tender notice - pandit deendayal petroleum university and digi proc equipments.pdf · to dr. jigar...

PDPU/SOT/ICT Lab II/CE & ICT dept / WT / 18-19/78 of 25

PANDIT DEENDAYAL PETROLEUM UNIVERSITY

Raisan village, Koba-Gandhinagar High-way,

Gandhinagar – 382007, GUJARAT,INDIA

Tel. No:- +91-079-23275416

Fax No:- +91-079-23275030

Tender Notice

Sealed Tender bids are invited from reputed / authorized supplier/ manufacturer for supply

installation and commissioning of the following items for Pandit Deendayal Petroleum University,

Gandhinagar, so as to reach the undersigned at the address given below latest by the date and time

specified here in below.

Tender No. Lab. Name EMD(Rs.) Estimated Cost

PDPU/SOT/ICT Lab II/CE & ICT dept / WT /

18-19/78 ICT Lab 1 Rs.10536.00 Rs.10,53,600.00

Bid documents containing complete details, specifications, terms and conditions etc can be downloaded

from the PDPU website http:// www.pdpu.ac.in.The download tender document (PDF Format)

comprises:

Part – I : Tender Notice

Part – II : Technical Specifications (Schedule-‘A’)

Part – III : Commercial Terms & Conditions

The Technical Bids so received, shall be opened, on the date and time specified here in below at the

Pandit Deendayal Petroleum University, Raisan Village, Gandhinagar in the presence of the bidders or

their authorized representatives those wish to be present.

The Financial bids of only eligible Tenderer(s) shall be opened. The date and time of opening the

financial bids shall be announced on our website after scrutiny of the Technical bids.

Important Dates:

Last date and time for submission of Bid 19/10/2018 up to 5.00 p.m.

Opening of Technical Bid

22/10/2018 at 02.00 p.m.

Important Instructions:

1. The offer shall be submitted on downloaded tender document only.

2. The Main envelope should contain followed four envelopes duly sealed.

(a) EMD Envelope : This should contain Demand Draft (D.D) for EMD document

in favour of Pandit Deendayal Petroleum University

payable at Ahmedabad.

(b) Technical Bid : Schedule- ‘A’ (c) General Commercial Terms & Conditions

(d) Price Bid : (Schedule ‘B’) should contain only Price Bid.

http://www.pdpu.ac.in/


All the four envelopes should be super scribed with tender No., date of opening and Name of the

bidder.

3. Offer without EMD is liable to be rejected forthwith.

4. The Tender, duly completed, should be sent by RPAD or Speed Post or Courier Service (Hand

Delivery is not acceptable) so as to reach latest by the date and time specified here in above.

Tender received after the due date and time shall be rejected irrespective of delay due to postal

service or any other reasons.

5 Any technical query, information clarification pertaining to this tender may be referred

to Dr. Jigar Shah No: 07923275428 Pandit Deendayal Petroleum University,

Raisanvillage, Gandhinagar-Koba highway, Gandhinagar-382007 OR

[email protected].

PDPU reserves right to reject any OR all tenders without assigning any reason.

Sd/-

Registrar

Pandit Deendayal Petroleum University


Gandhinagar – 382007, GUJARAT,INDIA


PART-II

SCHEDULE-‘A’

DETAILS TECHNICAL SPECIFICATION FOR ICT LAB 1 EQUIPMENTS Sr.

No. Name of the Equipment Technical Specification Qty

1

Digital Multimeters

GENERAL SPECIFICATIONS:

Display : Backlit LCD. 1999 counts, 3-½ digits, auto

polarity indication

Measuring Method : dual slope, A/D conversion

Sampling Rate : approx. 3 times/second

Overrange indication : the MSD Displays 1 or -1

Data hold : To freeze the displayed data

Low battery indication : symbol display

Operation : 0⁰C~40C relative humidity <80%

Power : one 9V battery (NEDA 1604/6F22 or equivalent)

Size : 188x97x35 mm (Length width height)

Weight : approx. 375g (including a battery)

Accessories : test leads, user manual, holster, gift box and

temperature probe.

TECHNICAL SPECIFICATIONS:

Accuracy : (a%xrdg ± d) at (23⁰C ± 5⁰C) R.H.<75%

DC VOLTAGE (DCV)

Range : 200mV to 1000V

Accuracy : ±(1.0 % +5)

Resolution : 100µV to 1V

Input Resistance : 10MΩ for all ranges Overload Protection : 200mV range ;250V DC or AC Peak value

Other Range : 1000V DC or AC Peak Value

DC CURRENT(DCA)

Range : 20mA to 20A

Accuracy : ±(2.0 % +5)

Resolution : 10µA to 1mA

Max range measuring voltage drop: 200mV

Max input current : 20A (The test time should be in 10

seconds)

Overload protection : 0.2A/250V self-resume fuse, 20A un-fused

AC VOLTAGE (ACV)

Range : 0-2V to 750V

Accuracy : ±(0.8% +5)

Resolution : 1mV-1V

Input Resistance : 10MΩ for all ranges. Overload Protection : 1000V DC or AC peak value

Frequency : Less than 200V Range

Response : 40~400Hz, 750 range: 40~200Hz

Displaying : Sine wave rms (mean value response)

Capacitance

Range : 0-20nF-200uF

Accuracy : ±(2.5%+20)

