Members Present Members Absent Others Present Call to Order Budget Hearing Call to Order Approval of Agenda Approval of 2014-2015 Budget

UNIFIED SCHOOL DISTRICT #377 REGULAR MEETING AUGUST 11, 2014

6:15 PM, CENTRAL OFFICE EFFINGHAM, KS

Brian Jolly, Pat Kearney, Lori Lanter, Mike Lee, Jeff Martin, Steve Meeks Tana Hoffman Superintendent Steve Wiseman, Principal Deanna Scherer, Principal Cy Wallisch, Alison Ostertag, Matt Renk, and Joe Warren, Globe. The budget meeting was called to order at 6:15pm by Jeff Martin. The 2014‐2015 proposed budgets were reviewed and questions from board members answered. Proposed budgets were as follows:

General Fund - $5,036,490 Supplemental General - $1,715,552 Virtual Education - $16,178 Capital Outlay - $1,000,000 Driver Education - $8,000 Food Service - $503,700 Professional Development - $21,500 Special Education - $1,253,400 Vocational Education - $176,900 Federal Funds - $194,844 KPERS Special Retirement - $425,989 Gifts & Grants - $26,000 At‐Risk 4 Yr Old - $34,668 K‐12 At‐Risk - $566,244 Bond & Interest - $88,111.

Total Mill Levy 42.920. The Budget Profile booklet, Budget‐at‐a‐Glance booklet, one page summary, and all forms and codes were available at the hearing. The budget hearing concluded at 6:30pm. The regular meeting was called to order at 6:30 by Jeff Martin. Changes to Agenda: SERC Trainer Contract 2014-2015, Transportation Director Recommendation, and Executive Session. Motion by Kearney, Seconded by Meeks to approve the agenda as amended. Motion passed 6-0. Motion by Kearney, Seconded by Jolly to approve the 2014-2015 budgets as presented. Motion passed 6-0.

Approval of Consent Agenda Hearing of Audience Presentations Leadership Reports OLD BUSINESS Bond Election Items

Addition: Approval of partial payment to 360 Engineers on Chiller Project. Motion by Jolly, Seconded by Meeks to approve the consent agenda as amended. Motion passed 6-0. The consent agenda included the following:

*Minutes of July 14, 2014 and August 4, 2014 meetings *Treasurer’s report for June, bills and claims in the amount of $340,576.19,

payment to CDW-G for $27,980 (REAP grant) *Applications of out-of-district school attendance and transportation

requests *Back to School luncheon catered by Chuck Hawk *Personnel Report Margaret Sundby – substitute bus driver Stephanie Green – substitute food service Toni Weishaar – full-time custodian *Chiller claim for $139,122 *Acceptance of Correspondences Keystone Insurance document Keystone Superintendents Schedule Keystone Board Meeting Schedule Keystone Superintendents Agenda for August Keystone Personnel Recommendations for August

None None Mr. Wiseman briefly discussed the following: ACT results (the students scored higher on average than ever before and were above state average in all categories), status of the chiller replacement at the JSH, back-to-school inservice for all staff to be held on 8/13, athletics starting 8/18, enrollment held on 8/7, and transition to OPAA! food service management. Mr. Wiseman presented an overview on how the $9.8 million will be spent. Items include: *Improvements to both the JSH and Elementary School heating and air condition systems, plumbing, lighting, electrical, and ADA issues. *Elementary renovations of the old wrestling room in four elementary early childhood classrooms which also serve as a FEMA shelter. *JSH multi-purpose addition which will also serve as a FEMA shelter. Motion by Martin, seconded by Meeks to approve a resolution authorizing and providing for the calling of a bond election in Unified School District No. 377, Atchison County, Kansas (Effingham) for the purpose of submitting to the qualified electors of the District the question of Issuing general obligation bonds of the District; authorizing the application to the State Board of Education for the authority to call said bond election; and providing for the giving of notice of said bond election. Motion passed 6-0.

