as Secretary to the Committee.
Chairperson: Mr. GAJADUR Kamalsaw
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6.2.8 Procurement Committee
As per Section 160 of the Local Government Act 2011, the procurement of goods and services
shall be effected by a local authority in accordance with the provisions of the Public Procurement
Act. Any procurement of goods and services by a local authority shall be determined by a
Procurement Committee composed of:
(a) The Chief Executive or his deputy;
(b) The Financial Controller or his deputy; and
(c) One senior officer in charge of a department other than that of the Chief Executive or the
Financial Controller, and shall require the approval of the Executive Committee of the
Council, where the total value of the procurement exceeds of Rs 100,000, or such amount
as may be prescribed.
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7.0 DEPARTMENTS
7.1 Administration
The Chief Executive Department is responsible for the overall administration of the Council, and
ensures that the statutory duties laid down in the Local Government Act, the Local Government
Service Commission Act, 1975 as subsequently amended and other legislations relating to Council
activities are executed in a timely manner.
The Administration Department also encompasses the following sections:
(1) Registry
(2) Committee Section
(3) Human Resource Management Section
(4) IT Section
(5) Internal Audit Section (However, the Audit Section carried its Audit Control in all independence)
Responsibilities:
Implement Council’s decisions
Ensure that satisfactory timely services are delivered
Ensure that Council’s policies are formulated and implemented within the framework of the
Local Government Act and other legislaions
Ensure sound administrative control
7.2 Human Resources
The main objective of the Human Resource Management Section is to make optimum use of its
human resources with a view to achieving the organisation’s strategic goals. The nurturing of its
human capital is therefore of significant importance in executing the organisation’s strategy which
hinges on delivering a better quality service. The Council has continued to engage with employees
at different levels with a view to understanding and responding to their needs, alongside improving
their working environment.
The section is headed by the Human Resource Management Officer, who is assisted by the
Human Resource Officer and one Management Support Officer.
ESSENTIAL FUNCTIONS: The main focus areas of the Human Resource Management Section
include the following:
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Appointment, Promotion, Retirement & Pensions and application of conditions of service.
Monitoring of employee attendance
Dealing with Employment Relations matters and discipline of staff
Human Resources Planning & Manpower balancing in line with organization’s mission & Objectives
Human Capital Development
Performance
Appraisal
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Department
RECRUITMENT: The Recruitment Exercise for all Local Authorities is carried out by the Local
Government Service Commission.
RECRUITMENT FOR YEAR ENDING 31 DECEMBER 2018
Post No of persons recruited Male Female
Welfare Officer 1 1
Safety and Health Officer/Senior Safety and Health Officer
1 1
Refuse Collector (Roster) 4 4
Burial Ground Attendant (Roster) 1 1
Human Resource Management Officer 1 1
Clerical Officers 6 2 4
Local Disaster Management Coordinator 1 1
Assistant Building Inspector 2 1 1
Planning & Development Assistant 4 4
Human Resource Officer 1 1
Handy Worker (Special Class) 4 4
Handy Worker 5 5
RECRUITMENT FOR YEAR ENDING 31 DECEMBER 2018
Post No of persons retired Male Female
Part-Time Village Hall and TV Attendant 1 1
Part-Time Village Hall Attendant (Personal) 1 1
Refuse Collector (Roster) 1 1
Handy Worker (Special Class) 1 1
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DECEASED DURING YEAR ENDING 31 DECEMBER 2018
Post No of persons deceased Male Female
Refuse Collector (Roster) 1 1
Burial Ground Attendant (Roster) 1 1
HUMAN RESOURCES ESTIMATES FOR THE YEAR 2018
Sn Position Title No. of
Established Post 2018
Funded Post 2018
No. in Post 2018
Male Female
Administration Department
1 Chief Executive 1 1 1 1
2 Deputy Chief Executive 1 1 1 1
3 IT Officer/Systems Administrator
1 1 1 1
4 Human Resource Management Officer
1 1 1 1
5 Assistant Chief Executive 3 3 3 2 1
6 Local Disaster Management Coordinator(New Grade)
1 1 1 1
7 Senior Human Resource Officer
1 0 0
8 Principal Internal Control Officer
1 1 1 1
9 Internal Control Officer/Senior Internal Control Officer
1 1 1 1
10 Assistant IT Officer 1 1 1 1
11 Safety and Health Officer/Senior Safety and Health Officer
1 1 1 1
12 Human Resource Officer 1 1 1 1
13 Confidential Secretary 2 2 2 2
14 Database Supervisor (Personal)
1 1 0
15 Office Management Assistant
3 3 3 1 2
16 Committee Clerk 3 3 2 2
17 Senior Word Processing Operator
1 1 1 1
18 Management Support Officer
11 11 7 2 5
19 Clerical Officer (New Grade)
2 2 6 2 4
20 Library Clerk 3 3 3 2 1
21 Word Processing Operator 1 1 1 1
22 Driver(Heavy Mechanical Unit)
5 5 5 5
23 Receptionist/Telephonist 1 1 1 1
24 Driver 1 1 1 1
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25 Head Attendant 1 1 1 1
26 Attendant/Senior Attendant
20 20 20 16 4
27 Relief Attendant/Senior Attendant
2 2 1 1
28 Security Guard 4 4 4 4
TOTAL 75 74 71 42 29
Finance Department
29 Financial Controller 1 1 1 1
30 Principal Accountant 1 0 0
31 Accountant/Senior Accountant
1 1 1
1
32 Principal Financial Officer 1 1 1 1
33 Financial Officer/Senior Financial Officer (FO/SFO)
4 4 4 4
34
Procurement & Supply Officer/Senior Procurement Supply Officer
1 1 1 1
35 Purchasing & Supply Officer (Personal)
2 2 0
TOTAL 11 10 8 2 6
Public Infrastructure Department
36 Head, Public Infrastructure Dept
1 1 0
37 Civil Engineer 1 1 1 1
38 Chief Inspector of Works 1 1 1 1
39 Senior Inspector of Works 1 1 0
40 Inspector of Works 2 2 2 2
41 Assistant Inspector of Works
1 1 1 1
42 Foreman 1 1 1 1
43 Chief Tradesman(Electrician)
1 1 1 1
44 Field Supervisor, Road Works(Personal)
1 1 1 1
45 Electrician 2 2 2 2
46 Mason 2 2 2 2
47 Mechanic 1 1 1 1
48 Painter 1 1 1 1
49 Plumber& Pipe Fitter 1 1 1 1
50 Carpenter 1 1 1 1
51 Welder 1 1 1 1
52 Plant & Equipment Operator
2 2 1 1
53 Gardener 2 2 2 2
54 Handy Worker (Special Class)
19 19 19 19
55 Tradesman Assistant (Mason)
2 2 0
56 Tradesman Assistant(Electrician)
2 2 2 2
57 Tradesman Assistant Mechanic
1 1 1 1
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58 Handy Worker 19 19 17 16 1
TOTAL 66 66 59 58 1
Land Use & Planning Department
Head, Land Use & Planning Dept
1 1 1 1
59 Planning& Development Officer
2 2 1 1
60 Planning& Development Inspector
2 2 2 2
61 Senior Building Inspector 1 1 0
62 Building Inspector 3 3 2 2
63 Planning& Development Assistant
7 7 6*
(*1 on leave without pay)
6
64 Assistant Building Inspector
3 3 3 2 1
TOTAL 19 19 15 14
Public Health Department
65 Chief Health Inspector 1 1 1 1
66 Principal Health Inspector 1 1 1 1
67 Senior Health Inspector 2 2 2 2
68 Health Inspector 9 9 9 6 3
69 Field Supervisor(Scavenging) (Roster)
9 9 9 9
70 Driver (Heavy Mechanical Unit)(Roster)
3 3 0
71 Driver(Roster) 10 10 10 10
72 Burial Ground Attendant(Roster)
17 17 16 16
73 Refuse Collector(Roster) 100 100 99 98 1
74 Lorry Loader(Personal) 3 3 3 3
TOTAL 155 155 150 146 4
Welfare Department
75 Principal Welfare Officer 1 1 1 1
76 Senior Welfare Officer 1 0 0
77 Welfare Officer 2 2 2 2
78 Infant School Teacher 3 3 3 3
TOTAL 7 6 6 1 5
Part Timers
79 Part Time Village Hall Attendant
1 1 1 1
80 Village Hall/TV Attendant 15 15 14 12 2
81 Sewing Teacher 4 4 4 4
TOTAL 20 20 19 13 6
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Organizational structure
THE DISTRICT COUNCIL OF
SAVANNE
Chief Executive
Deputy Chief Executive
Financial
Controller
Head, Land Use
and Planning
Chief Health
Inspector
Head, Public
Infrastructure
Principal
Welfare Officer
Assistant
Chief Executive
IT
Officer/Systems
Administrator
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29
7.3 Committee Section
The Committee Section is responsible for the issue of summons for Council and Committee
Meetings as well as the recording of minutes of proceedings thereof and to ensure that minutes are
promptly prepared and circulated.
Number of Committees held during period 01 January 2018 to 31 December 2018
PBMC Procurement Committee
Executive Committee
Council Meeting
Public Infrastructure
Committee
Public Health
Committee
Gender Steering
Committee
Welfare Committee
Local Disaster &
Management Committee
50 60 16 15 8 6 6 2 (no quorum) 7 9
7.4 Internal Control and Internal Audit Section
Internal Control and Internal Audit are vital elements of good governance and sound financial
management. They ensure that appropriate procedures, practices and controls are in place whilst
also ensuring the prevention and detection of errors, frauds and wastage.
