Portsmouth Public Schools

B-E-S Approach

Building Safety

Employee Safety

Student Safety

The B-E-S Process- Simplified

Plan Do

CheckAct

Plan-Do-Check-Act

Plan: Identify the problem and a plan to fix the problem

Do: Implement an action plan to correct the problem

Check: Verify results of the action plan Act: Utilize the lessons learned

Example of Plan-Do-Check-Act

Building Safety

Employee Safety

Student Safety

Prevent Problems

Prevent Problems

Prevent Problems

Mobilize departments (i.e. Maintenance, Facilities) to Correct Problems

Provide Personal Protective Equipment / Training

Implement Preparedness Plan / Training

Verify Using Preventive Maintenance and Audit Results

Verify Using OTJ Accident Data

Incident “Hot Wash” / Assess and Support Students and Staff

Utilize Lessons Learned

Utilize Lessons Learned

Utilize Lessons Learned

PlanDo

Check

Act

Building Safety Interior

Visual Surveillance Security and Fire

Monitoring Systems Metal Detectors Doors with windows

Exterior Visual Surveillance Limited shrubbery

around facilities Outdoor lighting Fencing

Employee Safety

Tangible Aspects Personal Protective

Equipment Monthly Safety

Training Explanation of

safety and impact on budget (through Workman’s Compensation costs)

Intangible Aspects Employee attitudes

toward safety Developing systems

that encourage self-policing (i.e. Performance Bucks program)

PERFORMANCE PERFORMANCE BUCKSBUCKS

Results

Loss Time Accidents

2013 9

00

1020304050

2007 2008 2009 2010

Non- Loss Time Accidents

30

4332

10

01020304050

2007 2008 2009 2010

Bus Accidents and I ncidents by Responsibility

23 14 8

2224

12

1212

4

351

0204060

2007 2008 2009 2010

Incidents Other Driver PPS Driver

Student Safety

Instructional Operational• Strengthen plans and develop new district and classroom manuals•Emergency toolkits placed in all schools and first aid kits in all classrooms• Collaboration with local first responders on emergency procedures and requirements

• Form Crisis Management Teams

• Provide training on:•Phases of Crisis Management•Emergency Procedures•Communication

• Distribute principal and parent wallet cards

Instructional

Operational

Crisis Management Team: School Team

Incident Commander(Principal

or Assistant Principal)

TeachersPsychologists

GuidanceSocial Workers

Administrative Staff

Custodial Staff

School Resource

Officer Nurse

Crisis Team Coordinator (Assistant)

Parent ReunionCoordinator

Recovery Coordinator

CommunicationCoordinator

1st ResponderPoint-of-Contact

1st ResponderPoint-of-Contact

Medical Coordinator

Emergency Management Team: Operations

The B-E-S Approach:Quick Reference Checklist

Building Safety Employee Safety

Student Safety

Monitoring Systems:•Fire•Burglar•Visual Surveillance•Access Control Points

Personal Protective Equipment / Governing Procedures

Documented Procedures:•Posted Placards•Quick Reference Wallet Cards•Communication System

Grounds Maintenance

Documented Procedures / Training Program

Training•Teachers and Staff•Students•Parents

Preventive Maintenance

Data Driven Rewards and Recognition

Governance Program / Team

Communication System (e.g. Work Order)

Employee Participation

Community Involvement

Helpful Tools- Building Safety

Emergency Preparedness Plan

Preventive Maintenance Plan

Helpful Tools- Employee Safety

Training Videos Training Manuals

Helpful Tools: Student Safety

Crisis Management Plans

Emergency Response and Crisis Management Forms and Training

Training Videos

Portsmouth Public Schools