tender invitation: business and industrial land€¦ · strategic executive: housing, property...

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TO BE A SMART AND CARING CITY BY 2022

Tel.: 09264-61-290 2591 Fax: 09264-61-290 2331

TENDER INVITATION: BUSINESS AND INDUSTRIAL LAND

Sale of industrial and business, zoned Properties in Khomasdal, Katutura and Kleine Kuppe, and

Pionierspark.

Tender HPH 01/2018

Closing Date and Time: Friday, 09 MARCH 2018 at 11:00

PARTICULARS OF TENDERER

Name of Tenderer : ---------------------------------------------

Postal Address: ------------------------------------------------

Telephone No. : ------------------------------------------------

Fax No. : ------------------------------------------------

Contact Person: ------------------------------------------------

VAT Registration No: -------------------------------------------

Are there any covering letters inclusive? "Yes" or "No":____________

Instruction to the Tenderer

Two tender proposals, the original document and one copy thereof, submitted together in one sealed

envelope, marked, “PROPERTIES – TENDER: HPH 01/2018 (COMMERCIAL PROPERTIES)”

must be delivered unopened and deposited in the Tender Box, at Rev Michael Scott Street at the Erf Sales

and Enquiries, Windhoek not later than the closing time. The name and the full address of the tenderer

should appear on the outside of the envelope. Tenders will be opened and read out to the public at the

Customers Care Centre as from 11:00 on the closing date of FRIDAY, 09 MARCH 2018.

Documents to be attached: [Note if not attached such preference SHALL NOT be considered]:1

(1) Copy of registration certificate/trade license of Ministry of Trade and Industry.

(2) Copy of certificate/document to substantiate any claim as being a small scale industry.

(3) Copy of certificate/document to substantiate any claim regarding location in communal

areas/underdeveloped areas.

(4) Information regarding subcontractor/subvendor/subsupplier.

(5) Documentary proof regarding training programmes, apprenticeship courses, affirmative action

programmes or activities, or other programmes or activities benefiting disadvantaged or handicapped

Namibian citizens.

(6) Copy of business registration certificate/trade license of City of Windhoek

(7) Copy of shareholding certificates

1 Attachments must be numbered and marked - Tender will not be considered if documents are omitted.

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TO BE A SMART AND CARING CITY BY 2022

STRATEGIC EXECUTIVE: HOUSING, PROPERTY MANAGEMENT AND HUMAN

SETTLEMENT

Tel.: 09264-61-290 2591 Fax: 09264-61-290 2060

SECTION A: TENDER FOR UNIMPROVED PROPERTIES

A. 1. TENDER INVITATION

The City of Windhoek hereby advertises the sale of 33 unimproved, industrial and business zoned Erven in

Khomasdal, Katutura, Kleine Kuppe and Pionierspark. The eErf sizes ranges between 303 m² and 18,168 m²

in extent, and the upset prices between N$196,000.00 and N$17,152,000.00.

TENDER No.: HPH 01/2018

TITLE:

"PROPERTIES – TENDER: HPH 01/2018 (COMMERCIAL

PROPERTIES)”: Tenders are hereby invited for the sale of 33

industrial and business, zoned unimproved properties situated in

Khomasdal, Katutura, Kleine Kuppe and Pionierspark.

CLOSING DATE AND

TIME:

Two Tenders, one original and one copy thereof in sealed envelopes

marked "PROPERTIES – TENDER: HPH 01/2018

(COMMERCIAL PROPERTIES)” must be addressed and delivered,

as set out hereunder, not later than 11:00 on FRIDAY, 09 MARCH

2018. No tenders will be considered if such tender had not been

delivered - or had not been deposited in the TENDER BOX at

Customer Care Centre - by that time and date.

TRAINING SESSION:

A Training Session would be held on 21 FEBRUARY 2018 at 09h00 in

the NIPAM Executive Conference Hall to advise prospective tenderers

on the requirements of the completion of the Tender Document.

TENDER DOCUMENTS:

Tender documents (Tender Conditions) will be available as from

WEDNESDAY, 14 FEBRUARY 2018. Prospective tenderers can

access the City’s website at (www.windhoekcc.org.na). NB The tender

documentation on the website to be treated for viewing only. Only

those obtained at the Customer Care Centre will be used for

tendering purposes.

LAST DATE TO BUY

DOCUMENTS:

The last date for selling of the Tender Documents will be TUESDAY,

06 MARCH 2018, and no Tender Documents will be sold thereafter.

LEVY (non-refundable): Non-refundable fee of N$500.00 (V.A.T. inclusive)

ENQUIRIES

TECHNICAL:

Mr. R. Van Rooi or Mr E. T. Shapopi

Tel: +264 - (0)61 – 290 2045 or 290 3354

E-mail: [email protected] or [email protected]

ENQUIRIES

PROCUREMENT:

Ms. Ivy Matali or Ms. C. Bezuidenhout

Tel: +264 - (0)61 – 290 3392 / 290 3418

E-mail: [email protected] or

[email protected]

DELIVERY ADDRESS:

Property Management – P O Box 59, Windhoek Customer Care Centre

or MARKED TENDER BOX at CUSTOMER CARE CENTRE, City

of Windhoek - Reverend Michael Scott Street, Windhoek

Mrs. S. Simpson,

Manager: Property Management

Strategic Executive: Housing, Property Management and Human Settlement

Notice No. 09/2018

http://www.windhoekcc.org.na/

mailto:[email protected]



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THE FOLLOWING CORE CRITERIA WILL BE EMPLOYED AND NON – COMPLAINCE WILL

LEAD TO DISQUALIFICATION

1. If the tenderer completes more than one document.

2. If all pages of tender documents and attachments are not initialled.

3. If the applicable method of payment is not ticked

4. If tendered prices below the upset price

5. If tenderer did not submit a copy with ORIGINAL document

6. If tenderer was previously in breach with Municipal Council of Windhoek in terms

of property related agreements and payments.

7. If the tenderer submits a document purporting to be a letter of undertaking from an

institution which is not recognized in terms of the relevant laws.

8. If tender document is not completed by tenderer.

9. If the Financial Intelligence Act compliance form not completed and attached.

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SECTION A

CITY OF WINDHOEK

FORM OF TENDER

TENDER FOR THE SALE OF UNIMPROVED AND VACANT PROPERTIES IN KHOMASDAL,

KATUTURA, KLEINE KUPPE AND PIONEIRSPARK

A2 TENDER CONDITIONS

A2.1 These conditions of tender are issued by the Strategic Executive: Housing, Property Management

and Human Settlement (Manager: Property Management) of the City of Windhoek in terms of

Section 63(2) of the Local Authorities Act 1992 (Act No. 23 of 1992).

A3 TENDER DOCUMENTS

A3.1 One set of original documents consisting of a number of volumes stated in A14 herein, shall be

made available against a non-refundable levy as stated in A1 above and further subject to tender

procedures of section 63(2) the Local Authorities Act 23 of 1992, but the tenderer must submit Two

tender proposals, the original document and one copy thereof on or before the date of closure.

A3.2 It is the tenderer’s responsibility to check completeness of different Parts of the tender, preferences

to be claimed and documents attached including number of pages, tender drawings etc. Prospective

tenderers are free to visit the Property Staff at the Customer Care Centre, Rev. Michael Scott

Street, Windhoek for assistance and guidance before completion of the documents. A list of

tenderers making enquiries will be kept for future reference.

A3.3 The Tenderer must attach a table of content indicating all the annexures attached to the tender

document.

A4 COST OF TENDERING

A4.1 The cost of tendering, submission of Diagrams and Plans and other documentation required or

appointment of contractors or consultants by a tenderer to prepare tender documents or drawings is

the tenderer’s responsibility and must be done at its own cost and will not be refunded by City of

Windhoek.

A5 LODGING AND OPENING OF TENDERS

A5.1 The completed Two tender proposals, the original document and one copy thereof, Documents and

Annexures, duly completed, initialled on each page and signed, must be parcelled together and sealed

and endorsed on the outside with the name, number and due date of the Tender together with the name

and address of the Tenderer.

A5.2 Tender document and attachments are not initialled, signed or completed in all respects shall be

disqualified 2 as well as those tenders which are incorrectly completed or which do not have the

required supporting documents required. Tenderers should note and peruse the footnotes given as

guidelines.

A5.3 Telegraphic, e-mailed and facsimile tenders are not acceptable and will be disqualified.

A5.4 Tenderers tendering for more than one property may indicate all the properties on one tender

document at the indicated spaces, and proper completion of the clearly indicated alternatives also at

2 Note all clauses and footnotes that indicate when a tenderer might be disqualified.

5

the same time by adhering to the qualifications in terms of Section B: Part 3 paragraph 3 and

submitting sufficient Financial Undertakings to purchase all the properties tendered for. It should be

noted that if alternatives are not properly indicated, the tender will be evaluated as if the tender is for

more than one property which have to meet all financial requirements.

A6 EVALUATION

A6.1 The tenders received will be evaluated according to a points system.

A6.2 The points system for this tender is set out in Section B: Part 4 to the Conditions of Tender.

A6.3 The tenderers will be evaluated in respect of its credit rating within the Council; and previous

default and breaches of Contract which occurred. If the tenderer is submitted by a legal entity, the

credit rating will also take into consideration the personal credit rating of its director/s, member/s,

trustee/s or representing the legal entity. The same will apply vice versa for natural persons

tendering who had been serving as director/s, member/s, trustee/s for defaulting legal entities.

A6.4 The tenderer must not have defaulted in respect of any tender or development condition in respect of a

previous sales or tender or auction conditions in respect of a property directly acquired from the

Council.

A6.5 Preference will be given to first entrants into the market and registered SME’s.

A6.6 Council retains the right to allocate only one property per tenderer received and for this purpose may

take cognisance of properties already owned or registered in the name of the tenderer or its director/s,

member/s, trustee/s.

A7 COMPLIANCE AND ALTERNATIVES

A7.1 Tenders submitted must comply strictly with the requirements of these documents.