Resolution : 10pF to 100uF

Overload Protection: 36V DC or AC Peak Value

AC CURRENT (ACA):

Range : 0-20mA to 20A

Accuracy : ±(3.0%+10)

Resolution : 10uA to 10mA

1


Max measuring drop : 200mV

Max Input Current : 20A (For 10 Seconds)

Overload Protection : 0.2A/250V/self resume fuse, 20A unfused

Frequency Response : (40~200)Hz

Display : Sine Wave RMS (mean value response)

RESISTANCE(Ω) Range :200 Ω to 200M Ω Accuracy : ±[5.0% (reading -1.0)+20] Resolution : 0.1 Ω to 100k Ω

Open Circuit voltage : less than 3V;

Overload Protection : 250V DC or AC peak value

TEMPERATURE

Range : (-40 – 1000) ˚C Accuracy : ±(1.0% + 3)< 400˚C

±(1.5% + 15)>400˚C Resolution : 1˚C

Sensor : K-Type thermocouple

Frequency (f)

Range : 2kHz to 200kHz

Accuracy : ±(3.0%+15)

Resolution : 1Hz to 100Hz

Input Min-Voltage: 1V

Overload Protection : 250V DC or AC peak value (the test time should

be in 15 Seconds)

Transistor hfe DATA TEST

Range : hFE NPN or PNP

Displaying : 0-1000

Test Condition : Basic Current is approx 10uA Vce is about 3V

Diode and Continuity TestingAnalog and Digital IC Tester

2 Arduino Mega Board

ATmega2560 microcontroller

Input voltage - 7-12V

54 Digital I/O Pins (14 PWM outputs)

16 Analog Inputs

256k Flash Memory

16Mhz Clock Speed

15

3

Embedded system

development platform based

on ARM with in circuit

debugger (JTAG debugger),

emulator, complete

development software, utility

software and flash

programmer

ARM Cortex board microcontroller with GPIO, SPI, I2C, UART and USB

interfaces, Analog input and output interfaces, PWM interface, On board

LED, switches, Key pad, LCD and Buzzer, On board debugger and emulator

(full control for real time hardware and software debugging), Provision for

connection of communication modules and sensors and actuators,

Expansion capability, Fully Compatible with Keil software

10

4 Raspberry Pi 3 Model B Board

with Micro SDHC Card 64Bit Quad Core with Wifi and Bluetooth 10

5

Input Output Devices (Ready

interface) :

Arduino Mega Board, Raspberi Pi Board And ARM7 Development Board

Compatible Interface (GPIO)

1. 8 Switches, 8 LED and 4 digit 7 segment LED display

2. 4X4 Matrix Keypad

3. LCD Keypad Interfacing Board

4. 2.4 Inch Touch LCD

2

EACH


5. 5V Relay Module Expansion Board

6. ULN2003 Stepper Motor Driver Board

7. L293D Based DC Motor Driver Board

8. Passive Buzzer Module

9. 5V Stepper Motor Unipolar

10. DC Motor 3-6 V, 2000 RPM

11. Servo Motors (3 types)

12. Shaft encoder (optical) with mounting for DC, servo and stepper motors

13. 16 X 2 LCD

14. Graphic LCD128*64

15. Male to Male and Male to Female connecting lugs for the above items

(10 nos. for each module/device)

16. Male and Female Header 40-pin Break away

6

Communication Modules

(Ready interface):


Compatible Interface (UART/USB)

1. Ethernet module with connecting cables

2. Wireless Connectivity Kit includes Bluetooth module, RFID

Reader/Writer module, GSM+GPRS+GPS module with connecting cables

3. WiFi module

4. Zigbee module (nodes and co-coordinators) with analog interface on

each module with necessary cables

2

EACH

7

Sensor Modules (Ready

interface):



1. 3axis Gyro, Acceleration, Magnetometer & Air

Pressure Sensors

2.IR High Range Optical Proximity Switch

3. Temperature And Humidity SensorModule With Cable

4. Temperature Sensor Probe Waterproof

5. Inductive Proximity Sensor - Magnetic Switch

6. Heart Beat Sensor

7. Water Level Sensor Module

8. Ultrasonic Sensor Distance Measuring Module

9.PIR Motion Detection Sensor Module

2

Each

8

Camera Modules (Ready

interface):

Raspberry Pi Board And ARM7 Development Board Compatible Interface

(UART/USB)

1. Raspberry Pi Camera Module With Cable

2. Raspberry Pi Mini USB Camera

2

Each

9 Speech And Voice Recognition

Module (Ready interface)



2

10

DSP Trainer Board:

TI’s OMAPL138

(TMS320C6748DSP +ARM 9

MCU) EVM with USB JTAG

Emulator ,

Color CCD Camera,

Fingerprint Sensorand Code

Composer StudioSoftware

(Latest and Compatible)

Features:

Equipped with complete set of Hardware and Software to perform

DSP experiments.

