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Tennessee Arts Program

2020–2021

Arts Enhancement Grant Citizenship Essay

Safety Poster Theme Search Contest

Tennessee PTA 1905 Acklen Avenue

Nashville, Tennessee 37212 www.tnpta.org (615) 383-9740

For more information, contact the Tennessee PTA Arts in Education and Scholarship Chairman – Hank Winkler,

[email protected]

http://www.tnpta.org/

Table of Contents

Arts Enhancement Grant 1

Citizenship Essay Contest Rules 3

Safety Poster Contest Rules 5

List of Forms (Forms are located in the back of this handbook.)

Arts Enhancement Grant Application

Citizenship Essay Contest Forms Student Entry Form Local Unit Inventory Form Council Inventory Form

Safety Poster Contest Forms

Student Entry Form Local Unit Inventory Form Council Inventory Form

Theme Search Entry Form

Electronic copies of this handbook and forms can be found on the Tennessee PTA website at tnpta.org

Tennessee Arts Program 2020-2021 Tennessee PTA

Deadline: Applications are due in the state office on or before March 1, 2021.

Grant Overview:

The Tennessee PTA Arts Enhancement Grant Program complements PTA’s long-standing commitment

to quality arts education by providing funds to local PTAs and councils to establish or enhance arts

programs in one or more arts areas: visual arts, photography, music (including dance) and literature

(including theater).

This grant is to be used for the National PTA Reflections, Tennessee PTA Citizenship Essay and Safety

Poster contest programs.

Funding Available: Tennessee PTA expects to fund grants in the amount of $250.00 to be awarded

for use towards National PTA Reflections program and the Tennessee PTA Arts in Education programs.

To be considered for a grant, complete the grant application in this handbook.

What Tennessee PTA will Fund: Tennessee PTA is placing a priority on funding projects that

represent research based best practices in arts education. Specifically, PTA will fund art programs that:

Are of a sustained nature (rather than one time event)

Reach large numbers of at-risk students.

Extensive research indicates that students receive the greatest benefit from programs that include

sustained involvement in the arts. Therefore, Tennessee PTA is funding proposals for sustained

programs that culminate in a performance, an art fair, an assembly, or a field trip, rather than those

that request funding for one day or one-time events. Ideally the activities will take place throughout

the school year and will involve families, students, schools and/or communities.

At risk encompasses a wide range of factors that may make it more difficult for a student or a segment

of the student population to succeed in learning. Some factors that make students at risk are financial,

health, behavioral, social, and environmental or other community conditions.

Local PTAs and Councils must submit the complete application and match this grant dollar for dollar with

PTA or other donated funds and/or in-kind resources.

Project timeline: Proposed program activities may take place from close of April 2020 through April 1,

2021. Grant reports are due thirty days after the end of the grant project or on May 1, 2021, whichever

comes first.

Eligibility:

The applicant must be a PTA in good standing with the following items in compliance:

Proof of 990 filed with the IRS

Audit report filed with Tennessee PTA

Membership report and dues paid by December 1

Current bylaws approved by Tennessee PTA

Tennessee PTA Arts Enhancement Grant for the 2020-2021 School Year


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Criteria for Selection:

Applications must be complete and submitted on time. Incomplete or late applications will not be

reviewed.

Applications will be scored based on the following criteria:

Program Description – 45 points

General description, geographic area, new or innovative approaches, inclusion of research based best

practices, partnerships, family engagement, and student success

Goals and Outcomes – 25 points

What are the goals of the program? What are the anticipated outcomes? How will success be determined?

At-Risk – 10 Points

To what extent are at-risk students served through the proposed project?

Need – 10 Points

What is the need for this project?

Budget and Budget Narrative – 10 Points

Total Score Possible – 100 Points

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CITIZENSHIP ESSAY CONTEST RULES

THEME: How has the pandemic affected me? GOAL: To promote and encourage participation in becoming responsible citizens. Using

the theme provided, local units and councils are encouraged to conduct this program at any time during the school year, but the winning entries must be submitted to the state office on or before January 20, 2021. Each local unit and/or council may submit their five (5) best essays in each of the grade divisions.

