the cathedral church of st. luke 143 state street...

CATHEDRAL CHURCH OF ST. LUKE ANNUAL REPORT 2013 1

Compiled for Annual Meeting Feb. 2, 2014

The Cathedral Church of St. Luke 143 State Street

Portland, ME 04101 (207) 772-5434 • www.cathedralofstluke.org

St. Luke’s Cathedral shares in the Episcopal Church’s mission

“to restore all people to unity with God and each other with Jesus Christ.”

http://www.cathedralofstluke.org


THE CATHEDRAL CHURCH OF ST. LUKE, PORTLAND, MAINE 2013 Annual Report (Prepared for the Annual Meeting, February 2, 2014)

The Greater Chapter The Rt. Reverend Stephen T. Lane, Bishop of Maine

The Very Reverend Dr. Benjamin A. Shambaugh, Dean and Senior Resident Canon

Canons The Rev. Canon Susan Murphy, Missioner

The Rev. Canon Rita Steadman, Sacrist The Rev. Canon Michael Ambler, Precentor

The Rev. Samuel G. Henderson, III, honorary The Rev. Elizabeth Gilmore, honorary

Chancellor Joseph L. Delafield, III, Esquire

Standing Committee The Rev. Michael Ambler, President

Ms. Della Gleason The Rev. Alicia Kellogg

Ms. Elizabeth Parlett Prawl Mr. Bruce Dalbeck

The Very Rev. Benjamin Shambaugh

The Lesser Chapter (The Vestry)

Senior Warden: Fred Fowler Treasurer: Mac McCabe Junior Warden: Matt Priddy

Terms Expiring 2014 Terms Expiring 2015 Terms Expiring 2016 John Hennessy Jae Covey Brown Heather Murdoch Curry Sarah Dowling George Cooper Lee Urban Kate White Lewis Michael Valentine Martha Parshley

Lay Delegates and Alternates to the 2013 Diocesan Convention Delegates

Alternates Fred Fowler Cynthia Widdows Sallie Smith Meredith Cough Chuck Sawyer Gwen DeCicco Michael Valentine Martha Parshley Ben Garren Wade McClay David Fernald Heather Murdoch Curry

Cathedral Staff Dean: The Very Rev. Dr. Benjamin Shambaugh

Deacons: The Rev. Betsey Wilder Deleuse, the Rev. Richard Rasner Pastoral Associate: The Rev. Suzanne Roberts

Wardens: Fred Fowler, Matt Priddy; Treasurer: Mac McCabe; Bookkeeper: Marc Hildreth Cathedral Musician: Albert Melton; Parish Administrator: Lynne England

Director of Christian Education: Julie Rothrock; Housekeeper: Donna Ciriello; Sexton: Don Abad


Table of Contents

A Letter from the Dean ................................................................................................................................. 05

SECTION I: Living the Christian Life Worship

Altar Guild ............................................................................................................................................. 06 Cathedral Music ..................................................................................................................................... 06 Flower Guild .......................................................................................................................................... 07 Lectors ................................................................................................................................................... 07 Healing Team ........................................................................................................................................ 08 Ushers .................................................................................................................................................... 08 Vergers .................................................................................................................................................. 09

Parish Life Integrity/GLBT Group ........................................................................................................................... 09 Kneeler Guild ........................................................................................................................................ 09 Prayer Shawls ........................................................................................................................................ 10

Foyers .................................................................................................................................................... 10 Newcomers ............................................................................................................................................ 10 Pastoral Care and Eucharistic Visitors Committee ................................................................................ 11 Pastoral Counseling ............................................................................................................................... 11 Birthday Greetings ................................................................................................................................. 11

SECTION II: Widening Circles Outreach

Vestry Liason to Widening Circles ....................................................................................................... 12 Outreach Committee .............................................................................................................................. 12 Haiti ....................................................................................................................................................... 13 Quarters for Haiti ................................................................................................................................... 13 St. Luke’s Food Pantry .......................................................................................................................... 13 St. Luke’s Soup Kitchen ........................................................................................................................ 14 St. Elizabeth’s ........................................................................................................................................ 15 UTO ....................................................................................................................................................... 15 Mitten Tree ............................................................................................................................................ 16 Cathedral Tours ..................................................................................................................................... 16 First Friday at the Cathedral .................................................................................................................. 16 Emmaus House ...................................................................................................................................... 17 Discretionary Accounts ......................................................................................................................... 17

Other Work in the Community The Dean’s role in the wider community .............................................................................................. 17 Report of the Cathedral Deacons ........................................................................................................... 18


SECTION III: Education Spiritual Formation, Events, and Programs for Children, Youth and Adults ........................................ 19

SECTION IV: Marketing and Evangelism Report from the Parish Register ............................................................................................................ 22 Participation and Giving Trends Graphic .............................................................................................. 25 Advertising ........................................................................................................................................... 26 Communications .................................................................................................................................... 26

SECTION V: Stewardship/Building/Financial Finance Reports

Finance .................................................................................................................................................. 27 Detailed 2013/2014 Budgets ................................................................................................................ 29 Endowment ........................................................................................................................................... 35 Stewardship ........................................................................................................................................... 36 Fundraising (Yard Sale & Holiday Fair) ............................................................................................... 37 Cathedral Shop ...................................................................................................................................... 37

Property Junior Warden’s Report ......................................................................................................................... 38 Campus Utilization ................................................................................................................................ 39

SECTION VI: Leadership/Administration

Minutes from the last Annual Meeting .................................................................................................. 39 Nominating Committee Report and Voting Guidelines ........................................................................ 43 Report from the Senior Warden ............................................................................................................ 44 Strategic Planning ................................................................................................................................. 44


A LETTER FROM THE DEAN 2013 was a wonderful year at St. Luke's. Whether in our worship and music, our programs for children, youth and adults, our groups of fellowship and care for one another, our service to others at home and abroad, or our own spiritual journeys and lives, God blessed us in many ways.

A few highlights include

sending our J2A group on a pilgrimage to Montreal and other youth on a mission trip to the Dominican Republic

receiving a United Thank Offering Grant to build a school in Haiti and members of our Haiti committee traveling to Haiti to begin that process

working with Real Food Challenge and Cultivating Community by hosting a farm stand for an immigrant family every Sunday during the summer

bringing the 100,000 homes campaign to Portland, and gathering together a diverse coalition of leaders to work to end homelessness

hosting the Kotzchmar Christmas with Cornils and numerous other music and arts events, including regular participation in the First Friday art walk

a stewardship campaign, yard sale, and other events that exceeded expectations, and – along with attendance at Christmas – set new records

For the life of the congregation, the most significant event was the creation of a strategic plan. Built on interviews, surveys, and other input from the congregation and the wider community, this plan describes the values of the congregation and lays out concrete actions that will lead us over the next several years. While the process came out of concerns for the Rose Window and physical plant – which will certainly be addressed – the plan is focused on the mission and ministry that these support. At the writing of this report, the implementation of these ideas is just beginning. To help us live into what this means, this document has been reorganized around the six areas of the plan. All of the regular reports have been included. They may, however, be in slightly different places.

As you read through this report, take time to reflect and give thanks to God and to so many people who make this Cathedral so wonderful in so many ways. I give special thanks to our staff, our vestry, our many volunteers, and our partners in the diocese and wider community. I also give thanks to my wife and children for their support without which my ministry would not be possible. The Holy Spirit is moving. In a world where so many churches are struggling, St. Luke’s is very much alive.

Thanks be to God!

The Very Rev. Dr. Benjamin Shambaugh Dean


SECTION 1 Living the Christian Life

Introduction

The first section of the strategic plan is called “Living the Christian Life.” This area covers a wide variety of topics related to the life of the congregation. Strategically, the “Living the Christian Life” committee will focus on goals related to worship, pastoral care, and incorporation of newcomers.

Altar Guild

The Altar Guild is a ministry of 13 men and women giving time and talent to serve God in God’s house. We work together to prepare the nave and chapel altars and surrounding areas for services. There are 3 setups for 52 weekly celebrations of the Eucharist, along with Holy Days, weddings, funerals, and special events. Ours is a collaborative ministry with vergers. We are responsible for the weekly care of linens, the polishing of sacred vessels used weekly and the altar railing. We have successfully restored the luster to most of the brass plaques in the Cathedral. We now meet three times a year to polish all the beautiful silver and brass vessels. The Guild dusts the nave and both chapels weekly, maintains the votive stand, the seven-day candle and is responsible for the inventory and ordering of wafers and wine.

New vendors have been established (after the closing of Ave Maria Gift Shop) and ample inventories are now on hand. This year we have been able to buy lavabo towels plus fair linen for Emmanuel Chapel. During 2014 we will inventory all the vestments and linens, making suggestions on repairs or replacements. We also will photograph all the vessels and submit an itemized list for insurance purposes. We will explore ways to involve other Episcopal churches, perhaps through a workshop or informal social. We encourage our members to teach and share our individual talents and knowledge with each other. We would welcome new members.

Marlene Cordes & Joan Dow

Cathedral Music

Music continues to be an important part of our worship and it is also a vital part of our outreach to the Portland community. At our own concerts and musical services as well as concerts by outside musical organizations, we have hosted audiences and congregations numbering from as few as twenty to as many as five hundred people. These musical presentations bring many people here who might otherwise be completely unaware of this beautiful place.

During 2013 through our annual series, Music in the Cathedral, we presented eight concerts, an Epiphany Service of Lessons and Carols along with five services of Choral Evensong sung by the Cathedral Choir. In addition to our more frequent artists, we hosted a performance by the Brinkler Trio (Bozena O’brien, violin, Gary Hodges, cello, and Kenneth Piotrowski, piano), a Portsmouth-based chamber ensemble specializing in seldom-heard trio repertoire. Their performance included a major work by former Cathedral Musician, Alfred Brinkler. In addition to that performance, we continue to


host a series of early music concerts in Emmanuel Chapel featuring Music’s Quill (Timothy Burris, lutenist and Timothy Johnson, tenor) and several of their musical colleagues who specialize in early music.

As in past years, the Christmas season was very busy here. Renaissance Voices, a chamber choir which features renaissance choral music, presented their annual Christmas concert here. Again, we welcomed the Saint Mary Schola, a group of professional vocal and instrumental musicians (led by Bruce Fithian) who also specialize in early music. Because the Kotzschmar Organ is still undergoing renovation, the Cathedral was again filled for Christmas with Cornils, FOKO’s annual Christmas concert featuring Portland Municipal Organist, Ray Cornils. As many of you know, the Portland Rossini club also makes its home here and presents concerts each month which are free of charge to St. Luke’s parishioners.

The Cathedral Choir, a group of twenty-four singers, continues to enhance our weekly services with a broad range of choral music from renaissance motets to the works of contemporary composers. This season, we welcomed baritone, Chuck Hornberger to the choir. It is our great blessing to have the assistance of Randy Mullin, retired organist and choirmaster of St. David’s Church, Baltimore. Randy continues to share his time and considerable talent with us by accompanying the choir at Evensong and at most Sunday morning liturgies. He has also presented some dazzling concert performances. We are also blessed with the talent and commitment of Terry Foster, an exceptionally versatile organist and pianist who coordinates special music on third Sundays for the 5:15 service. This music features various musical styles including blues, gospel and folk. This year we also welcomed pianist, Tom Wadsworth who accompanied our Christmas pageant and was pianist on the Sunday after Christmas when music of composer and parishioner, Hank Beebe was featured.