The Internal Audit Section has been established within The District Council of Savanne since long
to ensure proper internal control and auditing of the District Council by maintaining daily checks
over all financial activities of the Council. Moreover audit is carried out in cash collection,
expenditure, payroll, stores, cash book.
7.5 Information Technology Section
Naveo GPS/GIS System
The GPS/GIS System has been implemented at the District Council of Savanne. Training has been
provided to relevant staff of the Public Infrastructure, Land Use & Planning and Public Health
Departments.
Implementation of IPSAS (International Public Sector Accounting Standards) on Ebiz
The Ebiz system has been enhanced to cater for IPSAS implemented by the Ministry of Local
Government and Outer Islands. Ebiz frame platform is already operational and is being used for
the Procurement Process of the Council. The training materials were provided to the various
departments on the use of the Ebiz system. Purchase orders for the procurement of the Council
are no longer issued manually but are generated and recorded on Ebiz.
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Website of District Council of Savanne
The Website of the District Council (https://dcsavanne.mu/) has also been updated with the latest
web platform and design.
Building and Land Use Permit
With the collaboration of the Ministry of Local Government and Outer Islands, the Council was also
working on the revamping of the online Building and Land Use Permit application system where all
applications will be made online via either the E-Licensing portal or the Customer Desk of Local
Authorities.
The Mauritius E-Licensing platform is currently in progress and is planned to replace the existing
Building and Land Use Permit application system. It will allow online submission, processing and
approval of applications, as well as online payment of fees and issue of e-permits.
Moreover, IT equipment such as computers, laptops and printers were bought with the latest
technology for staff members to perform their daily work efficiently.
7.6 Finance Department
The Finance Department is headed by the Financial Controller Mr. M. N. Rungasamy and is
comprised of the following sections:
(1) Income
(2) Expenditure
(3) Accounts
(4) Pay Administration
(5) Store and purchasing
The functions of the Finance Department include amongst others:
(a) Delivery of programmes as laid down in the Programme Based Budget (PBB)
(b) Ensure sound financial control
(c) Preparation of salary and other benefits
(d) Financial Administration
(e) Collection of Local rates and other fees
(f) Budget Preparation of the Council for submission to the Ministry and National Audit Office
respectively
(g) Ensure that the resources allocated to the Departments are used judiciously
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(h) Payment to suppliers for goods and services
(i) Collection of Revenue including arrears accruing to the Council
(j) Close monitoring of expenditure
(k) Undertaking purchases for the Council
The District Council derives necessary funds to finance its activities from:
o Grant-In-Aid
o Own source of revenue, viz. trade fees
o Other income in terms of rentals, permits fees, investment income
7.7 Public Health Department
Refuse collection service, also called scavenging service is the most vital service offered by the
Public Health Department to the local community. Regular and efficient refuse collection service is
a fundamental requirement for a healthy and hygienic community.
The District Council of Savanne has a population of about 75,000 inhabitants, which approximately
22,000 households, 4,800 business activities which includes commercial professional, industrial
and service establishments.
Mauritius, being an upper middle income country has a waste generation per capita of 1.2
kg/capita/day.
This Council however, generates about 45 tons of waste daily amounting to about 1,100 tons
monthly and has an annual generation capacity of about 13,200 tons.
The District Council of Savanne is also the responsible local authority to provide and monitor the
refuse collection service at Ganga Talao during the Maha Shivaratree festival and at appropriate
sites for other religious festivals.
The Department provides a well-organised and responsive service, once weekly service delivered
with consistently high standards and supported by the latest technology to meet the practical
challenges. Global Positioning System (GPS) has been installed in the fleet of all the refuse
collection service vehicles aiming to ensure proper use, verifying efficiency of routes and
compliance of drivers.
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The Council also conducted quarterly bulky waste campaigns in all its localities with emphasize on
the two last months of the year, being the festive and end of year months.
Electronic waste, commonly known as e-waste, is also frequently collected by the Council. Certain
components of some of the electronic products contain materials that render them hazardous.
Hence the setting up of a specialized collection service is vital to ensure that these materials are
not released into the environment.
The District Council intends to introduce night scavenging service in regions that have a high
agglomeration of commercial activities that is the collection of waste in the evening which will be
more cost effective as less inconvenience will be caused to traffic flow. More effective sweeping of
roads will be done so that the public enjoys a better environment during their activities. Project
feasibility is being worked out for the village of Chemin Grenier, Surinam, Souillac, Riviere Des
Anguilles, Tyack and Grand-Bois with the acquisition of two brand new compactor lorries which will
be financed by the Central Government.
The District Council is also coming up with the project for mechanized herbicide spraying in all 17
villages and this will bring an aesthetic touch to our village roads and pavements.
Scavenging Services
This is an in-house service provided in 17 village councils within the Council’s jurisdiction.
Currently, a fleet of 12 lorries and work force of 99 refuse collectors and 13 Field Supervisors, is
available to cater for such services. Scavenging service is provided on a weekly basis while
commercial zones at Chemin Grenier and Surinam receive a twice weekly service. Moreover,
Riviere des Anguilles, Tyack and Grand Bois also would be provided a twice weekly service as
from February 2019.
Cemeteries
There are 6 cemeteries and 12 cremation grounds within the Council’s administrative area.
Markets and Fairs
The Council operates 5 markets and 5 fairs within its jurisdiction.
The following is an indication of works performed by the Public Health Department during year
2017/18:
Refuse collection from 22,000 households once weekly in 17 village councils.
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Collection of waste at Ganga Talao 24 hours service in connection with Maha Shivaratree
Festival
Collection of E-waste in 17 village councils
Collection of bulky waste in 17 villages. The clean–up campaign and collection of bulky
waste in the 17 villages carried out on 3 occasions
Rodent control carried out 3 times during the year.
Length of open drains cleaned during the year approximately: 9088 meters
Cleaning of open drains at Morcellement Tagore L’Escalier, Morcellement Savannah Camp
Diable, Batimarais, Rivière des Anguilles, Morcellement VRS Grand Bois, Morcellement
Gris Gris Bel Ombre, Baie du Cap approximately 9,088 meters.
Number of wastelands cleaned during the year approximately: 145
Number of notices issued:
I. Eyesore Abatement Notice: 28
II. Warning Notice: 35
Administration of 6 (six) cemeteries and 12 (twelve) cremation grounds.
Effected late night burials. No sale of land is allowed in cemeteries due to scarcity of land.
Administration of 5 markets and 5 fairs.
Invitation for Expression of Interest for occupation of vacant stalls is at preparation stage.
Drawing of lots for vegetable section, cake, and haberdashery covered and uncovered
section
Recovery of arrears through summary process 56 cases
The Public Health Department has the overall responsibility for maintaining a sound and healthy
environment by promoting the environmental well-being of the local community as well as
improving the overall quality of life of its inhabitants.
It is the Council’s most important department in terms of human resource size and finance
allocation with over 175 employees deployed and budget of about 52 million or 26% of the overall
Council’s total budget.
The Department manages several infrastructures namely five (5) markets, five (5) fairs, six (6)
cemeteries, ten (10) cremation grounds and eleven (11) public toilets situated at strategic locations
for efficient use by the local community.
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34
The Public Health Department is dedicated and endeavours to provide an innovative, friendly user
approach in the delivery of its diverse services and is also geared by a customer centric culture in
delivering cut edging services and in attaining its objectives.
Its primary statutory functions, which are enshrined in provisions of the Local Government Act
2011 are namely:
Environmental Health
1. The collection and conveyance of waste from residential, commercial and other activities to
the Mare Chicose landfill site.
2. The cleaning of roads, pavements, bus shelters, drains and bridges
3. The removal and safe disposal of dead animal and carcass from any public place or road
4. Works of afforestation, terracing and tree planting along public roads
5. The cleaning of all beds and banks of lakes, rivers, rivulets and stream
Trade Fees
1. The control of premises used for commercial, industrial, professional and other related
activities.
2. The licensing, regulation and the control of the conduct of business activities other than
those regulated by other licensing authorities, within its administrative area
Public Infrastructures/Infrastructural Amenities
1. The provision, maintenance, management and regulation of markets and fairs
2. The provision, maintenance management and regulation of cemeteries, crematorium and
cremation grounds
3. The provision, maintenance, management and regulation of public toilets
4. The provision, maintenance, control and management of traffic centres
The budget for Refuse Collection for financial year 2018/19 amounted to Rs 300,000.
The Council has the responsibility for maintaining a sound and healthy environment by promoting
the environmental well-being of the local community as well as improving the overall quality of life
of its inhabitants.
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A new market/fair, fully covered at Riviere des Anguilles, with a capacity of 200 stalls, has also
been constructed and is operational since September 2016. Due to high demand for the acquisition
of stalls by prospective stall-holders, the new market/fair was extended with the creation of 200
additional uncovered stalls.
The Council in collaboration with the Central Government has initiated procedures in respect of the
project for the construction of a market/fair at Chemin Grenier, with a capacity of 300 stalls, which
is scheduled to be operational by the mid of 2019.
The Inspectorate of the Public Health Department also initiates frequent inspections to monitor and
ensure strict compliance with the Council’s relevant laws.
