The A, B, C’s of The A, B, C’s of Developing Developing A Successful A Successful

ProgramProgramDelta Nu Chapter RetreatDelta Nu Chapter Retreat

October 29, 2005October 29, 2005

Presented by Dwayne J. ScottPresented by Dwayne J. Scott

Preliminary PlanningPreliminary Planning Assess expectations of members of the Assess expectations of members of the

organizationorganization Establish goals and objectivesEstablish goals and objectives Review goals and objectives as they relate Review goals and objectives as they relate

to other programs and activities during to other programs and activities during the yearthe year

If a program was previously held, review If a program was previously held, review reason for success and failurereason for success and failure

Brainstorm possible alternativesBrainstorm possible alternatives Listen for unique ideas which can be Listen for unique ideas which can be

developeddeveloped

Preliminary PlanningPreliminary Planning Solicit ideas from all possible Solicit ideas from all possible

resourcesresources Review possible time and dates as Review possible time and dates as

they relate or conflict with other they relate or conflict with other programsprograms

Review possibility of facilities and Review possibility of facilities and personnel needed personnel needed

Project expected participationProject expected participation Review an alternative program and Review an alternative program and

establish prioritiesestablish priorities Estimate and/or determine costEstimate and/or determine cost

Preliminary PlanningPreliminary Planning Review financing possibilitiesReview financing possibilities Establish priority dates, times, Establish priority dates, times,

locations, and brothers desiredlocations, and brothers desired Present tentative plans to total Present tentative plans to total

membership for reactions and further membership for reactions and further suggestionssuggestions

Decide on content, dates, location, Decide on content, dates, location, etc.etc.

Establish individuals responsible for Establish individuals responsible for making final arrangementsmaking final arrangements

Establish deadlines for completionEstablish deadlines for completion

Arrangements Arrangements

Determine facility needs (i.e. Determine facility needs (i.e. microphones, chairs, tables, microphones, chairs, tables, lighting, rooms, etc.)lighting, rooms, etc.)

Determine needs of talent Determine needs of talent (i.e. transportation, (i.e. transportation, introduction, hosting, introduction, hosting, honorariums, etc.)honorariums, etc.)

Make all necessary Make all necessary reservations (i.e. housing, reservations (i.e. housing, food, etc.)food, etc.)

Budgeting Budgeting Make detailed estimates of costsMake detailed estimates of costs Make detailed estimates of incomes, Make detailed estimates of incomes,

(i.e. from organizational budget, (i.e. from organizational budget, assessments, admission fees, etc.)assessments, admission fees, etc.)

Using detailed estimates, establish an Using detailed estimates, establish an appropriate detailed budgetappropriate detailed budget

Distribute to all appropriate members Distribute to all appropriate members and establish a clear understanding, and establish a clear understanding, pertaining to spending procedurespertaining to spending procedures

Budgeting Budgeting Constantly review budget as plans are Constantly review budget as plans are

developed. Be aware of possible over-developed. Be aware of possible over-expenditures or insufficient income expenditures or insufficient income prior to event so appropriate prior to event so appropriate adjustments can be made adjustments can be made

Communication/Publicity Communication/Publicity Review different approaches to publicize Review different approaches to publicize

events (i.e. written, verbal, visual, events (i.e. written, verbal, visual, personal, personal contact, statement of personal, personal contact, statement of purpose, agenda, roster, news releases)purpose, agenda, roster, news releases)

Determine time of publicity (i.e. initial Determine time of publicity (i.e. initial mailings and the follow-up information)mailings and the follow-up information)

Establish alternative plans in case Establish alternative plans in case planned publicity does not bring planned publicity does not bring expected resultsexpected results

Motivation Motivation Encourage suggestions and ideas from all Encourage suggestions and ideas from all

individuals individuals Follow-up on individual suggestions and Follow-up on individual suggestions and

allow them the opportunity to put ideas allow them the opportunity to put ideas into effectinto effect

Spread responsibilities among as many Spread responsibilities among as many individuals as possible, but remain aware individuals as possible, but remain aware of how those tasks are being carried outof how those tasks are being carried out

Maintain constant contact with individuals Maintain constant contact with individuals so they know their work is appreciated so they know their work is appreciated and viewed as importantand viewed as important

Evaluation Evaluation Review critically all aspects of the Review critically all aspects of the

programprogram Solicit constructive criticism from past Solicit constructive criticism from past

groups through written and verbal groups through written and verbal evaluationevaluation

Review original goals and objectives Review original goals and objectives Prepare written report for future reviewPrepare written report for future review

Author unknownAuthor unknown