A7.2 Alternative offers may be submitted, but must be indicated clearly as alternatives and such tenders

must be clear and only in accordance with the tender requirements. If the intention of the tenderer

is not clearly defined, the tender may be disqualified.3

A8 VALIDITY AND ACCEPTANCE

A8.1 Tenders shall remain valid for acceptance after date of closing of tender for a period of ONE

HUNDRED AND TWENTY (120) days.

A8.2 The acceptance of any tender, if such acceptance is conditional upon proposed variations or counter

proposals, shall not be construed to constitute a counter offer by the City of Windhoek.

A8.3 The City of Windhoek does not bind itself to accept the highest or lowest or any other tender.

A8.4 The purchase considerations tendered for the Erven and development investments as stated in Section

B, Part 2 shall be binding. [Tenderers should note that the City of Windhoek fixed the upset prices for

the above-mentioned Erven and lower purchase considerations tendered would not be considered. The

said upset prices are reflected in Section B, Part 2, *Table A.]

A9 CONFIDENTIALITY & COPYRIGHT

A9.1 Tender documents issued by or on behalf of the City of Windhoek shall remain within the copyright

of the City of Windhoek.

A9.2 Tenderers shall treat all aspects pertaining to this tender as confidential and shall not disclose details

to third parties except for bona fide tendering purposes.

A10 DEFAULTS

A10.1 A tenderer withdrawing his/her/its tender within the period of validity after date of closing of tender

or failing to enter into a contract when called upon shall pay to the City of Windhoek default

damages stated in the Section B: Part 3 of the Conditions of Tender.

3 Disqualified if tender’s intention on the properties tendered for are unclear.

6

A10.2 Default Damages shall be an amount to which the City of Windhoek is entitled without proof of

losses or damages incurred.

A10.3 The City of Windhoek reserves its rights to take legal steps against a defaulting tenderer in addition

to A10.1 above.

A10.4 The tenderers will be evaluated in respect of its credit rating within the Council; and previous

default and breaches of Contract that occurred.

A10.5 The tenderer must not have defaulted in respect of any tender or development condition in respect of a

previous sales or tender or auction conditions in respect of a property directly acquired from the

Council.

A11 PREFERENCES

A11.1 Preferential allocation of tenders earmarked for first entrants and registered SME’s shall be

considered by the City of Windhoek.

A11.2 Copies of the said Evaluation Preferences and Point System in terms of Council Resolution

317/10/2002 and 194/07/2015 are set out in Section B, Part 4 as completed by Tenderer in Section

B, Part 4.

A11.3 The onus is on tenderers to submit as part of this tender a claim for preferences in terms of the said

Section B, Part 1 including copies of relevant documentary proof suitably certified and satisfactory

to the City of Windhoek. Should documentary and supporting documents not be attached in support

of a preference, no such preference shall be considered.

A11.4 The City of Windhoek reserves the right to reject or adjust tenders containing claims for preferences

which are deemed incomplete or unsatisfactory or if the tenderer failed to submit proof of

preferences claimed.

A11.5 The City reserves the right to reject a tender received, if a default as set out in A10 has previously

occurred.

A12 ADDITIONAL CONDITIONS OF TENDER

Depending on the interest and outcome of tenders submitted and numbers received, the City reserves

the right to allocate only one erf per tenderer and to tenderers that are registered SME’s and first

entrants into the commercial market. If additional conditions of tender are applicable, these are set

out in the Section B, Part 3 and the draft Deed of Sale attached to the Conditions of Tender.

A13 ENQUIRIES

A13.1 All enquiries in connection with this tender shall be directed in writing (e-mail acceptable) to the

contact person(s) as advertised in Part A.1 with a cut-off date of seven calendar days before date

of closing of tender.

A13.2 Replies to enquiries will be issued to all tenderers in the form of addenda to be initialed and

submitted by tenderers as part of the tender.

A13.3 Any verbal information given or perceived to have been given shall not be binding on the City of

Windhoek.

A14 Format of Tender

Kindly ensure that each page of the document and Annexures accompanying the two Tender

Forms are initialled by all parties and documents fully signed by the tenderer. The Tender

Form consists of different Parts, Being the Section A and Section B (Parts 1 to 5) and Section C

Annexure “A”. Kindly ensure that all supporting documents or certificates have been attached and

initialled.

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A14.1 Section A: Advertisements and Tender Form (all pages to be initialled)

A14.2 Section B: Tender and Tender Conditions (all pages to be initialled)

A14.2.1 Part 1

Information of Tenderer: To be completed by Tenderer and submission of Proof by

Tenderer to be evaluated for price preferential treatment as set out in Section B,

paragraph 3 in Part 1 in line with Points System in Section B, Part 4.

A14.2.2 Part 2

Tender Form:

A14.2.2.1 Unimproved Properties offered and to be tendered for by Tenderer: Table A To be

completed by Tenderers clearly showing if tender is in the alternative or that the tenderer

tenders for more than one property.

A14.2.2.2 Payment Methods: To be completed by Tenderer/s and verification certificates (where

applicable must be obtained from Council prior to closing date of tender

A14.2.2.3 Sound Financial Capacity/Administration: Tenderer/s must submit information

A14.2.2.4 Development Costs: To be completed by Tenderer/s

A14.2.2.5 Development Period: To be completed by Tenderer/s

A14.2.3 Part 3

Tender Conditions and Tender Undertaking

Must be initialled and Signed by Tenderer

A14.2.4 Part 4 (all pages to be initialled)

Evaluation Criteria; Points and Preferences

A14.2.5 Section C: Annexure “A” (all pages to be initialled)

Draft Deed of Sale (all pages to be initialled)

SECTION B

PART 1

1. PARTICULARS OF TENDERER

Name of tenderer : __________________________________________________

(Full names of the person/s, firm or company tendering and who would eventually sign the Deed of Sale

must be inserted here.)

Name of Person/Company in whose name Property is to be Transferred

-----------------------------------------------------------------------------------------------------------4

Postal Address: ____________________________________________________

(Postal addresses of the firm and company tendering must be inserted here if applicable or alternatively

the postal and residential addresses of the person/s tendering.)

Physical Residential or Business Address: ____________________________________

Telephone No.: _______________________ Fax ______________________________

Mobile No. _____________________ E-mail _________________________________

Contact Person: ________________________________________________________

VAT Registration No: ___________________________________________________

Business Registration Number with the City of Windhoek:-----------------------------5-

Are there any covering letters/attachments inclusive? "Yes" or "No":_____________

All tendering companies or legal entities are compelled to provide certificates of good standing in terms of the Social Security Commission Act. [Master copies of such certificates are not acceptable.], which are valid during the period of tendering.

The spouse of tenderers Married in Community of Property, tendering for the purchase of the

Property, must complete the following for purposes of section 7(1) of the Married Persons Equality

Act 1 of 1996:

I ...............................................................................................................................................................

(Full names and surname) ID No ............................................................... married to the Tenderer in

community of Property or which marriage is governed under the Recognition of Certain Marriages Act 18 of

1991, for the purposes of section 7(1)(a), (b), (c), (g) and (h) and 7(2) of the Married Persons Equality Act 1

of 1996 hereby consent to the Tenderer submitting this Tender and if successful to enter into this

Agreement.

.............................................................

SPOUSE

4 The name of the entity in whose name the property is to be transferred has to be indicated 5 Business Registration at City of Windhoek as business entity(where applicable)must be entered here

Tenderers please note: Initial each page in right hand corner with a black pen.

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2 SPECIFIC PARTICULARS OF TENDERER FOR CONSIDERATION OF

PREFERENCES6

Full name of the tenderer to be inserted in Deed of Sale and in whose name transfer is to be

effected:7

__________________________________________________________________________

Domicilium Address (Full postal and street address of tenderer for documentation):

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

Telephone or contact number: _________________________________________________

3 PARTICULARS FOR TENDER PREFERENCES

3.1 Citizenship/ID/Registration Number:

(If foreigner/foreign firm, company or institution full information with regard to work permits,

permanent residency, registration, et cetera, must be furnished here and be attached to the tender

submitted.).

3.2 Designated groups [To be completed by Tenderer Please indicate with X]

Designated groups Yes No

Racially disadvantaged persons or black-owned

enterprise or Black Empowerment Group8

Motivate:

Female9

First time Purchaser

Person with disabilities10

Motivate:

Note: “Racially disadvantaged persons/ Black Empowerment Group” i.e. all persons who belong to a racial or ethnic group which was or is, directly or indirectly, disadvantaged previously as a consequence of social, economic, or educational imbalances arising out of racially discriminatory laws or practices before the Independence of Namibia and if black empowerment group the shareholding of the company must be listed under motivation to determine if the majority shareholders indeed qualify A black-owned enterprise is defined as being a business that is at least '50.1%, owned by black

persons and where there is substantial management control.' The crucial factor is that ownership

refers strictly to economic interest in the relevant business. Black people must be eligible to

receive at least 50.1% of the profits. The term 'substantial management control' refers to

membership of any board or similar governing body of that business. The quantitative measure placed upon the level of black ownership required in order for a business to be regarded, as a black-owned enterprise is absolute. Should black ownership amount

6 See subparagraph A11- must be completed, if preference is claimed. 7Must be completed by tenderer: failure to do so will lead to disqualification 8 Note the definition with regard to Racially disadvantaged and shareholding in company 9 Note the definition with regard to claim for female preference –if it is a company 10 Note the definition with regard to claim for persons with disabilities


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to anything less than 50.1% the business under scrutiny will not qualify as a black- owned enterprise. A black-empowered enterprise is defined as being 'one that is at least 25.1%, or more, owned by black persons and where there is substantial management control by them. As is the case with a black-owned enterprise, ownership refers to economic interest. In the case of a black-empowered enterprise, management refers exclusively to executive directors “Disabilities” in relation to a person, include any persistent physical limitation, which restrict such person’s preparation for entry into or participation or advancement in, employment or occupation as attested to with a certificate of a medical practitioner to be attached as proof of such claim. “Female empowered business” enterprise is defined as being 'one that is at least 25.1%, or more, owned by female persons and where there is substantial management control by females. In the case of a female-empowered enterprise, management refers exclusively to executive directorships of females and the majority shareholding should vest with females as indicated in the motivation

3.3 Tender Evaluation of Preferences under Economic Empowerment and Citizenship

The following information will be evaluated:

- Emerging entrepreneurs (Backyard/Home occupations/Municipal Industrial Stall Owners/Market Stalls Owners)

- SMME’s (must have proof of registration from Ministry of Trade and Industry) - Employment created (creating of employment opportunities) - Previous ownership/shareholding of commercial land within the Windhoek municipal

area - First Time entrants to the Commercial Land Market

3.3.1 Directors/Members of tendering Company/Closed Corporation/ Partnership/ Legal Entity

and its shareholding

.......................................................................................................................................................