Includes Speech, Audio, Communication, Image and Video Signal

Processing

Expansion capability

MATLAB/SIMULINK compatible (code generation on

MATLAB/SIMULINK and directly deployable to Trainer Board)

Program in C/C++ using CCS

A complete documentation in the form of laboratory workbook

Specifications:

USB serial port

Fast Ethernet port (10/100 Mbps)

USB host port (USB 1.1)

USB OTG port (USB 2.0)

SATA port (3 Gbps)

VGA port (15-pin D-SUB)

LCD port (Beagleboard-XM connectors)

Audio ports: line in-out and Mic in

2


Composite in (RCA jack)

Leopard Imaging camera sensor input (32-pin ZIP connector)

Authentic fingerprint sensor

Compatible Color CCD Camera

Compatible Fingerprint sensor module

Compatible Code Composer Studio Software (Latest version)

JTAG emulator compatible with Trainer Kit and CCS software

Real Time Software and Hardware Debug features (Emulation

Connect/Disconnect, Read/Write memory, Read registers, Load program,

Run, Halt, Step, Software and Hardware Breakpoint support, Real-Time

Mode)


PART-III

GENERAL COMMERCIAL TERMS AND CONDITIONS

DEFINATIONS:

Tenderer/Supplier/Bidder: These terms are synonym and mean the firm who

intends or who has submitted offer in response to this tender.

Tender / Bid Document: means this tender document.

PDPU: Pandit Deendayal Petroleum University having it office at Raisan Village,

Gandhinagar-382007 and includes it’s successors and assignee.

1 1. The tenderer should thoroughly read all the clauses of the tender document before submitting the

duly filled in Tender.

Tenderer shall place the following ANNEXURES as FIRST EIGHT pages of their Technical Bid in the

following sequence.

FIRST PAGE ANNEXURE –1

SECOND PAGE ANNEXURE - 2

THIRD PAGE ANNEXURE - 3

FOURTH PAGE ANNEXURE - 4

FIFTH PAGE ANNEXURE - 5

SIXTH PAGE ANNEXURE – 6

SEVENTH PAGE ANNEXURE – 7

EIGHTH PAGE ANNEXURE – 8

2

SUBMISSION OF BID DOCUMENT:

PDPU follows two bid systems. Tenderer shall submit two separate bids viz.

a) Techno – Commercial Bid (Technical Bid) and

b) Price Bid as under.

(a) Technical Bid: This shall be in sealed envelope. It shall be super scribed

Technical Bid: Tender No. Name of Bidder:

It shall contain the following

(i) Eight pages as mentioned in condition 1 above and

TENDERERS SHOULD FURNISH THE FOLLOWING DETAILS:

[1] Technical Specifications(Part-II) and General Term & Conditions(Part –III) of Tender

Document Duly Sign on each page by Authorized Signatory as token of his acceptance.

[2] Audited Accounts of last three years of the firm.

[3] Performance reports if any.

[4] Consent letter from their principals to manufacture such items.

[5] All the testing equipment MUST have been calibrated up to date.

[6] List of customers

(ii) All the information and supporting documents for (i) above

(iii) Details, Documents, Literature, certificates etc. for the equipment / Material offered.


(b) Price Bid: This shall be in sealed envelope.

It shall contain offer price in the form specified in the tender document as Schedule-‘B’. The

Printed Price list or price in different format will render the offer liable for rejection. It shall

be super –scribed as:

Price Bid: Tender No.: Name of Bidder:

c) EMD Envelope: This envelop shall contain the following:

Demand draft or Bank Guarantee, as the case may be, for EMD

supporting document, as mentioned hereof, if bidder seeks exemption in EMD

It shall be super – scribed as :

EMD Envelop: Tender No.: Name of Bidder:

d) Main Envelope: This envelope shall contain envelop of Technical bid, envelop of EMD and

Price Bid. It shall be super – scribed as :

Main Envelop: Tender No.: Name of Bidder:

The entire bid document (Main envelope mentioned above) should be submitted so as to reach

this office not later than 02.00 P.M. on due Date as specified in the tender notice through RPAD

/ Speed post or Courier only

Incomplete bids and amendments and additions to bids after opening of the bids will be

ignored out rightly.

The technical scrutiny committee of PDPU shall evaluate the techno-commercial view of the

tender. PDPU reserves the right to open or not to open the price bid of the bidders on the basis

of their past performance of their supplied materials.

The price bid of those who are techno-commercially qualified shall only be opened.

3 PRICE EVALUATION:

No price preference shall be given on any account. All tenders will be evaluated on firm price end-

cost basis; The parties however shall give the detailed break-up of the end cost. If PDPU feels that

there is lack of serious competition or for any other reasons, PDPU may negotiate with the L-1

party. PDPU’s decision to accept any or all tenders shall be final and binding on all the parties.

However, the DG of PDPU or the Authorized committee at its sole discretion reserves the right to

negotiate with other tenderer in case the technical specification of some or all products are found

to be superior.

4 EARNEST MONEY DEPOSIT: (E.M.D.)

E.M.D. is payable @1% of the value of the items offered. The EMD is payable by Demand Draft, of

any Nationalized Banks, drawn in favor of the PANDIT DEENDAYAL PETROLEUM UNIVERSITY,

payable at Ahmedabad. If the amount of EMD is more than Rs. 25000/- the same can be paid by an

irrecoverable Bank Guarantee from any nationalized Bank in a standard format prescribed by

PDPU (Format given in this tender document).

5 DELAYED AND LATE TENDERS:

No Tender shall be accepted / opened in any case which are received after due date and time of the

receipt of tender irrespective of delay due to postal services or any other reasons and PDPU shall

not assume any responsibility for late receipt of tender. Any correspondence in this matter will not

be entertained.


