jsh aditya kiran_employee information system

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PROJECT :

EMPLOYEE

INFORMATION SYSTEM

NAME : J.S.H.Aditya Kiran

PROJECT GUIDE : P.Pramod Kumar


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CERTIFICATE

This is to certify that the project report titled “Employee information

system” submitted by J.S.H Aditya Kiran of IMD 2nd

year, Dept of Applied

Physics, IT-BHU is record of a bonafide work carried out by him under my

guidance during the period May 15th

,2012 to July 5th

,2012 at Institute of

Development and Research in Banking Technology, Hyderabad.

The project work has been completed as per the set objectives.

P.Pramod kumar

IDRBT, Hyderabad


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TABLE OF CONTENTS

1.Introduction

1.1 Introduction and Objective

1.2 Project Scope

1.3 Deliverables

1.4 Project Overiew

2. SYSTEM ANALYSIS

3. MODULE DESCRIPTION

4. SYSTEM DEVELOPMENT ENVIRONMENT

4.1. Java Script

4.2 Database system

5. SYSTEM DESIGN

5.1 Input and output screens

6.SYSTEM TESTING

7.CONCLUSION


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INTRODUCTION

1.1 INTRODUCTION & OBJECTIVE

Employee information system is a database which keeps the record of all the

details pertaining to employees in an organization.

Organizations have always had to collect and use personal information from and

about employees to comply with tax and other laws, to administer benefits, to

operate their businesses.

The objective of the project is to improve and enhance the “Employee information

system” module available in IDRBT’s intranet for deployment on virtualized

server.

The same could not be migrated to the virtualized environment owing to

incompatibility of the existing code with the virtualized environment.

CHANGES MADE TO THE EXISTING PROJECT

The intranet which existed earlier was originally written in vb.net about ten years

ago. As the time progressed, the technology has developed and there was a need to

bring new servers for handling databases.


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New servers were procured and the same code could not be migrated because ofitsincompatibility of the existing code with the virtualized environment

ADVANTAGES OF JSP

•

The dynamic part is written in Java, not VBScript or another ASP-specific

language, so it is more powerful and better suited to complex applications that

require reusable components.

•

Second, JSP is portable to other operating systems and Web servers; you aren’t

locked into Windows.

SOFTWARE AND HARDWARE SPECIFICATIONS

HARDWARE SPECIFICATION –MINIMUM REQUIREMENTS

Pentium III processor

128 MB Ram

Hard disk 40 GB

Microsoft Compatible 101 or more Key Board

SOFTWARE SPECIFICATION

JDK 1.5 Enterprise Edition (J2EE)

Apache Tomcat

NET Beans 7.1.2

JDBC/ODBC drivers installed.


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Functional Java enabled browser.

Data Base (Oracle 10g ).

Operating System (Windows).

1.2. Project Scope:

The scope of the project is to store and access the database consisting of

employee’s personal details and the database can be shared with the concerned

department to complete joining formalities

We can also store and access the database consisting of program details.

1.3 Project Deliverables

We can store the employee’s personal details for internal accessibility.

We can post the program details on intranet and we can also prepare

the program timetable.

1.4 Project Overview

The intranet consist of many different modules like Management, Activities, formats,Employee module, etc.

All the above mentioned modules also have many sub-modules inside each of them.Thus, to store all the data, the database used is oracle.

Most of the data tables are interlinked with the employee module and hence the

employee module is developed first.


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The employees will be having limited access to the website based on their

department, designation and role.

The program module keeps a record of all the upcoming programs and the program

timetablesThis module is also linked with employee module

The admin will have all the rights and full accessibility to intranet i.e he has the right

to add, modify ,or delete any data .

2.MODULE DESCRIPTION

The modules I have done are

Employee module

1)

Department module2)

Designation module3)

Role module

4) Employee details5) Termination module

Program module

1) Program details

2) Program management module


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Employee module

As mentioned above, this module will be having links with almost every other

module .

It consists of 4 tables

1)Department

2)Designation

3)Role

4)Employee

DEPARTMENT

INPUT

Department id

Department

DESIGNATION

INPUTDesignation

ROLE

INPUTRole


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EMPLOYEE

All the above added fields are stored in the database and are

retrieved in dropdown boxes in the employee table.

The employee table contains the following fieldsand after enteringthese details a unique employee id will be generated for every

employee .

INPUT

Department

Designation

Name

Gender

Date of birth

Address

Email

Contact number

Category

Joining date

Valid date

Deputation from

Deputation to

Work area

Reporting to

TERMINATION

.When any employee resigns his/her employee record will be terminated with the help ofTERMINATE table and this record will be sent via email to the technical staff

The employee id will be taken as input and all corresponding employee record will be

terminated.

INPUT

Empid.


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PROGRAM MODULE

The program module consists of all the details about the upcoming programs.