Littering and Illegal Dumping
Littering and illegal dumping has serious adverse environmental and social impacts.
It constitutes a risk factor for public and environmental health, contributing for the proliferation of
vectors of communicable diseases. It also affects the local community and natural areas, making
them look dirty, unpleasant and less likely to be used by the public.
This is due to several factors with the main being an improper and lack of education on the
adverse impact of littering.
To remedy the situation, this Council has initiated a series of measures like public awareness and
mass communication, sensitization campaigns through media, social networks and pamphlets
distribution.
Furthermore, enforcement of environmental legislation is enforced to deter illegal dumping with
frequent inspections conducted to detect potential offences and initiate appropriate actions.
Several bins have also been placed at numerous sites within the seventeen villages under the
purview of the Council to decrease the risk of littering.
In line with the Government policy to reduce the number of plastic bottles ending in water courses
and eventually blocking drains causing risks to human life and property, the Council has placed
eco bins in all the 17 villages targeting the most strategic points (Market, Fairs, Traffic Centres,
Village Centres etc) and same is yeilding a positive response from the Public at large.
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Management of Bareland & Wastelands
Plot of lands or allotments which are barren and unoccupied by their respective owners often result
in overgrown of noisome vegetation.
These areas of land are often subjected to illegal dumping namely discarded machinery or
machine parts, broken-down or severely rusted vehicles and refuse or scrap materials.
The resulting situation is a hazard and a serious risk factor for public health and public safety.
In order to address the situation, the Council is empowered to employ an array of palliative actions
namely by issuing an “Eyesore Abatement Notice” to the owner of the concerned plot of land
directing him to clean and remove the nuisance within a prescribed delay.
Failure on the owner’s behalf may result in prosecution and the Council may enter the plot of land
to effect the necessary cleaning and claim the sum disbursed from the owner through civil suits.
Moreover, the greatest challenge remains the tracing out of owners of those lands subjected to
nuisances and to counter this issue, the Council in collaboration with the Ministry of Housing and
Lands will be shortly implementing an online monitoring system for all lands found within its
jurisdiction.
Achievements of the Council pertaining to the Public Health Department
1. Upgrading of public toilet at Chemin Grenier
2. Implementation of a Rain Water Harvesting Scheme at the new Riviere des Anguilles
Market Fair
3. Installation of forty (40) eco-points, at the cost of Rs800,000 for the collection of PET
bottles to promote recycling
4. Acquisition one compactor lorry of 14 tons
Project in the pipeline
1. The construction of a new market fair at Chemin-Grenier
2. The installation of three (3) incinerators at Souillac Cemetery, Grand-Bois Cemetery and
Camp Gopal, Chamouny
3. Acquisition of two (2) compactor lorries to increase efficiency in the refuse collection service
4. Collection of E-waste
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Environment
Adhering to the provisions of the Sustainable Development Goals and their respective targets with
the collaboration of the Ministry of Social Security, National Solidarity and Environment and
Sustainable Development and ensuring a timely implementation.
Implementation of various waste minimization schemes and mechanisms to reduce the burden
associated with the disposal of waste at the Mare Chicose landfill.
Future initiatives include waste segregation bins at public places, and further recycling of waste.
In line with the Government policy for the embellishment of the Country, the Public Health
Department has already embarked itself as an ongoing projects together with the stake holders
(Sugar Estates, Schools, NGO, Local Communities, Hotels, other Ministries etc.) in view of the
creation, maintenance & cleaning, planting of green spaces and road reserves.
7.8 Welfare Department
The Welfare Department is responsible for all matters pertaining to the organisation of welfare,
social, recreational, educational, sports and cultural activities as decided by the Council for the
benefit of the inhabitants of the district of Savanne. It also controls and manages the
Kindergartens, Children Playgrounds, Social Halls, Football Grounds and other sports
infrastructures falling under the jurisdiction of the Council.
A sum of Rs 4,035,000 has been earmarked in the budget for financial 2018/2019 and
Rs 3,910,317 (actual) for financial year 2017/18 in respect of Welfare/Sports and Cultural Activities
at level of District Council.
Functions and Objectives
To provide opportunities to inhabitants to practise recreational and sports activities
regardless of gender, age, disability/ability, socio economic and cultural backgrounds;
To organise social activities with a view to promoting well-being of the population, and
preventing youngsters from being indulged in illicit activities or falling in other social ills;
To organise sports activities in order to promote health and fitness of the population;
To provide accessible, safe and healthy environment for the whole population;
Decentralization and provision of social and sports amenities in remote areas.
ANNUAL REPORT (01.01.18 – 31.12.18)
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To provide assistance to affiliated Sports Clubs, Women Associations, Senior Citizen
Associations and Non-Governmental Organisations (NGOs) within the Council’s
administrative area.
The activities organise by the Welfare Department are as follows:
SN Activities/Events/Functions Date Description Remarks
1 Resumption of studies in pre-primary schools
09.01.18 Bois Chéri & Rivière du Poste pre-primary schools
2 International Domino Competition 14.01.18 Organized by Ligue des clubs de domino de la Réunion & competition held at Plaza Hotel, Curepipe
3 Religious festivals Organized annually
Regional Task Force Committee – Work-out facilities to be extended by the Council (financial assistance, scavenging service & ors) & remittance of cheques regarding the following festivals:
Cavadee Remittance of cheques
Maha Shivaratree
Ougadi
Easter Remittance of cheques
Eid Remittance of cheques
Ganesh Chathurthi Remittance of cheques
Divali
Divali Celebrations organized at Chamouny, Britannia & Surinam
4 Vital Cross Country League 2018
03.02.18 Held at Belle Mare public beach
10.02.18 Held at Saint Esprit College, Quatre Bornes
17.02.18 Held at MGI, Moka
24.02.18 Final held at Wellness Part, Candos
5 Twinning activities between Sainte Suzanne, Reunion Island & The District Council of Savanne
18.03.18 – 23 .03.18
Visit of senior citizens of Sainte Suzanne, Reunion Island
6 50th Anniversary of Independence of the Republic of Mauritius
08.03.18 Arrival of Mr. Maurice Gironcel, Mayor of Sainte Suzanne, Reunion Island
09.03.18
Conferment ceremony of honorary citizenship upon Mr. Maurice Gironcel, Mayor of Sainte Suzanne, Reunion Island
10.03.18
Lunch offered to convents at Chemin Grenier, Surinam & Camp Diable and children of Southern Handicapped Association at Riambel
Cultural programme at Rivière des Anguilles
In collaboration with MBC Radio
Composite musical concert at Rivière des Anguilles
11.03.18 Petanque tournament organized at Baie du Cap
20.03.18 Family Fun/Happiness Day organized at Raymond Hein Stadium, Souillac
Staffs and Councillors
7 Inauguration ceremony 17.03.18 Inauguration ceremony of Bois Cheri Village Hall by The Hon Prime Minister of the Republic of Mauritius
8 Jeux des Jeunes Elites 2018 03.04.18 – 06.04.18
Preparation and participation in sports event held at Bambous
9 Gender Committee
05.05.18 Randonnée organized at Petrin Staffs and Councillors
25.05.18 – 26.05.18
Residential workshop at Senlis Sur Mer, Riambel
Staffs and Councillors (Female)
10 International Family Day 16.05.18 Randonnée organized at Rochester Falls
Staffs and Councillors
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11 Mother’s Day Celebrations 24.05.18 Held at the Council Room of the District Council
Staffs and Councillors
12 Inauguration ceremony 17.06.18 Inauguration ceremony of petanque court at Riambel
13 ‘Marche contre la violence’ & Music Day 23.06.18 Held at Telfair Garden, Souillac
14 Eid Celebrations 2018 30.06.18 Held at the Riviere des Anguilles Village Hall
15 Talk on Alcoholism & Pregnancy 13.07.18 Held at the Council Room of the District Council by Dr. Maillard
16 Twinning activities between Sainte Suzanne, Reunion Island & The District Council of Savanne
08.08.18 – 12.08.18
Delegation proceeded to Sainte Suzanne, Reunion Island icw invitation to attend the ‘12ème Edition de la fête de la vanille’ & conferment of Honorary Citizenship upon the Chairperson of the Council
17 Govinden Task Force 06.09.18 Organized at the District Council to take stock of requests by religious associations
18 Relais Sur Route de Vacoas-Phoenix 07.10.18 Participation of Savanne team
19 Challenge Lucet Langenier Football Tournament 2018
11.10.18
Remittance of air tickets, tracksuits, pocket money, etc. to Selection Savanne Team U13 selected to participate in the tournament as well as the accompanying delegation
20 Twinning activities between Sainte Suzanne, Reunion Island & The District Council of Savanne
12.10.18 – 16.10.18
Participation of Savanne team U13 in said tournament held at Sainte Suzanne, Reunion Island