.......................................................................................................................................................

.......................................................................................................................................................

.......................................................................................................................................................

.......................................................................................................................................................

.......................................................................................................................................................

3.3.2 Origin/registration/trade licence number with Ministry of Trade and Industry

(a) Namibia company/contractor/supplier/trader

Registration No. and date: .............................................................................................................

Trade licence No. and date: ...........................................................................................................

Financial interest held by a foreigner/foreign company (if any, details)

.......................................................................................................................................................

.......................................................................................................................................................

.......................................................................................................................................................

(b) Foreign company/contractor/supplier/trader

Country of registration: ................................................................................................................


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Financial interests held by a Namibian/Namibia company (if any, details)

.......................................................................................................................................................

.......................................................................................................................................................

.......................................................................................................................................................

3.3.3 Capital structure

(a) Capital owned by Namibians/Namibia company: .........................................................................

(b) Capital owned by Foreigners/Foreign company: ..................................................................

3.3.4 Shareholding: (State shareholding of shareholders and indicate percentages owned by different

parties)

.......................................................................................................................................................

.......................................................................................................................................................

.......................................................................................................................................................

3.3.5 Particulars of Business/Organisation (In addition, a full Business Plan11

to be submitted)

(a) Nature of activities:

.......................................................................................................................................................

.......................................................................................................................................................

.......................................................................................................................................................

.......................................................................................................................................................

(b) Is it a small-scale industry according to the Ministry of Trade and Industry?

(Yes/No?) ......................................................................................................................................

If yes, please provide details and attach proof of registration:

.......................................................................................................................................................

(c) Is the tenderer located in settlement areas/underdeveloped areas notified by the Ministry of Trade

and Industry? (Yes/No?) ..............................................................................................................

If yes, please provide details:...........................................................................................................

(d) Particulars of structured training programmes/apprenticeship courses of approved standards for

labour/technical staff and managerial cadre/specialised training of women and handicapped

persons/other programmes or activities benefiting disadvantaged Namibia citizens/assistance,

sponsorship, bursaries, etc. provided to vocational training centres. Attach documentary evidence

in support:

.............................................................................................................................................................

.............................................................................................................................................................

.............................................................................................................................................................

(e) Particulars of affirmative action programme/activities undertaken such as promoting

advancement of disadvantaged Namibian citizen; emerging Namibian entrepreneurship, women

and handicapped persons; achieving a balanced structure of managerial cadre, etc. Attach

documentary evidence in support:

11 A detailed business plan describing the business proposal and including market analysis (size, competition etc.), marketing,

financial analysis, management etc. needs to be attached.


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.......................................................................................................................................................

.......................................................................................................................................................

.......................................................................................................................................................

(f) Particulars of Employment Opportunities to be Created if successful in acquiring land for Office

or Business purposes: ...................................................................................................................

.......................................................................................................................................................

.......................................................................................................................................................

(g) Particulars and Proof of Good Standing with the Social Security Commission has to be submitted.

Emerging SMMEs not yet registered with the Social Security Commission would be granted

permission to participate in tendering, even though unable to produce Good Standing Certificates,

but be requested to produce such certificates only once contracts are to be recommended to them.

3.3.6 Organisational strength

Category Total

Number

Nr of

Females

Number of

Namibians

Number of

formerly

disadvantaged

Namibians

Number of

foreigners

Managing

Director/Directors

Managers

Office personnel/staff

Technical supervisors

Skilled labour

Unskilled labour

Contract staff/labour

Total No. of women

No. of handicapped

persons


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3.3.7 Commercial Buildings and Land owned by Tenderer or tenderers shareholding or

membership in legal entities:

Erf Descriptions

Unimproved Erven

Area used Total in m²

Area occupied

Area built

Area used for manufacturing/assembling/workshop

Area used for office

Area used for storage

Others

3.3.8 Registration/trade licence number with City of Windhoek under Business registration

regulations12

Company/contractor/supplier/trader


Trade licence No. and date: ...........................................................................................................

Operational field/Objectives (if any, details)

.......................................................................................................................................................

.......................................................................................................................................................

.......................................................................................................................................................


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SECTION B: PART 2

TENDER FORM

1 TENDER

The tenderer/s in Section B, Part 1 hereby tender/s to purchase from the City of Windhoek vacant

property as set out in Table A hereunder, for a total purchase consideration and development as tendered

in Table A. Tenderer/s wishing to submit alternatives on their option for the particular property should

clearly indicate as such in the space provided. The Council however retains the right to allocate

(depending on the demand and tenders received) one erf per tenderer and to first entrants and SME’s.

Should the space provided not be sufficient, please provide the additional information on a separate page

(in a similar format). The additional page should also be properly initialled.

NOTE!

The tenderers of Erf 1334 Pionierspark must take note that the Deed of Sale for the sale of Erf 1334

Pionierspark to the successful tenderer will only be signed after the finalisation of the Town Planning and

Cadastral Procedures as indicated in Council Resolution 245/10/2017 forming part of this Tender

Document, but subject to the Non- Refundable Deposit Fee being paid upon allocation of the Erf as

indicated in Section B: 3.1.3 below (the non-refundable deposit fee in this case shall be deducted from the

purchase price and the balance of the purchase price is payable as set-out under Section B:3.1.3). The

Town Planning and Cadastral Procedures should be finalised within 18 months from the date of the

approval of the tender allocation, failure which the tender allocation will be withdrawn/cancelled, and the

non-refundable deposit paid to the Windhoek Municipality will be forfeited in favour of the Municipality

and the property will be offered/extended to the next qualifying tenderer.

2 TENDERED PRICE: To be completed by Tenderer/s13

: Kindly note that tendered price must

be completed excluding VAT payable.

*TABLE A

[Note Abbreviation: Kat = Katutura, Kdl = Khomasdal, KK = Kleine Kuppe, PP = Pionierspark]

(Herein referred to as the "PROPERTY") ERF NO EXTENT

m²

ZONING/

DENSITY

UPSET PRICE14

N$

TENDERE

D PRICE

*N$15

TENDERED

DEVELOPMENT16

*N$

10583 Kat

(Main

tender)

450 m²

‘Industrial

’ with a

bulk of 1.0

N$271,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

10585 Kat

(Main

tender)

450 m²

‘Industrial

’ with a

bulk of 1.0

N$271,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

13 This part must be correctly completed otherwise tender would be disregarded 14 Note subparagraph 3.1.2 of Part 3. See subparagraph 3.1 of Part 2 15 Fill in ground price tendered. Note disqualification warning if failure to complete 16 Fill in full development intended see subparagraph 5.1 of Part 2


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ERF NO EXTENT

m²

ZONING/

DENSITY

UPSET PRICE14

N$

TENDERE

D PRICE

*N$15

TENDERED

DEVELOPMENT16

*N$

10594 Kat

(Main

tender)

325 m²

‘Industrial

’ with a

bulk of 1.0

N$196,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

10595 Kat

(Main

tender)

447 m²

‘Industrial

’ with a

bulk of 1.0

N$268,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

10596 Kat

(Main

tender)

362 m²

‘Industrial

’ with a

bulk of 1.0

N$219,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

10608 Kat

(Main

tender)

303 m²

‘Business’

with a

bulk of 1.0

N$342,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

10610 Kat

(Main

tender)

315 m²

‘Business’

with a bulk

of 1.0

N$357,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5383 Kdl

(Main

tender)

493 m²

‘Business’

with a

bulk of 1.0

N$556,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5390 Kdl

(Main

tender)

510 m²

‘Business’

with a

bulk of 1.0

N$576,000.00 N$ N$

Alternative

Property:

Alternative

Property:

Alternative

Property:


- 9 -

ERF NO EXTENT

m²

ZONING/

DENSITY

UPSET PRICE14

N$

TENDERE

D PRICE

*N$15

TENDERED

DEVELOPMENT16

*N$

1.

2.

3.

4.

1.

2.

3.

4.

1.

2.

3.

4.

5399 Kdl

(Main

tender)

461 m²

‘Industrial

’ with a

bulk of 1.0

N$312,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5400 Kdl

(Main

tender)

552 m²

‘Industrial

’ with a

bulk of 1.0

N$375,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5401 Kdl

(Main

tender)

547 m²

‘Industrial

’ with a

bulk of 1.0

N$371,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5402 Kdl

(Main

tender)

502 m²

‘Industrial

’ with a

bulk of 1.0

N$341,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5404 Kdl

(Main

tender)

410 m²

‘Industrial

’ with a

bulk of 1.0

N$279,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5413 Kdl

(Main

tender)

1,219 m²

‘Industrial

’ with a

bulk of 1.0

N$919,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.