DIVISIONS: Pre-Primary – Preschool through Kindergarten Primary – Grades 1 through 2 Intermediate – Grades 3 through 5 Middle School – Grades 6 through 8 High School – Grades 9 through 12 Special Artist – All Grades GUIDELINES:

1. All entries submitted shall be the original work from one individual entrant and must represent the student’s interpretation of the provided theme. NO GROUP ENTRIES ACCEPTED.

2. Entrant must be enrolled in a PTA/PTSA school.

3. Entry form must be completely filled out and signed by a parent and/or teacher verifying the original work of the student.

4. The entry must be written or typed on 8.5”x11” white paper (or similar sized lined paper) with the student’s name written on the back of each page. The student’s name shall not appear anywhere on the front of any page.

5. The entry can be submitted via one of two methods: inside a plastic sheet protector with the Citizenship Essay Program Entry Form inserted in the back with the entry information visible; or you may submit the entry and form via email to [email protected].

6. Essays shall be a minimum length for each division, as follows:

◦ Pre-Primary – 25 words

◦ Primary – 50 words

◦ Intermediate – 100 words

◦ Middle School – 200 words

◦ High School – 350 words

◦ Special Artist – 50 words

7. Students may receive assistance in writing (getting words on paper) as follows:

◦ Students in Pre-Primary, Primary, and Special Artist may record or dictate their entries for another person to type or write the entry. Transcribers are not to alter the grammar or form of speech of the student. Entries must be transcribed in original form. If the


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transcriber is working from a written submission created by the student; the original work must be attached. Recordings should also be submitted.

◦ Students in Intermediate, Middle School, and High School may have their entries typed by another person, as long as the original work is attached. Transcribers are not to alter the grammar or form of speech of the student. Entries must be transcribed in original form.

8. Entry specifications shall be as follows:

◦ Handwritten entries may be either pencil or ink and on standard, lined notebook paper written by the entrant and verified on the entry form. Entries should have a space between each line of writing and must be written on only one side of the paper. Multiple page entries should not be stapled together. Each page shall be numbered. The student’s name must be written on the back of each page but shall not appear on the front of any page.

◦ Typed entries by someone other than the entrant must have the original work included with the submission and be verified on the entry form. The essay should be typed on 8½”x11”, white paper and be double spaced. The entry must be typed on one side only and multiple pages should not be stapled together. Each page shall be numbered. The student’s name must be written on the back of each page but shall not appear on the front of any page.

◦ Each entry must be submitted in a plastic sheet protector with the entry and the entry form included behind the entry with the student information visible.

SUBMISSION REQUIREMENTS: Entries from local units and councils must be in the state office or sent via email on or before the due date: January 20, 2021 and must be submitted with the appropriate inventory form. All forms required may be found in the forms section at the end of this document. RECOGNITION

Make sure that all participants are recognized, including those with work advancing to another level. You may want to have a ceremony at a school assembly, an in-class presentation, or a PTA function. This can encourage future participation. Students see their peers enjoying the program and look forward to participating themselves. You may want to do the following:

Include an article in your PTA or school newsletter.

Send congratulatory letters.

Set up a lunch or dinner party for the participants with the PTA president and/or school principal or teacher.

Have essay entrants read their works.

Acknowledge anyone who supported the program including parents, staff, volunteers, and community members.

Announce the names of the participants over the school public address (PA) system.

Provide a party or after-school event for participants.


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SAFETY POSTER CONTEST RULES

THEME: What does being safe mean to me? DIVISIONS: Pre-Primary – Preschool through Kindergarten Primary – Grades 1 through 2 Intermediate – Grades 3 through 5 Middle School – Grades 6 through 8 Special Artist – All Grades

GUIDELINES: STUDENT ENTRY FORM

All participants are required to fill out in its entirety and sign the Student Entry Form. Students who have not completely filled out the entry form will not be eligible to participate in the program. In situations where the child cannot fill out the entry form or write legibly, a parent may sign his or her child’s name. Students have the option of placing the titles of their works on the Student Entry Form and must answer a few questions about how they created their works (see Required Information). REQUIRED ARTIST STATEMENT

On the Student Entry Form, describe what inspired you to create this work and how it relates to the theme. This is required for all grade divisions. JUDGING

All entries are judged on originality and creativity, educational value of theme development, and age-appropriate quality of work.

FORMAT

The poster shall be regular poster board size, 22 x 28 inches (a full sheet).