21 Inter-village football tournament 2018 28.10.18 Launching of the tournament.
22 Inauguration ceremony 31.10.18 Inauguration ceremony of Grand Bois Village Hall by The Hon Prime Minister of the Republic of Mauritius
23 End of year party 01.11.18 Organized in pre-primary schools run by the District Council namely at Riviere du Poste & Bois Cheri
24 Inauguration ceremony 12.11.18 Inauguration ceremony of La Flora Village Hall by The Hon Prime Minister of the Republic of Mauritius
25 Festival International Kreol 2018 – Bal Rann Zariko
17.11.18 Organized at Rochester Hall, Souillac
In collaboration with Ministry of Tourism and Ministry of Arts and Culture
26 Get Together 23.11.18
Organized in the Council Room in recognition of good performance of participants in:
“16ème Edition du Challenge Lucet Langenier – football tournament under 13” held in October 2018
Relais sur Route de Vacoas – Phoenix held in October 2018
‘Jeux des Jeunes Espoirs’
27 Beach Volleyball Tournament 2018 25.11.18 Participation of Savanne team in said event organised by the District Council of Grand Port at La Cambuse
28 Exchange Programme Rodrigues-Mauritius
26.11.18
Visit of delegation from Rodrigues Island, namely the Rodrigues Literacy and Numeracy Trainers Association, to the District Council
29 Southern Handicapped Association 30.11.18
Celebration of end of year festivities – offering of gifts and lunch offered in the context of International Day of Disabled Persons 2018
30 Christmas Celebrations 08.12.18 Christmas Carol celebrations at Bel Ombre
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31 Sensitization campaign 14.12.18
Prevention against drug abuse through talks, testimonials by victims and their family, sport activities, music battle and ‘Zeness exprime twa a travers dessin’ at Riambel Public Beach
32 Inter-village football tournament 2018 17.12.18 Grand finale at Raymond Hein Stadium
7.9 Land Use and Planning Department
The Land Use & Planning Department is headed by Miss. J. Bosquet, Head, Land Use & Planning
Department and consists of the following staff:
1. Planning Development Officer. (One)
2. Planning Development Inspector. (Two)
3. Acting Senior Building Inspector. (One)
4. Building Inspector. (One)
5. Planning Development Assistant. (Six – One on leave without pay)
6. Assistant Building Inspector. (One)
7. Attendant. (One)
As from October 2018, 4 new Planning and Development Assistants and 2 Assistant Building
Inspectors joined the Land use and Planning Department for tracking of illegal development within
the jurisdiction of the Savanne District Council Area.
Key functions:
1. Process applications for Building and land Use Permits within the legal time frame
2. Monitor Development
3. Attend promptly to complaints
4. Take legal action against unlawful development.
5. Dealing with complaints received in the CSU Portal.
6. Making recommendations to Ministry of Agro-Industry on applications for Land Conversion Permits.
7. Making recommendations to Morcellement Unit on applications for Morcellement Permits.
8. Making recommendations to Ministry of Social Security, National Solidarity & Environment
& Sustainable Development (Environment & Sustainable Development Division) on
applications for PER & EIA.
9. Making recommendations on request for clearance on applications adjoining ex railway track
10. Attending Environment and Land Use Appeal Tribunal
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Main Legislative Framework:
1. Local Government Act 2011 as subsequently amended.
2. Town and Country Planning Act 1954
3. Planning and Development Act 2004
4. Building Control Act 2012
5. Environment Protection Act 2002
Challenges:
1. Ensure that 100% applications are determined within legal time frame
2. Ensure that all developments are carried out as per approved plans.
3. Protecting the Environment Sensitive Areas and also the Coastal zone against climate
change issues and unlawful development.
4. Provide accurate information on National Interest projects such as smart cities and Property
Development Scheme.
5. Encouraging the District Council of Savanne Residents to be law abiding citizens when it
comes to development.
Applications received during 2018:
Residential Development ( BLP1) 635
Non Residential Development (BLP3) 139
Excision/Subdivision of land (BLP2) 151
Outline Planning Permission 6
Total 931
Complaints, Enforcement and Legal Cases
Appeal Cases at Environment and Land Use and Appeal Tribunal 25
Court Cases at District Court 18
Court Cases at Supreme Court 8
Court Cases at Intermediate Court 10
7.10 Public Infrastructure Department
The overall administration, management and discipline of employees of the department rest of the
Head, Public Infrastructure Department. In the absence of a Head, Public Infrastructure
Department, this department is headed by the Civil Engineer. The Public Infrastructure Department
is mainly responsible amongst others for the following services:
ANNUAL REPORT (01.01.18 – 31.12.18)
42
(i) Repairs, maintenance, resurfacing and construction of non-classified roads.
(ii) Maintenance of road traffic signs, street name plates and village name plates.
(iii) Repairs and maintenance of bridges and handrails.
(iv) Repairs and maintenance of street lighting within the District.
(v) Repairs, maintenance and construction of footways, drains, gutters and pavements.
(vi) Repairs and maintenance of District Council’s buildings.
(vii) Design, supervision and management of building and civil engineering projects undertaken
by either in-house labour or through contracted services.
(viii) Maintenance of vehicles, plants & equipment.
The Lighting Section
The lighting section deals with:
a. Maintenance of street lighting.
b. Improvement of street lighting – installation of poles and lanterns in the District Council of
Savanne area.
c. Maintenance and improvement to electrical installation in the Council’s public gardens,
markets, sports grounds and village halls premises.
d. Provide street illumination either across or along roads during festive periods.
The Workshop
The workshop ensures regular maintenance, servicing and minor repairs of the Council’s vehicles
and equipment used by various departments of the Council.
Under year 2018, the following have been accomplished:
Lighting
SN No.of lamps fixed in villages
2013 2014 2015 2016 2017 2018
1 Benares 5 8 5 6 3 3
2 Bois Cheri 8 10 34 25 29 8
3 Britannia 33 21 24 24 24 2
4 Camp Diable 14 38 3 7 43 41
5 Chamouny 4 13 21 6 11 4
6 Chemin Grenier 6 77 10 11 24 17
7 Grand Bois 16 54 17 15 20 39
8 L’Escalier 16 19 75 6 20 8
ANNUAL REPORT (01.01.18 – 31.12.18)
43
SN No.of lamps fixed in villages
2013 2014 2015 2016 2017 2018
9 La Flora 6 43 15 10 21 7
10 Riv-des-Anguilles 11 32 15 9 12 19
11 Riv-du-Poste 8 9 7 1 21 15
12 St.Aubin 5 17 2 12 - 2
13 Souillac 36 34 32 31 4 37
14 Tyack 15 37 27 54 98 6
15 Bel Ombre 5 4 6 4 20 8
16 Baie du Cap 11 4 13 4 19 5
17 Surinam 15 80 12 68 19 22
18 Grand Bassin - 45 - 76 234 82 TOTAL 214 554 318 369 622 325
1. Completed Projects
- Construction of village halls at Britannia, Bois Cheri, La Flora and Baie du Cap.
2. Outsourced Projects
- Construction of village hall at Britannia.
- Upgrading and extension of village hall at Bel Ombre.
- Upgrading and refurbishment of existing infrastructures in markets/fairs, cemeteries/cremation
grounds, village name plates, etc
- Rockfall at Ruisseau des Creoles, Baie du cap.
- New Head Office for Savanne District Council.
- Market Fair at Chemin Grenier.
- Incinerator at Souillac Cemetery.
- Incinerator at Grand Bois Cemetery.
- Incinerator at Chamouny.
3. Roads
- Spreading of crusher run : 178,600 tons
- Patching with stock piles : 5,772 bags
- Construction of roads : 7 km
4. Drains
- Cleaning : 5000 m
- Construction of drains : 200 m
5. Road Marking
- Road marking : 112.5 m2
ANNUAL REPORT (01.01.18 – 31.12.18)
44
7.11 Safety & Health Section
Safety and Health Inspections
From 16 April 2018 to 31 December 2018, Safety and Health Inspections have been done in the
markets, Village halls, graveyards, DCS Head Office building and Public Infrastructure Department
building under the jurisdiction of the District Council of Savanne. The purpose of these inspections
is to identify hazards and risks which can lead to injury/illness and to provide appropriate control
measures to eliminate and reduce the risks posed by these hazards. These sites will be regularly
inspected in order to ensure that the existing hazards have been dealt with and to identify any new
hazard.
Risk Assessment
Risk Assessments are very important as they form an integral part of good occupational health and
safety management plan. They help to:
Create awareness of hazards and risks,
Identify who may be at risk (employees, cleaners, visitors, contractors, members of the
public etc),
Determine if existing control measures are adequate or if more should be done,
Prevent injuries or illness when done at the design or planning stage,
Prioritize hazards and control measures.
The following Risk Assessments were done from 16 April 2018 to 31 December 2018:
Risk Assessment of Refuse Collections.
Risk Assessment of employees working at DCS Head office building
Risk Assessment of employees working near steep slopes
Risk Assessment of Electricians working on lifting machines
Risk Assessment of employees working as Brush cutting operators
Risk Assessment of employees working for placement of handrails
Risk Assessment of employees working on patching work
ANNUAL REPORT (01.01.18 – 31.12.18)
45
Provisions for Fire Certificate
Provisions for a Fire Certificate issued in the month of August 2018 for District Council of Savanne
Head Office. Applications for provision of Fire Certificates for three new village halls (Grand Bois
new village hall, La Flora new village hall and Baie du Cap new village hall) was done from
October to December 2018.
Fire Drill
A fire drill was carried out on 22 June 2018 for the District Council of Savanne Head Office. Fire
drills will be carried out at least once yearly.
Installation of Fire alarm
Installation of fire alarm, Exit signs, Directional Exits, Emergency lights, Assembly point for the
District Council of Savanne Head Office Building was done in May 2018. Installations of fire
alarms, Exit signs, Directional Exits, Emergency lights, Assembly points for new village halls of
Grand Bois, La Flora and Baie Du Cap was done from October 2018 to December 2018.