- 10 -

ERF NO EXTENT

m²

ZONING/

DENSITY

UPSET PRICE14

N$

TENDERE

D PRICE

*N$15

TENDERED

DEVELOPMENT16

*N$

5415 Kdl

(Main

tender)

745 m²

‘Industrial

’ with a

bulk of 1.0

N$561,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5424 Kdl

(Main

tender)

480 m²

‘Industrial

’ with a

bulk of 1.0

N$375,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5426 Kdl

(Main

tender)

588 m²

‘Industrial

’ with a

bulk of 1.0

N$443,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5427 Kdl

(Main

tender)

480 m²

‘Industrial

’ with a

bulk of 1.0

N$362,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5428 Kdl

(Main

tender)

480 m²

‘Industrial

’ with a

bulk of 1.0

N$362,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5429 Kdl

(Main

tender)

480 m²

‘Industrial

’ with a

bulk of 1.0

N$362,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5430 Kdl

(Main

tender)

558 m²

‘Industrial

’ with a

bulk of 1.0

N$420,000.00 N$ N$

Alternative

Property:

Alternative

Property:

Alternative

Property:


- 11 -

ERF NO EXTENT

m²

ZONING/

DENSITY

UPSET PRICE14

N$

TENDERE

D PRICE

*N$15

TENDERED

DEVELOPMENT16

*N$

1.

2.

3.

4.

1.

2.

3.

4.

1.

2.

3.

4.

5432 Kdl

(Main

tender)

480 m²

‘Industrial

’ with a

bulk of 1.0

N$362,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5433 Kdl

(Main

tender)

480 m²

‘Industrial

’ with a

bulk of 1.0

N$362,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5437 Kdl

(Main

tender)

336 m²

‘Business’

with a

bulk of 1.0

N$378,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5446 Kdl

(Main

tender)

468 m²

‘Business’

with a

bulk of 1.0

N$530,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5447 Kdl

(Main

tender)

384 m²

‘Business’

with a

bulk of 1.0

N$435,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5448 Kdl

(Main

tender)

384 m²

‘Business’

with a

bulk of 1.0

N$435,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.


- 12 -

ERF NO EXTENT

m²

ZONING/

DENSITY

UPSET PRICE14

N$

TENDERE

D PRICE

*N$15

TENDERED

DEVELOPMENT16

*N$

5449 Kdl

(Main

tender)

384 m²

‘Business’

with a

bulk of 1.0

N$435,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5453 Kdl

(Main

tender)

384 m²

‘Business’

with a

bulk of 1.0

N$435,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

5454 Kdl

(Main

tender)

384 m²

‘Business’

with a

bulk of 1.0

N$435,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

287 KK

(Main

tender)

3,325 m²

‘Business’

with a

bulk of 1.0

N$5,894,000.00 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

1334 PP

(Main

tender)

18,168 m²

‘Business’

with a

bulk of 0.5

N$17,152,000.0

0 N$ N$

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.

Alternative

Property:

1.

2.

3.

4.


- 13 -

TENDERED PAYMENT METHOD (To be completed by Tenderer/s)

3.1. The tenderer undertakes to pay the tendered purchase consideration for the Property in clause 2 of

Part 2 of Section B as follows:

3.1.1 Cash17

The total purchase price totalling N$............................................................

(.............................................................…………………………………………. Namibia Dollars and ……………………………..……. Cents) is payable in cash or per bank guaranteed cheque within forty eight (48) hours from date of sale: Provided that should payment be late the SELLER may grant extension of time in terms of the provisions of clause 4.3 hereof and if payment is made after 48 hours from the date of sale, interest thereon, at the rate of fifteen per cent (15 %) per annum is payable.

OR 18

3.1.2 Reservation Fee pending submission of a Bank Guarantee [Once off method of payment

only to approved Purchasers defined in clause 3.2]

The prescribed non-refundable Reservation Fee in the amount of 0.5% of the Tendered Price is

payable against signing of the Reservation Allocation Letter.

Where a reservation fee has been paid, the total purchase price, together with interest thereon,

calculated at the rate of 15 % (twenty percent), calculated monthly in advance on an annuity basis

from the date of sale of the PROPERTY to payment thereof, shall be payable on or before date of

registration of the transfer of the PROPERTY into the name of the PURCHASER. The

PURCHASER undertakes to provide to the SELLER, within 60 sixty days from the date of sale, a

Bank or Financial Institution Guarantee, payable against registration of transfer, for the full

purchase price and interest as well as all amounts due to the SELLER in terms of this Agreement.

(Note! Method of payment under 3.1.3 below only applicable to Erf 1334 Pionierspark)

3.1.3 Payment of Non-Refundable deposit together with bank guarantee

A non-refundable deposit of 5 %, being N$........................................................., of the accepted

tender amount being is payable within 48 hours from the date of the Tender Allocation: Provided

that the Tenderer within the periods allowed to signs the Deed of Sale and submits and secures a

Performance Bank Demand Guarantee for the total purchase price, together with interest thereon,

calculated at the rate of 15 % (Fifteen Percent), calculated annually in advance on an annuity

basis from the date of sale of the PROPERTY to payment thereof, which shall be payable on or

before date of registration of transfer of the PROPERTY into the name of the successful

Tenderer. The Successful Tenderer undertakes to provide a Bank or Building Society Guarantee

to the SELLER, payable against registration of transfer, for the full purchase price and interest

within 60 (sixty) days from the Date of Sale, plus 15 % Value Added Tax.

3.2 An “approved purchaser” for purposes of this sub-clause must at the time of signing of this

Agreement, elect (by means of a Tick [√]) one of the methods of payment in clauses 3.1.1, 3.1.2

or 3.1.3. Should the PURCHASER fail to choose any single method of payment, clause 3 read

with clause 3.1.1 shall apply.

NOTE: At the time of signing of this Tender, one of the methods of payment 3.1.1 or 3.1.2 is to

be agreed upon by way of ticking the applicable box.

17 Please tick the box of the method of payment applicable. Note disqualification warning if failure to elect method of payment.

18 For the next two methods of payments, the tenderer must obtain verification certificates from City prior to the closing date of

the tender and which must be attached to the tender.


- 14 -

4 CONDITIONS PRECEDENT

4.1 It is a condition precedent to this Tender that if the applicable payment or applicable guarantee or

service account amount, as set out below under “Payments” in clause 4.4 is not made or

submitted timeously, this Tender will not commence but will be null and void.

4.2 Notwithstanding the provisions of the conditions of the tender document, occupation shall not be

given prior to the fulfillment of the applicable condition.

4.3 The City of Windhoek in its sole discretion may apply the provisions hereof or grant extension of

time for payment/submission of a guarantee, subject to payment of interest in the case of both

payment methods. Should the City of Windhoek elect to so grant extension of time it shall not

derogate from the condition precedent created in this clause of Part 2.

4.4 Payments:

4.4.1 Payment as per sub clause 3.1.1 (total in cash) plus the amount in clause 4.4.3;

or

4.4.2 Provision of a Bank or Financial Institution Guarantee as per sub-clause 3.1.2 and 3.1.3 of this part 2 within sixty (60) days after having been requested to do so plus the amounts in clause 4.4.3

(Note: the payment method under 3.1.1 shall follow that elected, or deemed to have been elected,

under either of clauses 3.1.1, 3.1.2 or 3.1.3 of this Part 2)

4.4.3 In addition to the above payments in either clauses 4.4.1 or 4.4.2 of this Part 2 an amount of

N$3,000.00 (Three Thousand Namibia Dollars Only) is payable against the signing of the Deed

of Sale which will be credited towards the rates and service account of the successful Tenderer.

4.4.4 The full payment of 15% VAT in cash or bank guaranteed cheque on the tendered purchase price

shall be payable on the date of sale and may not be included in a Bank or Financial Institution

Guarantee.

4.5 Condition Precedent Applicable to Purchaser

It is a further condition precedent to this Tender that the Tenderer of a non-residential Erf must

submit proof and substantiate that he/she /it has the financial means to acquire the PROPERTY by

the submission of a financial institution undertaking for funding or proof of financial means to pay

the purchase price. The sale is further subject to the conditions that the Tenderer has a sound credit

rating, if investigated, and no previous defaulting Erf sales record or cancellation of a tender or

auction sale with the City of Windhoek. The City of Windhoek will treat the above information in

strict confidence. If the tenderer is submitted by a legal entity, the credit rating will also take into

consideration the personal credit rating of its director/s, member/s, trustee/s or representing the

legal entity. The same will apply vice versa for natural persons tendering who had been serving

as director/s, member/s, trustee/s for defaulting legal entities.

4.6 Failure to elect Method of Payment

Should clause 3.1 of Part 2 of Section B of this Tender not be properly completed or should the

methods of payment, which is not applicable, not be properly struck out and initialled, the

Tender shall be disqualified.

4.7 Financial Proof of Soundness/Financial Undertaking/Guarantee (MUST BE SUBMITTED

BY TENDERER, if not the Tender shall be disqualified.)


- 15 -

*** I/We the tenderer/s referred to in Part 1 attach hereto my/our proof of financial

standing/capability/ statement/s of my/our approved financial institution.

4.8 Good Standing In Terms Of the Social Security Commission

All tendering companies are compelled to provide certificates of good standing in terms of the

Social Security Commission Act. Master copies of such certificates are not acceptable. Emerging

SMMEs not yet registered with the Social Security Commission be granted permission to

participate in tendering, even though unable to produce Good Standing Certificates, but be

requested to produce such certificates only once contracts are to be recommended to them.

4.9 The tenderers will be evaluated in respect of its credit rating within the Council; and if previous

default and breaches of Contract with the Council occurred.

4.10 The tenderer must not have defaulted in respect of any tender or development condition in respect

of a previous sales or tender or auction conditions in respect of a property directly acquired from

the Council.

5 TENDERED DEVELOPMENT: DEVELOPMENT COSTS AND COMPLETION DATE19

The tenderer/s in Section B Part 1 hereby tender/s to–

* 5.1 Develop the Property in Table A as tendered as follows (or refer to business plan where a

detail business proposition is furnished)

……………………………………………………………………………………………...…

………………………………………………………………………………………….…and

5.2 Complete my/our full development on or before ………………………….. ……….20…… 20

*

5.3 Spend the following capital 21

N$..................... (…………………….………………………………

……………………………………………………………………………………………………….)

Namibia Dollars) in erecting improvements on the Property [excluding escalation and the ground

price tendered]

NOTE: TENDERERS SHOULD NOTE THAT THOSE TENDERS WITHOUT THE

ABOVE-MENTIONED INFORMATION, WITH RESPECT TO PARTS 5.1 TO 5.3,

WOULD BE DISQUALIFIED.