The color and pattern may be chosen by the participant.

Three dimensional posters are not allowed. No attachments are allowed.

SUBMISSION GUIDELINES:

Poster must be designed and done by the student.

The student’s name and/or school may not appear on the front of the poster.

The student’s name, school and division should be written on the back of the poster.

Securely attach the form to the bottom right hand corner of the back of the poster in a plastic sheet protector with the entry form accessible.

When sending in the posters, whether delivered or mailed, they should not be folded or rolled but rather packaged in a flat container.

Electronic entries will be accepted this year. Email photos (front and back) of your poster along with your entry form to [email protected].

Reasons for disqualification could include:

Incorrect entry form, no entry form attached, missing signature, entry not submitted properly and/or entries received after deadline.


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mailto:[email protected]

FORMS

Tennessee Arts Program Arts Enhancement Grant Application

Citizenship Essay

Safety

Theme Search

2020-2021 Tennessee PTA Arts Enhancement Grant Application

Name your application:

CONTACT INFORMATION – PRIMARY CONTACT

This information will be used as the primary method of contacting your PTA about this grant application.

This information should be for the main person who will be responsible for the application and

implementation of this grant. This address is where the grant funding will be mailed. (NO PO Box or

school contact information, please)

Name:

Title/Role in PTA (e.g. President)

Mailing address:

Street Address

City Postal/Zip Code

Phone Number (Used during normal business hours) - -

Email:

PTA INFORMATION Please enter the following information about your PTA.

Official PTA/PTSA Name (Recognition and grant funds will be issued in this name)

Address of PTA unit:

Street Address

City Postal/Zip Code

PTA ID Number:

Federal EIN:

PTA Website:

Number of Members in PTA:

All entries must be in the State Office on or before March 1, 2021 Send to: Tennessee PTA, 1905 Acklen Avenue, Nashville, Tennessee 37212

[email protected] 615-383-9740 www.tnpta.org

2020-2021 Tennessee PTA Arts Enhancement Grant Application – page 2

PTA PRESIDENT – CONTACT INFORMATION The PTA President will be the back-up contact in regard to

this application.

Name: First Name Last Name

Phone Number: - -

Email:

SCHOOL INFORMATION

Name of Local Unit:

This school is a (select one): Elementary Middle High

Other grades Served at the School:

Total Enrollment:

Percentage of students eligible for free or reduced-priced lunch:

Percentage of students who are Hispanic/Latino:

Percentage of students who are Black or African American:

Percentage of students who are American Indian or Alaska Native:

Percentage of students who are Asian:

Percentage of students who are other minority:

Percentage of students who are White:

The school is: Urban (about 100,000 to 1,000,000 people)

Rural (fewer than 3,000 people, away from a city center)

Town (about 3,000 to 100,000 people)

Suburban (are near a city center with population between

100,000-250,000)

GENERAL INFORMATION

How did you hear about this grant opportunity? (check all that apply)

Mailer

Tennessee PTA Convention

www.tnpta.org

Tennessee PTA Bulletin

Has your PTA received a grant from the Tennessee PTA before? Yes No

If so, what grant? When?

http://www.tnpta.org/

2020-2021 Tennessee PTA Arts Enhancement Grant Application – page 3

GRANT NARRATIVE

[Describe how this program will strengthen family engagement. Describe how the program is aligned

with PTA’s National Standards for Family School Partnerships. (250 words minimum)]

TERMS

Grant funding must be spent from September 1, 2020 through April 1, 2021.

If an event will be held at a school, the applicant is responsible for ensuring that the school’s

administration is supportive of the proposed program prior to the submission of this grant.

Late applications will not be accepted.

Any unused funds must be returned to Tennessee PTA no further than 30 days past the completion of the

program or the due date of the Grant Report (whichever is earliest).

Funds must only be used for activities proposed in this grant application. Changes to the budget that

represent 10% of a line item must receive prior approval from Tennessee PTA before any changes are

made.

Grant reports must be submitted on time, if they are not received on time, it may impact the grantees

ability to receive future funding from Tennessee PTA.