6

PRICES:

The details of the price shall be given in Price Bid (Schedule-B) only and nowhere else. Prices

quoted shall be FIRM and on F.O.R. Destination basis (i.e. PDPU,Gandhinagar). However, the

Tenderer should indicate in the Price Bid, the break-up of Unit F.O.R. Destination Prices with break-

up of Unit Ex-works price ,Excise duty, VAT/Sales Tax, Custom Duty, average freight, packing

charges, and Insurance Charges. Tenderer should quote the Freight as well as Insurance Charges

both separately as shown in price bid. Please note that payment of excise duty will be made only on

Ex-Work prices. Also, please mention rate of Excise duty. If this is not specifically mentioned then

PDPU will have the option to take the prices as exclusive of taxes and duties (at maximum slab

rates) for the evaluation of the tenders.

The Tenderer should invariably indicate the total unit end cost price considering all their costs /

calculations in the Price bid itself for each item and all sub-items if any. This is mandatory. Cost

components hidden / furnished elsewhere will not be considered and will be ignored out-rightly.

Only for Traders - Tender:

[i] In case of a trader-tender, if the quotation is furnished for all inclusive rates and the rates of

taxes and duties are indicated without indicating the amount, in such cases, the price is eligible for

statutory variation.

[ii] Where the trader-tender quotes all inclusive rates without indicating the rate of Taxes and

Duties included in the quoted price, the price is not eligible for any statutory variation.

7

REFUND / FORFIETURE OF E.M.D

EMD will be forfeited if (i) the tender, it covers, is withdrawn during the validity of the offer or (ii)

the Tenderer fails to furnish / deposit the Performance Guarantee towards Execution Period

(security deposit).

EMD of the unsuccessful tenderer’s will be returned without intimation within 60 days of placing of

the order to the successful Tenderer subject to the unsuccessful bidder returning the original

receipt of the EMD together with the advance stamped receipt, to the Accounts Officer of PDPU.

EMD will be returned to the successful bidders, only on their submission of performance guarantee

towards execution period against order released to them.

8 PERFORMANCE GUARANTEE (PG) TOWARDS EXECUTION PERIOD: (i.e. SECURITY DEPOSIT):

Successful tenderers will be required to pay an amount equivalent to 10% (Ten) of the value of the

purchase order as Performance Guarantee (Security Deposit) within 10 days from the date of the

purchase order failing which the purchase order is liable to be cancelled at the cost and the risk of

the successful Tenderer (at the discretion of PDPU).

It can be paid by Demand Draft drawn in favour of PANDIT DEENDAYAL PETROLEUM UNIVERSITY

payable at Ahmedabad or in the form of Bank Guarantee from Nationalized Bank if the amount is

more than Rs.35,000/-.

The Bank Guarantee will be executed on the standard form prescribed by PDPU as APENDIX - I. The Bank Guarantee so furnished should have clear one time validity till the completion of the

order in all respects. Bank Guarantee for Interim period will not be acceptable. If by any reasons the

supply period is extended then the supplier shall undertake to renew the Bank Guarantee at least

one month before the expiry of the validity failing which PDPU will be free to encash the same.

The successful bidder/s shall have also to furnish PG (as specified here of) for the contract value

towards warranty / guarantee period separately as applicable as per tender conditions.

Performance Guarantee towards Execution Period (Security Deposit) will be returned on successful

completion of the Order and only after the Performance Guarantee towards warrantee/guarantee,

as mentioned above, is submitted.


9

VALIDITY OF THE OFFERS:

The offers shall to be kept valid for a period of 120 days from the date of opening of technical bids.

In case the finalization of the tender is likely to be delayed, the tenderers will be asked to extend

the same without change in the prices or any terms and conditions of the offer. If any change is

made, original or during the extended validity period, the offers will be liable for outright rejection

without entering into further correspondence in this regard and no reference will also be made.

10 TRUCK RECEIPT (T.R) / AIRWAY BILL (A.B)

All the Goods should be dispatched freight paid and the A.B / T.R should be forwarded directly to

PDPU Office at Raisan Village, Gandhinagar. The demurrage charges, if any, paid by the PDPU due

to delay in informing PDPU or any other reason attributable to supplier, will be deducted from his

bill. It is essential that packing notes and invoices are furnished in respect of every consignment.

The supplier will be responsible for any damages / shortage claim rejected by the respective

Authorities for want of a clear A.B / T.R.

Materials may be dispatched by any convenient mode of transport and up to PDPU i.e. F.O.R

Destination.

11 PACKING AND FORWARDING CHARGES:

The prices shall be inclusive of packing & forwarding charges. The Materials should be strongly and

adequately packed to ensure safe arrival at destination. The materials dispatched from overseas by

Air / Shipping should be packed such that it can withstand rough handling and possible corrosion

due to exposure to salt laden atmosphere, salt spray or open storage. All packing must be clearly

marked with order Number and consignee’s name and address.

12 TRANSIT INSURANCE:

All the materials will be required to be supplied up to Destination against all transit risks, such as

damage, loss, theft, fire, etc. The insurance period shall cover 15 days after the date of receipt of

materials at site to enable PDPU to check up stores fully. The suppliers will be responsible for free

replacement of such stores which have been received short, damaged or broken within 15 days.

The cost of damaged, defective stores materials will however be deducted from the bills of the

suppliers and will be refunded only after replacement thereof. It will be the responsibility of the

supplier to lodge claim against the insurance on receiving necessary advice from PDPU.