Fire Emergency Plan for DCS Head Office Building
A Fire Emergency Plan, Emergency Procedures for DCS Head Office Building was done on 22
June 2018.
Training
Training on first aid was done among two batches of employees (total of 27 employees). 17
employees were qualified and were appointed as First Aiders for the different Departments and
Sections of the District Council of Savanne. Training was delivered by St John Ambulance on
15.10.18 to 30.10.18 for the first batch of employees and on 05.11.18 to 27.11.18 for the second
batch of employees.
Training on personal protective equipment and its compliance to wear by employees were done on
20 August 2018 for first batch of employees and on 17 September for a second batch of
employees.
Training on fire safety was done on 18 June 2018 with employees of all grades of the District
Council of Savanne at the DCS Council room.
ANNUAL REPORT (01.01.18 – 31.12.18)
46
Provisions for personal protective equipment
Provisions for personal protective equipment was done for all employees who are entitled for the
financial year 2018/2019.
Provisions of First Aid Box for DCS Head Office
Provisions for one First aid box with its first aid requisites as per the OSHA Act Regulations sec 5
(a) to accommodate around 50 employees working at the DCS Head Office was done in November
2018.
Provisions of First Aid kits for other Departments and Sections
Provisions for First Aid kits including travelling kits as per the OSHA Act 2005, Regulations 5(a)
and Regulations 5 (b) for Lorries (Public Infrastructure Department and Public Health Department)
and Burial Ground Attendants was done in November 2018.
7.12 Local Disaster Risk Reduction and Management Committee
The District of Savanne has, on several occasions, conducted LDRRMC meetings under the
chairmanship of Mr. K. Gajadur. The objectives of this committee to work as a team, find solution
to problems especially related to prone areas as well as to improve the understanding of disaster
risk, hazards, and vulnerabilities.
The aims of LDRRMC Committee is as follows:-
1. Strengthen disaster risk governance at all levels from local to centre.
2. Measures, as well as comprehensive capacity development.
3. Enhance disaster preparedness for effective response.
4. Promote “Build Back Better” in recovery, rehabilitation and reconstruction.
5. Prevent disasters and achieve substantial reduction of disaster risks and losses of lives.
6. Increase resilience and prevent the emergence of new disaster risks and reduce the
existing risks.
7. Measures to prevent and reduce hazard exposure and vulnerabilities to disaster.
8. Promote the culture of disaster risk prevention and mitigation at all levels.
As per National Disaster Risk Reduction and Management Act 2016 the function of Local
Authorities is to conduct training, drills and simulation exercises to strengthen arrangements in
support of identifying, mitigating and responding to identified threats.
ANNUAL REPORT (01.01.18 – 31.12.18)
47
Simulation Exercise carried out during financial year 2018:
1. Simulation Exercise for Tsunami at Riviere des Galets was held on 12 May 2018;
2. Simulation Exercise for Flooding at La Flora was held on 25 August 2018;
3. Community Disaster Response Team (CDRT) Training was given to habitants of Bel
Ombre and Riviere du Poste by NDRRMC. Upon completion of training the CDRT Kits was
handed to 21 trainees on 13 October 2018 by the help of District Council of Savanne and
NDRRMC.
Activation of LEOC:
(a) 27 November 2018: Heavy rainfall warning
(b) 05 December 2018: Heavy rainfall warning
(c) 10 December 2018: Heavy rainfall warning
(d) 21 December 2018: Cyclone Cilida
Aims/Challenges:
1. To ensure implementation programmes learnt during preparedness and recovery phases.
2. To ensure follow-up with local communities on post-crisis rehabilitation and social
reintegration.
3. To ensure deployment of resources during emergency situation.
4. To be able to activate LEOC as and when required in order to protect the inhabitants
5. To conduct of awareness and sensitisation campaigns.
ANNUAL REPORT (01.01.18 – 31.12.18)
48
8.0 ACTIVTIIES ORGANISED DURING YEAR 2018
Fun Day 2018 in the context of the 50th Anniversary of Independence of the Republic of Mauritius
ANNUAL REPORT (01.01.18 – 31.12.18)
49
Conferment ceremony of honorary citizenship upon Mr. Maurice Gironcel, Mayor of Sainte
Suzanne, Reunion Island
ANNUAL REPORT (01.01.18 – 31.12.18)
50
Inauguration Ceremony of Bois Cheri Village Hall
ANNUAL REPORT (01.01.18 – 31.12.18)
51
Celebration of 50th Anniversary of Independence of the Republic of Mauritius
ANNUAL REPORT (01.01.18 – 31.12.18)
52
Visit of Senior Citizens of Ste Suzanne to Mauritius
ANNUAL REPORT (01.01.18 – 31.12.18)
53
Inter Village Football Tournament 2018 – Grand Finale
ANNUAL REPORT (01.01.18 – 31.12.18)
54
Exchange Programme Rodrigues-Mauritius
Inauguration ceremony of Grand Bois Village Hall
ANNUAL REPORT (01.01.18 – 31.12.18)
55
Inauguration ceremony of La Flora Village Hall
ANNUAL REPORT (01.01.18 – 31.12.18)
56
9.0 GOVERNING LAWS AND REGULATIONS
Local Authorities are governed by the Local Government Acts of 2011 as amended to enforce
other Acts and Regulations as hereunder:
(i) Market, and Fair Regulations
(ii) Foods Act
(iii) Health & Safety Act
(iv) Road Act
(v) Local Government Service Commission Regulations
(vi) Labour Act
(vii) Town and Country Planning Act
(viii) Building and Control Act
(ix) Morcellement Act
(x) Rivers & Canals Act
(xi) Procurement Act (2006)
(xii) Business & Facilitation Act
(xiii) Cemetery Regulations
(xiv) Trade Fee Regulations
(xv) Environmental Regulations
10.0 CORPORATE GOVERNANCE
All procurement exercises have been carried out in all transparency as per the Public procurement
Act (2006) and its regulations.
ANNUAL REPORT (01.01.18 – 31.12.18)
57
ANNUAL REPORT (01.01.18 – 31.12.18)
58
11.0 FINANCIAL OVERVIEW
Notes Rs Rs
Revenue
Revenue from Exchange Transactions
Rental 3 36,900
Finance Income 4 83,964
Market & Fair Fees 5 4,490,400
Advertisement & Publicity Fees 5 1,842,879
Bus Toll 5 838,100
Burial Fees 5 246,400
Total Revenue from Exchange Transactions 7,538,643
Revenue from Non-Exchange Transactions
Trade Fees 6 9,920,000
Processing & BLUP Fees 6 8,710,535
Other Income 7 177,216
Government Grant in aid 8 156,622,674
Cleaning, rehab and upgrading of Drains 8 1,333,227
National Day Celebration 8 1,053,983
Grant LDP 2017/18 8 993,195
Grant Due(Prepone projects) 8 1,485,930
Grant Mahashivaratree 8 1,691,829
Total Revenue from Non-Exchange Transactions 181,988,589
Liability gain/loss and Assets gain/loss-Pension Fund 9 45,345,034
Total Revenue 234,872,266
Expenses
Employee Costs 10 105,029,338
Remuneration of Councillors 11 12,199,643
Depreciation 12 58,259,273
Repairs and Maintenance 13 9,991,799
Contracted Services 14 5,185,823
Grants and Subsidies 15 2,674,875
Pension and Gratuities 16 3,423,374
General Expenses 17 20,987,062
National Day Celebration 18 1,053,983
Opening Stock 19 1,109,761
Less Closing Stock 19 (712,863)
Provision for MCP 20 1,260,000
Transfer to Passage Fund 20 1,722,432
Net Charges-Pension Fund 21 17,683,722 (239,868,221)
(Deficit) (4,995,955)
STATEMENT OF FINANCIAL PERFORMANCE FOR YEAR ENDING 30 JUNE 2018
ANNUAL REPORT (01.01.18 – 31.12.18)
59
STATEMENT OF FINANCIAL POSITION AS AT 30 JUNE 2018
Notes Rs Rs
Assets
Current Assets
Cash and cash equivalents 22 41,310,307
Receivables from exchange transactions 23 14,151,020
Receivables from non-exchange transactions 24 14,519,645
Inventories 25 712,863
Investments 26 7,841,574 78,535,409
Non-current Assets
Property, Plant and Equipment 27
301,253,104
Total Assets
379,788,513
Liabilities
Current Liabilities
Trade and other payables from exchange
transactions 28 9,877,416
Refundable deposits from customers 29 9,427,924
Provisions
Employee benefit obligation
Payments received in advance 30 2,059,989 21,365,329
Non-current Liabilities
Trade and other payables from exchange
transactions 31 1,776,659
Non-current Employee benefit obligation 32 167,761,483
Non-current provisions - 169,538,142
Total Liabilities
190,903,471
Net Assets
188,885,042
Contribution to Capital 33
368,674,656
Reserves 34 20,543,722
Accumulated Surplus 35 (200,333,336) (179,789,614)
Total Net Assets and Liabilities
188,885,042
ANNUAL REPORT (01.01.18 – 31.12.18)
60
STATEMENT OF CASH FLOW FOR YEAR ENDING 30.06.2018
Cashflow from operating activities
Receipts Rs Rs
Govt Grant in Aid & Other Grants
188,385,449
Trade Fee-8th Schedule
9,025,480
Rental of Shops 900
Market/Fair fees