SUBMIT YOUR GRANT

By submitting this Tennessee Arts Enhancement Application, I attest that the information provided is

accurate and correct. I understand that providing incorrect information may affect the consideration of

this application. If selected as a grant recipient, I agree to use the funds only to pay for direct expenses for

the proposed PTA program as outlined in this application. I also agree to return any unused funds to

Tennessee PTA.

Sign: Date:

Revised July 2020

2020-2021 CITIZENSHIP ESSAY PROGRAM – Student Entry Form

Theme: “How has the pandemic affected me?”

INCLUDE ENTRY FORM IN THE BACK OF ESSAY IN THE PLASTIC SHEET PROTECTOR

____________________________________________________________________________________________________________

STUDENT NAME: _________________________________________________ TEACHER: ______________________ GRADE: ______

PARENT/GUARDIAN NAME(S): __________________________________________________________________________________

PARENT/GUARDIAN PHONE: ___________________________________ E-MAIL: _________________________________________

STUDENT ADDRESS: ___________________________________________________________________________________________ Any submission shall remain the property of the entrant, but entry into this program constitutes entrant’s irrevocable permission and consent that PTA may display, copy, reproduce, enhance, print, sublicense, publish, distribute and create derivative works for PTA purposes. PTA is not responsible for lost or damaged entries. Submission of entry into the Tennessee PTA Arts in Education program constitutes acceptance of all rules and conditions. I agree to the above statement and to abide by the Tennessee PTA Arts in Education Rules. I hereby certify that the artwork is the original work of the student here named and that no adult or other student assisted (Special Education excepted) or altered the creative integrity of the student’s work. _________________________________________ _______________________________________________________ Signature of student Signature of parent/legal guardian (required if child is under 18 years)

GRADE DIVISION (Check One) PRE-PRIMARY (Preschool-Kindergarten) WORD COUNT: PRIMARY (Grades 1-2) INTERMEDIATE (Grades 3-5) MIDDLE SCHOOL (Grades 6-8) HIGH SCHOOL (Grades 9-12) SPECIAL ARTIST (Special Education – All Grades)

PTA/PTSA only: complete this box before distribution:

FULL NAME PTA/PTSA: NATIONAL PTA ID NUMBER: ___ ___ ___ ___ ___ ___ ___ ___

COUNCIL (IF APPLICABLE) REGION: ____

PROGRAM CHAIR NAME: PHONE: ____

EMAIL: ____





EMAIL: ____

All entries must be in the State Office on or before January 20, 2021 Send to: Tennessee PTA, 1905 Acklen Avenue, Nashville, Tennessee 37212


2020-2021 CITIZENSHIP ESSAY PROGRAM – Local Unit Entry Inventory

Theme: “How has the pandemic affected me?” Name of PTA/PTSA

Name of President

Phone ( )

President’s email address

Name of Chairman

Phone ( )

Chairman’s email address

Council

County

Region

EACH LOCAL UNIT MAY SUBMIT FIVE ENTRIES IN EACH DIVISION.

Please print or type the names and other information. If not legible, certificates may be incorrect.

Pre-Primary (Preschool through Kindergarten)

1. Name Grade

2. Name Grade

3. Name Grade

4. Name Grade

5. Name Grade

Primary (Grades 1 through 2)

1. Name Grade

2. Name Grade

3. Name Grade

4. Name Grade

5. Name Grade

Intermediate (Grades 3 through 5)

1. Name Grade

2. Name Grade

3. Name Grade

4. Name Grade

5. Name Grade



2020-2021 CITIZENSHIP ESSAY PROGRAM

Local Unit Entry Inventory (continued)

Name of PTA/PTSA



Middle School (Grades 6 through 8)

1. Name Grade

2. Name Grade

3. Name Grade

4. Name Grade

5. Name Grade

High School (Grades 9 through 12)

1. Name Grade

2. Name Grade

3. Name Grade

4. Name Grade

5. Name Grade

Special Artist (Special Education – All Grades)

1. Name Grade

2. Name Grade

3. Name Grade

4. Name Grade

5. Name Grade



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2020-2021 CITIZENSHIP ESSAY PROGRAM – Council Entry Inventory

Theme: “How has the pandemic affected me?” Name of Council PTA

Name of President

Phone ( )

President’s email address

Name of Chairman

Phone ( )


County

Region

EACH COUNCIL MAY SUBMIT FIVE ENTRIES IN EACH DIVISION.