19 Must be completed by tenderer otherwise tender will not be evaluated as point system applicable. 20 Must be completed 21 Must be completed


- 16 -

SECTION B: PART 3

CONDITIONS OF TENDER

1 TENDER DOCUMENTS

1.1 On submission of the Tender, [ entailing the completed Two tender proposals, the original

document and one copy thereof, Documents and Annexures, duly completed, initialled and signed],

Tenderers will be deemed to have acquainted themselves fully with the Tender Documents, Tender

Agreement, the site conditions, access thereto, local laws and requirements, documents required and

all aspects of the tender, prior to tendering, submission of the tendered purchase consideration and

submission of their Tender.

1.2 Parts 1 and 2 of Section B must be completed.

1.3 All pages of the full Tender Form as well as the Tender Agreement and all Annexure must be

initialled and be fully signed by the Tenderer at the spaces where it is required.

1.4 All prices quoted and payments shall be in Namibian Dollar.

1.5 Tenderers must take note that the successful tenderer has to bear all the costs with regard to transfer

and stamp duties, tendering, planning, design, connection, construction costs of additional

improvements, if need be, on the Property.

1.6 Tenderers should note that tenderers would not be entitled to submit tenders in joint ventures

with undisclosed partnerships.

1.7 The priorities of the tenderer should clearly be indicated in the tender submitted and Table A may be

used for this purpose.

1.8 In evaluating clause 5 of Section B, Part 2 the following will be considered:

- Would the immediate surrounding community object to the proposed development?

- Would the development supplement the area?

- Would the development be of any benefit to the surrounding community? - Has the tenderer acted in default as set out in clause A6.3 and A6.4 or A10 of Section A?

1.9 The terms and conditions of the Tender and any other drawings, plans, documents, which may

accompany the same will form an integral part of this sale altogether.

1.10 Good Standing In Terms Of The Social Security Commission All tendering companies are compelled to provide certificates of good standing in terms of the

Social Security Commission Act for its full staff complement. Master copies of such certificates

are not acceptable. Emerging SMMEs not yet registered with the Social Security Commission be

granted permission to participate in tendering, even though unable to produce Good Standing

Certificates, but be requested to produce such certificates only once contracts are to be

recommended to them. The Certificate of Good Standing has to be valid for the tender period and be

for all registered employees of the tenderer.

1.11 Any Company, closed corporation or business entity must submit proof that such business has been

registered with the City under its Business Registration Regulations, 2006.

1.12 Any prospective tenderer wishing to acquire land under clause 3.1.2 must submit and obtain a

verification certificate/Credit Check form from the City, prior to the closing date of sale as per

Section B Part 2, clause 3.2.


- 17 -

2 DISQUALIFICATION

2.1 Any bribery, coercion, canvassing or any attempt thereto in order to influence or to intervene in or

attempt to influence the evaluation or awarding of the tender, whether directly or indirectly, or the

obtaining or an attempt to obtain confidential information belonging to the City in respect of the

tender, or any party purporting to represent the tenderer (even though not employed or being a

director or shareholder) in doing so will result in disqualification of the tenderer/s concerned.

2.2 Non-compliance with the formal requirements of the tender, for example comprehensive signing or

initialling of tender documents, provision of proof of financial ability, provision of details and

sketch plans (if required) of the proposed development and other improvements will result in

disqualification of the tenderer/s concerned22

. Prospective tenderers are free to visit the

offices of the Property Division at the Customer Care Centre Municipal Head Office

Windhoek for assistance and guidance before completion of the documents. A list of

tenderers making enquiries will be kept for future reference.

2.3 Tenderer/s who have a poor credit history and repayment record at the City of Windhoek for any

municipal rental; loan, rates or services accounts may, and probably will, result in

disqualification of the tenderer/s concerned as a credit clearance certificate from the

Department of Finance of the City has to be obtained for consideration as a tenderer.

2.4 The tenderer must not have defaulted in respect of any tender or development condition in respect

of a previous sales or tender or auction conditions in respect of a property directly acquired from

the Council.

3 INFORMATION AND DOCUMENTS TO ACCOMPANY TENDER23

3.1 Tenderer/s must submit, if indicated, the following documents and must complete the following

information on the tender documents:-

3.1.1 The particulars of the tenderer/s as stated in Section B, Part 1 and Evaluation Criteria for Preference

Criteria claimed.

3.1.2 The purchase considerations tendered for the Erf/Erven as stated in Section B, Part 2. [Tenderers

should note that the City of Windhoek fixed the upset prices for the Erven and lower purchase

considerations tendered would not be considered. The said upset prices are reflected in Section B,

Part 2 Table A.]

3.1.3 The method of payment, which the tenderer/s will use, for payment of the Erf/Erven in terms of the

Deed of Sale, should the tender be allocated. Any prospective tenderer wishing to acquire land under

Part B, Section 2 clause 3.1.2 must submit and obtain a verification certificate from the City, prior

to the closing date of sale as per Section B Part 2, clause 3.2

3.1.4 The proposed uses of the PROPERTY. The tenderer should state whether subdivision or sectional

title development is intended

3.1.5 Description and brief details of the proposed development.

3.1.6 The completion date of proposed development.

3.1.7 The estimated development costs and capital to be invested in development of the PROPERTY

(escalation and ground price tendered excluded).

3.2 The following documents must be completed (as far as applicable) and accompany the

tender:24

3.2.1 Evidence that the tenderer is financially in a position to pay the tendered purchase consideration.

Where the tenderer does not possess own finances but intends making use of any loan, proof must

be submitted that such loan is available and indicate the terms under which it is available.

3.2.2 It will be sufficient proof of the condition set out in sub-paragraph (3.2.1 above) of Part 3 if the

tenderer submits a letter of a financial institution regarding the tenderer’s financial standing or

22 This condition is material to the tender being considered or not 23 This condition is material to the tender being considered or not. 24 This condition is material to the tender being considered or not.


- 18 -

rating or an undertaking or a statement from a recognised bank or financial institution together

with its tender in which it is declared that the said recognised bank or financial institution would

finance the acquisition and development if the tenderer should be the successful tenderer or

alternatively that the tenderer has funds available to enable it to carry out the responsibilities

under the tender. The amount as approved by the bank or financial institution as tendered for

should be clearly indicated in such letter.

3.2.3 Tenderers must submit a salary statement or proof of income to the tender which information will

be handled with due confidentiality.

3.2.4 Tenderer/s married in community of property must prior to signing the tender obtain the written

approval of their spouse as indicated in subparagraph 6 of Part 2 and submit the same together

with their tender

3.2.5 Tendering companies or legal entities must submit proof of good standing with the Social

Security Commission. Emerging SMMEs not yet registered with the Social Security

Commission be granted permission to participate in tendering, even though unable to produce

Good Standing Certificates, but be requested to produce such certificates only once contracts are

to be recommended to them.

3.2.6 Tenderers must submit proof of preferences claimed in Part 1.

3.2.7 Tenderers that operate as a company, closed corporation or business must submit proof that such

business has been registered with the City under its Business Registration Regulations, 2006.

3.2.8 Tenderers that operate as a company, closed corporation or business must submit proof of their

company, closed corporation registration documentation with the Ministry of Trade and Industry.

3.2.9 Any prospective tenderer wishing to acquire land under Part B, Section 2 clause 3.1.2 must submit

and obtain a verification certificate from the City, prior to the closing date of sale as per Section B

Part 2, clause 3.2

4 CLOSING DATE, TIME AND PLACE OF TENDER AND ATTESTATION OF FINAL

DOCUMENTS

4.1 The completed Documents, duly completed and signed, must be parcelled together and sealed and

endorsed on the outside with the name, number and due date of the Tender together with the name

and address of the Tenderer.

4.2 The tender shall close at 11:00 on FRIDAY, 09 MARCH 2018. No tenders which have not been

deposited in the Tender Box, at Town House, Customer Care Centre, 80 Reverend Michael Scott

Street, Windhoek, by 11:00 on FRIDAY, 09 MARCH 2018, will be considered.

4.3 In the event of a tender being allocated, the successful tenderer hereby undertakes on receipt of

the formal Deed of Sale, to sign the Deed of Sale and to return same within FOURTEEN (14)

days after receipt thereof to the Manager: Property Management, Box 59, Windhoek or personally

at the Municipal Offices, Windhoek. Failing to comply herewith may lead to the allocation being

cancelled and extended to the next qualifying tenderer.

5 ALLOCATION OF TENDER

5.1 The City of Windhoek shall not be obliged to accept any or all of the tenders but reserves the right to

refuse to accept any or all tenders without submitting reasons therefor.

5.2 The City of Windhoek may, at its own discretion also call for further tenders, and/or to negotiate

privately, should it be advisable in the City of Windhoek's opinion after considering the response

to this tender.

5.3 Tenderer/s should note that the tender would not necessarily be allocated to the highest tenderer,

but for first entrants and SMME’s and the best proposals from which the Tender Criteria attached.

Section B, Part 1 and Part 4 will be used in evaluation of Tender Proposals.

5.4 It is an expressed and non-negotiable condition of this tender that the City of Windhoek, its

councillors, employees, contractors, consultants or any other party whomsoever does not give or

imply any warranties with regard to any aspect of this tender, nor that any representations or

statements made by one or more of the parties identified above, shall be of any force or effect.

5.5 Tenderers must acquaint themselves with the provisions of clauses 7 and 8 of this Part of the Tender

pertaining to the sale of the property “as is” and the special conditions applicable. The Tenderer

herewith explicitly agrees in favour of the City of Windhoek that it acquainted itself of the special


- 19 -

conditions and that it noted that no compensation will be payable for patent or latent defects and

no reduction of the purchase price will be considered or effected to compensate for the same nor

would the tenderer be allowed to cancel this agreement after discovery of the same.

5.6 The City reserves the right to allocate only one erf per tenderer.

6 LEGAL SYSTEM APPLICABLE

6.1 The legal system applicable to this tender and any agreements arising there from will be that of

Namibia. The elected domicilia of any agreement will also therefore be that of Namibia.