2,489,690
Burial & Incineration Fee 246,400
Advertisement Fees
1,756,202
Bus Toll
1,017,650
Others 177,216
BLP Fee
8,710,535
Interest on car loan 82,927
Received on non-exchange transactions(Refund on car loan) 612,075
Refundable deposit from customers 184,553
Refundable deposit from customers(VRS) 114,263
212,803,339
Payments
Employee Costs
98,613,270
Remuneration of Councillors
12,175,883
Repairs and Maintenance
8,358,325
Contracted Services
4,796,347
Grants and Subsidies
2,674,875
Pension and Gratuities
7,020,974
Sports, Social and cultural services
2,639,360
General Expenses
16,730,206
Contribution to Pension Fund
12,583,452
National Day Celebration
1,053,983
Recurrent Expenditure from other funds 315,915
Refund of Trade Fees 463,550
Deposit Sundries 775,277
Other Payments
6,747,704
(174,949,120)
Net Cashflow from operating activities 37,854,220
ANNUAL REPORT (01.01.18 – 31.12.18)
61
Cashflows from investing activities
Purchase Property,Plant & Equipment
(30,138,475)
Decrease in Investments
8,077,489
Net Cashflow used from Investing Activities
(22,060,986)
Net Cashflow from Financing Activities -
Net Increase/Decrease in cash and cash equivalent 15,793,234
Cash and Cash Equivalent at 1st July 2017 25,517,073
Cash and Cash Equivalent at 30th June 2018 41,310,307
STATEMENT OF CHANGES IN NET ASSETS/EQUITY FOR THE YEAR ENDING 3O JUNE 2018
CAPITAL RESERVES
ACCUMULATED
SURPLUS
TOTAL
Rs Rs Rs Rs
Balance as at 01.07.17 342,667,391 17,712,664 (189,966,666) 170,413,389
Contribution
25,319,552
2,982,432
28,301,984
Transfers
3,255,393
76,221 (2,185,707)
1,145,908
Less Written Down
Investment
(2,500,000) (3,000,000) -5,500,000
Recognised Expenses
(67,680)
(227,595) (185,009)
(480,283)
Net changes recognised in
Net Assets/Equity
26,007,265
2,831,058 (5,370,715)
23,467,608
(Deficit) for the period (4,995,955)
(4,995,955)
Total changes recognised in
Net Assets/Equity
26,007,265
2,831,058 (10,366,671)
18,471,653
Balance as at 30.06.18 368,674,656 20,543,722 (200,333,336) 188,885,042
ANNUAL REPORT (01.01.18 – 31.12.18)
62
STATEMENT OF COMPARISON OF BUDGET AND ACTUAL AMOUNTS
FOR THE YEAR ENDING 30 JUNE 2018
Description Original &
Final Budget
Actual on
Comparable
Basis
Performance
Difference
Explanation & Justification
Rs Rs Rs
INCOME
Trade Fees
13,000,000 9,920,000
(3,080,000)
Non payment from those registered with
GRA
Interest income
100,000 0
(100,000)
No interest being paid from Banks
Institution
Market & Fair Fees
4,300,000 4,490,400
190,400
Advertisement &
Publicity Fees
3,000,000 1,842,879
(1,157,121) Over budgeting as compared to actual.
Bus Toll
1,200,000 838,100
(361,900)
There are fewer buses using Council's
Traffic Centres than forecasted.
Burial Fees
200,000 246,400
46,400
Processing & BLUP
Fees
3,000,000 8,710,535
5,710,535
There are several development which
have occurred in our region far more than
was expected.
Other
1,200,000 911,180
(288,820) Over budgeting as compared to actual.
Grant in Aid
159,040,000.00 156,622,674
(2,417,326)
Money has been retained and payment
effected at the level of MOLG.
Rental
60,000 36,900
(23,100) The Tuckshops are not being leased yet.
TOTAL
185,100,000
183,619,068
(1,480,932)
EXPENDITURE
Employee Costs
114,414,899 100,983,813
(13,431,086) Several posts not filled.
Contribution to
Pension Fund
9,490,000 8,429,966
(1,060,034) Several posts not filled.
Remuneration of
Councillors
12,191,120 12,199,643
8,523
Repairs and
Maintenance
12,018,000 7,276,974
(4,741,026)
The same work was financed out of Maha
Shivratri & Cleaning & Rehab
Expenditure Code
ANNUAL REPORT (01.01.18 – 31.12.18)
63
Contracted Services
7,250,000 5,185,823
(2,064,177)
Finance was used from Cleaning of
Drains, bridges and canals & Maha
shivratri for Hired & Contacted works
Grants and Subsidies
3,951,875 2,674,875
(1,277,000)
The balance represents amount held for
Minor Capital Projects in village councils
Pension and
Gratuities
8,365,798 7,895,175
(470,623)
Actual number of retired persons were
slighly less than expected
Sports, Social and
cultural services
3,525,000 2,895,590
(629,410)
Financial clearance for certain social &
cultural activities were met out of fund
from National Day Celebration.
General Expenses
21,561,000 16,916,586
(4,644,414)
Similar work was funded out of Maha
Shivratri & Cleaning & Rehab Vote &
Prepone Projects
Acquisitions and car
loan
3,100,000 1,172,815
(1,927,185)
Works were undertaken under the Maha
Shivratri & Cleaning & Rehab
Expenditure Code
Total Expenditure
195,867,692 165,631,261
(30,236,431)
Surplus/(Deficit)
(10,767,692)
17,987,807.01
28,755,499.01
ANNUAL REPORT (01.01.18 – 31.12.18)
64
Notes to the Financial Statements for Year Ended 30 June 2018
1. General Information
Council’s Principal activities are provision of scavenging services, lighting, repairs & maintenance
of roads, repairs & maintenance of drains, operation of markets& Fairs, upkeep of cemeteries and
cremation grounds, giving access to sports grounds and libraries, issuing of permits and trade fees
and organizing social and cultural activities.
2. Statement of compliance and basis of preparation
The Financial Statements have been prepared in accordance with and comply with International
Public-Sector Accounting Standards. The Financial Statements have been presented in rupee
which is the functional and reporting currency of the Council and all values are rounded to the
nearest rupee.
Comparative figures for previous year have not been given since the last set of Financial
Statements were not prepared in accordance with IPSAS and it is the first-time adoption of IPSAS
by Council. Land Valuation not yet obtained and Fixed Assets exclude the Land component.
The Financial Statements have been prepared on historical basis. Fixed Assets have been valued
at Fair Value as at 31.12.2013 and thereafter at cost at date of acquisition and for works at value
certified. The Financial Statements have been prepared on accrual basis. The Cash flows
statement is being prepared using Direct Method.
2.1 Summary of accounting policies
Revenue Recognition
Revenue from Non-Exchange transactions
Trade Fees, BLUP Fees, Market/fair Fees, Bus Toll and Burial Fees Council recognizes those fees as revenue when the event occurs and the asset recognition criteria are met. Government Grant in Aid Council recognizes grant in aid as revenue when the government has agreed to allocate the money to it.
Revenue from Exchange transactions
Interest Income
Interest income is accrued using the actual rate chargeable for loan taken by employees.
Rental Income
Rental Income arising on rent of stall in freehold property accounted on the actual rent receivable
during the year.
ANNUAL REPORT (01.01.18 – 31.12.18)
65
Value Added Tax
All expenses and assets are recognized inclusive of Value Added Tax. Council is considered as an
end customer and cannot claim refund for VAT paid.
Property, Plant and Equipment
All Fixed Assets were valued at Fair Value as at 31 December 2013, thereafter all Fixed Assets are
valued at cost and are stated net of accumulated depreciation. Depreciation is calculated on a
straight-line method over the remaining useful life less estimated residual value at the rate below:
Building 5%
Infrastructure 20%
Computer and Equipment 20%
Motor Vehicles 20%
Furniture and Fittings 20%
Intangible Assets 20%
Inventory
Stock is recognized at weighted average price, when deployed for utilisation in the normal activity
of the council it is accounted as an expense.
Cash and Cash Equivalent
Cash and Cash Equivalent comprise of Cash in Hand and Cash at Bank.
Budget Information
The budget is prepared on an accrual basis, that is, all planned costs and income are presented in
a single statement to determine the needs of the Council.
Notes to The Financial Statements
3. Rental
Rent is recognized as the amount receivable from occupier of a stall in a Freehold Property of the
Council.
ANNUAL REPORT (01.01.18 – 31.12.18)
66
Receipts 900
Amount Due 36,000
Total 36,900
4. Finance Income
Interest Received 82,927
Amount Due 1,037
Total 83,964
5. Market & Fair Fees, Advertisement Fees, Bus Toll &
Burial Fees
Receipts 5,509,942
Add Due 3,365,796
Less for Previous year (1,322,859)
Less for prepayment (135,100)
Total 7,417,779
Council is legally entitled to charge fees to market and fair holders, advertisement fees & publicity
fees for advertising within its administrative area, bus toll fee to bus owners accessing traffic
centres situated in its area and burial fees for burials and fixing of tombs as per fees prescribed in
respective regulations.
