REGIONALSAN

Tertiary Treatment Facilities ProjectContract No. 4283

Mandatory Pre-Bid MeetingWednesday, January 24, 2018

REGIONALSAN

Meeting Objective- Agenda

Introduction of the TTF Team (District, Design Consultant, CM and

PMO)

General overview of other EchoWater Projects (BNR, RAS, CAB)

Overview of TTF Project

Contract documents and contract requirements

Clarifications/changes impacting the contract documents will be issued

as addenda, email inquiries to TTF@sacsewer.com

Site Visit (Optional)

REGIONALSAN

Introductions Vick Kyotani – Program Manager

Graham Calciano – PMO Project Manager

William Yu – PMO Project Engineer

Scott Mueller – PMO Engineer

John Nurmi – District Operations Rep

Chris Cleveland – Carollo, Designer

Keith Corcoran – Carollo, Onsite Rep

Ron Perkins – Construction Manager

Dan Wilson – Assistant Construction Manager

REGIONALSAN

Overview of EchoWater Project

Return Activated Sludge

Tertiary Treatment Facilities (TTF)

Flow Equalization

BNR/PEPS

TTF North

Coagulant

Storage

Feed

Facility

Main Electrical Substation Expansion

Nitrifying Sidestream Treatment

Channel Air Blower Building

Disinfection Chemical Storage

REGIONALSAN

North Area Projects

FEQNSTRASBNRCAB

Channel Air Blower Building

TTF North

Coagulant

Storage

Feed

Facility

BNR/PEPS

REGIONALSAN

South Area Projects

MSBDCSTTF TTF

DCS

New HEMB

REGIONALSAN

TTF Project Overview

REGIONALSAN

TTF Project Requirements Bid and Reference Documents

Addenda Overview

Bid Form

Proposed Products Form

Substitution

Bidding Requirements

Permits

Temp Stormwater Pollution

Control

Site Access and Security

SRF Requirements

Wage Requirements

OCIP Program

Work Restrictions and Milestones

Document Technology

Scheduling Requirements

Project Controls

Commissioning Requirements

REGIONALSAN

Bid and Reference Documents

Invitation link on RegionalSan website

PDF Drawings and Specifications on Public Purchase website

Click a box on the Public Purchase website to be on “Plan Holders List”

REGIONALSAN

Bid and Reference Documents

Spec Section 00 21 13 – Instructions to Bidders

Reference Documents: https://www.dropbox.com/sh/6o2m3o08tt49qp5/AAAzBiRO3EDHEg2CpxKtVjV5a?dl=0

Including Revit, Civil 3D, NWD, and more

Related Documents

Geotech and Schedule

Structural Drawings on existing secondary effluent channels

REGIONALSAN

Addenda

Addendum No. 1 (Issued

January 18, 2018)

Targeting Addendum No. 2

on February 2, 2018

Targeting Addendum No. 3

TBD

REGIONALSAN

BID Form – Stipulated Sum 00 41 13

Description Total Bid Item

ASSIGNED DRUM SCREEN $ 2,770,508

ALLOWANCE SITE CONDITIONS $ 1,000,000

ALLOWANCE UTILITY CONFLICTS $ 500,000

Subtotal $ 4,270,508

BASE BID $ ________

SHEETING, SHORING, BRACING $ ________

Total $ ________

REGIONALSAN

Proposed Products Form

Spec section 00 43 33

Standardized Equipment List, FIPS Pumps

select from only those listed

For 25 items, select listed

manufacturer or list an “or equal”

Listed Equipment, select from list

Substitutions, if approved will be

added by addendum

Must use the SUBSTITUTION

REQUEST FORM (00 43 25)

All applications must be within 35 calendar days

of Advertisement (February 8, 2018)

REGIONALSAN

Proposed Products Form

Spec section 00 43 33

Standardized Equipment List, FIPS Pumps

select from only those listed

For 25 items, select listed

manufacturer or list an “or equal”