13 ACCEPTANCE OF STORES:

The equipments/ materials to be supplied against this tender are subject to their acceptance by

PDPU or any other Officer deputed for this purpose.

14

UNLOADING:

Unless specified otherwise in the purchase order, Unloading of the materials shall be arranged by

PDPU.

15 STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties subsequent to the offer under this tender

if it takes place within the original contractual delivery date will be to PDPU account subject to the

claim being supported by documentary evidence. No increase due to such variation shall be

allowed for the portion of the delivery after the original contractual delivery date. However, if any

decrease takes place after the contractual delivery date, the advantage will have to be passed on to

PDPU.

16 PAYMENT TERMS :

A. In case of Domestic(i.e. Indian) Supplier the payment Terms as Under :-

70% of Payment only after proper verification of the delivered equipments by the

vender.

Remaining 30% Payment of invoice value within one month on successful installation,

Commissioning and training.

B. In case of Foreign Supplier the Payment Terms is as Under :-

90 % payment through Irrevocable Letter of Credit.


10 % payment through Wire Transfer within 5 (five) Working Days after the date of

Successful Commissioning and Installation of the System.

OR

90% payment will be released through wire Transfer within 5 (five) Working Days after

receipt of the material.

10% payment will be released through Wire Transfer within 5 (five) Working Days after

the date of Successful Commissioning and Installation of the System.

OR

100 % through Wire Transfer within 5 (five) Working Days after the date of Successful

Commissioning and Installation of the System.

Installation: - All arrangement for installation must be made by concern Vender.

17 REPEAT/ADDITIONAL ORDERS:

PDPU reserves the right to place repeat order / additional order on the successful tenderers up to

25% of the original quantity of the P O at the same prices, terms and conditions stipulated in the

original contract during three months from the date of Purchase Order.

18

DELIVERY PERIOD:

The Tenderers will have to quote a firm delivery period subject to the force Majeure conditions as

accepted by PDPU. Tenderer should mention their delivery period. Time being the essence of this

tender, delivery period shall be strictly adhered to. Delay in execution of order on account of any

reasons will be subject to levy of penalty.

19 PENALTY FOR LATE DELIVERY:

In case, the materials are not delivered within the period stipulated in the order, penalty shall be

levied at ½% per week on the prices (End cost excluding taxes) subject to maximum 10% reckoned

on the value of late delivered supplies.

Due consideration will be given to waive levy of penalty for the reasons absolutely beyond

suppliers control for which documentary evidence will have to be provided. The request for

extension in delivery giving reasons and supporting documents shall have to be made available

within one month on completion of the supply, and no request to waive levy of penalty will be

entertained / reviewed during the execution of order.

20

EXTENSION IN CONTRACTUAL DELIVERY DATE:

It will be supplier’s responsibility to ensure that goods are delivered within the stipulated delivery

period. However, if PDPU may consider extension of delivery period with or without statutory

variations, for the reasons beyond the control of the tenderer and subject to the Penalty as mention

hereof.

Such extension will be subject to the following conditions.

[a] No increase in price on account of any statutory increase in or fresh imposition of customs duty,

excise duty, sales tax or on account of any other tax or duty shall be admissible on the material

delivered after the original contractual delivery date.

[b] Notwithstanding any stipulation in the contract for increase in price on any other ground, no

such increase which has become effective on or after the contractual delivery date shall be

admissible on material delivered after the original contractual delivery date.

[c] Nevertheless, PDPU shall be entitled to the benefit of any decrease in price on account of

reduction in or remission of customs duty, excise duty, sales tax or on account of any other tax or

duty or on any other ground as stipulated in the P.O., which takes place on or after the contractual

delivery date of the said P.O. for the material delivered after the original contractual delivery date.

21 REPLACEMENTS OF GOODS BROKEN, DAMAGED OR SHORT:

In the event of any material or part thereof found broken or damaged or received short during

transit or during installation or Commissioning or testing at site, before commissioning in service


the suppliers shall replace the same free of cost. However, PDPU will recover amount equivalent to

the cost of such damaged / broken / short supplied materials and will repay when actual

replacement is given.

22 POST TENDER CORRESPONDENCE / ENQUIRIES:

The Tenderer will be refrain from pursuing / canvassing the matter, directly or indirectly with any

Office of PDPU as otherwise the same would amount to disqualification of the tender.

23 PDPU shall have the right to make any changes, additions / deletions or modifications in any terms

/ conditions or quantity of the tender and / or specifications as may be deemed necessary by PDPU

at its sole discretion at any time before the due date of opening of the tender.

24 PDPU does not accept the printed conditions of any Tenderer. It will be ignored without any

reference; hence tenderers should withdraw such printed conditions if they have any. PDPU shall

accept only unconditional tender.

25 If technical deviations furnished by the Tenderer are not agreeable to PDPU, the offers may be

ignored. However it will be solely at discretion of PDPU to consider the technical deviations OR not

for considering the Tenderer. No correspondences of the Tenderer will be entertained in this

matter.

26

Please indicate whether the goods offered are first sale or second sale so as to determine the

payment of sales tax.

27 Revision of prices or any commercial terms affecting the price after opening of technical bids shall

not be considered and will be ignored.