We are truly grateful to all those in our choir who give so generously of their time and talent. Because of their gifts and their many hours of work, our worship is made more beautiful and we are often made more open to the presence of God. We acknowledge also the work of people who support us in non-musical ways like helping with publicity, greeting people at our concerts, or serving as lectors at Evensong or Lessons and Carols. We are grateful to each of them for their willingness to help and we appreciate the continuing support and encouragement of the entire St. Luke community.

Albert Melton, Cathedral Musician

Flower Guild

The Flower Guild continues to follow its mission to enhance our sacred spaces to the utmost. We strive to use our own talents with commercial, natural and seasonal materials to add to the glory of the architecture of the Cathedral. We try each year to streamline our major holidays as they are a huge effort for all involved and heartily thank all those who volunteer to spend their precious time to assist us with the Christmas greening. We could not do it without you. Very importantly, we want to thank all the donors who support these efforts every year with their memorial and thanksgiving gifts. We encourage all to sign up for a particular Sunday as our efforts are only possible with contributions from you.

This year we welcome two new members Corinne Greene and Carolyn Outwin and look forward to their help in the coming year. We’ d like to thank our members for a variety of donations including battery powered candles for our Christmas lighting, decorative metal plant stands, all the natural material from individual gardens and the Christmas tree in the Narthex. We work well as a committee because of our dedication, creativity and open communications. We look forward to serving God and our mission in the coming year.

Nancy Armitage and Muffie Fernald, co-chairs

Lectors

This Spring I will have headed up the Cathedral’s lectors for twenty-five years, beginning with the retirement of Dean John Beaven. In late Spring I will be retiring from the weekly responsibilities of heading up the Lector team. I will


continue helping with recruiting and training, plus the masterminding of both the Palm Sunday reading of the Passion and Pentecost’s reading in “tongues”.

The best part of this position is all the friendships I’ve made and also my pride when they do an especially fine job. This is wonderful group of dedicated lectors who have taken part in our worship services over the years. There are currently sixty-five lectors, thirty-eight women and twenty-seven men including two youths, actively involved in reading lessons and the Prayers of the People at the 10:00 AM Sunday services, as well as during Choral Evensongs, and other special services during Lent, Easter, Thanksgiving and Christmas. These include three new readers awaiting training, which is on an as needed basis, and one recently trained. They are Georgia Bancroft, Kevin Estes, Pat Jaeger and Paul Christopher Smith. Also, lectors new in 2013 were Rose Griffin, Carter Jedrey-Irvin and Rachel Keller. I would like to acknowledge, in particular, the contribution of six male readers who have left our family: Jim Kise and Philip Medenbach who have died; Sam Colson, David Freeman and Roger Gilmore who have moved away and Spencer Hugo-Vidal, now attending Trinity College. Happily, we will still hear Spencer occasionally.

New lectors are welcome and can speak with me anytime about becoming a reader. Although not assigned by me, I would also like to acknowledge the service of those who read at the 7:30 and 5:15 services. Thank you, lectors, for your valuable contribution to our Cathedral’s worship experience.

Nancy Mawhinney

Healing Team

Each Sunday at the 10 a.m. service two members of the Healing Team are present in All Saints Chapel, which is located to the right of the altar rail, while the congregation is receiving Communion. They remain there until the end of the Postlude after the conclusion of the Service, to welcome congregants who come for the Liturgy of the Laying on of Hands and anointing with Holy oil with prayers for healing or thanksgiving for themselves or someone else. Anyone can come after receiving Communion and all are welcomed. During 2013 we had many people come, some Sundays 2 or 3 and other Sundays 8 to 10. There is no way of knowing ahead of time how many will attend, and on some occasions the line of people waiting for their turn continues even after final hymn is sung. The Team members are Jane Coles, John Leddy, Oscar Mokeme, Marby Payson, Barbara Prime, Sara Schmalz, Susan Trent, John and Cynthia Widdows.

Barbara Prime

Ushers

The usher team has been pleased to serve all who attend any of the services here at St. Luke’s. As ushers we welcome our congregation, friends and visitors who attend our regular Sunday worship services and the many special holiday services and other events. Many visitors who come through our doors are new to the area and are in the process of looking for a place of worship; our usher team strives to assure them that they have found what they are looking for. Our usher roster in January 2013 stood at 28; as of January 2014 our roster stands at 25, and of those 25, five people are "new". This means that we have lost 8 of the ushers who were on last year's roster in January, a turn-over of almost 30%. This year we will be looking for new volunteers; we will also be holding some brief training sessions.

As chairpersons of the ushers, we wish to thank all of our team for their exceptional effort and dedication. We appreciate everyone’s flexibility and willingness to volunteer when called upon. Without this commitment and dedication from the usher team, our job would be more difficult. We continue to look forward for the opportunity to serve St. Luke’s.

Anna and Jim Messmer, Bob Parshley


Vergers

I would like to thank all the Acolytes, Eucharistic Ministers and Vergers for their dedication to this ministry. They serve on regular Sundays, Christmas Services, Holy Week Services, Diocesan Services, Funerals, and Ordinations. They also serve on special occasions when requested. They serve approximately 845 hours per year. We welcome the newest members to our team Gwen Armitage and Eliza Barba-Wheelock as Crucifers, Helen and Jane Bonnevie-Rothrock, Erich Chase and Rachel Robinson as Torches, and Skip Dregallo as an Adult Crucifer, Thurl Headen as Verger; Carter Jedrey-Irvin will join the Youth Vergers in 2014. Although Thurl has been on our team for a few months, we would like to take this opportunity to welcome him. Our Eucharistic Team has grown: we now have 15 Youth Acolytes, 8 Adult Acolytes, 8 Youth Vergers, 3 Crucifers, 8 Eucharistic Ministers, 9 Vergers for a total 51 members. Special thanks go to The Rev. Betsey Wilder Deleuse, Chaplain to the Vergers and to Dean Shambaugh for their assistance and guidance throughout the year.

David L Savage, VGEC, Senior Verger

Integrity/GLBT Group

Following the success of marriage equality in Maine, the cathedral GLBT group decided to end its affiliation with Integrity and Dean Shambaugh concluded his work with RCAD, the Religious Coalition Against Discrimination. Our GLBT ministry is now focused on fellowship and support within the cathedral family. We had a great St. Luke’s turnout at the Pride Parade and were pleased to award Dean Shambaugh the Integrity Maine Founders Award on Pride weekend for his work fighting to make all the sacraments open to all people.

Sarah Dowling

Kneeler Guild

We have completed our 9th year of the ministry of Expressions of Faith in Needlework. We meet each week on Tuesday 10-12 am and 6-8 pm at Emmaus House (Deanery) during the months of the school year. Jeri Edgar attended the October 2013 Diocesan Convention in Belfast, Maine. She hosted the Kneeler Guild display table. She sold kneeler note cards & kneeler kits. Jeri renewed many friendships established through the Kneeler Project from the previous 9 years of attendance at the convention. The Cathedral Kneeler Guild goal at the convention was to enroll 10 remaining parishes which had not participated in the kneeler project in order that all parishes of the Diocese of State of Maine have a kneeler displayed at the Cathedral. The parishes were offered the $75 cost waived and a volunteer stitcher to complete the kneeler, if necesary. Many parishes are in need due to low attendance and lack of funds. An anonymous donor from the Cathedral has donated the cost of a kneeler for a parish in need. This generous compromise has appeared to meet their needs. It is planned that the profits from the 2014 Valentine Sale will help offset the costs of 10 kneelers, (a $750 total). David Fernald has stepped up to lead our upholstery team. Joe Edgar stepped down due to illness and is our retired advisor. The team has met with David and agree to the recommendations to improve the process of upholstry. A dedication of 10 kneelers was held on October 20, 2013, with a reception following.

Our 2013 Christmas gift to those in need was focused on clients served by The Root Cellar, Washington Ave., Portland, Me. The Root Cellar is a faith based agency providing support for residents of the Munjoy Hill section of Portland. They provide instruction and support for activities for families, children, mothers, ESL. Their specific 2013 holiday needs included 30 new winter coats for children ages infant to 18 years. We also provided 400 Christmas stockings ( both handmade and purchased by volunteers). The Root Celler clients "shop" & pay a small fee for each item amd it is felt that this promotes self confidence and pride in their ability to pay. The experience was very appreciated and successful.


Jeri Edgar Co-chair, Kneeler Guild

Prayer Shawls

2013 events began in February when we joined the Kneelers in the annual Cookie Walk. Proceeds from this went to assist the youth who were going to Haiti in the upcoming summer.

In November, the Prayer Shawl Blessing was held. Once again, many beautiful shawls adorned the altar rail for the Pastoral Care Committee to distribute.

Our Christmas project, in conjunction with the kneelers, was to assist the Root Cellar. This organization is located on Washington Avenue. They serve a large immigrant population on the east end. We helped by buying winter jackets and supplying red Christmas stockings to be filled for the children.

Helen Smith, Chair Person

Foyers

This year we have foyer groups consisting of 4-6 members per group . The groups consist of adult parishioners with a mix of single and married people in each group. The groups are encouraged to invite new members as well as clergy to join them in any particular month. These small, informal groups gather once a month on a rotational basis from early fall and continuing through Spring in each other’s homes to share a meal and relaxed conversation. There is no program, no agenda and no structure to these gatherings. There is good food (simplicity is encouraged), great conversation, and an opportunity for members of the parish to get to know each other outside of church. It’s never too late to join.

Barbara M. Prime

Newcomers

Great things are happening with our revitalized Newcomer’s Committee. We have put procedures in place to make sure no one “slips through the cracks”. Major thanks to Georgia and John Bancroft for helping hugely to make this area the success that it is. On Sundays and at special events, the welcoming committee members and the clergy encourage people to sign the guest book or fill out a pew card with contact information. Every Monday, the pages are taken from the guest book and…

A welcome letter goes out from the Dean within the next few days

Each person receives a phone call from either me or one of the Bancrofts, saying hi, making ourselves available for questions and inviting the person to the monthly Newcomer’s Coffee Hour held on the second Sunday of each month.

Everyone’s name and contact info is placed on a spread sheet, devised by Georgia, with spaces for comments and results of phone calls, e-mails, etc. Names are also entered in the database under “prospective members.”

One Saturday each month I and the Bancrofts meet to review the names on the spread sheet and divide up names for phone calls and e-mails inviting people to the next special coffee hour.

Virtually everyone we contact is very appreciative that we have taken the time to call, introduce ourselves and chat. When we have the monthly Newcomer’s Coffee Hour, we go around the circle with introductions and short histories; Where are you from? What brings you to Portland/St. Luke’s? Are you looking for a church home? The comments that are made are just so absolutely wonderful…”We moved here from Boston, came to St. Luke’s to start the search for a new church home and then asked, why should we look any further? St. Luke’s is where we want to be.” “I have been to many


churches around the country, because of my work, and St. Luke’s is the friendliest church I have ever visited.” “Once we heard the quality of the music and the thought provoking sermons, we knew we wanted to stay.” We feel that individual contact with newcomers as well as the monthly coffee hours are serving a real purpose. These procedures help people meet the clergy and other parishioners, get connected to areas that are appealing to them and hopefully feel at home quickly. We continue to refine what we are doing but from the feedback we are receiving, we feel that what we are doing works.