6.2 In the case of reference to any legislation in this tender or any documents accompanying same, such

reference shall also include the reference to any possible amendment thereto or legislation coming

into the place of the existing legislation.

6.3 This tender shall also include all guidelines, documents, plans, et cetera which are submitted with the

tender or which are referred to in the tender documents.

7 ERECTION AND USE OF BUILDINGS AND USE OF LAND

7.1 Tenderers should note that the following primary uses are applicable to the properties in terms of the

Town Planning Scheme:

USE ZONE

(1)

PRIMARY

USES

(2)

CONSENT

USES

(3)

PROHIBITED USES

(4)

IV

Business

Shops, Business

buildings,

dwelling units,

residential

buildings and

social halls

Other uses not

under columns

3 and 4

Noxious industrial buildings

VIII

Industrial

Industrial

buildings and

business

buildings

All other uses No noxious industrial buildings may be

erected, no noxious activities may be

undertaken and no hazardous substances

may be stored in quantities exceeding

200 litres, saving for a quantity of 1000

litres of fuel, specifically and only to

cater for on-site standby generator

installations, on land located South of

the Southern edges of Academia,

Windhoek, Olympia and Klein

Windhoek Townships.

8 MUNICIPAL AND TELECOM SERVICES

8.1 The Tenderer accepts the fact that it must negotiate directly during the planning stage with the

Strategic Executive: Electricity with regard to the availability and provision of additional electricity

as well as alternatives available and to discuss the means and costs involved for providing electricity

to the proposed development. Electricity supply will be limited to 3x60 amps and should more than

3 x 60 amperes electricity be required, tenderers in that event provide at own cost an electricity

substation building or make alternative arrangements with the Strategic Executive: Electricity.

8.2 Tenderers should note that the prepayment method for supply of electricity might be introduced on

the Property to the sole option of the Municipal Council.

8.3 The successful tenderer undertakes to contact Telecom Namibia or any other telecommunications

utility during the planning stage with regard to the availability of services, supply and costs related to


- 20 -

such supply as well as to the requirements of Telecom or any other telecommunications utility

regarding plans, provision of exchanges (where relevant), as well as the requirement to submit site

and electrical layout plans for approval relating to the position and nature of Telecom’s or any other

telecommunications utility’s services. The City of Windhoek can give no undertakings in this

regard.

8.4 The Tenderer must note that where permanent structures such as tar roads, paving of pavements,

bridges and/or accesses are to be effected on a Property, Telecom Namibia should be contacted

during the planning phase in order to install sleeves to accommodate possible future services.

8.5 The successful tenderer undertakes, during the planning phase to clear the location and

availability of electricity, water, sewer and other municipal services with the Departments of

the Strategic Executive: Electricity and the Strategic Executive: Infrastructure, Water and

Technical Services respectively. The PURCHASER must ascertain which of the existing

municipal services may influence its future upgrading or development/renovation or alteration or

design and on which point such services will be connected. Access points and parking layouts

(where applicable) should be cleared during the planning phase to the satisfaction of the

Strategic Executive: Urban and Transport Planning.

8.6 The Tenderer must note that municipal services are provided to the Erf boundary and all other

internal municipal services are to be provided at own costs and internal house service connection

would be for the account of the Tenderer.

8.7 Access and Egress to the Property should be determined during the planning stage to the

satisfaction of the Strategic Executive: Housing, Property Management and Human Settlement.

8.8 The Property shall be subject to the registration of a servitude in favour of the Council for the

reservation by the City of Windhoek of the right of access and use without compensation of the

area 3 meters parallel with any boundary for the construction and maintenance of municipal

services in respect of water, sewerage, drainage, electricity and gas, which right includes the right

to place on such Erf temporarily any materials that may be excavated or used during such

operations on the Erf or any adjacent Erf.

8.9 The prospective tenderer/s must take note that the erven must be developed within 5 years from date

of sale and may not be sold to a third party unless it has been developed first.

9 COMPANIES AND CLOSED CORPORATIONS

9.1 In the event that the PURCHASER is purchasing the PROPERTY on behalf of a company, a closed

corporation in the course of formation or a nominee, it shall be a special condition that:

(a) The provisions of section 42 of the Companies Act 28 of 2004 and section 53 of Close

Corporations 26 of 1988 and the provisions of the Transfer Duty Act 14 of 1993

pertaining to the payment of transfer duty, shall have been complied with; and

(b) The company, closed corporation or identified nominee accept and ratify the sale and any

agreement which may arise there from in writing within thirty days from the date of sale,

failing which the signatory hereby agrees in favour of the Municipality that the signatory

shall be bound to the Deed of Sale and the signatory shall be deemed to have signed and

entered into this sale in his/her personal capacity.

9.2 Section 42 of the Companies Act, No. 28 of 2004 reads as follows:

42 Power as to pre-incorporation contracts

Any contract made in writing by a person professing to act as agent or trustee for a company not

yet incorporated is capable of being ratified or adopted by or otherwise made binding upon and

enforceable by that company after it has been duly incorporated as if it had been duly


- 21 -

incorporated at the time when the contract was made and that contract had been made without its

authority, but, the memorandum on its registration, must contain a statement with regard to the

ratification or adoption of or the acquisition of rights and obligations in respect of that contract,

and that two copies of that contract, one of which must be certified by a notary public, have been

lodged with the Registrar together with the lodgement for registration of the memorandum and

articles of the company.

9.3 Section 53 of the Closed Corporation Act, No. 26 of 1988 reads as follows:

"53(1) Any contract in writing entered into by a person professing to act as an agent or a trustee for

a corporation not yet formed, may after its incorporation be ratified or adopted by such

corporation as if the corporation had been duly incorporated at the time when the contract

was entered into.

53(2) The ratification or adoption by a corporation referred to in subsection (1) shall be in the form

of a written consent of all the members of the corporation, given within a time specified in

the contract or, if no time is specified, within a reasonable period of time after incorporation.

9.4 Where the Deed of Sale is entered into on behalf of another person or a legal person, it must be

accompanied by the necessary Power of Attorney and, where applicable, a certified extract of the

Minutes of the legal person.

9.5 Where these conditions are not complied with or should the proposed company, closed corporation

or nominee not ratify the Agreement in writing in the specified time, the signatory hereby agrees in

favour of the Municipality that the signatory shall be bound in his/her personal capacity in the event

where the other person or legal person is not legally bound hereto.

10. UNDERTAKING

10.1 I/We the tenderer/s in Section B Part 1 hereby undertake not to revoke this offer nor to amend it

within ONE HUNDRED AND TWENTY (120) days of the closing date of this tender and that

my/our tender may be accepted at any time within the aforesaid period of ONE HUNDRED AND

EIGHTY (180) days.

10.2 I/We further undertake to, if so requested, enter into a formal agreement which expresses the terms

and conditions of this tender at the choice of the City of Windhoek and to sign same as early as

possible after requested thereto and to return the signed documents to the Manager: Property

Management, P O Box 59, Windhoek within FOURTEEN (14) days after such request.

10.3 Until a formal agreement is drawn up and executed, this tender (inclusive of all annexures and

documents submitted therewith) together with a copy of the written acceptance thereof by the City of

Windhoek, shall constitute a binding agreement between us.

__________________________________

SIGNATURE OF TENDERER

N.B. THIS TENDER IS INVALID IF NOT SIGNED HERE!

NOTES:

(a) The tenderer must initial all pages of this tender, annexures and documents accompanying it.

(b) Where the tender is submitted on behalf of any person or legal person, a Power of Attorney to

do so must accompany it.

(c) Failure to comply with the requirements of (a) and (b) above may result that the tender will not

be considered.

(d) The closing date and time for Tender HPH 01/2018 is 11:00 09 MARCH 2018 and is more fully

set out in the Tender Notice and Tender Advertisement.


- 22 -

SECTION B

PART 4

Evaluation Criteria; Points And Preferences The following evaluation criteria and preferences in evaluation of tenders for municipal owned land, if the

tenderer complied with the Tender Conditions; shall apply

Criteria 1: Designated groups25

20

- Racially disadvantaged persons 13 - Women 4 - Persons with disabilities 3

Criteria 2: Economic empowerment 16

Criteria 2: Economic Empowerment 16 - Emerging Entrepreneurs with SMME Certificates 8 - Community participation 4 - Employment created 4

Criteria 3: Namibian citizens 15 Criteria 4: Development proposal 15 Criteria 5: Tender price 44

RESOLUTIONS 317/10/2002 & 194/07/2015 [POLICY] ------------------------------------------------------------------------------------------------------

Check List: Compliance with tender conditions and completeness of tender - Did the Tenderer prepare an original set of tender documents and another copy and submit both

sets before closing date?

- Who is the tenderer and who is representing the tenderer in event of a legal entity? Section B Part 1,

- Did the Tenderer complete the Information required for Tender Preferences? Section B, Part 1

- Was the property tendered for clearly indicated? The tender must clearly indicate for which

property a tender proposal is made with alternative options if required. Section B, Part 2, Table A

- Was a price tendered and was the amount tendered above the upset price indicated or not? Section B, Part 2, Table A

- Was a financial undertaking submitted? Section B, Part 2

- Was capital investment stated? Section B, Part 2

- Was completion date stated? Section B, Part 2 - Was intended development fully described? A clear indication has to be given what development

the tenderer intends. Section B Part 2 - Was method of payment stated? Section B Part 2 - Is the Tenderer a first time purchaser and was the verification certificate confirming the same

attached? Section B part 2 clause 3.2

25 Note the definition as per Section B, Part 1


- 23 -

- Was Conditions of Tender/ Annexures initialed on each page and signed by the Tenderer?

The following are looked at in evaluating the completeness of a tender: - Is the tenderer a Namibian citizen or a local company, close corporation or other local

association? - Did the tenderer indicate a contact address or not? - Did the tenderer ensure that all documents required were submitted? Section B Part 3, clause 3 - Was intended development fully described? A clear indication has to be given what development

the tenderer intends and by when the development will be completed. Part 2 - Was method of payment stated? Part 2

- Is the tenderer a first time purchaser and was verification certificate attached? Part 2 - Was Conditions of Tender/ Annexures initialed on each page and signed?