28 Tenderers shall indicate the name of their partners of their manufacturing firm.

29 Tenderer should specifically mention in the offers the name of the Partners / Proprietor / Directors

who is / are the signing authority.

30 GUARANTEE:

If the goods, stores and equipments found defective due to bad design or workmanship the same

should be repaired or replaced by the tenderer free of charge if reported within 18 months of their

receipt at site or 12 months from the date of commissioning of equipments whichever is earlier.

Tenderer will be responsible for the proper performance of the equipments / materials for the

respective guarantee period.

31

APPROVAL:

The goods shall be subject to the approval of PDPU after receipt of the Material at site.

32 PDPU would prefer the offers from manufacturers directly. All the manufacturers should quote for

those items, which are actually manufactured at / rolled by their plants. This should be strictly

adhered.

PDPU reserves the right to inspect, suppliers factory at any time during the currency of the contract

in case order is placed on supplier and also to inspect manufactured material before testing /

packing / dispatch.

33 If in any company, the interest of any employee of the PDPU. or his relative as defined in Section VI

of the Company’s Act. 1956, is 10% or more, PDPU will not deal with such company at all. Tenderer

therefore, must specifically disclose this fact in his technical Bid. Non-disclosure of such facts would

disqualify the Tenderer for further dealing with PDPU.

34

TERMINATION OF CONTRACT:

In case, the supplier fails to deliver the stores / materials / equipments or any consignment thereof

within contractual period of delivery or in case the stores are found not in accordance with


prescribed specification and/or the approved sample, PDPU shall exercise its discretionary power

as under:

[a] To recover, from the supplier as agreed, by way of penalty clause above,

or

[b] To purchase from elsewhere, after giving notice of 15 days to the supplier, on his account and

his risk

or

[c] To cancel the contract.

or

[d] PDPU at any time terminate the contract by giving written notice to the qualified

Bidders/Tenderer without compensation to the qualified tenderer, if he become bankrupt or

otherwise, insolvent or in case of dissolution of firm or winding up of company provided that such

termination will not prejudice or effect any right of action or remedy which has thereafter to the

University.

In the event of the risk purchase of stores of similar description, the opinion of PDPU shall be final.

In the event of action taken under clause (a) or (b) above, the supplier shall be liable to pay for any

loss which PDPU may sustain on this account

Further, “PDPU” reserves the right to terminate the Contract (i.e. Purchase order) at any time,

without assigning any reasons, whatsoever, by giving a notice or not less than period of ONE

month. Suppliers will not be entitled for any compensations / damages / losses, refund by PG

whatsoever, on account of such termination of the Contract.”

35

ARBITRATION:

All questions, disputes or differences whatsoever which may at any time arise between the parties

to this agreement touching the agreement or subject matter thereof, arising out of or in relation to

there and whether as to construction or otherwise shall be referred to the decision of the Sole

Arbitrator, appointed by the PDPU, for that purpose, who shall be a retired High Court Judge or

retired District and Sessions Judge, and the decision of the said Arbitrator shall be final and binding

upon the parties. Reference to the arbitration shall be governed by the provisions of Indian

Arbitration & Conciliation Act. 1996 as amended from time to time and the rules made there under.

36 JURISDICTION:

All questions, disputes or differences arising under, out of or in connection with the Tender /

Contract shall be subject to the exclusive jurisdiction of Ahmedabad court.

37 If the tenderer is an Agent, he will have to give information and declare the name of the principal

from which he will source the materials along with company’s written confirmation about quality

and backup performance guarantee. Only on getting complete information from Agent, such offer, if

found suitable, shall be considered.

38 PDPU reserves the right to cancel any or all the offers / bids or to accept any offer without

assigning any reasons.

In case PDPU finds that there is an attempt of cartel in the prices, PDPU reserves the right to

consider or reject any or all the parties offers without assigning any reasons thereof.

39 PDPU reserves the right to increase or decrease the quantity against each item/s while placing the

order.

40 The names of the Partners / Directors / Sole Proprietors and responsible person and his updated

Address / Telephone, Fax Numbers etc. should be invariably mentioned in the Annexure provided

for this purpose in this document.

41 The Tenderer must give in his offer, the full name and address with phone, Fax & mobile numbers

of the Authorized Representative to do liaison work with PDPU on their behalf.

42 The tenderers should invariably write the name and address of the Company, both on sealed covers


of EMD, Technical & Price Bids. The tender covers without the name and address will not be

opened.

43 The tenderers are required to furnish the technical information and the Guaranteed technical

particulars (GTP) along with company seal and signature of the Tenderer on each and every page /

papers of the tender documents.

44 Tenderer should invariably fill up all the details of all the Annexure/s including the prices in the

Price Bid Annexure of this tender document and should be duly signed by authorized signatories

with their rubber stamp and along with Company’s seal / stamp affixed on each paper.

45 If the Tenderer fails to pay the Security Deposit or defaults in execution of the orders placed or if

PDPU suffers any financial loss due to this, then PDPU will be at liberty to adjust the amount from

other orders of the same firm or by encashing the Bank Guarantee.

46 All the tenderers must ensure that all the relevant documents / papers submitted with the tender

should be serially numbered, properly bounded / tied together and properly documented.

47 All the above points should be complied by the Tenderers. If not, tenders are likely to be ignored

without making any further reference.