Listed Equipment, select from list

Substitutions, if approved will be

added by addendum

Must use the SUBSTITUTION

REQUEST FORM (00 43 25)

All applications must be within 35 calendar

days of Advertisement (February 8, 2018)

REGIONALSAN

Proposed Products Form

Spec section 00 43 33

Standardized Equipment List, FIPS Pumps

select from only those listed

For 25 items, select listed

manufacturer or list an “or equal”

Listed Equipment, select from list

Substitutions, if approved will be

added by addendum

Must use the SUBSTITUTION

REQUEST FORM (00 43 25)

All applications must be within 35 calendar

days of Advertisement (February 8, 2018)

REGIONALSAN

Substitution

• SECTION 00 43 25 - SUBSTITUTION REQUEST FORM

(DURING PROCUREMENT)

• SECTION 00 43 33 - PROPOSED PRODUCTS FORM

• SECTION 00 72 00 - GENERAL CONDITIONS

• SECTION 01 33 00 - SUBMITTAL PROCEDURES

REGIONALSAN

Bidding Requirements

Forms that are part of bid:

• BID FORM (Section 00 41 00)

• BID FORM – STIPULATED SUM (SINGLE-PRIME CONTRACT) (Section 00 41 13)

• BID SECURITY FORM (Section 00 43 13)

• PROPOSED PRODUCTS FORM (Section 00 43 33)

• PROPOSED SUBCONTRACTORS FORM (Section 00 43 36)

• BIDDER’S INFORMATION (Section 00 45 12)

• NONCOLLUSION AFFIDAVIT (Section 00 45 19)

Within 5 days from the 3 apparent low bidders

• ESCROW BID DOCUMENTS (Section 00 43 53)

REGIONALSAN

Within 3 business days from the

3 apparent low bidders• Listed Subcontractor’s Current Year EMR and Cal/OSHA Form 300A (Section 00 43 36)

• BIDDER’S SAFETY PERFORMANCE (Section 00 45 14)

• BIDDER’S SUBCONTRACTOR QUALIFICATIONS (Section 00 45 15)

• IRAN CONTRACTING ACT DISCLOSURE FORM (Section 00 45 41)

• CERTIFICATION OF EXCLUSION OF OCIP INSURANCE COSTS (Section 00 73 16)

• CONTRACTOR’S AMERICAN IRON AND STEEL CERTIFICATION FORM

(Section 00 73 85)

• DBE CONTRACTOR/SUBCONTRACTOR CERTIFICATION FORM (Section 00 73 38)

• DBE SELECTED PRIME CONTRACTOR/RECIPIENT FORM (Section 00 73 38)

• DBE SUBCONTRACTOR PARTICIPATION FORM (EPA Form 6100-2) (Section 00 73 38)

• DBE SUBCONTRACTOR PERFORMANCE FORM (EPA Form 6100-3) (Section 00 73 38)

• DBE SUBCONTRACTOR UTILIZATION FORM (EPA Form 6100-4) (Section 00 73 38)

• DOCUMENTATION DEMONSTRATING PERFORMANCE OF GOOD FAITH EFFORTS

(Section 00 73 38)

REGIONALSAN

Subcontractor Pre-Qualifications from

Advertisement for Bids

Contractor is responsible for the System Integrator scope.

GC needs to be clear who is scoped for this required role (GC or Sub).

40 61 13 defines the System Integrator contractual responsibilities.

REGIONALSAN

Program-Level Permits

CEQA (plus)

Echowater Project EIR (certified September 2014)

MMRPs – Appendix B to Specs

SMAQMD

Optional Concrete Batch Plant

(contractor to obtain, staff not in OCIP)

REGIONALSAN

Temporary Stormwater Pollution

Control Section 01 57 23

Water Pollution Control Plan required

BMPs required

Weekly inspections required (minimum)

Project will not require an NOI, WDID, or

use of the State SMART system

REGIONALSAN

Site Access and Security

Site Access

Access and deliveries through

Dwight Rd.