Elementary Boiler Negotiated Agreement NEW BUSINESS JSH Auditorium Lighting Pepsi vs. Coca-Cola Contract

Mr. Wiseman presented a recommendation from 360 Engineers that the boiler at the Elementary school be repaired rather than replaced due to the boiler plant’s location below grade and the marginal gains to an overall future HVAC project. Repairing the current boiler will make it operational for the upcoming winter. The insurance proceeds of approximately $40,000 should cover the cost of the repairs. Mr. Lee expressed concerns regarding the repairs taking place while school is in session. Motion by Kearney, seconded by Lanter, to repair the Elementary boiler as recommended. Motion passed 6-0. Recommended changes to the Negotiated Agreement include the following:

*$400 on the Base – new base $34,320 which equates to a 1.7% salary package increase

*First year teachers will have the option to receive a partial paycheck in August.

*If a teacher notifies the district by July 1st that they intend to retire/resign at the end of the following school year, the district will add $1,000 to their final year’s contract. Notification must be accompanied by a retirement/resignation letter that the board would act on at the July meeting.

*Principals will provide written feedback to individual teachers on all walk-throughs.

Motion by Kearney, seconded by Meeks, to approve the 2014-2015 negotiated agreement and teachers’ contract as presented. Motion passed 6-0. The old auditorium lighting system is no longer functioning correctly and the 40 year old panel is too old to repair. The existing wiring contains asbestos that will be removed. Costs are estimated to be $25,000-$30,000. Motion by Jolly, seconded by Lanter, to authorize Mr. Wiseman to solicit bids for a new JSH auditorium lighting system. Mr. Renk presented a proposal submitted by Pepsi to renew the five year contract for exclusive selling rights on USD 377 property. Funding includes annual payments of $2,000, sports drink packages, free product, and commissions. Mr. Renk also obtained information from Coca-Cola, which included a $500 up-front payment and annual payments of around $600/year (based on sales only). Equipment and product offers were similar to the Pepsi proposal. Motion by Kearney, seconded by Meeks to approve the renewal of the Pepsi five year beverage agreement. Motion passed 6-0.

SERC Trainer Contract for 2014-2015 Executive Session - Personnel Personnel Recommendation

Mr. Renk presented the SERC Trainer Contract for 2014-2015.

*Coach/Staff training for CPR/AED *Training Room visits – Monday and Wednesday during lunch; physical therapist (Kurtis Springstead) will address sports related injuries and injury prevention

*Evaluations after initial injuries *Physicals held at the school next summer

Services will be provided free of charge. The District will publish a SERC ad in the monthly newsletter and hang a SERC banner on the gym wall and football field. Motion by Kearney, seconded by Meeks, to approve the SERC trainer agreement as presented. Motion passed 6-0. Motion by Martin to enter into executive session to discuss personnel matters of non‐elected personnel in order to protect the privacy interests of the individuals to be discussed, and that the board return to open session in this room at 7:15pm. Motion seconded by Kearney. Motion passed 6‐0. (Wiseman present) The board resumed in open session at 7:15pm. Motion by Martin to enter into executive session to discuss personnel matters of non‐elected personnel in order to protect the privacy interests of the individuals to be discussed, and that the board return to open session in this room at 7:20pm. Motion seconded by Meeks. Motion passed 6‐0. The board resumed in open session at 7:20pm. Motion by Martin to enter into executive session to discuss personnel matters of non‐elected personnel in order to protect the privacy interests of the individuals to be discussed, and that the board return to open session in this room at 7:25pm. Motion seconded by Kearney. Motion passed 6‐0. The board resumed in open session at 7:25pm. Motion by Martin, seconded by Jolly, to approve transportation director changes as presented, and to approve a superintendent salary increase of 1.5%. Motion passed 6-0. Transportation director changes: Charlie Buttron will step down as transportation director on 8/14/2014, but will remain with the district as a part-time bus mechanic (5 hours a day at $15/hour). Jeff Henning will take over as transportation director on 8/14/2014 ($40,000 annual contract, pro-rated over the remaining fiscal year).

Adjournment

At 7:26pm, Martin moved to adjourn the meeting, seconded by Meeks. Motion passed 6-0. ____________________________ Megan Gracey, Board Clerk