6. Trade Fees and BLUP Fees
Receipts 17,736,015
Add Due 1,294,125
Less for previous years (399,605)
Total 18,630,535
ANNUAL REPORT (01.01.18 – 31.12.18)
67
7. Other Income
Other Income comprises of fees obtained from obstruction of Roads and Income from Association
of District Councils as summarised below:
Obstruction of roads, Duplicate, etc 152,216
ADC 25,000
Total 177,216
8. Grant in aid
Grant in Aid 156,622,674
Cleaning, rehab and upgrading of Drains 1,333,227
National Day Celebration 1,053,983
Grant LDP 2017/18 993,195
Grant Due 1,485,930
Maha Shivaratree 1,691,829
Total 163,180,838
9. Liability(Gain)/Loss and Assets(Gain)/Loss
The actuarial figures have been calculated and submitted by SICOM with respect to the defined
benefit pension scheme managed by the latter for employees of the Council.
Liability (gain)/loss 42,836,147
Assets (gain)/loss 2,508,887
Total 45,345,034
10. Employee Cost
Basic Salary 65,903,610
ANNUAL REPORT (01.01.18 – 31.12.18)
68
Salary Compensation 1,178,461
Acting Allowances 308,877
Uniform and other protective 1,316,377
Other Allowances 2,396,245
Cash in lieu of Sick Leave 3,387,443
End of Year Bonus 5,834,592
Travelling and Transport 8,153,238
Overtime 7,327,980
Staff Welfare 94,825
Local Training, Subscription & CPD 47,330
Passage Benefits 1,987,711
Pension Fund Employee Contribution 4,153,486
Contribution to NPF & NSF 1,660,189
Contribution to FPS 1,278,974
Total 105,029,338
Remuneration inclusive of allowances paid to Key Management Staff for year 2017/18 are as
follows:
Chief Executive 1,981,002.55
Financial Controller 1,414,338.18
Acting Head, Public Infrastructure Department 701,390.00
Head, Land Use and Planning Department 980,037.73
Chief Health Inspector 783,724.82
Principal Welfare Officer 760,979.09
Total 6,621,472.37
11. Remuneration of Councillors
Chairman DC 759,370
Vice Chairman DC 354,037
Other District Councillors 3,384,922
Village Councillors 7,701,314
Total 12,199,643
ANNUAL REPORT (01.01.18 – 31.12.18)
69
12. Depreciation
Land and Building 1,992,131
Infrastructure 52,252,532
Computer and Equipment 563,567
Motor Vehicles 2,927,523
Furniture and Fittings 521,203
Intangible Assets 2,318
Total 58,259,273
13. Repairs and Maintenance
Maintenance of Buildings 864,623
Maintenance Other Structures 208,033
Maintenance Plant & Equipment 117,585
Maintenance and Repairs of Vehicles 2,183,503
Maintenance IT Equipment 1,029,229
Maintenance Furniture, Fixtures, Fittings 153,223
Maintenance Grounds 197,363
Maintenance - Rivers/Canals 81,478
Small Plants & Tools 99,532
Maintenance Cemeteries & Cremation Ground 76,078
Maintenance - Street Lighting 3,445,062
Name Plates and Signs 98,725
Maintenance - Roads 1,437,365
Total 9,491,799
ANNUAL REPORT (01.01.18 – 31.12.18)
70
14. Contracted Services
Public Notices 115,967
Legal & Consultancy fee 371,340
Legal Fees 220,450
Insurance - General & Motor 604,100
Hired and Contracted Services 3,051,790
Traffic Centres 822,176
Total 5,185,823
15. Grants and Subsidies
Grants to Village Council 2,426,875
Sports Organisation 248,000
Total 2,674,875
16. Pension and Gratuities
Pension & Gratuities are paid at council level for pensioners who retired prior to July 2008.
However, from July 2008 onwards a defined benefit pension scheme is managed by SICOM and
payment of pension and gratuities are effectively made by that company whereas council has to
contribute a share of the pension for the period the retirees were in employment prior to July 2008.
ANNUAL REPORT (01.01.18 – 31.12.18)
71
17. General Expenses
Electricity and Gas charges 9,582,589
Telephone 652,251
Water charges 422,366
Fuel and oil -Vehicles 3,364,237
Rent 584,750
Office & IT Equipment 53,889
Office Furniture & Fittings 54,569
Postages 296,253
Cleaning Materials 62,498
Office Sundries/Office Incidentals 7,660
Cleaning Services - Refuse collection / scavenging 137,295
Cleaning of bareland 48,650
Embellishment & Environment 215,832
Printing and Stationery 365,018
Periodicals 65,069
Publications / Annual Report 6,508
Mission Expenses-Subsistence allowance 279,582
Audit Fees 250,000
Electoral Roll Expenses 15,000
Committee Expenses 109,464
Miscellaneous - Bank Charges 68,106
Contribution to ADC, CLGF and others 275,000
Chairman function - refreshment etc 92,436
Twinning Activities 65,830
Entertainment 108,907
Cultural Activities 799,215
Education Activities 214,928
Social Activities 395,219
Sports Activities 949,490
Educational 73,550
Social Aid 131,500
Women's Association/Promotion of Gender 64,515
Expenses i.c.w Mahashivaratree 1,174,886
Total 20,981,062
ANNUAL REPORT (01.01.18 – 31.12.18)
72
18. National Day Celebration
The sum incurred in 2017/18 to celebrate the National Day amounted to Rs 1,053, 983
19. Stock
The stock values are computed on the weighted average price basis and are as per stock takes at
30.06.17 and 30.06.18 respectively.
20. Transfers for MCP and Passage Fund
These refer to respective sum transferred for MCP and to Passage Fund in 2017/18 for
implementing of minor capital projects and for passage benefits of employees.
21. Net Charges-Pension Fund
Current service cost 7,950,494
(Employee contributions) (3,731,853)
Fund Expenses 223,882
Net Interest expense/(revenue) 13,241,199
Net Charge 17,683,722
22. Cash and Cash Equivalent
Bank 41,308,807
Petty Cash 1,500
Total 41,310,307
The bank balance does not earn any interest
23. Receivable from Exchange Transaction
Trade fees 11,049,090
Rental 36,000
Interest Receivable 1,037
Car Loan 3,064,893
Total 14,151,020
ANNUAL REPORT (01.01.18 – 31.12.18)
73
24. Receivable from Non- Exchange Transaction
Market and Fair Fees 12,714,363
Bus Toll 122,950
Advertisement Fees 46,402
GPDC & Government 1,635,930
Total 14,519,645
25. Inventories
This is the value of closing stock based on weighted average price as at 30.06.2018. Refer to note
19.
26. Investments
Passage Fund 5,440,299
Car Loan Fund 2,251,029
General Fund 150,246
Total 7,841,574
Balance as at 01.07.17 26,420,558
Disinvestment (10,500,000)
Investment written down (10,500,000)
Additional Investment 2,422,511
Bank Charges (1,495)
Balance as at 30.06.18 7,841,574
Investment held at ex-Bramer Asset Management Ltd had been refunded by NPFL at 35% held
thereat and the remaining investment had to be written down since the said company was
liquidated by Government.
ANNUAL REPORT (01.01.18 – 31.12.18)
74
27. Property, Plant and Equipment
Land and Building
Infrastructure
Computer and
Equipment
Motor Vehicles
Furniture and
Fittings
Intangible
Assets Total
Value Rs Rs Rs Rs Rs Rs Rs
At 01.07.2017 67,735,924
450,830,077
4,217,892
21,243,679
4,197,315
20,600
548,245,487
Additions 10,600,203
14,998,574
564,092
4,454,936
897,989
31,515,795
At 30.06.2018 78,336,127
465,828,652
4,781,984
25,698,614
5,095,304
20,600
579,761,282
Depreciation
At 01.07.2017 8,422,019
200,396,568
1,934,028
6,997,986
2,489,291
9,013
220,248,905
Depreciation for the year
1,992,131
52,252,532
563,567
2,927,523
521,203
2,318
58,259,273
At 30.06.2018 10,414,150
252,649,100
2,497,595
9,925,509
3,010,494
11,330
278,508,178
Net Book Value 30.06.18
67,921,977
213,179,552
2,284,389
15,773,106
2,084,810
9,270
301,253,104
Net Book Value 30.06.17
59,313,905
250,433,510
2,283,864
14,245,693
1,708,024
11,588
327,996,582
28. Trade and other Payables from Exchange Transactions
Balance b/f 01.07.17 1,699,106
Add creditors for capital expenditure 1,377,320
3,076,426
Add creditors for recurrent expenditure 6,800,990
Balance c/f 30.06.18 9,877,416
29. Refundable Deposits from Customers
Balance b/f 01.07.17
15,887,420
Add Receipts 298,816
16,186,236
Less Transfers to Capital re: VRS (983,034)
Less Payments (775,278)
Less written down for investment (5,000,000)
Balance c/f 30.06.18 9,427,924
ANNUAL REPORT (01.01.18 – 31.12.18)
75
30. Payment Received in Advance
Balance b/f 01.07.17 1,017,450
Less Refund Trade fees (463,550)
553,900
Add Receipts
Cleaning, rehab and upgrading of Drains 468,047
Rodent Control 649,992
National Day Celebration 252,950
Bus Toll 135,100
Balance c/f 30.06.18 2,059,989
31. Trade and other Payables from Exchange Transactions
Balance b/f 01.07.17 1,793,784
Less Payments (17,125)
Balance c/f 1,776,659
32. Non-Current Employee Benefit Obligation
Below are the actuarial figures as per the requirements of IPSAS 39 submitted by SICOM with
respect to Pension Benefit of Employees of The District Council of Savanne as at 30.06.18.