Refer to Drawings GI001, GI002,

and GC003

Security

All staff will be badged

REGIONALSAN

SRF Requirements Spec Section 00 73 85 – Clean Water State Revolving Fund Provisions

Disadvantaged Business Enterprise (DBE) regulations

Buy American requirements - Manufacturer’s AIS Compliance Cert required

with Shop Drawing

Wage Rate Requirements

DBE Good Faith Effort (GFE)

Spec Section 00 73 38 – Disadvantaged Business Enterprise Requirements

GFE started a minimum of 30 calendar days prior to bid opening date

DBE forms must be submitted within three business days after bid opening

by three apparent low bidders

REGIONALSAN

Wage Requirements Spec Section 00 21 13 – Instructions to Bidders

Pursuant to Section 1770, and following, of the California Labor Code, the

Contractor shall pay not less than the prevailing rate of per diem wages as

determined by the Director of the California Department of Industrial

Relations.

Spec Section 00 73 43 – Wage Rate Requirements

Davis Bacon Act wage rate requirements of the Clean Water SRF Program

Spec Section 00 21 13 – Instructions to Bidders

If there is any difference between the State or Federal wage rates …, it shall

be mandatory upon the Contractor and any Subcontractors to pay the higher

of the two rates.

REGIONALSAN

Owner Controlled Insurance Program

(OCIP)

OCIP covers:

Workers’ Compensation, Employers’ Liability, General Liability and Excess

District will provide Builder’s Risk and Contractor’s Pollution Liability

All contractors are required to enroll in the OCIP (unless excluded)

OCIP does not cover:

Hazardous waste abatement contractors or companies without on-site

dedicated payroll

All contractors are required to exclude insurance costs for coverages

provided by RegionalSan

REGIONALSAN

Owner Controlled Insurance Program

(OCIP)

OCIP Safety Program Key Requirements

OCIP Safety Manual

Project Orientation, Section 1.11

Drug Screening, Section 1.11 and 5.3

Full-time dedicated safety manager required for GC, Section 1.3 and 1.5

Subcontractors required to assign designated safety representative, Section

1.4 and 1.5

Return to Work Program, Section 4.2

6 ft. fall protection, Section 12

REGIONALSAN

Work Restrictions and Milestones Work Restrictions

Refer to Spec Section 01 14 00

Concurrent District Projects at SRWTP (BNR, CAB, RAS, HEMB, SCAPS)

Addendum will clarify access on the West, East,

and North Perimeter

Contract Time

Refer to Spec Section 01 14 20

Note Liquidated Damages, among them:

Completion of all SATs related to FIPS,

SFDS, DCPF, SCLS, DCB, and EOS;

August 2021

Completion of all GMF SATs; April 2022

REGIONALSAN

• Smart P&ID Drawings

– Contains Database links to Equipment and Instrument numbers and data

• Civil 3D Drawings

– Allows coordination with other projects and buried work elements. Existing utilities potholed an included with best available data.

• Revit Building Models

– Used to coordinate locate structures and equipment to avoid conflicts

Documentation Technology (w/disclaimer)

REGIONALSAN

• 40 05 03 Common Work Results for Piping Systems –

Layout Drawings

• 40 05 07 Hangers and Supports for Process Piping –

Layout Drawings

Model Submittal Requirements

REGIONALSAN

01 33 00 Submittal Procedures

• Panel drawings including area control centers (ACC), panel

fabrication, layout and point-to-point wiring (connection diagrams).

• Elementary diagrams (control and logic).

• Electronic assembly drawings

• Terminal panels or terminal boxes

• Interconnect drawings

• Loop drawings (digital and discrete)

• Custom created concrete products specifically prepared for this

project.

• All shop drawings.