The Rev. Richard L. Rasner

Pastoral Care and Eucharistic Visitors

Pastoral Care and Eucharistic Visitors are attentive to a variety of needs experienced by St. Luke’s individuals and families - not always related to illness. These include such things as visits, calls and emails, occasional transportation, sharing the Eucharist, conversations about addiction, and others. Special attention is directed to those who are caregivers for individuals with chronic illness, or experiencing an extended period of recuperation, and care is given to all members of our community through prayers and active interaction with one another. We send birthday cards to those who have registered their birthdays in the office - please register yours! Our goal is to provide a ministry of love and caring for all in the parish family, by offering emotional support and practical assistance through our presence and prayers.

The Eucharistic Visitors are a specifically intentional part of the Pastoral Care Ministry. EV members are trained and licensed by the Diocese for this ministry. We currently have ten Visitors who take Communion to those unable to attend church services, and presently serve on average about 16 people each month. Parishioners receive Communion on a schedule that fits their needs. We also have CD’s of church services and Evensong available, and several individuals enjoy having this resource, as well as church bulletins and other information, to help strengthen their connection to the church community when they are unable to attend personally. This year we are beginning to visit people at the Cedars facilities on a monthly basis. We also plan to work with our Strategic Planning Committee on Living the Christian Faith, focusing particularly on the “wellness” of our members - reminding us of how all of us in our church family care for each other. The groups meet monthly for support, encouragement and planning. These are service ministries of joy and compassion, of caring and love. Please contact me or the office if we can be of help.

The Rev. Betsey Wilder Deleuse

A Pastoral Counseling Practice

After 20 years as a communicant of St. Luke's congregation, in consultation with the Dean and Vestry I began this year a combination of that membership with my long professional experience as a licensed therapist. The combination of those two roles is now another ministry at St. Luke's, offered to its own members and to people in the larger community. A number of people have consulted with me so far, some members of St. Luke's, some from nearby Episcopal congregations, and others from the Portland neighborhood. I look forward to the growth of this ministry with both short and long term consultations and counseling with individuals and couples, grateful to the provision of quiet office space and the support of caring colleagues in ministry. More information and appointments are available by calling me directly at 233-5959.

The Rev. John Widdows

Birthday Greetings

We sent 141 cards to people in the cathedral family this past year. If you or someone you know would like to receive birthday/anniversary greetings, please let the office administrator know of your month and date. We’d like to send cards to all of our cathedral family


Don Northrop

SECTION II Widening Circles

Introduction

The second section of the strategic plan is called “Widening Circles.” This area covers a wide variety of topics related to our work and ministry in the wider community. Strategically, the “Widening Circles” committee will focus on developing a greater relevance to broader society, strengthening our outreach, building on our work in music and the arts, and growing the congregation. On a diocesan level, this is the Cathedral’s part in what the Bishop of Maine called “Holy Conversations”.

From the Vestry Liaison to Widening Circles

The Widening Circles Committee was created based on one of the themes of the Strategic Plan and is open to anyone interested in helping to facilitate (1) the development of St. Luke’s broader relevance to modern society and to Portland, (2) an increase in exposure to the Cathedral by expanding our music program, and (3) the growth of the congregation. We try to meet for an hour on the second Sunday of each month starting at 11:30 AM wherever we can find a room in the Cathedral. The committee recognizes that we don’t need to meet in order to widen circles. That effort is always taking place, with or without a Sunday gathering of the Widening Circles Committee.

For now, we will be hosting a community gathering with folks from Mercy Hospital and other interested parties - including neighbors - to discuss future plans for the hospital’s State Street facility. Also, we will be reaching out to local churches to learn what they are doing in the community and to discuss possible ways St. Luke’s might collaborate or lend other assistance. We are discussing ways we might be able to develop our music and cultural programs to increase exposure to our beautiful Cathedral.

As a committee, we are most definitely of the mind that each of us - singularly, as part of a small group, or as a large group - has the ability to widen our circles and help do God’s work. The committee looks forward to reaching out to all our parishioners to learn what their interests are, their passions are, for this kind of work.

Lee Urban

Outreach

Outreach activity of St. Luke’s is funded through a line in the operation budget, gifts, targeted fundraising, and reserve funds designated for this purpose

In 2013, the Cathedral spent the following on Outreach:

St. Elizabeth's Essentials Pantry $3500 St. Luke's Food Pantry $1500 Preble Street (Soup Kitchen) $500 St. Luke’s Haiti Committee $1882 (from a reserve fund for Haiti) Camp Bion Scholarships $650 (assisted by the Dean’s discretionary fund)

In 2014, the portion of the operation budget dedicated to outreach will be $9000. It will be divided as follows:

St. Elizabeth's Essentials Pantry $3250


St. Luke's Food Pantry $2000

Preble Street (Soup Kitchen) $1000 St. Luke’s Haiti Committee $2750

The Outreach missions and all the volunteers who work on behalf of Outreach are very grateful to the Vestry and parishioners of St. Luke for their support.

Jae Brown, Outreach Coordinator

Haiti

This has been a very busy year for the Haiti committee. A second request for a grant to build a school for St. Simon and St. Jude in Duny, Haiti was submitted to the United Thank Offering. This time they responded by granting us $30,000.00 to build the school with the requirement that the St. Luke's Haiti committee raise $15,000.00 in matching funds. Thanks to Kris Minister for writing this successful grant for us. The committee has spent time since August 2013 working on raising these funds. We are very encouraged by our results but we have not yet reached our goal.

Architects and engineers have been employed for the project. Unfortunately, soon after we received the grant, the priest serving St. Simon and St. Jude was transferred and a new deacon was assigned to the parish. It has taken some time for him to become acquainted with the project and for us to agree on what the end product would be. In late December, Karin Draper and Dr. Jeff Brown went to Haiti to deal with the situation face to face. They were very encouraged by the results and feel the lack of understanding regarding final goals has been resolved. The site has now been cleared and some money from the grant has been sent so the engineers can begin purchasing building materials which will be trucked in up the mountainous road to Duny. Our hope is that they will begin construction soon, using as much local labor (80%) as possible. As they begin construction, they plan to send us pictures and we plan to share them with the parish.

Ralph Cordes, Chair

Quarters For Haiti

Every quarter in the offering plate goes to school lunches in Duny, Haiti, where it costs roughly $.25/meal. Thanks to your generosity, we received $2838 in quarters in 2013. Our goal is to send approximately $250 to Duny for school lunches each month. We hope to increase the amount of money sent to Duny for food beginning in February based on an increase giving in quarters from St. Luke's in 2013. Thank you everyone for help with this quiet and meaningful ministry.

Meredith Cough

Food Pantry

St. Luke’s Food Pantry is open on Thursday mornings. We were closed for three holidays this year, July 4th, Thanksgiving & December 26th or the figures would be higher. We served many new clients this year, while others have moved on or left the area. As you’ll see from the figures below, our numbers are up from last year. This year we served 757 clients, feeding 1619 family members, up from last year’s figures of 615 clients feeding 1493 family members. The clients vary, we had a woman come in who never used a pantry before, but due to the fact she was short on cash due to the holidays she came in. She was extremely grateful that we were there. We always try to make our clients feel comfortable being there. The first of the month we are slow, due to the fact that many get their monies from the state, also from the 10th to the 14th we are slow, people get their SNAP monies. I am going to sign us up for a training on the SNAP program later this month or next. I am always looking for additional people to help out.


We receive aid from several different sources, including $2,630.00 from Blackstone's, a grant from Good Shepherd Food Bank for approximately $850.00 and various amounts in the form of checks from parishioners. Additionally, Blackstone's delivered 2 car loads of food, our wonderful Flower Guild helped us out with the food from the altar display at Thanksgiving and I must not leave out the wonderful people who bring in food every week for the pantry.

It’s time to thank my wonderful volunteers during the year: Cynthia Fitzgerald, Martha Parshley, Dottie Pride, Gisele Rabata, James & Joyce Walsh. I would be remiss to leave out Chet Bishop who is my faithful driver to pick up food when needed.

Chuck Sawyer

2013 Food Pantry Figures

Month Clients Family Members January 64 143 February 61 117 March 52 112 April 56 128 May 94 205 June 69 153 July 52 81 August 66 146 September 58 112 October 69 162 November 58 124 December 58 136

Totals 757 1619

Saint Luke’s Soup Kitchen Team (at the Preble Street Soup Kitchen)

This year saw lots of new faces volunteering for St. Luke’s Soup Kitchen (SLSK) and sadly some faces moved on to other adventures. Once again special thanks to Barry Bernard, our lead chef and master of the Shepherd’s Pie, as well as Coop pie – where ground chicken was substituted for ground beef with awesome results. The efforts of the following people who volunteered during 2013 are greatly appreciated: Christina and Andrew Black, Jeff Brown, Josh Burson, Roxy Corson, Ray Davis Murdoch Curry, Tom Dolan, Mary Doughty, Kathy Damon, Skip Dregallo, Keith Dunlap, Pat and Fred Fowler, Ruth Freeman, David Groft, Emily Hall, Marlee Hill, Pat Jaeger, Tim Keiter, Larry Leonard, Mac McCabe, Kerry McCutcheon, Tom O’Connor, Ben Pollard, Meghan Roberts, Joe Schilling, Billy Smith, Christine and Ron Spinella, Greg Szkarlat, Ben Shambaugh, Hilary Tounge, Michael Valentine, Celia Wakefield, Priscilla Webster, Jamie Willey and TW Williamson (huge apology if I missed anyone).

Every volunteer is wonderful and fully participates in the task of serving one meal a month at the Preble Street Resource Center. Our group prepares Shepherd’s Pie, better than restaurant Biscuits, Salad, Dessert and a vegetarian option. Our team also prepares iced tea, coffee and bagged lunches as well as assists the Falmouth UCC team with clean up duties of the dining hall.

The St. Luke’s team is considered one of the most reliable groups volunteering at Preble Street and this was emphasized when Preble Street needed to close for 5 days for maintenance to the dining room floor. Our team helped Preble Street by making Chop Suey in the Cathedral kitchen and serving at Sacred Heart. This task was assisted by a local store – Fresh Approach on Brackett Street – who provided refrigerated storage for the Chop Suey until it was required. The warm meal


was greatly appreciated and the atmosphere at Sacred Heart was wonderful. Another example of our commitment to Preble Street was the December soup kitchen when approximately 12 inches of snow buried Portland. While many volunteers were disappointed that they were unable to attend, a few hardy souls did manage to be present and we were able to serve over 200 people.

Thank you to everyone who served throughout 2013! The St Luke’s Soup Kitchen team is always looking for new volunteers; if you are interested please send an email to Maddie Valentine at [email protected].

Maddie Valentine, SLSK Coordinator

St. Elizabeth’s Essentials Pantry

First, a big heartfelt thank-you to everyone at St. Luke’s for the support of St. Elizabeth’s. This June marks the 9th

anniversary of the pantry moving to the cathedral. We thank you for our home and for making us feel so welcomed. For each of these nine years, St. Luke’s has been one of our biggest supporters, and because of this generous support, we have been able to continue seeing the large number of people who come to our doors. We could not exist without you.

The year 2013 was a good year for St. Elizabeth’s on many different levels…

Numbers of clients…with an average number of 225 people coming through the pantry each week, this means that in 2013, we saw approximately 12,000 people.

Number of volunteers…counting both the volunteers who come each week from the assigned church as well as St. Luke regular volunteers, our friends have given us app. 3,000 hours of their time to make the pantry work.