These details include program name, coordinator, objective of the program, nature

of the program, starting and ending dates of the program, fee structure, etc

INPUT

Program nameCoordinator

Objective of the programNature of the program

From dateTo date

TimetableFeedback

Fee structureAmount

There are options for modifying or deleting the program table. These options are

available only for admin.

PROGRAM MANAGEMENT MODULE

This module is used to prepare timetables for different programs.

The admin is required to enter the following details first

INPUT

Program name

Number of sessions

Depending on the number of sessions entered the page is accordingly redirected

For example if the number of sessions entered is 4,the page is redirected to a page which

has 4 textboxes for 4 sessions.

The input details are as follows

Duration (number of days )


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Select program date

Session1

Faculty1

Session2

Faculty2

Session3

Faculty 3

Session 4

Faculty 4

Duration of the program is calculated by subtracting from date and to date which are

entered in the program module.

The program date is dropdown column with options as dates from ‘from date’ to ‘to

date’.

Faculty is also a dropdown column which has the employee names from the employee

table as options

ADD PARTICIPANT

The details of participants who are participating in the programs can be added.


Pass number

Date

Participant Name

Program name

Status

Program code

Organization

Start date

Designation

End date

Address


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City

Vehicle number

Time

PUBLISH

Every program will have dates allotted for group photograph and special

lunch .

All the related details will be entered into publish table


Program name

According to the program name entered, the page will be redirected to

another page which checks the program name from the program table and

the values of from date ,to date and the program coordinator are returned

to the page.

After this the following details should be given as input

GROUP PHOTOGRAPH

Date

Time

Venue

SPECIAL LUNCH

Date

Time

Venue


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SYSTEM DEVELOPMENT ENVIRONMENT

3. System Development Environment

3.1. JAVA SCRIPT

Java Script is Netscape’scross-platform, object-oriented scripting language. Core

Java Script contains a core set of objects, such as Array, Date and Math and a core set oflanguage elements such as operators, control structures, and statements. Core Java Script

can be extended for a variety of purposes by Supplementing it with additional objects; forexample:

Client-side Java Script extends the core language by supplying objects to control a

browser (Navigator or another web browser) and its Document Object Model (DOM).For example, client-side extensions allow an application to Place elements on an HTML

form and respond to user events such as mouse clicks, Form input, and page navigation.

Server-side Java Script extends the core language by supplying objects relevant torunning Java Script on a server. For example, server-side extensions allow an

Application to communicate with a relational database, provide continuity of Informationfrom one invocation to another of the application, or perform files Manipulations on a

server.


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Java Script lets you create applications that run over the Internet. Client applicationsrun in a browser, such as Netscape Navigator, and Server applications run on a server,

such as Netscape Enterprise Server.Using Java Script, you can create dynamic HTML pages that process user input and

maintain persistent date using special objects files, and relational databases.

Through Java Script’s Life Connect functionality, you can let Java and Java Scriptcode communicate with each other. From Java Script, you can instantiate Java objects

and access their public methods and fields. From Java, you can access Java Scriptobjects, properties, and methods. Netscape invented Java Script, and Java Script was first

used in Netscape browsers.

.

4.2 DATA BASE SYSTEM

A Database System is essentially nothing more then a computerized record keeping

system. Its overall purpose is to maintain information and to make that informationavailable on demand.

The component of the database system is:

• DATA

• HARDWARE

• SOFTWARE

• USERS

The users of a database system will be given facilities to perform a variety ofoperations on files, which include:

Adding new files to the data base

Inserting new data into existing files Retrieving data from existing files

Updating data in existing files

Deleting data from existing files


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Removing existing files empty or otherwise from the databaseA database consists of some collection of persistent data that is used by the application

system of given enterprise.

SYSTEM DESIGN

5.1INPUT AND OUTPUT SCREENS

SCREENS


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LOGIN PAGE1)Login Table contains user name and password

Field Name Data Type/Size Description

UNAME Varchar(20) User name

PASSWORD Varchar(20) Password


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HOME PAGE


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ADD DEPARTMENT

DEPMT Table contains details of different departments

Field Name Data Type/Size DescriptionDEPTID Number Department id

DEPT Varchar(20) Department


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VIEW DEPARTMENT


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ADD DESIGNATION

DESGN Table contains details of different designations


DESIGID Number Designation id

DESIG Varchar(20) Designation


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ADD ROLES

ROLES Table contains details of different rolesField Name Data Type/Size Description