CAD Drawing Submittal Requirements

REGIONALSAN

Data ManagementSpec Sections 01 33 16 and 01 78 23

MEL Spreadsheet provided with Conformed Documents

All equipment Shop drawing submittals must identify the MEL equipment numbers included with that submittal and complete meta data equipment information forms.

MEL equipment numbers used for everything including links between shop drawings and Conformed Docs, District’s MMIS, Testing Confirmation, Lockout/Tagout, O&M Manuals and Startup.

Shop drawings without equipment ID and forms will be returned.

REGIONALSAN

Commissioning Requirements

Commissioning Plan – Appendix F

Equipment Test Plans

Site Acceptance Test (SAT) Plans (point to point checks)

Site Integration Test (SIT) Plans (clean water testing)

Reliability Acceptance Test (RAT) Plans (wastewater ops)

Roles and Responsibilities Outlined

REGIONALSAN

Commissioning Schedule

2022

January February March April May June July August September October November December

May 1,

2022

TTF

Clean Water

Testing Begins

September

30, 2022

Field

Acceptance

12/16/2022

Phase 1 SITs

Phase 2 SITs

Filter Preparation and SIT Testing

Phase 3 SIT Testing

Phase 4SIT

Complete

Installation of First

96” FE

Tie-In

(90° Elbow)

RAT

Complete

Installation of

Second 96”

FE Tie-In

All Filters

Operational

Punchlist/

Closeout

96” FE Tie-In Window

TTF

Substantial

Completion

11/1/2022

REGIONALSAN

Scheduling Requirements

Spec Section 01 32 16 – Construction Progress Schedule

The Contractor shall employ or retain the services of a full-time, onsite Senior

Project Scheduler who shall have a minimum of 10 years verifiable experience

in construction. Recommend the Scheduler be on board before NTP to be

familiar with the specifications and meet submittal deadlines.

Cost and resource loaded 180-day schedule is due within 60 days following

NTP. Full baseline is due 180 days after NTP.

Summary Schedule of Values is due 30 days after NTP.

Every activity containing labor shall be cost and resource loaded.

REGIONALSAN

Scheduling Payment Limitations

Spec Sections 01-29-76 & 01-32-16 Progress Payment

Procedures and Construction Progress Schedule

District will pay up to 0.5% of the contract amount each for the 180-Day

Schedule and Baseline Schedule Approval.

Because the value of these schedules to the District diminishes with late

schedule delivery and acceptance, the following limitations apply:

180-Day Schedule – payment amount reduced by 10% for each month beyond 95

days after NTP that schedule acceptance is received.

Baseline Schedule – payment amount reduced by 10% for each month beyond

180 days after NTP that an acceptable schedule is not received.

REGIONALSAN

Program Synchro Project

REGIONALSAN

TTF Synchro Project

REGIONALSAN

Model and Construction Schedule

Integration

REGIONALSAN

Synchro Requirements

• The Contractor shall employ or retain the services of a qualified Synchro Planner who shall have demonstrated experience in developing Synchro Projects on projects of at least $100 million unless otherwise approved by the District.

• The Contractor shall utilize the Baseline Construction Schedule and Synchro Project in planning, scheduling, coordinating, and performing the work under the Contract (including all activities of Subcontractors, equipment vendors, and Suppliers).

• An updated Synchro Project linked to the current progress schedule submittal shall be submitted with the Progress Schedule update.

REGIONALSAN

Project Controls through PMWeb

REGIONALSAN

Contractor Training Required

Plant Orientation

Safety (OCIP)

Environmental

PMWeb (Project Controls)

Submittals and RFIs

Access Requests

Daily Reports

Pay Requests

REGIONALSAN

Site Visit Logistics

Site tour is optional for General Contractors as part of

pre-bid meeting participation

The TTF team will take limited questions during the

site walk. If you have a question and want a

response, email TTF@sacsewer.com

Answers given verbally during site walk by TTF team

are not binding unless included in an addendum.

REGIONALSAN

Tertiary Treatment Facilities Project

Questions??