As impressive as these numbers are, they only tell part of the story of the pantry. The “real story” is what each of these clients (and volunteers!) gets from the pantry…

For the clients, a safe, warm place where they can socialize with their friends. A place where people care about them as individuals and where people are available to talk with them, listen to them and pray with them. For our volunteers, a great sense of camaraderie, and the satisfaction that comes each week in knowing that we have made a difference in someone’s life. Coming to St. E’s on Tuesday is a “win-win” for everyone!

We did see changes in 2013. We thanked The Rev. Regina Knox for working with us for the past two years. We welcomed The Rev. Betsey Wilder Deleuse as Chaplain to the pantry. Betsey holds a prayer service each week before the pantry opens for clients and volunteers. She is also available to talk and pray individually with people as well as distribute Goodwill vouchers, South Portland Bus passes and Hannaford gift cards when they are available.

Our Advisory Board at its meeting in November, started a discussion around the question, “are we hurting or helping the people we serve?” This discussion will continue with good questions being asked and some changes made. One change we have already made is that of adding clients to our Advisory Board. We don’t want to be in the position of the volunteers/leaders being on a “lofty all-knowing level” telling “the clients below us” what we KNOW is BEST for them. We are quite hopeful that our continued discussions will bring about needed changes. The most important thing that St. Elizabeth’s does is summed up in the prayer we say each week before we open…”May we see Jesus in everyone who walks into this room today.” We do and we are blessed.

The Rev. Richard L. Rasner, Executive Director, St. Elizabeth’s Essentials Pantry


United Thank Offering (UTO)

A spirited UTO campaign was conducted in the fall under the leadership of Peter and Connie Bingham. Given the incentive of the recent UTO grant to the school in Duny Haiti, $1,397.41 was raised, a significant increase from prior years.

Connie Bingham

Mitten Tree

The mitten tree did fairly well considering the two bad storm Sundays. We collected 56 hats, 54 pairs of mittens and 6 scarves. Thanks to all who helped. The collection was given equally to East End Community School and Reiche School.

Cynthia Fitzgerald

Cathedral Tours

Welcoming people to the cathedral to learn of its history as well as its place in the history of Portland is an important form of outreach. Tours are conducted in several ways – some organized groups are interested in a more comprehensive, detailed tour, while at other times, when the church is open, casual visitors/tourists stop in to rest, look around and learn about the cathedral in a more informal manner. In addition to learning about its art and architecture, they learn of the Cathedral’s more than 140 year tradition of reaching out to the city and the people of Portland. During 2013, several groups called for a specific date and time to arrange a tour, while other small groups or individuals stopped in during the summer and autumn, especially when cruise ships were in Portland. All visitors, whether groups or individuals, expressed great interest in the Cathedral and were grateful that it was open and welcoming.

Don Northrop

First Friday at the Cathedral

2013 was the first year for the cathedral to be open during First Friday Art Walks. This initiative came out of the preliminary data collected for the Strategic Plan development in the area of Widening Circles. The goal of bringing in new people to the cathedral was met. Each event attracted a specific audience based on the genre and connection with the artists and or event host. One of the big successes was sponsoring the Goodwill Bi-annual Art Show and Sale. This event saw hundreds of visitors many of who had never been to the cathedral. The committee will continue to plan for events in 2014 broadening the scope of artisans and genres. The committee continues to look for volunteers to serve as greeters and recommendations for area artists and musicians you feel would fit well in the cathedral setting. Please contact Joan Dow if interested.

Fred Fowler


Emmaus House

Emmaus House is an intentional Christian community of young adults living in the deanery, made up of people from a variety of denominations and backgrounds. Each resident is involved in his or her church and in an area of ministry and gathers with the rest of the house for weekly spirituality nights and times of reflection and prayer. Highlights include Emmaus House resident Andrew Bellamy being awarded a grant by the Episcopal Church center in New York that funded special work over the summer reaching out to young adults in Portland via a coffee house and emergent worship service. The house had a wonderful retreat at the Cough’s camp in Raymond and was pleased to offer hospitality for CPE students as well as other young adults going through difficult times. House residents were involved in diocesan youth events, BION, and other activities. Financially, this year was a challenge for the house, resulting from residents who struggle to find employment and have difficulty paying rent. For more information, see house chaplain, Greg Szkarlat.

Discretionary Funds

The Dean’s Discretionary Fund and the Assistant’s Discretionary Fund are used to help those who come to St. Luke’s looking for assistance, to fund unbudgeted items and events, and fund other activities that further the mission of the church. This year the numbers of people (members and non-members) who came in or called looking for assistance seemed to increase daily. The clergy work closely with local churches, Preble Street, and other agencies to connect those in need with the most appropriate and helpful resources in Portland.

The Discretionary Funds receives income from the loose plate offering on the first Sunday of the month, generous gifts from parishioners, and income earned by the Dean from weddings and funerals of pledging members.

From January through June, the Rev. Regina Knox served as the primary contact for those seeking help, distributing funds from the first Sunday of the month offerings while St. Elizabeth’s Pantry was in operation and as needed throughout the week. From June-December, $100 a month from the first Sunday offering was given to St. Elizabeth’s Pantry directly, where it was used to purchase grocery gift certificates distributed by the Rev. Betsey Wilder Deleuse.

In 2013, the Dean’s Discretionary Fund distributed over $5000 in assistance, both to church members and non-members. The greatest number of requests were for housing (rent or deposits), followed by other assistance, car repairs or bus tickets, fuel/heat, and medical. In addition approximately $600 went to church related items and $600 to assist church members going to Haiti.

Thank you to all who helped this fund continue its valuable behind the scenes ministry at St. Luke’s.

Dean Shambaugh

The Role of Dean and the Cathedral in the Wider Community

In 2013 the cathedral was very much involved in the diocese and wider community.

In the spring, St. Luke's hosted a conversation with the bishop and leaders from the wider community about the role of the cathedral in Portland. This event was well attended and enthusiastically received, with participants sharing many ideas and appreciating the cathedral as a gathering place for community conversations.

In the spring, Dean Shambaugh served as a member of the faculty of an Episcopal Preaching Foundation training for military chaplains at Kanuga, North Carolina. In the summer, he preached at the temple in Ocean Park, Maine.


In the summer, St. Luke's hosted the national gathering of “Real Food Challenge,” students who met in Portland to discuss how to get college cafeterias to use locally grown, organic food. St. Luke's also partnered with “Cultivating Communities” by providing space for a weekly food stand for Jesus and Hilda, new immigrants to Maine.

In the summer, Dean Shambaugh was awarded Preble Street's “Board Member of the Year” for his work in the city and Integrity Maine's “Founders Award” for his work with marriage equality.

In the fall, St. Luke's held an evening with Zen Master and founder of Socially Conscious Buddhism, Bernie Glassman. The event filled the chapel and opened the cathedral to a diverse group of participants.

The fall also saw a team of St Luke's members participating on the steering committee and first events of the 100,000 homes campaign, a program working to end homelessness brought to Portland by Dean Shambaugh as a result of contacts made at the April meeting of the North American Cathedral Dean's Conference he attended in Toronto. The Dean was also the keynote speaker at the City of Portland’s annual homeless vigil.

In the Winter, St. Luke's again provided space for Christmas with Cornils, the Kotzchmar Christmas concert, held here while the organ is being refurbished at Merrill Auditorium.

St. Luke's participated in the First Friday Art walks, had docent available during cruise ship visits, and provided space for many community meetings and events.

On a diocesan level, St. Luke's hosted youth and young adult events, held the send off for the youth mission trip, and sent several youth and children to Bishopswood and BION.

Fred Fowler served as a member of diocesan council and Dean Shambaugh served as a member of Standing Committee. St. Luke's was represented by a full contingent of delegates, cathedral shop volunteers, kneeler guild members, vergers, musicians, and others at diocesan convention.

Report of Cathedral Deacons

The Cathedral Deacons share liturgical duties for the 7:30 and 10:00 Sunday services. These liturgical functions include proclaiming the Gospel, preparing the Eucharistic table, and pronouncing the dismissal. We are also included on the preaching roster. Bishop Lane has reminded us, however, that the most important part of a Deacon’s ministry is living out our ordination vows by service in the world. With our vows we have taken on a lifestyle as well as a ministry, “showing Christ’s people that in serving the helpless we are serving Christ himself”. Our effort is to show Christ’s love to all people through word and example, and this plays out in different ways for each of us. A few of our tasks include: Betsey serves as coordinator for Pastoral Care and Eucharistic Visitors, is a member of the Diocesan Commission on Ministry, and of Mercy Hospital’s Institutional Review Board; Dick is Director of St. Elizabeth’s Pantry and coordinator for the Welcoming Committee - he has also started a monthly coffee hour for Newcomers. This year Betsey began ministry with St. Elizabeth’s Pantry, providing a prayer service, and conversation and help for folks with specific needs. Betsey was invited to give the invocation and benediction at the Portland, City Council when new members were installed. Dick was chair of this year’s successful Sumer Yard Sale, and has begun work with the Strategic Planning Communications, Marketing and Evangelism Committee, providing leadership and support in several areas. We continue pastoral visiting and a variety of other initiatives, including responding to requests from parishes around the Diocese. We maintain our spiritual lives by personal retreats, by working with a Spiritual Director, by meditation groups and study. It has been helpful to us to participate in a small clergy group which meets weekly, and we connect with our regional colleagues at a monthly lunch meeting. For each of us it is an honor and privilege to be a part of this Cathedral community.

The Rev. Betsey Wilder Deleuse, The Rev. Richard Rasner


SECTION III Education

Introduction

The third section of the strategic plan is called “Education.” This area covers a wide variety of topics related to spiritual formation. Strategically, “Education” will focus on developing a committee to support and develop our spiritual formation programs, focusing both on our work with adults and youth.

Spiritual Formation 2013

Since at least 2006, St. Luke’s annual report for Spiritual Formation has begun with the following statement: The mission of St. Luke’s Spiritual Formation program is to empower Christians of all ages to live the baptismal covenant, and to achieve this by strengthening and nurturing:

Biblical literacy – knowing and understanding the Bible stories and Biblical content,

Spiritual competency – being comfortable and able to pray and reflect theologically,

Moral integrity – being able to apply the above to everyday life situations, and

Ecclesial and liturgical understanding – participating in the life of the church.

It is my hope that we are making progress in continuing to strive for these aims. Throughout the past year, Spiritual Formation programming took place on Sunday mornings for children, youth, and adults. We also offered some extracurricular adult programs and parish-wide special events. These are described below.

For Children and Youth

The backbone of our Spiritual Formation program for children and youth is the fine group of volunteer teachers and leaders who work with our young people each Sunday. Each week, this group of adults gives of their time and talents to help our children and youth better understand God at work in their lives and in the world around us, as well as their special place in this Cathedral and the Episcopal Church. Thank you to these women and men, parents and elders, willing and talented educators who mean so much to the present and future life of our congregation. Their hard work and commitment to Spiritual Formation helped foster an atmosphere that attracted an average of approximately 50 children and youth each Sunday in 2013. Thanks to Tom Wadsworth for teaching music to the children at our Gatherings on Sunday mornings. Additionally, thanks to The Rev. Suzanne Roberts and Sarah Dowling for their work on the Journey to Adulthood program for youth in 2013.

