The Anatomy of a Successful Retention Programme

Keeping everything is not a smart retention strategy. There's simply too much data and too little space. There’s simply too much information for your organisation to hang on to everything.

18-24 monthsfor a company’s information to double

38 minutesAverage time employees spend searching for a document, according to Osterman Research

£90.5 millionThe amount, according to the CGOC, that a company with consistent and defensible deletion programs can save over five years.

33%Cohasset study respondents who said retention is not automated

Assessexisting

retention schedules.

Determinethe best

approach to retention rules.

Maintain records

according to agreed-upon

policies.

Securely destroy

records when they reach end

of life.

Automate retention processes whenever possible.

Centraliserecords

management.

Createa classification

scheme.

Build and maintain

a legal research apparatus to keep up

with regulations in different countries.

An Iron Mountain Records Information Management progamme provides the “structure” for a successful global retention strategy. Let our records management experts:

20%Portion of the typical IT budget consumed by information-storage costs, according to the Compliance, Governance & Oversight Council (CGOC)

And the more information your organisation retains, the greater the cost to productivity and the greater the hit to your organisation’s bottom line and resources.

Despite these challenges, organisations are not putting the pieces together quickly enough to create a workable retention strategy.

Iron Mountain Recommends: Eight Steps to Retention Excellence

Retaining what you need and deleting the rest can have a positive impact on your organisation’s bottom line.

LEARN MORE ABOUT THE FUNDAMENTALS OF RECORDS RETENTION

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Without the proper components, a records retention programme is doomed from the start. Consider the following when planning your strategy.

However, to realise those gains, you need a better retention strategy. This is tough, especially for global businesses, which must consider international compliance issues in addition to varying dosmetic laws.

3 to 6 yearstime labour records must be retained in the UK

75 to 150 yearsrange of retention requirements for labor records in Eastern Europe

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