- 24 -

ANNEXURE “1”

1 Minimum Building Values in terms of the Town Planning Scheme

Clause 39 of the Town Planning Scheme with regard to minimum building values provides as

follows:

“39. Minimum building values

(1) Unless otherwise determined by Council, the value of buildings, structure and improvements

erected on any Property shall not be less than the minimum building value specified for that

Property.

(2) Minimum building values imposed in terms of this section are applicable to the value of a

main building excluding any outbuilding or a single house in the case of a "residential"

zoned erf, unless otherwise determined by Council.

(2) For all new townships proclaimed from 1 January 1996, the minimum building value of any

erf zoned "institutional", "restricted business", "garage" and "industrial" shall equal the

current municipal valuation of the land comprising that erf.

(4) For all new townships proclaimed from 1 January 1996, the minimum building value of any

erf zoned "office", or "business" shall equal 4 times the current municipal valuation of the

land comprising that erf.

(5) For all new townships proclaimed from 1 January 1996, unless otherwise specified in this

Scheme, the minimum building value of any erf zoned "residential", or "general residential"

shall equal 2 times the current municipal valuation of the land comprising that erf.

2 STORMWATER

Clause 35 of the Town Planning Scheme pertaining to Stormwater shall apply, which reads as follows:

"No stormwater drainage pipe, canal, work or obstruction (except stormwater drain pipes, canal or works

which have been authorised in writing by the local authority or which have been or may be built, laid or

erected in terms of any law) may be constructed on or over the Property or located in such a way that-

(i) The flow of stormwater from higher lying Property to lower lying Property is impeded or obstructed

and through which any Property is or may be endangered; or

(ii) The flow of a natural watercourse (in which the local authority allows floodwater to run off, be

discharged or to be canalised) is or can be changed, canalised or impeded.

(iii) The maintenance of such stormwater pipe, channel or work shall be the responsibility of the owner

of the concerned Property."

In event of very flat terrain and if applicable, storm water of erven lying on the upstream side must be

accommodated on the erven lower down, in which event clause 35 of the Town Planning Scheme shall also

apply.

31. Endowment

(1) Any Property owner subdividing land shall pay to the Council an endowment as provided for in the

Townships and Division of Land Ordinance No. 11 of 1963, of 7,5% of the value of the new

portions being created, on or before registration of the new portions, except as may otherwise be

determined by Council.

32. Land provisions


- 25 -

(1) Any Property owner subdividing land shall make provision for and transfer, free of all charges,

such portions of land required for Municipal services related to and required by that subdivision.

(2) Any Property owner subdividing land shall make provision for public services such as schools,

crèches, powerline reserves, etc. as may be reasonably required by the State or the Council.

33 Minimum site requirements

(1) Where, upon the subdivision of an erf, land is given off for a street or for some other public

purpose, the area of such land may, with the consent of the Council, be calculated as part of the area

of the subdivision for the purpose of Tables E, F, and G.

(2) The Council shall not, in those areas in which in terms of Table E only one dwelling house per

existing erf is allowed, consent to any subdivision of an existing erf, provided, however, that the

Council may consent to such a subdivision if no portion smaller in extent than ninety per cent

(90%) of the area of the original erf is used as the site of a dwelling house and provided further that

the permissible coverage is not exceeded.

(3) The Council shall not, in those areas in which in terms of Table E a minimum area of site is

required per dwelling house, consent to any subdivision of land whereby any portion which may be

used for residential purposes is less than the prescribed minimum, except in the case of an existing

erf which has been built upon before the approval of the Scheme on 13 July 1987, in which case a

reduction of at most ten per cent (10%) of the prescribed minimum size may be permitted if corners

or additional beacons are thereby avoided, or in other special circumstances provided that the

coverage permitted shall not be exceeded.

(4) Upon the subdivision of any land where any portion of such land is physically separated by the

execution, or proposed execution of public works and provided that such portion does not fall

below 75% (seventy five per cent) of the minimum area as laid down in column 3 of Table E for

the said land, such portion may be used for residential purposes.

34. Access and street numbers

(1) If an erf has more than one street frontage, access to the erf shall be obtained from the street(s)

determined by the Council. The determination shall be made before the approval of any building

plans showing how access is to be taken.

(2) Street numbers shall be regulated as follows.

(a) All erven within the municipal area shall be fitted with a conspicuous number plate, showing the

Erf's street address number, erected on the street boundary from which access is legally taken, within

six weeks of submitting a building plan for the main building on that erf, or within six weeks from

the date of proclamation hereof.

(b) No service connection will be given to any erf created by private subdivision or consolidation unless

a street number has been allocated and a number plate is displayed.

(c) No service connection will be given to any unit in a sectional title scheme unless that unit has been

numbered and a number plate displayed to the satisfaction of Council.


- 26 -

(d) In the event of an owner failing to comply with sub-paragraphs (a), (b) and (c), Council shall have

the right to, after written notice of its intention to do so, within a specified period, which period may

not be less than 21 days, fit such number plate and to recover the cost thereof from the owner as a

liquid claim.

36. Unserviced erven

(1) Sale or transfer of unserviced erven.

No Property owner may sell or otherwise give transfer of an erf or farm portion which lacks any of

the following:

(a) access to a public street constructed and surfaced in accordance with Municipal standards;

(b) A municipal water connection or access to a communal water supply point or supply pipeline which

has been approved by the Municipality for use by that erf or farm portion;

(c) a sewer connection or access to a sewage disposal system or sewer which has been approved by the

Municipality for use by that erf or farm portion;

except with the consent of Council.

(2) Building plans or building operations on unserviced erven.

No person shall submit building plans or commence any building operations on an erf or farm

portion which lacks any of the following;

(a) access to a public street constructed and surfaced in accordance with Municipal standards;

(b) a Municipal water connection or access to a Municipal communal water supply point or supply

pipeline which has been approved by the Municipality for use by that erf or farm portion;

(c) a sewer connection or access to a sewage disposal system or sewer which has been approved by the

Municipality for use by that erf or farm portion;

except with the consent of Council.”


- 27 -

Business and Industrial Erven For Sale – Tender HPH 01/2018 Erf No. Size

(m)

Zoning Street Comments

Upset Price

1 10583KAT 450 Industrial Handelinge

Street

Access Conditions. Water and sewer available.

Sewer manhole in south-western corner.

Electricity available. 271 000.00


Street




Street


Sewer rodding eye in south-eastern corner.



Street


Sewerline 1m within south-eastern boundary.

Sewer rodding eye 1m inside south-eastern

boundary. Electricity available. 268 000.00


Street


Sewerline 1m within south-eastern boundary.


6 10608KAT 303 Business Handelinge

Street

Water and sewer available. Sewerline 1m within

eastern boundary. Electricity available. 342 000.00

7 10610KAT 315 Business Handelinge

Street

Water and sewer available. Sewerline 1m within

eastern boundary. Electricity available. 357 000.00

8 5383KD 493 Business Shoveller

Street

Water & Sewer available. Electricity available.

556 000.00


Street

Water & Sewer available. Sidewalk levels may

not be changed for access purposes. Electricity

available. 576 000.00

10 5399KD 461 Industrial Buzzard

Street

Access difficult. Water and Sewer available.



Street




Street




Street

Slight access problem. Water and Sewer

available. Electricity available. 341 000.00


Street

Slight access problem. No access over catchpit.

Water and Sewer available. Electricity available. 279 000.00

15 5413KD 1,219 Industrial Teal Street Water and Sewer available. Electricity available. 919 000.00

16 5415KD 745 Industrial Teal Street Water and Sewer available. Electricity available. 561 000.00


Street

Water and Sewer available. Sewer manhole 1m

inside north-western corner. Electricity available. 375 000.00


Street

Access must be taken at least 15m away from the

intersecting kerb. Slight access problem. Water

and Sewer available. Electricity available. 443 000.00


Street

Steep incline - outcrop. Water and Sewer



Street




Street




Street


intersecting kerb. Access only possible from the

western side. Water and Sewer available.


23 5432KD 480 Industrial Teal Street Water and Sewer available. Sewerline 1m inside

southern boundary. Electricity available. 362 000.00

24 5433KD 480 Industrial Teal Street Water and Sewer available. Sewerline 1m inside

southern boundary. Electricity available. 362 000.00

25 5437KD 336 Business Teal Street Water and Sewer available. Electricity available. 378 000.00


- 28 -

26 5446KD 468 Business Buzzard

Street


intersecting kerb. Water and Sewer available.

Sewer manhole 1m inside north-western corner.


27 5447KD 384 Business Crake Street Water and Sewer available. Sewer manhole 1m

inside north-western corner. Water and Sewer

available. Sewerline 1m inside northern

boundary. Electricity available. 435 000.00

28 5448KD 384 Business Crake Street Water and Sewer available. Sewerline 1m inside

northern boundary. Electricity available. 435 000.00

29 5449KD 384 Business Crake Street Water and Sewer available. Sewerline 1m inside

northern boundary. Electricity available. 435 000.00


Street

Water and Sewer available. Electricity available.

435 000.00


Street

Water and Sewer available. Electricity available.

435 000.00

32 287KK 3 325 Business Homob Street See conditions under Council Resolution

17/02/2013 attached 5 894 000.00

33 1334 PP 18,168 Business Scheppmann

Street

See conditions under Council Resolution

245/10/2017 attached 17 152 000.00


- 29 -

City of Windhoek

Client identification (New Business)

Step 1 (Information)

In terms of FIA the following information must be supplied by the purchaser:

1. Surname/Name of Tenderer: …………………………………. Spouse First Name:…………………...

2. First Names:………………………………..Spouse ID number:……………………

Marital Status

3. ID/Reg./CC number:……………………………… Married Single

Ante Nuptial Contract

4. Date of birth…………. Common Law

Customary Law

5. Title……….

6. Nationality……………………….

7. Postal Address…………………………….

………………………………..