Thank you to our Godly Play teachers, who work with children in pre-kindergarten and kindergarten: Jessica Roberts, Lynn Novak, Rebecca Tatro, and Michael Thorne (with special help from Dan Knutsen). This class regularly has 6 children in it (less than last year, when attendance averaged 10 children per week), and these teachers do a great job each Sunday introducing them to Bible stories through story-telling, songs, and arts and crafts. Children in grades 1-6 spent 2011 finishing up Year 5 (“Our Faith in God’s Kingdom”) and starting Year 1 (“Journey Year”) of our Workshop Rotation Model curriculum. Each Sunday, the three classes rotate through our Sunday School rooms to explore major stories and themes of the Bible through either art, drama, story-telling and games, or cooking.


Thanks to our 1-2nd grade teachers: Catharine Hartnett, David Keller, and Gail Kesich in Spring 2013, and Nancy Bonnevie, David Keller, and Gail Kesich in Fall 2013. Our 1-2nd grade class has approximately six children who are active members, which is relatively stable from last year’s attendance.

Thank you to our 3-5th grade teachers: Beth Blades, Tristram Draper, and Scott Peterson in Spring 2013 and Beth Blades, Tristram Draper, and Misha Pride in Fall 2013. Our 3-5th grade class has approximately 6-8 children who are active members, slightly less than last year, when the 3-4th grade class attendance was 10-11 children.

Our youngest parishioners were served by Mary Beth Sullivan in the nursery in 2013. There has been a steady number of children using the nursery on Sunday mornings, with approximately three children regularly present.

Our new Rite 13 group, which began in the Fall of 2013, is led by Meredith Cough, Mary Linneman, and Parker Roberts. These eight 6th and 7th graders are having a great time in this group, which focuses on youth ages 12 to 14 and also functions as a Junior High youth group. This class is a young adult formation program that guides the building of friendships in the church and celebrates God’s evolving gift of manhood and womanhood. Rite 13 was in charge of the “Haunted Hallway” for St. Luke’s annual Halloween party, and played an active part in the Christmas Pageant. They also had several fun extracurricular events. Thanks to Meredith, Mary, and Parker for leading this active group of youth! We would also like to thank last year’s outgoing Rite 13 leaders, who finished up their group with a Rite 13 ceremony in the Spring of 2013: Bruce Johnson, Shari Shambaugh, and T.W. Williamson.

Middle and high schoolers at the Cathedral have the opportunity to participate in our Journey to Adulthood (J2A) class. The J2A group led by Eleanor Hind-Smith, Julia Hugo-Vidal, and Nathan Smith had 6 teens participating, and finished off their two-year program with a pilgrimage to Montreal, Canada in the Spring of 2013. Highlights of the pilgrimage included attending a Choral Evensong at Christ Church Cathedral, going to Pointe a Calliere (a historical and archeological museum), visiting the Kahnawake Mohawk Territory, the Catholic Basilica of Notre Dame, the Biodome and Botanical Gardens, playing frisbee on Lac St. Louis, hiking up Mount Royal, and spending time at their house in Chateauguay on marsh and the St. Lawrence River. We’d like to thank Eleanor, Julia and Nathan for helping these teens plan and carry out such a successful pilgrimage! The J2A group which started in the Fall of 2013 is led by Lisle Blind and Sarah Dowling. Five teens participate in this group. This J2A group will be spending the next year preparing for a Pilgrimage and continuing to grow in their understanding of God and community. Thanks to Lisle and Sarah for working with these youth!

Eleanor Hind-Smith, Julia Hugo-Vidal, and Nathan Smith lead our Young Adults in Church (YAC) group. These four high-schoolers meet each Sunday to discuss current events and the role of God and church in their lives. Thanks to Eleanor, Julia, and Nathan for leading our oldest youth in this exciting time of their lives. Several Junior High and High School youth attended Diocesan youth activities this past year, including TEC, Happening, and Awakening. Some of our youth also served as leaders for these events. Three of our youth, Anna Foster, Madeline Roberts, and Katie Shambaugh, attended a Diocesan mission trip to the Dominican Republic in 2013. They raised money to attend the trip through various fundraisers at the Cathedral, and helped to host a vacation bible school in the DR. Several weekends for youth and college students were also held at the Cathedral over the summer. Our young people were also busy in 2013 serving as vergers, crucifers and acolytes during the Sunday morning Eucharist. Currently, there are 7 youth vergers (teens) and 17 youth acolytes (10 years and older).

A regional confirmation event was held at the Cathedral in May 2013. Three youth from St. Luke’s participated in confirmation classes with the Dean and were confirmed by the Bishop.


For Adults

Thanks so much to the leaders who dedicated their time and energy to preparing for and leading Spiritual Formation classes and discussion groups for the adults of the Cathedral in 2013. The Cathedral offered several forums for Christian education on a wide range of topics throughout the year.

Every Tuesday, approximately ten people participate in a Bible study led by Dean Shambaugh at the Cathedral. Sunday mornings at 9 am, approximately 10 to 15 adults attend a discussion group (“the Explorers”) centered loosely around various books. Attendance at Sunday morning classes averaged 15 to 20 adults, while special discussions and forums typically attracted 40 to 50 people.

Other adult education offerings in 2013 included a well-attended series by Dr. Robert Hanson, a very popular evening with Zen Master Bernie Glassman, and a quiet day with Sallie Smith. Thanks so much to these leaders for giving of their time and talent to further adult spiritual formation at the Cathedral.

Special Events

Our year of Spiritual Formation was punctuated by special events in the life of the church that provided fellowship opportunities for children, youth, and adults outside the classroom and with their families. These included the Shrove Tuesday pancake supper, the Easter egg hunt (which was held on Easter Sunday in 2013 again instead of on the Saturday prior to Easter), the Cathedral picnic, the All Hallow’s Eve festival, Advent Wreath making, and the Christmas pageant. Special thanks goes to Sarah Dowling for all the hard work she put into making this year’s Christmas pageant a success, and to Tom Wadsworth for assisting Sarah with the music for the pageant.

Numerous other people have volunteered both their time and energy to ensuring that the Spiritual Formation program at St. Luke’s continues to nurture our young people and adult parishioners, and continues to grow and expand. Many thanks are extended to them, the parish at large, and those named in this report. If you have questions about St. Luke’s Spiritual Formation programs or wish to become involved, please contact Julie Rothrock, Director of Spiritual Formation, at [email protected].

Julie Rothrock, Director of Christian Education


SECTION IV Marketing and Evangelism

Introduction

The fourth section of the strategic plan is called “Marketing and Evangelism.” This area covers a wide variety of topics related to communications, both internal and external, with the goal of presenting the very best we have to offer and sharing the good news of Jesus Christ with the world in which we live.. Strategically, “Marketing and Evangelism” will focus on improving our web and communication tools, exploring new ways to market ourselves and looking at entrances, our parking and other ways to offer hospitality and welcome.

Report from the Parish Register

As of January 2014, the database of the Cathedral Church of St. Luke reports the following:

607 Baptized adult members 75 Baptized child members (those under age 16) Total: 682 Baptized members (409 households), from these we received 178 pledges In addition we have 45 Prospective Members

During 2013, 3 people were transferred in from other congregations and 2 were transferred out to other congregations.

For comparison, as of January 2013, the database of the Cathedral Church of St. Luke reported:

572 Baptized adult members 74 Baptized child members (those under age 16) Total: 646 Baptized members (353households). From these we received 224 pledges.

NOTE: These are the people listed on our database as “members.” According to our by-laws, in order to be considered an adult “member,” one must be a communicant (that is, a person who has received communion at least three times in the prior year), a pledger (or part of a pledging household) or giver of record, and have had his or her membership registered on the books of the Cathedral Church of St. Luke (that is, having been baptized or confirmed at St. Luke’s or having had membership transferred from a prior congregation.). Updating our files to ensure that those listed as “members” are members is an ongoing process. Keeping accurate records of children, for example, is difficult. We have spent considerable time “cleaning” the database this year. As the by-laws place the responsibility for confirming membership on members themselves, we ask all to help in making sure our records are as up to date as possible.


Baptisms Confirmations, Receptions & Reaffirmations

Marriages & Blessings

Ordinations Burials

Terun Weed

August Hayton Hull

Hally McAllister

Lucy Pride

Harper Allen

Shelby Davis

Jillian Tugman

Jack Hayes

Eleanor Messenger

Adelaide Brostek

Alice Moisen

Peter Anania

Patricia Anania

Edgar Dionne

Carol Dionne

Theresa Boynton

Sandra Bragg

Victoria Bell

Patricia Vacchiano

Patricia Fijak

Patricia Gellerson

Michelle Wright

Whitney Sullivan

Theresa Maloney-Kelly

Maureen Higgins

Mackenzie Pooley

Miranda Stevens

Adam Powele

Scott Dion

Sarah Palmer

Matthew Palmer

James Marks

Emily Huber

Eleanor Cox

Benjamin Griffin

Rose Griffin

Blythe Guecia

Gene Story

Diane Wilbur

Timothy Fleck Robert Schmeler

Katie Capozza William Fisher

Mandy Johnson John Yates

Thomas Avila Douglas Beck

Ellen Bean Seth Francis

Sara Schmalz William Smith

Sarah Dowling Linda Wolfe

Alexandra Gaudion Corey Palmer

Abigail Adams Michael Walsh

Jane Chatfield

Corey Walmer

Elizabeth Wenthe

Katherine Elliott

Terun Weed

Victoria Johnston

Anne Hiatt

Joan Walther

Joan White

Michael Thomas

Amanda Rowe

Philip Medenbach

Nazareth Amergion

Marguerite Lindemann

M. Jean Bruce

Garland McIntosh

Adelaide Brostek

Stephen Helmick

The Rev. Anne Hunter


CHRISTMAS 2004-2013

Year Pageant Family Midnight Day Lessons and Carols Total Christmas

2004

196

350

75

150

744

2005

150

225

390

86

267

1118

2006

220

180

547

51

400

1398

2007

312

206

491

72

400

1481

2008

270

250

293

70

225

1108

2009

220

323

441

75

148

1207

2010

224

305

620

55

250

1454

2011

274

375

630

84

180

1543

2012

284

425

650

45

280

1684

2013

199

450

725

67

154

1595

HOLY WEEK AND EASTER ATTENDANCE 2004-2013

Year Palm S Mdy Thurs

Good Fri Sat Vigil Sun 7:30 Sun 9:00 Sun 11:00

Sun 5:15 Spanish Sun Total

2004

277

85

110

100

20

244

198

11

573

2005

278

67

50

100

21

350

190

25

686

2006

415

101

120

155

41

243

256

19

714

2007

321

87

111

158

20

331

293

28

830

2008

298

96

107

150

35

286

310

29

25

870

2009

412

130

119

150

28

244

371

19

28

840

2010

409

115

145

228

27

242

355

31

0

883

2011

230

101

106

205

20

269

297

24

825

2012

344

106

127

163

31

276

322

21

813

2013

382

111

133

148

38

368

384

27

965

TOTAL SUNDAY ATTENDANCE AND AVERAGE SUNDAY ATTENDANCE

Year Total ASA

2005

10996

211

2006

11104

218

2007

13548

260

2008

14150

272

2009

14391

276

2010

13967

269

2011

13657

263

2012

13325

261

2013

12141

238

Notes regarding Average Sunday Attendance (ASA):

In 2013, the comments in the register note "Snow!" for five Sundays with very low attendance.