--------------------×--------------------------×-------------------------×------------------------×-------------


E. M. D. BANK GUARANTEE FORMAT

FOR TENDER NO. PDPU / ________________________________ _

APPENDIX – I

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.100/-)

Messer’s WHEREAS __________________________________________(Name & Address of the Firm) having their

registered office at _____________________________________ (Address of the firms Registered office) (Hereinafter

called the ‘Tenderer’) wish to participate in the tender No. _______________ for _____________________________ of

(Supply/Erection/Supply & Erection Work) (Name of the material/equipment/Work)

for___________________________ PANDIT DEENDAYAL PETROLEUM UNIVERSITY and WHEREAS a Bank

Guarantee for (Hereinafter called the “Beneficiary”) Rs._____________(Amount of EMD) valid till

_________(Mention here date of validity of this guarantee which will be 4 (FOUR) months beyond initial

validity of Tender’s offer) is required to be submitted by the tenderer along with the tender.

We, ____________________________________________________________________

(Name of the Bank and address of the Branch giving the Bank Guarantee)

having our registered office at ______________________(Address of Bank’s registered office) hereby give this

Bank Guarantee No.________________ dated _________ and hereby agree unequivocally and Unconditionally to

pay within 48 hours on demand in writing from the PANDIT DEENDAYAL PETROLEUM UNIVERSITY or

any officer authorized by it in this behalf any amount not exceeding Rs._______________(Amount of E.M.D.),

(Rupees_______________________________________ _________________(In words) to the said PANDIT DEENDAYAL

PETROLEUM UNIVERSITY on behalf of the Tenderer.

We_________________________________(Name of the Bank) also agree that withdrawal of the tender or part

thereof by the tenderer within its validity or Non submission of Security Deposit by the Tenderer within

one month from the date tender or a part thereof has been accepted by the PANDIT DEENDAYAL

PETROLEUM UNIVERSITY would constitute a default on the part of the Tenderer and that this Bank

Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in case of any

occurrence of a default on the part of the Tenderer and that the encashed amount is liable to be

forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank upto and inclusive of ____________________(Mention

here the date of validity of Bank) and shall not be terminable by notice or by Guarantee) change in the

constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or variations or alternations

made, given, conceded with or without our knowledge or consent by or between the tenderer and the

PDPU.

NOT WITH STANDING anything contained hereinbefore our liability under this guarantee is restricted to

Rs.__________(Amt. of E.M.D.) (Rupees _______________________________ _____________________________________) (In

words). Our Guarantee shall remain in force till_________(Date of validity of the Guarantee).

Place:

Date:

Please Mention here Complete Postal Address of

the Bank with Branch Code, Telephone and Fax

Nos.

SIGNATURE OF THE BANK’S

AUTHORISED SIGNATORY WITH

OFFICIAL SEAL


ON STAMP PAPER OF RS.100/-

FORM OF BANKER’S UNDERTAKING

[For Performance Guarantees (PG) as per clause no.8 of commercial terms and conditions]

We, Bank of___________________________________hereby agree unequivocally and unconditionally to

pay within 48 hours on demand in writing from the PANDIT DEENDAYAL PETROLEUM UNIVERSITY. or

any Officer authorized by it in this behalf any amount up to and not exceeding Rs.______________ (in words)

Rupees_________________________

_______________________________ to the said PANDIT DEENDAYAL PETROLEUM UNIVERSITY on behalf on

M/s.___________________________________

____________________who have entered into a contract for the supply/works specified below:

P.O. (A/T) No.__________________________dated_________.

This agreement shall be valid and binding on this Bank upto and inclusive of ______________ and

shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors /

Suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alterations made, given conceded or agreed, with or

without our knowledge or consent, by or between parties to the said within written contract.

“NOTWITHSTANDING” anything contained herein before our liability under this guarantee is restricted

to Rs._________________________

(Rupees_____________________________________________ only). Our guarantee shall remain in force until

___________.

Place:

Date:

Please Mention here Complete Postal Address of

the Bank with Branch Code, Telephone and Fax

Nos.

SIGNATURE OF THE BANK’S

AUTHORISED SIGNATORY WITH OFFICIAL ROUND

SEAL


ANNEXURE – 1

I / WE, confirm that following documents are attached with the technical bid of the offer and should

be placed as a First page of offer.

Sr.

No

Details Confirmation

(Tick any one)

1 Firm’s details as per “Annexure –2” YES / NO

2 “Annexure –3” YES / NO

3 Delivery schedule as per “Annexure- 4” YES / NO

4 Past experience details as per “Annexure-7” YES / NO

5 PDPU technical specification duly signed and with seal of firm. YES / NO

6 Undertaking-“Annexure-5” YES / NO

7 Technical & Commercial Deviation- “Annexure-6” YES / NO

8 Experience Certificate-“Annexure-7” YES / NO

9 Conformation of Tender Condition-“Annexure-8” YES / NO

Signature of the Tenderer


ANNEXURE - 2

DETAILS OF THE FIRM

Tenderer shall provide all the details in this form and shall be placed as a Second Page of the bid.

Supplier Name

Within Gujarat / Outside Gujarat

Pvt. Firm / Public Ltd. / State Govt. Under

taking / Central Govt. undertaking

(Indicate the relevant status)

GST No. and GST Date

CST No. and CST Date

Excise No. and Excise Date

Financial Turnover for Past 3 Years (Rupees

in Lacs (105)

1st Year 2nd Year 3rd Year

Custom No. and Date (If applicable)

Address of Registered

Office

Factory / Works Authorized Representative

Contact person name

Designation

Address

City & Pin code

State

Country

Phone Nos.(Off.)