SNO Number Serial number

ROLES Varchar(20) Role


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ADD EMPLOYEE

EMPLOYEE4 Table contains the details of employees

Field Name Data Type/Size DescriptionEID Number Employee id

DEPT Varchar(20) Department

DESIG Varchar(20) Designation

ENAME Varchar(20) Employee name

GENDER Varchar(20) Gender

DOB Varchar(20) Date of birth

ADDRESS Varchar(50) Address

MAIL Varchar(20) Email address

CONT Varchar(20) Contact number

CATEGORY Varchar(20) Category

JD Varchar(20) Joining dateVALIDDATE Varchar(20) Valid date

DEPTFROM Varchar(20) Deputation from

DEPTTO Varchar(20) Deputation to

WORKAREA Varchar(20) Work area

REPTTO Varchar(20) Reporting to


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EMPLOYEE VIEW


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ADD PROGRAMS

PROGRAMS Table contains the details of programs


ID Number Serial Number

PROGRAM Varchar(20) Program name

CORD Varchar(20) Coordinator

OBJ Varchar(20) Objective

NATURE Varchar(20) Nature of the program

FD Date From Date

TD Date To Date

TT Varchar(20) Timetable

FB Varchar(20) FeedbackFEE Varchar(20) Fee

AMOUNT Varchar(20) Amount


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MODIFY PROGRAM


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PROGRAM MANAGEMENT


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PREPARE PROGRAM TIMETABLE BY ENTERING NUMBER OF

SESSIONS.


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PREPARE PROGRAM TIMETABLE

SESS4-This table is used to manage programs when there are 4 sessions

Field Name Field Name Description


DURATION Varchar(20) Duration of the program

PROGDATE Date Program Date

SESS1 Varchar(20) Session 1

FAC1 Varchar(20) Faculty

SESS2 Varchar(20) Session2


SESS2 Varchar(20) Sesssion


SESS3 Varchar(20) Session


SESS4 Varchar(20) SessionFAC4 Varchar(20) Faculty


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ADD PARTICIPANT

ATTENDEELOGIN-This table is used to enter the details of the participants who will be

participating in the programs


PNO Varchar(20) Program name

DATE1 Date Duration of the program

PNAME Varchar(20) Program Date

PROGNAME Varchar(20) Session 1

STATUS Varchar(20) Faculty

CODE Varchar(20) Session2

ORG Varchar(20) Faculty

SD Date Sesssion

DESIG Varchar(20) Faculty

ED Date Session

ADDRESS Varchar(20) Faculty

CITY Varchar(20) Session

VNO Varchar(20) Faculty

TIME TimeStamp(6) Session



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These are the other tables used in my project

TERMINATE Table contains the details of employees


EID Varchar(20) Employee id

DEPT Varchar(20) DepartmentDESIG Varchar(20) Designation

ENAME Varchar(20) Employee name

GENDER Varchar(20) Gender

DOB Varchar(20) Date of birth

ADDRESS Varchar(50) Address

MAIL Varchar(20) Email address

CONT Varchar(20) Contact number

CATEGORY Varchar(20) Category

JD Varchar(20) Joining date

VALIDDATE Varchar(20) Valid date

DEPTFROM Varchar(20) Deputation from

DEPTTO Varchar(20) Deputation to

WORKAREA Varchar(20) Work area

REPTTO Varchar(20) Reporting to

PROG1 –This table is used to add any new programs


SNO Number Serial Number


NATURE Varchar(20) Nature of the program

DURATION –This table is used to store the duration of the programs.

Field Name Field Name DescriptionSNO Number Serial Number



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DURATION Varchar(20) Duration of the programPROGDATE Date Program Date










FAC4 Varchar(20) FacultySESS5 Varchar(20) Session



Field Name Field Name DescriptionPROGRAM Varchar(20) Program name


PROGDATE Date Program Date
















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PUBLISH-This table is used to add the date ,time and venue for group photograph and

special lunch.

Field Name Field Name DescriptionPROG Varchar(20) Program name

CORD Varchar(20) Duration of the program

FD Date Program Date

TD Date Session 1

DATE1 Date Faculty

TIME1 TimeStamp(6) Session2

VENUE1 Varchar(20) Faculty

DATE2 Date Sesssion

TIME2 TimeStamp(6) Faculty

VENUE2 Varchar(20) Session


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SYSTEM TESTING

SOFTWARE TESTING TECHNIQUES:

Software testing is a critical element of software quality assurance and represents

the ultimate review of specification, designing and coding.

TESTING OBJECTIVES:

1.

Testing is process of executing a program with the intent of finding an error.

2. A good test case design is one that has a probability of finding an as yet undiscovered

error.

3.

A successful test is one that uncovers an as yet undiscovered error.

These above objectives imply a dramatic change in view port.

Testing cannot show the absence of defects, it can only show that software errors

are present.


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CONCLUSION

The project titled as EMPLOYEE INFORMATION SYSTEMwas deeply studied and

analyzed to design the code and implement. It was done under the guidance of the

experienced project guide. All the current requirements and possibilities have been taken

care during the project time.

Employee information system is used for daily operations in any organization to

maintain or access employee related information for internal administration purposes.

jsh aditya kiran_employee information system

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