Advertising

At the suggestion of the Dean, we pursued the concept of group advertising for area Episcopal churches. The idea was that we could dominate the page while spending less money as individual churches. Six churches joined us in our initial effort. Graphic design services were donated. The 3 columns x 10-inch ad ran in a series in both the Telegram and Forecaster. In addition 200 full color copies were printed and used as flyers attached to every purchase at our hosting of Goodwill’s Annual Art Sale. We were also listed in Goodwill’s poster, which had broad distribution. Free community web listings were placed.To date, all parishes have reported increases in attendance. We are presently organizing a group campaign for Easter. We see this as a great opportunity to reach out to Christians in the Greater Portland area and to establish dialogue between parishes.

Joan Dow

Communications

The following steps are being taken to follow-up in this area…

1. A group has been formed consisting of parishioners who have skills/interests in this area. 2. We are investigating needs in this area

a. New web-site b. Redoing all brochures, pamphlets, handouts, advertising, etc. so there is a shared common look, feel,

color scheme and design c. A new weekly e-mail (E-pistle) d. Possibly quarterly on-line newsletter e. An evangelism class f. Improved internal communications, e.g., dissemination of vestry minutes, “testimonies from

newcomer’s”, office, clergy, parish communications g. Making both entrances to be more visible and welcoming h. Improve parking access and continue to address the parking problem

This group expects to present specific recommendations to the vestry at its February meeting.

The Rev. Richard Rasner


SECTION VI Stewardship/Building/Financial

Introduction

The third section of the strategic plan is called “Stewardship/Building/Financial.” This area covers a wide variety of topics related to the facilities and finances needed to fulfill our mission and make our ministries successful. Strategically, this area is focusing on the “big picture” of building needs, including the Whitaker Report (related to the Rose Window, and East end wall, and other issues of the cathedral building) and an ongoing Campus Utilization Study (currently being done by Lachman and Associates.) Data from this work will be used to determine the feasibility for and development of a capital campaign.

Finance

2013. Once again, the Cathedral ended the year on a strong note. In the late Fall, it appeared that it was heading into a deficit because of very high Winter (2012-2013) fuel & snow clearance expenses but thanks to some remarkably generous extra contributions from parishioners, over and above their pledges, the operating account ended the year with a small surplus of $983 on total income of $548,916 and total expenses of $547,933. Pledges - the main driver of the Cathedral’s income - were slightly down for the year on budget, but other giving came in close to budget, and the fundraising target was easily exceeded. Receipts from endowment funds were as budgeted, except that in 2013 for the first time the Cathedral benefited from direct payment of revenues from the Codman Trust (which in prior years had been used by the Diocese to pay some Emmanuel Chapel operating costs; the trade-off is that the Cathedral now pays these expenses itself). Other than the extraordinary Winter costs referred to above, expenses were well controlled throughout the year, and closely tracked the budget overall.

Emmaus House (located in the Deanery) ran a small deficit for the year of $1,443 on revenues of just over $16,300. It had been budgeted as a break-even. Action has been taken which should improve this situation going forward into 2014.

The Cathedral’s balance sheet is in good shape. The endowment stood at $2,421,075 at year-end, having now almost made up the ground lost in the recession of 2008-2009 in spite of the fact that it received no new contributions in 2013. Special Use/Restricted Funds stand at $85,186, including $33,052 in the Reserve Fund which is used for emergencies and which may be tapped by the vestry for special projects. The Cathedral’s major long-term liability continues to be the heating system loan, which stands at $135,970 at 12/31/13 (originally $200,000). On the advice of the auditors, the Cathedral now recognizes the existence of a contingent liability for urgent building maintenance and repairs (mostly for the East Wall and Rose Window, but also for the Emmanuel Chapel chimney) of $450,000. It should be noted, however, that this number is a best estimate only.

2013 was the Cathedral’s first year using QuickBooks as its accounting software – a great improvement. The transition from Peachtree was accomplished very smoothly, thanks to the hard work of the Treasurer and bookkeeper.

2014. Looking ahead, we are anticipating another break-even year in 2014 with both revenues and expenses of $567,906 (a modest increase of about 3.6% over 2013’s actuals). This assumes that pledge income will be about $333,000. As always, pledges represent the majority (59%) of the Cathedral’s income. This is a very ambitious pledge target but, as of this writing, is in sight, and the Stewardship Committee and vestry are working hard to contact every parishioner who has not yet sent in a pledge for the New Year. In accordance with vestry policy, the budget allows for reducing the draw from the endowment in 2014 to 4.00% of the trailing 36-month average. Income from the Cathedral’s endowment is the second largest source of Cathedral revenue, contributing some 14.5% of the total.


Audit. Over the Summer and Fall, a thorough internal audit of the Cathedral’s 2012 financials was conducted by Win Winch and Luke Brostek. Their report is very satisfactory overall; a number of suggestions for improvements have subsequently been implemented, and other comments investigated. We are extremely grateful to Win and to Luke for their careful work, not to mention the huge amounts of time,that they devoted to the audit. Copies of their report are available upon request to the office.

Staffing. Following Denny Gallaudet’s retirement as Cathedral Treasurer at the 2013 Annual Meeting, he was succeeded by Mac McCabe, who devotes a huge amount of care and attention to this role, while Marc Hildreth provides bookkeeping services on a contract basis. Mac and Marc are ably assisted by Lynne England, the Parish Administrator, and by Chuck Sawyer who continues his invaluable work as cashier. We extend a heartfelt vote of thanks to Mac and to the other finance volunteers and staff.

In the past year it has been a real privilege to work on the Finance Committee with Mac McCabe, Dean Shambaugh, Senior Warden Fred Fowler, Win Winch, Anna Christie, Ted Tedesco, and Patrick Outwin, and new members Connie Bingham and David Fernald. My gratitude to all of them.

John Watson, Chair, Finance Committee


Endowment

Thank you to all who contributed to the Endowment Committee in 2013 including: George Cooper, Fred Fowler, Cynthia Morris, Mac McCabe, Rev. Ben Shambaugh, Ted Tedesco, Susan Trent and John Watson.

The Endowment exists to honor its donor’s wishes and support the mission and ministries of the Cathedral Church of St Luke. In order to accomplish this purpose the Endowment balances supporting its current needs and a long term financial commitment to support mission for future generations.

In 2013 the Endowment Committee met with our investment manager FL Putnam in January, April, July and October. The Committee met additionally in March and September.

In March the committee completed a three year review of the endowment’s investment manager FL Putnam. The committee recommended to the Vestry, that FL Putnam remain investment manager of the cathedral endowment and that the manager review process be revisited in May 2014. The group, including non-committee members, came to consensus on eight criteria used in the original 2009 Request For Proposal (RFP) analysis. Putnam received a Pass on all eight criteria which included items such as: appropriate investment allocation, fees, SRI compliance, performance returns and communication.

In September the committee completed an annual review of the endowment’s investment policy document. The review included discussion of a memo from FL Putnam on Fossil Fuel Divestment. Potential changes to the investment policy document include the following:

1. As a sustainable spending policy (withdrawal rate) over a time horizon of perpetuity has to be less than the average real rate of return (real = net of inflation and fees) of the endowment principal. - Policy states In 2014 the spending policy will be 4%.

2. The fiduciary requirement to preserve purchasing power of endowment gift principal (= outpace inflation) AND at the same time provide the consistent monthly withdrawal of cash to operations creates investment challenges. Along with inconsistent gifts to increase endowment principal. Market volatility challenges principal most when markets cycle down because selling at depressed prices to provide cash requires us to liquidate greater quantity of shares/investment principal. - Potential change: Risk tolerance to be Moderate versus High - Potential change: Strategic Asset Allocation allowable range for equities/stocks (large, small, international) to

be reduced from totaling 85% to 70%. Note: the investment manager recommends working towards a 60% equity allocation based on our 4% spending/withdrawal.

- Potential change: Allowing up to 5% fixed income allocation to be in high yield assets. - Potential change: Calculating the withdrawal rate on 12 quarterly average versus 36 monthly average.

3. Our SRI principles stated in appendix of the policy document are aligned with the 5 Marks of Mission and the Millennium Development Goals which include statements to safeguard the earth and ensure environmental sustainability. Our investment manager was asked to provide research and opinion on Fossil Fuel Divestment and identify companies (ie Chevron) within the endowment who may be a top 50 EPA toxic release emitter. - Potential change: We will not purchase entities 51% of revenues from armaments. - Potential change: Proxy voting process to be added as an Appendix to Investment Policy Document.

In summer 2013, the committee created a Planned Giving letter which was mailed to parishioners.

In 2013 the endowment distributed approx. ($ 80,340) to the Cathedral operating account. The endowment did not receive any contributions in 2013.

The consolidated endowment value as of 12/31/13 per FL Putnam statement was $ 2,421,074.63.


The consolidated endowment portfolio performance 12/31/12 – 12/31/13 was 22.03 % gross of fees. The consolidated endowment portfolio performance 12/31/12 – 12/31/13 was 21.28 % net of fees. The custom index benchmark 12/31/12 – 12/31/13 was 20.08 %. The target return benchmark (CPI +5.75%) 12/31/12 – 12/31/13 was 6.94 %

The consolidated endowment portfolio performance 5/31/10 – 12/31/13 was 12.10 % gross of fees. The consolidated endowment portfolio performance 5/31/10 – 12/31/13 was 11.42 % net of fees. The custom index benchmark 5/31/10 – 12/31/13 was 13.17 %. The target return benchmark (CPI +5.75%) 5/31/10 – 12/31/13 was 7.83 %

Respectfully Submitted, Sarah J. Halpin, Chair Endowment Committee

Stewardship

Many parishioners helped to make 2013 a record-breaking year for the stewardship campaign. Committee members and those who delivered testimonials during services made an impact on our success. They included George Cooper, David Fernald, Fred Fowler, Pat Fowler, Mary Linneman, Mac McCabe, Ray Davis Murdoch Curry, Chuck Sawyer, Anne Schink, and Lee Urban.

As of the time of this report, pledges submitted for this past year (2013) totaled approximately $324,000 from 218 pledging members. We again broke a record for the annual stewardship total for one year in the history of the Cathedral.

Pledges submitted for 2014 to date is $317,128 from 192 pledging units. The average pledge amount has increased by more than $200 per pledge. While the overall number of pledging units is lower than in prior years, it includes 16 new pledging units. We will continue in the early part of 2014 to work toward securing at least $332,000 in pledge commitments to meet our budget target.

Here is a summary of the distribution of pledge amounts for 2014:

12 pledges of $5,000 or more

13 pledges of $3,000 to $4,999

22 pledges of $2,000 to $2,999

68 pledges of $1,000 to $1,999

77 pledges up to $999

THANK YOU.

We have continued with the timeframe for the Stewardship Campaign, scheduling the “in-gathering” of pledges for the Sunday before Thanksgiving and tying the stewardship message to that of giving thanks for all of our many blessings throughout the year.

Being stewards of the Cathedral also means giving time and talent to this community of faith. We have continued to inspire each other and grow in faith, mission, and service to the community as we contributed time and talent in 2013.

Each of us will be called upon to act as stewards of St. Luke’s in more ways in 2014 as we work toward meeting the strategic goals we outlined for the Cathedral this past year. In the meantime, we recognize that so many people continue to give sacrificially, and to the best of their abilities. If your personal circumstances change at some point during the year, please keep the church office informed. We want to be here


to support you. If you were not able to give at the start of the year, but your circumstances allow it later in 2014, please consider making a pledge then instead of waiting for the following year.