1. Name Grade

2. Name Grade

3. Name Grade

4. Name Grade

5. Name Grade


1. Name Grade

2. Name Grade

3. Name Grade

4. Name Grade

5. Name Grade


1. Name Grade

2. Name Grade

3. Name Grade

4. Name Grade

5. Name Grade



2020-2021 CITIZENSHIP ESSAY PROGRAM

Council Entry Inventory (continued)

Name of Council




1. Name Grade

2. Name Grade

3. Name Grade

4. Name Grade

5. Name Grade

High School (Grades 9 through 12)

1. Name Grade

2. Name Grade

3. Name Grade

4. Name Grade

5. Name Grade


1. Name Grade

2. Name Grade

3. Name Grade

4. Name Grade

5. Name Grade



2020-2021 SAFETY PROGRAM – Student Entry Form

Theme: “What does being safe mean to me?” INCLUDE COMPLETED ENTRY FORM IN A PLASTIC SHEET PROTECTOR WITH EACH ENTRY

____________________________________________________________________________________________________________

STUDENT NAME: _________________________________________________ TEACHER: ______________________ GRADE: ______

PARENT/GUARDIAN NAME(S): __________________________________________________________________________________

PARENT/GUARDIAN PHONE: ___________________________________ E-MAIL: _________________________________________

STUDENT ADDRESS: ___________________________________________________________________________________________ Any submission shall remain the property of the entrant, but entry into this program constitutes entrant’s irrevocable permission and consent that PTA may display, copy, reproduce, enhance, print, sublicense, publish, distribute and create derivative works for PTA purposes. PTA is not responsible for lost or damaged entries. Submission of entry into the Tennessee PTA Arts in Education program constitutes acceptance of all rules and conditions. I agree to the above statement and to abide by the Tennessee PTA Arts in Education Rules. I hereby certify that the artwork is the original work of the student here named and that no adult or other student assisted (Special Education excepted) or altered the creative integrity of the student’s work.

_________________________________________ _______________________________________________________ Signature of student Signature of parent/legal guardian (required if child is under 18 years)

STUDENT MUST COMPLETE ALL FIELDS, AS APPLICABLE GRADE DIVISION (Check One) PRE-PRIMARY (Preschool-Kindergarten) PRIMARY (Grades 1-2) INTERMEDIATE (Grades 3-5) MIDDLE SCHOOL (Grades 6-8) SPECIAL ARTIST (Special Education – All Grades) You may provide additional information on the back or on a separate sheet describing materials in your artwork. Include any details that would enhance the understanding of the creation of the piece.

ARTIST STATEMENT:







EMAIL: ____





EMAIL: ____

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2020-2021 SAFETY PROGRAM – Local Unit Entry Inventory

Theme: “What does being safe mean to me?”

Name of PTA/PTSA

Name of President

Phone ( )

President’s email address_

Name of Chairman

Phone ( )


Council

County

Region




1. Name School Grade



















2020-2021 SAFETY PROGRAM – Local Unit Entry Inventory (continued)

Name of PTA/PTSA

















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2020-2021 SAFETY PROGRAM – Council Entry Inventory

Theme: “What does being safe mean to me?”

Name of Council

Name of President

Phone ( )

President’s email address_

Name of Chairman

Phone ( )


County

Region



























2020-2021 SAFETY PROGRAM – Council Entry Inventory (continued)

Name of Council

















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Tennessee PTA Theme Search Contest

Tennessee PTA is seeking themes for the 2021-2022 Arts in Education program year. The students who submit the winning entries will be recognized at the Tennessee PTA Convention in 2022.

Student’s Name: Grade

Student’s Address:

Parent/Guardian Name:

Phone: Email:

Theme Ideas:

Citizenship Essay:

Safety:

Please submit entries to Tennessee PTA by November 13, 2020. Only signed original forms will be considered.





EMAIL: ____





EMAIL: ____

All entries must be in the State Office on or before November 13, 2020 Send to: Tennessee PTA, 1905 Acklen Avenue, Nashville, Tennessee 37212


Tennessee PTA Arts in Education Theme Search Contest

Tennessee PTA Arts in Education Theme Search Contest

THEME SEARCH ENTRY FORM

THEME SEARCH ENTRY FORM

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