Phone Nos.(Res.)

Fax Nos.

STD Code.

Mobile No.

Web site address

Email-id

Specimen signature



ANNEXURE-3

Tenderer shall fill up following details and shall be Third page of the Technical Bid

1 PRICES: [FIRM ONLY]

(Please Specify YES / NO.)

2 EXCISE DUTY: [SINGLE SLAB ONLY]

(Please Specify INCUSIVE / EXCLUSIVE / EXEMPTED)

_____________%

3 SALES TAX: [IN PERCENTAGE]

(Please Specify INCUSIVE / EXCLUSIVE / EXEMPTED)

Please quote your Sales Tax Registration No. & Date.

_____________%

4 PENALTY TERMS AGREED :


5 PERFORMANCE GUARANTEE TO COVER EXECUTION

PERIOD (SECURITY) TERMS : AGREED: (Cl.no.8)


6 PERFORMANCE GUARNTEE TO COVER WARRANTY

PERIOD TERMS AGREED: (Wherever applicable):(Please

Specify YES / NO.)

7 VALIDITY OF THE OFFER AGREED:


8 PAYMENT TERMS AGREED:


9 ITEMS OFFERED :(Yes/No)



ANNEXURE – 4

Details of the Items and Qty.offered as a Fourth Page of offer.

Sr.

No. Details of the Items / Equipments Offered

Quantity

Offered

Status:

Supplier/Manufacturer



ANNEXURE – 5

(UNDERTAKING IN REGARD TO STOP DEAL / BLACK LIST THEREOF) and should be placed as a Fifth

page of offer.

Sub: Undertaking in regard to Stop Deal / Black List Thereof.

Ref: Tender No. PDPU / ________________________. …….

All bidders will have to furnish the following undertaking duly filled in, signed and stamped for each

quoted item of the tender along with the Technical Bid.

-----------------------------------------------------------------------------------------

I / We _______________________________________________________________

Authorized signatory of M/S __________________________________________ here by certify that M/S

___________________________________________ is not stop deal / black listed by PDPU for the tendered item.


Seal of the Firm


ANNEXURE – 6

TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY TO BE FURNISHED IN THIS ANNEXURE ONLY

AND TO BE SUBMITTED WITH TECHNICAL BID.

We confirm that the product offered under this tender complies with all the Technical Specifications,

except the deviations mentioned above.

We also confirm that there are no commercial deviations other than mentioned above



ANNEXURE- 7

DETAILS OF THE EXPERIENCE FOR SUPPLY OF SIMILAR TYPE OF ITEMS IN LAST THREE YEARS FROM

THE DUE DATE OF TENDER:

Sr.

No

ITEMS SUPPLIED

TO

ORDER

REFERENCE

No. & DATE

ITEMS Qty.

ORDER FULLY

EXECUTED.

YES/NO

STATUS, IF

ORDER UNDER

EXECUTION

REMARKS

1)

2)

3)

4)

5)



ANNEXURE – 8

Subject: Supply of ______________________________________

Reference: Tender enquiry No. PDPU/ /

Due on date: / / 200 .

In connection with the above subject and reference I/ We confirm the following:

1. I / We, the undersigned have read and examined the Tender Specifications and commercial terms

and conditions of tender under reference.

2. I / We, declare that our Technical Bid is strictly in line with the Tender specifications (except the

deviations shown in Annexure No.7.

3. Further, I / We also agree that additional conditions / deviations, if any, found in the Commercial

terms & conditions (except mentioned in the Annexure-7), our offer shall be outrightly rejected

without assigning any reason thereof.

Seal of the Firm Signature of the Authorised Representatives of the

firm

Date:

Name:

Status:

Name of the Tendering Firm / Agency:


PANDIT DEENDAYAL PETROLEUM UNIVERSITY


Gandhinagar – 382007, GUJARAT, INDIA

Tel. +91-079-23275416

Fax No:-+91-079-23275030

S C H E D U L E – ‘B’ (Price Bid Format)

Sr.

No

Description of

materials with

details of

specification

PDPU

Bid.

qty.

Qty.

offered

by

tenderer

Unit

Ex-

works

In #.

Unit

insurance

charges

in #.

Unit

Freight &

Packing

charges

in #.

Unit

CustomD

uty

in #.

Unit

Excise

Duty

in #.

UnitS

ale

Tax

in #.

Unit

End

Cost

price

in #.

1 2 3 4 5 6 7 8 9 10 11

Note :-

‘#’ Tenderer shall mention the Currency.

In case the price quoted in Foreign Currency (Other than INR),for the purpose of comparison the

Exchange Rate prevailing on the date of opening of Price Bid as notified by Custom Department,

Government of India will be considered.

Remarks:

I / We agree to supply the articles mentioned above at the rates herein tendered by me / us subject to

the condition of this tender which I/We have carefully read, understood and agree.

I / We here by agree to keep this offer open for 120 days after the returnable date of the tenders and

shall be bound by communication of acceptance dispatched within the prescribed time.

Date:

Yours sincerely,

(Signature of Tenderer)

(With Company’s Round Seal)