Again, thank you for all of your many contributions to this extraordinary community of faith.

Kate White Lewis 2013 Chair, Stewardship Committee

Annual Yard Sale

Our annual yard sale was held on Saturday, August 3rd. It was a tremendous success on many levels. A record number of parishioners volunteered to help and financially it was the most successful one on record, bringing in app. $7,000. The sale also allowed so many of our neighbors to buy many needed items at low prices. This benefit is always a “win-win” for everyone. The next sale is scheduled for Saturday, July 19th, 2014.

The Rev. Richard Rasner

Holiday Fair

Our Annual Holiday Fair continued in the tradition established four years ago as we joined our efforts with Mercy Hospital, State Street Church, 75 State Street, and The Irish Heritage Center to present “The Fourth Annual State Street Holiday Stroll.” All five organizations agree that by joining together we have created a spirit of cooperation that brings visitors to our historic neighborhood. Our success was measured not only in financial gain, but by providing people with a warm St. Luke welcome.

Once again the weather cooperated on November 9th with a perfect day for strolling State Street. Dean Shambaugh and Terry Foster both in Santa hats playing tuba and accordion provided the strollers holiday music while inside the nave Tom Wadsworth at the piano played as well. As greeters welcomed visitors into the nave signs directed them to shopping options; books, children’s items, tools, jewelry, hand crafted goods, holiday centerpieces, baked and home made food, Christmas decorations, and quality attic treasures. The very popular Bargain Basement was in the lower hall.The aroma of homemade Haddock Chowder drew people to the Upper Parish Hall where lunch was served. In addition to chowder, vegetarian chili, and fresh scones, beverages and cookies were offered.

Thank you to everyone who contributed sale items. It is not too early to start looking at what you can donate this year. Without the hours of time donated by the Fair Volunteers I could not have done my job. Thank you to all. The five organizations are already at work planning our Fifth Annual State Street Holiday Stroll on November 8, 2014.

Mary C. Doughty

Cathedral Shop

The mission of the Cathedral Shop was to provide distinctive and religious items for sale to members, visitors and Diocesan members in an attractive, for-profit environment in order to generate proceeds to support the mission of the Cathedral. The Shop has been in existence for approximately seven years.

The Shop was co-managed by Jan Peyton Rowley and Carol Patterson with the assistance of devoted volunteers. We were open for business on Sundays following the 10:00 service, for all special Cathedral events, and by appointment. We also took the Shop to the annual Diocesan Convention every year.


The Shop closed on December 31, 2013, because it was no longer a viable business due to substantially declining sales.

In calendar year 2013, the Shop had sales of $8,184. Although this is an increase in sales over 2012, the increase is due in large part to the substantial discounts in the last several weeks of operation in order to liquidate inventory. It is expected that the Shop will turn over approximately $7,865 to the Cathedral. In addition, there is a small amount of remaining inventory turned back to the Cathedral.

We are very grateful for the support of our many customers and all those who have supported our efforts.

Jan Peyton Rowley and Carol Patterson

Property

Junior Warden’s Report

Building and Grounds has had another active year. We have tried to maintain a proactive rather than reactionary approach towards our goal of providing an attractive, safe and functional venue for all of St. Luke’s activities.

We have completed all of the forensic examination of the Rose Window wall needed to produce the actual construction drawings. Once we have these in hand we can begin to gather bids from contractors and get this work scheduled. In short, we have laid all the ground work possible until funds become available to move forward in this area. Thankfully, the wall has cooperated during this time by remaining intact.

One of the larger building projects this year was the complete repainting of the Upper Parish hall and its beautiful tin ceiling. While volunteers have maintained this area to the best of their ability over the years a thorough job was well beyond the scale of a normal volunteer effort. The Cumberland County Sheriff’s Department has a Community Program in which low risk offenders provide free labor to non-profit organizations. With the massive pool of labor this group applied to the task, we completed this job with minimum expense and disruption.

Grounds volunteers continued to enthusiastically improve the appearance of our campus and the Memorial Garden. Public safety was improved by putting up some fencing behind Emmaus House. This area had become popular with unauthorized and sometimes disruptive “campers”. Grounds maintenance also provided students from Waynflete, Cheverus, and Falmouth the opportunity to fulfill their community service requirements. I am excited that so many young people, whom we have never met at Sunday services, have had their first experience with public service here at the Cathedral. Local youth also received a boon in the form of a new deluxe play structure made possible by a generous gift to St. Elizabeth’s Pantry from the Ven. Audrey Delafield.

Looking forward, I see a very exciting time for Building and Grounds. Through the Strategic Planning process, the congregation has expressed interest in not only fixing and updating areas like the Rose wall and the kitchen, but also exploring new features such as additional bathrooms, a better rear entrance and many others. It is clear that we would all like to see the building’s physical health ensured and our facilities up to the tasks ahead. I want to give my wholehearted thanks and appreciation to all of you whose time and talent have made the accomplishments of the last three years possible. Your generosity and good humor has made all of our works a pleasure. Matt Priddy, Junior Warden


Campus Utilization Study: Task Force

As part of the efforts under “Stewardship and Building,” from the strategic plan, the Architects of Lachman and Associates is leading our congregation though the development of a campus utilization plan that helps our facilities reflect our values, facilitate our mission, and serve our needs and the needs of the wider community. They will use input from the congregation and others who use our space to develop proposals that will be added to the Whitaker Report on the Rose Window wall to create a list of physical plant wishes and needs (with estimated costs) for the cathedral. This material will be used for a feasibility study to determine what we can afford. This information will lead to prioritization and phasing of our needs and a capital campaign to meet these goals. The Campus Utilization Study Implementation Team is being led by George Cooper.

SECTION 6 Leadership /Administration

Introduction

The sixth section of the strategic plan is called “Leadership.” This area covers a wide variety of topics related to the administration and oversight of the cathedral and the various areas of the strategic plan. Currently, the emphasis has been on sharing the strategic plan with the congregation and getting the related various groups and committees started. Strategically, “Leadership” will be looking at the organizational structure and needs of the cathedral while keeping the congregation focused on the strategic plan.

Minutes from the Annual Meeting, February 3, 2013

The meeting was lead by The Very Rev. Dr. Benjamin Shambaugh, Dean of the Cathedral; Fred Fowler, Senior Warden; and Matt Priddy, Junior Warden. The meeting was called to order at 11:45am. Dean Shambaugh opened the meeting with a prayer. Dean Shambaugh thanked Christine Spinella for her work as the Clerk of the Vestry and asked her to record the minutes for today. Fred announced that ninety five people had signed the attendance sheets.

A motion was made to accept the minutes from the Annual Meeting of 2012. The motion was seconded and approved. Nominations and Nominating Committee Report Fred Fowler presented the candidates put forward by the nominating committee, and asked them to come forward. They are: Fred Fowler , Senior Warden, Martha Parshley, Heather Murdoch Curry and Lee Urban, vestry members for three year terms. He asked for any nominations from the floor.

A motion was made and seconded that nominations cease. The motion was approved.

Fred asked those nominated to be delegates to the convention to come forward. Fred asked for nominations from the floor. He added the name of Heather Murdoch Curry.


The nominees are: Heather Murdoch Curry Sally Smith Cynthia Widdows Chuck Sawyer Wade McClay Fred Fowler Gwen DeCicco Ben Garren David Fernald Meredith Cough Martha Parshley Michael Valentine A motion was made and seconded that nominations cease. The motion was approved. Fred asked that people pass in their ballots. A suggestion from the floor was made that vestry members not be delegates to the convention. This gives more people a chance to participate. A question from the floor, asked why we are voting for 8 delegates this year when we voted for nine last year. Fred explained the number of delegates is a function of the number of parishioners.

Dean’s Report Dean Shambaugh asked everyone to refer to the written reports from him and the committees in the Annual Report. Dean Shambaugh gave many highlights of the year in his sermon, which is posted to the website. He did add information on the staff and broke down the duties of the deacons. The Rev. Betsey Wilder Deleuse continues to work with pastoral care, The Rev. Richard Rasner’s focus is St. Elizabeth’s Pantry and newcomers and The Rev. Suzanne Roberts is one/tenth time and will take the 5:15 services and be a support to youth ministries. The Rev. Regina Knox who is an intern from the Diocese works with St. Elizabeth’s and meets with those coming to the Cathedral for help. She is taking a half time position at St. Phillips in Wiscasset, but will still continue here. Denny Gallaudet who has taken over bookkeeping since Gunhild left and is the Treasurer is stepping down. Marc Hildreth will be taking over the bookkeeping duties part time.He will be in the office Wednesday mornings. Mac McCabe is our new Treasurer. Dean Shambaugh felt that St. Luke’s is doing great for a church of its size. People with no religious preference is the largest growing group in Maine. Our pledges and attendance are at record highs. Dean Shambaugh thanked Fred, Matt and Denny for all their hard work last year.

Senior Warden’s Report The meeting continued with the Senior Warden’s report. Fred explained that we are moving from the day to day to the big picture. The strategic planning committee is working toward a plan that will shape that vision. St. Luke’s participated in the First Friday Art Walk this February. Twelve nonmembers came to see the church. Fred thanked all the volunteers who have worked for the church during the past year.

Junior Warden’s Report Matt thanked all the people who have helped with the building projects during the year. Matt explained that with the forensic study of the East wall we have a better idea of what needs to be done and the cost. He hopes to have the drawings done in late spring and the work to the wall done this summer. The fix will not be a patch job, but will be a permanent solution to the problem. The chimney on the back sacristy won’t be as expensive as was originally thought to repair. The strategic plan leading to a capital campaign will give us a chance to catch up on several projects. There was a question from the floor asking why it is necessary to wait for a capital campaign before addressing the need for pew cushions. Ben explained we would not be having separate fund raising efforts before a full plan was presented. He understood the need for the project.

Strategic Plan


Michael Valentine briefed the congregation on the work of the Strategic Planning Committee. The first request for feed back had a 40% response rate, which is very good. The internal survey of the clergy, staff, committees and Loring House is finished. All the information will be analyzed and a plan will be put together at the vestry retreat. The final step is to survey the greater community. This is part of the plan and a directive of the Bishop. Lee Urban is spear heading that effort. Lee Urban explained that all plans of this nature ask the following 3 questions: where are we now; where do we want to go and how do we get there. Lee will be inviting several of our community neighbors to a community forum on April 16th. He will be asking what can we do better and how can we work effectively with other organizations.

Finance Report Ben introduced John Watson who chaired the Finance Committee this year. John explained that 2012 was a very good year financially. There was money ahead to be able to fund some reserve accounts such as Emmaus House and Outreach. The 2013 budget is finalized and reflects an increase in revenue. Sixty-one percent of our income comes from pledges. We continue to reduce the draw we take form the endowment. The goal is to go from a 5% draw to 4%. John thanked all the committee members and Denny for all his work as Treasurer. He also thanked the audit team form last year, who performed an internal audit, and Chuck Sawyer who handles the money that comes into St. Luke’s. Dean Shambaugh explained that the store had made a donation of $2500 to the operating fund. He thanked the volunteers who work to make the store a success. Dean Shambaugh explained that Denny had reviewed all the bequests from past wills that left a financial gift to St. Luke’s to make sure that the instructions are being honored. The Finance Committee is giving Denny a gift that is a donation to St. Elizabeth’s Pantry in Denny’s name.