Current service cost 7,950,494
(Employee contributions) (3,731,853)
Fund Expenses 223,882
Net Interest expense/(revenue) 13,241,199
To Movement in Liability 17,683,722
(Direct benefits paid by Employer) (5,439,511)
(Contributions paid by employer) (7,462,256)
Amount recognised in NAE (45,345,034)
Movement in Liability (40,563,079)
At Start of year 208,324,562
At End of year 167,761,483
ANNUAL REPORT (01.01.18 – 31.12.18)
76
33. Contribution to Capital
Balance b/f 01.07.17 342,667,391
Add Receipts 25,319,552
Add Transfers from Reserve and other Accounts 3,255,393
371,242,336
Less written Down Investment (2,500,000)
Less Payments LDP 2016/17 (67,680)
Balance c/f 30.06.18 368,674,656
34. Reserves
Reserves consist of the following:
Passage Fund 13,035,190
Car Loan Fund 2,251,029
General Fund Re: Pension 1,018,586
Other Balances 4,238,917
Total 20,543,722
35. Accumulated Surplus
The accumulated surplus fund inclusive of 2017/18 deficit of Rs4,495,955 are summarized as
follows:
Balance b/f 01.07.17
(189,966,666)
Transfers to other funds (2,185,707)
Transfer to Capital (162,874)
Written Down on Investment at ex-Bramer Asset Management Ltd (3,000,000)
Payment (22,135)
(Deficit) (4,995,955)
Balance c/f 30.06.18 (200,333,336)
ANNUAL REPORT (01.01.18 – 31.12.18)
77
THE DISTRICT COUNCIL OF SAVANNE
BUDGET 2018
PART A: STRATEGIC NOTE
Council’s policies is to improve the provision of services to the inhabitants of its area and to
enhance its capacity building in providing more effective and efficient services in an economical
way. Our way forward is to have an environmental friendly region while maintaining and enhancing
the infrastructure base in all the 17 villages falling under Council’s responsibility. Our Council
would continue to strive to increase its outputs with the appropriate combination of inputs. The way
forward will for sure depend upon whether additional revenue will be obtained. With this
perspective Council would have to take the opportunity of implementing revenue generating
projects while seeking other new sources of revenue and continue to work in partnership with
profitable economic operators within its region with a view of developing further its administrative
area.
I. Major Achievements for 2018
Construction of Village Halls at Britannia, Bois Cheri, La Flora and Baie du Cap
Maintenance and upgrading of Drains in all villages within Council’s jurisdiction
Maintenance of several roads in the villages falling under the responsibility of
Council
Construction of 40 benches for the Village Council of Bel Ombre
Extension of street lighting network and maintenance of street lighting within
Council’s jurisdiction
Provision of scavenging services to all households on a weekly basis and
commercial units on a daily basis
Cleaning of barelands found in Council’s area
Implementation of programmes towards elimination of rodents mainly in public
places within Council’s area
Contribution towards elimination of poverty in our area by providing social aids to
needy people mainly those who had suffered material losses and having to undergo
costly medical treatment
Upgrading and maintenance of children gardens and sports grounds with a view of
providing better facilities
Providing improved library service to users in our region
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78
Fully involved in international sports competitions
Providing financial support to sport elites and organizations of the South to promote
sports in our region
Organised football competition at village level with the participation of all villages
falling under Council’s responsibility
Leading and supporting the Women Association in its activities in promoting gender
equality and women’s participation in all spheres of life
Organisation of ‘Marche contre la violence’ & Music Day as well as Talk on
Alcoholism & Pregnancy
Successful participation in International Domino Competition organized by Ligue
des clubs de domino de la Réunion & competition held at Plaza Hotel, Curepipe
Participation in Vital Cross Country League 2018
Participation in Jeux des Jeunes Elites 2018
II. Major Constraints and Challenges and how they are being addressed
Lack of man power to implement the different strategies and to achieve the goals
and objectives of the Council.
Shortage of plant and equipment to achieve the expected output of public
infrastructure work.
Shortage of support officers to perform post monitoring control of economic
operations and land development in our region.
Insufficient fund to finance re current maintenance and operational activities.
The South has been a region whereby lesser developments had taken place thus
there is a constant cry for new modern facilities such as a football stadium inclusive
of athletic tracks, a swimming pool, a national library, highways and coastal road.
Provision of these amenities is of upmost importance; hence Council is faced with
the challenges of meeting those requests from the people in the South.
Council is striving hard in effectively achieving its objectives and level of outputs
with limited inputs.
In view of meeting above challenges Council had made provision in its budget for
additional staff and acquisition of plants and equipment with a view to improving its
service delivery to the inhabitants of the South.
Striving to increase its revenue potential in the years to come.
ANNUAL REPORT (01.01.18 – 31.12.18)
79
Strategic Direction – Year 2019
Council’s policies would be set to improve the provision of services to the inhabitants of its area
and to enhance its capacity building in providing more effective and efficient services in an
economical way. Our way forward is to have an environmental friendly region whilst maintaining
and enhancing the infrastructure base in all the 17 villages falling under Council’s responsibility.
Our Council would continue to strive to increase its outputs with the appropriate combination of
inputs. The way forward will for sure come to a halt without additional revenue. With this
perspective Council would have to take the opportunity of implementing revenue generating
projects while seeking new sources of income to increase its revenue generating capacity.
Council would continue to work in partnership with profitable economic operators within its region
with a view to developing further its administrative area.
Priority Objectives and Major services to be provided for 2018
THE ADMINISTRATION & FINANCE DEPARTMENTS
Priority Objective: Providing value for money services to the inhabitants of the 17 villages
falling under the responsibility of the Council during 2018.
Major Services: Exercising relevant administrative and financial duties and control to
ensure that the required services under the Local Government are provided to the Citizens
of the South which meet their needs.
THE PUBLIC INFRASTRUCTURE DEPARTMENT
Priority Objective: Provide quality works in respect of all infrastructural development
within Council’s area.
Major Services: To repair and maintain roads, drains, street lighting, buildings and other
infrastructures which fall under the responsibility of the Council.
THE LAND USE AND PLANNING DEPARTMENT
Priority Objective: Council’s objective is to have an orderly and harmonious development
in its region for the benefit of all inhabitants.
Major Services: Issue building and land use permit to applicants for planned development
in our area while exercising full control on all development taking place therein.
ANNUAL REPORT (01.01.18 – 31.12.18)
80
THE PUBLIC HEALTH DEPARTMENT
Priority Objective: Ensure Council’s area is clean and inhabitants live in sound and
healthy conditions.
Major Services: The Public Health Department provides refuse collection service, is
responsible for cleaning of drains and barelands, managing and operating cemeteries,
cremation grounds and markets & fairs. Moreover it has to ensure that public toilets are
kept clean and operational, implement programmes to control rodents and pests and
perform herbicide spraying works at public places in the district of Savanne. In addition the
Public Health Department issues clearances for trade fees and occasional licences to
economic operators within our jurisdiction.
THE WELFARE DEPARTMENT
Priority Objective: The Council’s objective under this Department is to promote sports and
welfare among the inhabitants in the South, develop education at grass root level and
involve in social cultural development of its citizens.
Major Services: Plan, organise and implement different sports, social, cultural and
educational activities for the people of the South all year round.
ANNUAL REPORT (01.01.18 – 31.12.18)
81
12.0 TRENDS AND CHALLENGES
(a) Trends
An appraisal of the performance of the Council in the delivery of services reveals the following:
Strengths:
1. The Council is geared by a team of dedicated Councillors who are striving for the welfare
and betterment of the residents in the administrative area of Savanne.
2. The Administration is managed by experienced cadres.
3. The administrative area comprises various touristic venues such as Gris Gris, Rochester
Falls, Telfair Garden, Ganga Talao, all of which attract more and more tourists in its area.
4. The Gris Gris public beach is renowned worldwide and attracts both local and foreign
visitors all the year through.
5. The area is equipped with various amenities providing sports and leisure facilities to its
residents.
Weaknesses:
1. Vacant posts which have not been filled are affecting the smooth running of the Council.
2. Part of the fleet of scavenging and street lighting lorries needs to be renewed.
3. Restrained mobility among staff within District Council administration.
4. The administrative area is extensive.
5. There are few economic operators within the area.
Opportunities
1. The area is expanding and is attracting more and more residents and investors.
2. Various IRS projects are emerging within the administrative area.
3. The south of the island is more or less intact and preserves intact its pristine beauty.
4. Use of framework agreements to minimise cost in procurement of certain goods
5. Segregation and composting of waste to reduce load of wastes transported to landfill
stations.
ANNUAL REPORT (01.01.18 – 31.12.18)
82
Threats
1. Central Government reducing grants.
2. Proliferation of illegal sellers in the administrative area.
3. Economic operators may show reluctance to pay the relevant fees due unfair competition
caused by the presence of illegal sellers.
Challenges
We are living in a world which has become a global village whereby the Council is also called upon
to innovate and adapt in order to meet rising aspirations.
Service delivery is expected to be improved/accelerated within tighter schedules and at lesser cost.
The administrative area is expanding rapidly with the development of new morcellements and with
the advent of other major developments. This will put further stress on our road networks as well
as scavenging service with static staff and limited resources.
The construction of new village halls wherever required is expected to provide a conducive venue
for meetings and bring additional leisure activities to the villagers.