Endowment Report Sarah Halpin asked the congregation to review her report on the endowment. She also presented details at the last town hall meeting. She thanked the members of the Endowment Committee. A question from the floor asked what the endowment was for the end of 2011, and suggested that be included in the report. The endowment at the end of 2011 is $1,859,811.08.

Stewardship Committee Kate White Lewis talked about the very successful pledge drive. She felt the shortened time frame was helpful and that there would be a continued focus on new pledges throughout the year. The amount pledged to date is $318,000, which represents 218 pledges and 22 of those are new. There are still several pledges out from last year that haven’t pledged yet this year. That represents about $9,000. She explained that the Strategic Plan will inform the scope of a capital campaign.

Raffle Table Dean Shambaugh noted the raffle table. Buy a ticket today and the winner will be chosen next week at the cookie walk. The raffle is to raise money for youth going to help in the Dominican Republic. Madeline Roberts, Katie Shambaugh and Anna Foster explained the group was going participate in vacation Bible school and help with a building project and other projects that aren’t defined as yet. They are trying to raise $30,000 throughout the state.

Spiritual Formation Julie Rothrock thanked all the teachers and volunteers who help with the spiritual formation activities. On average 50 children participate in programs on Sunday. There is also a lot of interest in the adult groups. J2A is planning a trip to Montreal in April. She is starting a Vacation Bible School program here for one week this summer. It would be open to St. Luke’s kids, but also the children in the community.

Music Report Albert Melton thanked the choir for all their time and hard work. He also thanked Randy Mullen who plays the organ during the anthem and Terry Foster who does jazz and gospel music for the 5:15 service on the third Sunday of the month.

Deacon’s Report The Rev. Betsey Wilder Deleuse directs the work of the Pastoral Care volunteers and thanked the volunteers and other Deacons for their time and work.The Rev. Richard Rasner thanked the congregation for all their support of St. Elizabeth’s


Pantry. Dean Shambaugh thanked all who give their time and energy to outreach.

Ballot Results Reported Fred Fowler announced that 89 votes were cast. The results from voting are as follows: Senior Warden: Fred Fowler Vestry Members: Lee Urban Martha Parshley Heather Murdoch Curry Delegates to Convention: (determined by number of votes) Fred Fowler Meredith Cough Michael Valentine Wade McClay Cynthia Widdows Chuck Sawyer Martha Parshley David Fernald Alternates to Convention Sallie Smith Gwen DeCicco Ben Garren Heather Murdoch Curry Dean Shambaugh thanked the vestry members whose term was ending, David Fernald,Wade McClay and Sally Campbell, and gave each a print of the Cathedral.

New Business Dean Shambaugh asked for any old or new business or questions from the floor.Someone asked about the condition of the copper beech. Matt Priddy said it is doing well.The lighting wires have been cut out of it and the grass around it removed and its been fertilized.There was a question about the church being open to the public during the week. Dean Shambaugh explained that there are some plans underway. The goal is to balance security and hospitality. Do pew cushions affect the acoustics in the nave? Dean Shambaugh explained that the ceiling and floor are the major factors affecting acoustics. Mac McCabe spoke as our treasurer and new member. He is working on any issues with the 2012 pledge statements.

A motion was made and seconded to adjourn the meeting. The motion was approved. The meeting was adjourned at 1pm., with the singing of the Doxology.

Christine Spinella Clerk of the Vestry


Nominating Committee Report

Composed of the Dean and retiring vestry members, the nominating committee solicited nominations from the parish for openings on the vestry as well as delegates to convention. The following ballot was presented to and accepted by the vestry at its December, 2013 meeting:

For Junior Warden – James Flagler For Vestry (3 three-year positions) – Gwen DeCicco, Robyn Goshorn, Elizabeth Griffin, Linwood Parsons. For Diocesan Convention Delegates – Chuck Sawyer, Gwen DeCicco, Sallie Smith, Patrick Outwin, Sarah Robinson, Misha Pride, Mary Linneman, Wade McClay, Fred Fowler, Cynthia Widdows, Jane Briggs, Michael Valentine. Additional nominations from the floor will be welcome.

Balloting Procedure for the Annual Meeting 1. The parishioners shall receive the report of the nominating committee. 2. The Resident Canon shall seek nominations from the floor. 3. Following the close of nominations, voting shall be by written ballot. 4. A plurality is sufficient to declare an election. 5. No absentee or proxy ballots will be accepted.

Voting Guidelines A. The canons of the Episcopal Church define an adult member as someone who is:

1) a baptized and/or confirmed person of at least 16 years of age 2) a “communicant”, a person who receives communion at least three times a year 3) “in good standing”, someone who is “faithful in worship, working, praying and giving for the spread of the Kingdom of God." (Title I, Canon 17, Section 3)

B. According to the Special Laws of the State of Maine governing the organization of Episcopal parishes, “persons” entitled to vote at meetings of the parish: 1) Must be at least 15 years of age, and 2) Have been stated worshippers in the church during the previous three months, and 3) Stated contributors to its support, and 4) Have signed a declaration whereby the person signifies the intention to be attached to the church (e.g. a pledge card or other letter of commitment) .

C. To be a voting member of the Cathedral Church of St. Luke, a person must meet the requirements of the Canons of the Church (A) and the State of Maine (B).

D. From the Canons of the Diocese of Maine: “No one shall be elected a Warden or Vestryperson who is not a lay communicant in good standing of at least 15 years of age, and a stated contributor to and worshiper in the parish for which he or she is elected.” From our bylaws, to serve as a member of the Vestryperson or a Warden the following are required: 1) Must be a confirmed layperson of at least age 15; and full legal age for Warden; 2) Must be regular in attendance at worship and 3) Must be a stated contributor of the parish.


Senior Warden’s Report

The year 2013 can be described as a year of planning for the future. After sixteen months of intensive work conducted by the Strategic Planning Committee a final document was distributed to the parish during October, laying the groundwork for parish reorganization. Vestry leadership moved away from a liaison model working with specific ministry groups to a focus on value areas outlined in the strategic plan. Bishop Lane has challenged all parishes state wide to continue their work examining each aspect of parish life making sure that each is mission driven while reflecting on how the work impacts those outside our doors. The strategic plan challenges us to look inward while keeping in mind those people who will potentially be entering the cathedral.

Technical changes within the parish are beginning to be implemented. This year you will notice that the annual report is broken down and ministries reported under the new six categories presented in the strategic plan. For the plan to be effective new language has to be used if we are to walk the talk of the recommendations that were made based on survey results and interviews. The goal of this shift in language is to continue the appreciative inquiry process by establishing a steering committee for each category that will explore and plan how to move forward with specific recommendations. This is new and uncharted territory for many and may seem at times as a long tedious task as questions are generated and solutions wrestled with before coming to an agreement on where to go next. The key factor in this process is increased participation by parishioners stepping up to share views and take on leadership of designated areas with vestry liaison support. It is very exciting that the Strategic Plan Implementation Team is ready to begin the facility space utilization and campus planning process under the guidance of Lachman Architects & Planners.

I would like to take this opportunity to thank outgoing vestry members Sarah Dowling, John Hennessy, Kate White Lewis, Jae Brown, and Junior Warden Matt Priddy for sharing their time and talent serving the cathedral parish. Special recognition goes out to Michael Valentine and the Strategic Planning Committee for their countless hours of gathering and processing data to formulate the strategic plan document.

I applaud the numerous members of the parish that address the day-to-day management tasks through their volunteer hours that keep the cathedral functioning. Without these dedicated volunteers we would be unable to sustain programs and services. Our paid professional staff is to be commended for their dedication and commitment to the mission of the cathedral. It is such a pleasure to be a part of the cathedral parish. I take every opportunity to share this fact when out in the community encouraging others to check us out.

In Peace, Fred Fowler

Strategic Planning

From the introduction to the Strategic Plan, presented to the congregation on St. Luke’s Day 2013:

At St. Luke’s what began as quiet and informal conversations about our future became louder and louder, punctuated by the immediate need to fix the rose window and East wall. Whenever a series of essential needs, and a host of other perceived improvements meet the specific barriers of possibility it’s time to assess. Other needs, including ongoing building structural maintenance as framed by the Whitaker Engineering Study, campus appearance, the gardens, pew cushions, parking, bathrooms, music expansion, kitchen needs, education, a columbarium and so on, all became items that now populate a very extensive list. Rather than just fix the East wall, the complexity of all the needs, plus timing and resources needed, mandated a strategic plan for St. Luke’s, one that fits with our mission, goals and vision. The plan should be one that is inclusive, prioritized, feasible, and not tethered by the lack of imagination. The plan should not sit on a shelf, but rather continually be updated and used as a management tool.


A strategic planning committee was formed to complete such a plan and to recommend a planning process that would serve the Cathedral parish and the greater Portland community. In May 2012 the committee began meeting twice monthly studying “Appreciative Inquiry and Congregational Change.” The underlying premise from that work is that leadership needs to point towards a conversion from where we are to where we decide we want to be. Strengths, Weaknesses, Opportunities and Threats (SWOT) were analyzed from parish surveys, interviews, and discussions at several levels, both inside and outside of St. Luke’s. These efforts were designed to recognize the importance of several points of view and to establish a narrative that the entire parish and its leaders understand and support. Some of the basic tenets are clear. Choose the best from the past and carry it forward as we work to establish a new paradigm for the future. Discover what’s connected, what works and what doesn’t. Organize by patterns of strength, experience and interest. Understand the changes in demographics and focus where a difference can be made. Recognize that finances and economics of the Cathedral play an integral role and plan accordingly. And above all, ensure that whatever plan we adopt guarantees that goals and objectives are consistent with environmental stewardship and our inherent values.

This plan starts with our values then moves to prioritized goals, what we hope to achieve. Next are a series of objectives over time, steps along the way, all designed to be consistent with the values of St. Luke’s. St. Luke’s values are listed here. The following pages will discuss goals and objectives and how they complement these values.

1. Living our Christian Faith

Worship together to respond to our needs and those of others.

2. Widening Circles

Move towards a broader audience. Grow our membership.

3. Education

Provide new opportunities for faith development and learning.

4. Marketing and Evangelism

Promote a hospitable, informative and welcoming framework for all.

5. Stewardship

Be effective stewards of our sacred space, our history and our traditions.

6. Leadership

Lead by example in all areas of our mission.

No one area of concentration is meant to be more important than another. The plan will summarize where we are now and project where we will be in the future. Our work is also meant to be far more comprehensive than from “Here” to “There.” It’s a plan that this committee has thoughtfully and prayerfully contemplated, using a guiding question: “What is God calling us to be?” Perhaps the answer is so obvious that we tend to easily overlook it or search for something far more dramatic. Are we not called to manage St. Luke’s with a very different paradigm than in the past? Are we not called as disciples to plan and manage in a very different world where change is the only constant?

It seems to us that, if we are to succeed as a vibrant church and a respected beacon, our collective challenge will be whether we are willing to focus and walk up to a wall of change and deal with the challenges and opportunities offered there. We are thankful for the opportunity to serve and hope that this plan is a useful guide for all of St. Luke’s and its leadership.

Strategic Planning Committee:

Meredith Cough, Heather Murdoch Curry, Mary Doughty, David Fernald, Fred Fowler, Michael Valentine (Chair), Priscilla Webster, Dick Rasner (ad hoc), Ben Shambaugh (ad hoc)

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