………………………………..

8. Residential Address……………………….

………………………..

………………………..

9(a) Citizen……Non-Citizen…….(please tick).

9(b) If non-citizen supply permanent address outside Namibia……………………………

………………………………

………………………………

10. Contact details: Tel (work)…………………..

Tel (home…………………..

Mobile/cellphone…………………..

Fax………………………

Email…………………………..

11. Employment: Employer………………………….

Nature of business………………………

Designation/Title

Physical Address…………………………

Contact details…………………………….

12. If self-employed: Registered name…………………………..

Registration number………………………

Country of Registration………………………


- 30 -

Type of registration (please tick)

Company CC Sole Proprietor

Trust Other(Specify)

Type of business……………………………….

Registered address/Head office…………………………

Contact details…………………………….

Income tax number……………………….

13. Source(s) of income (primary)…………………...

(secondary)…………………...

14. Does the applicant have the legal capacity to enter into an agreement?

Yes No

If NO and/or allows a 3rd

party to act on his/her behalf, provide details of such 3rd

party AND

complete additional “Client Identification” for 3rd

party.

Surname

Name

Relationship/Capacity

16. Will payments in respect of this agreement be made by yourself?

Yes No

If NO, by whom. Provide details and complete additional “Client Identification” form for 3rd

party.

Surname

Name

Relationship/Capacity

Step 2 (Documentation)

In terms of FIA, the following documentation must be provided, either being the originals of which

copies shall be made by Council, or by way of certified copies provided by the applicant to the

Council.

CITIZEN/RESIDENTS

ID document OR

Passport OR

Driver’s license OR

Voter’s card OR

Salary advice/pay slip

Municipal account OR

Lease agreement, OR

Other document to verify address (please specify)……………………….

If Sole Proprietor, certificate by Ministry of Trade and Industry

FOREIGN CITIZENS

Passport

ID document

Salary advice/pay slip

Municipal account, OR

Lease agreement, OR


- 31 -

Other document to verify address (please specify)……………………….

If Sole Proprietor, certificate by Ministry of Trade and Industry

CORPORATE

CC - Certificate of Incorporation and Founding statement, OR

Company – Articles and Memorandum of association & certificate of incorporation,

OR

Trust – Registration certificate by the Master of the High Court

Other proof of registration- (please specify)…………………………..

Power of attorney/resolution

Income tax – Receiver of revenue, OR

If incorporated outside Namibia – Document from foreign issuing office (Income

Tax)

3 months Bank statements

I hereby confirm that the information provided, is to the best of my knowledge, true and correct

Signed at_________________on this________day of___________________20___

Full names and Surname_______________________________

ID number____________________

Signature_____________________


- 32 -

Strategic Executive: Housing, Property Management and Human

Settlement 59

80 Independence Avenue

WINDHOEK, NAMIBIA

TENDER HPH01/2018 BUSINESS AND INDUSTRIAL ERVEN – VERIFICATION CERTIFICATE - CREDIT

CHECK LIST

SURNAME: .............................................................................................................................................

FULL NAMES: .......................................................................................................................................

NAMIBIA ID……………………………/PASSPORT NO: ................................................................

OCCUPATION:.………………………………………………………………………………………….

COMPANY NAME……………………………………………………………………………………..

REGISTRATION NUMBER…………………………………………………………………………..

NATURE OF BUSINESS:……………………………………………………………………………..

SOURCE OF FUNDS INVOLVED IN TRANSACTION………………………………………….

………………………………………………………………………………………………………….

POSTAL ADDRESS: .............................................................................................................................

PHYSICAL RESIDENTIAL OR BUSINESS ADDRESS: .................................................................

...................................................................................................................................................................

TELEPHONE (B): ........................................................ (H) ................................................................

MOBILE NO….……………………………………………………………………………………….

ERF NUMBER: …………………… TOWNSHIP:………………………………………….……….

ADD ERF NUMBER:…………….. TOWNSHIP:………………………………………….……….

Finance Department Credit Check

A. Services Accounts, Rates Accounts or Lease Accounts (MS)

Comments:

Acc nr: N$ Acc nr N$

Signature of Accountant Date


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Comment: Kindly proceed Yes / No…………………………………………......

B. Land Sales

Erf number and Township:……………………Amount N$:……………………………

Erf number and Township:……………………Amount N$:……………………………

Current instalments with the City: Yes/No………………………………………………..

Accountant:…………………………….Signature……………………Date……………….

C. PROPERTY MANAGEMENT

ACCEPTED…………………………… REJECTED……………………………

REASON……………………………………………………………………………..

ERF NUMBER & TOWNSHIP……………………………………………………

SIGNATURE………………………………DATE……………………………………….


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Council Resolution 245/10/2017 – Conditions of sale for Erf 1334

Pionierspark

[Municipal Council Minutes: 2017-10-31]

9.4.2 FNS.2 [HPH] PROPOSED SALE OF ERF 1334, PIONIERSPARK BY WAY OF TENDER TO PUT UP A SERVICE STATION AND TAXI HUB (L/1334/PP) On proposal by Councillor MJ Amadhila, it was RESOLVED 1 That the applications received to purchase and lease Erf 1334, Pionierspark be noted, and

turned down and the applicants be informed accordingly. 2 That approval be given to the Strategic Executive: Housing, Property Management and

Human Settlement to sell the Remainder (± 15 168 m² in extent) of Erf 1334, Pionierspark and Portion B (± 3 000 m² in extent) of Dawid Hosea Meroro Road by way of an open tender at an upset price of N$17 152 000.00 (excluding 15 % VAT), of which N$1 387 126.00 be transferred to the Urban Arterial Account (UAA): Provided that the successful Tenderer conduct the town planning and cadastral procedures on their cost.

3 That the Remainder (± 15 168 m² in extent) of Erf 1334, Pionierspark and Portion B

(± 3 000 m² in extent) of Dawid Hosea Meroro Road, be exclusively used for a service station with other mix developments.

4 That the sale of the Remainder (± 15 168 m² in extent) of Erf 1334, Pionierspark and

Portion B (± 3 000 m² in extent) of Dawid Hosea Meroro Road, be subject to the following conditions:

4.1 That Erf 1334, Pionierspark be subdivided into Portion A (± 266 m² in extent) and the

Remainder (± 15 168 m² in extent) and that Dawid Hosea Meroro Road be subdivided into Portion B (± 3 000m² in extent) and the Remainder as indicated on Plan PDT/1334 PP, attached as page 490 to the agenda.

4.2 That Portion B (± 3 000 m² in extent) of Dawid Hosea Meroro Road be closed as ‘street’ in

terms of section 50(1) of the Local Authorities Act, 1992 (Act 23 of 1992). 4.3 That the successful Tenderer obtain an Environmental Management Clearance Certificate

in terms of the Environmental Management Act, 2007 (Act 7 of 2007) for the closure and rezoning of Portion B (± 3 000 m² in extent) of Dawid Hosea Meroro Road from ‘street’ to a zoning still to be determined by Council.

4.4 That the City prepare the closure notice and that the applicant be responsible for inserting

the notice in the media, placing a copy on-site and for distribution to affected neighbours and that proof of successful advertising be provided to the Strategic Executive: Housing, Property Management and Human Settlement before a Sales Agreement is signed.

4.5 That the successful Tenderer be responsible for the environmental applications, the town

planning and cadastral procedures, i.e. closure, town planning and cadastral procedures, and registration of the new erf, and the costs involved.

4.6 That Portion B (± 3 000 m² in extent) of Dawid Hosea Meroro Road be consolidated with


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the Remainder (± 15 168 m² in extent) of Erf 1334, Pionierspark into a new erf. 4.7 That the consolidated new erf (± 18 168 m² in extent) be rezoned from ‘undetermined’ to

‘business’ with a bulk of 0.5. 4.8 That consent be granted to use the Remainder (± 15 168 m² in extent) of Erf 1334,

Pionierspark and Portion B (± 3 000 m² in extent) of Dawid Hosea Meroro Road while the rezoning is being formalised to allow for the consolidation in the meantime.

4.9 That consent be granted to commence with building works prior to the finalisation of the

consolidation and rezoning of the Remainder (± 15 168 m² in extent) of Erf 1334, Pionierspark and Portion B (± 3 000 m² in extent) of Dawid Hosea Meroro Road.

4.10 That should any municipal electrical infrastructure need to be relocated, dismantled or

replaced as per request received from the applicant, all cost related thereto be for the applicant’s account.

4.11 That only one (1) service connection per erf be allowed from the municipal electrical

network. 4.12 That for erven that are zoned ‘general residential’, ‘business’, ‘office’, ‘institutional’ or

‘industrial’ and a service connection larger than 3 x 60 ampere is required, the applicant and/or his/her electrical engineering representative contact the Strategic Executive: Electricity, well in advance, during the planning stage, before any building plans have been approved to determine whether the existing electrical network can handle the additional loading or whether a substation building or site is to be provided by the applicant at his/her own cost to incorporate an additional substation; and also to determine the financial contribution to be made by the applicant towards the upgrade cost of the network.

4.13 That the successful Tenderer take note that there is high voltage underground cables that

run along Erf 1334 in Scheppmann Street, of which it is possible that some cables might encroach within the erf boundary and thus during construction care be taken not to excavate with machinery along the area to avoid possible cable damage and may need relocation thereafter.

4.14 That the successful Tenderer take note that adequate water supply services 110 mm are

available along Scheppmann Street. 4.15 That the successful Tenderer takes note that there is no sewer connection available for Erf

1334, Pionierspark. 4.16 That a sewer connection be provided at a cost of N$252 000.00, which cost is for the

successful Tenderer’s account and subject to approval of the Strategic Executive: Infrastructure, Water and Technical Services.

4.17 That the successful Tenderer note that Dawid Hosea Meroro Road is planned for a widening

in the future with the result that the proposed northern entrance to the service centre on Erf 1334 may be too close to the intersection, and such consideration therefore be accommodated in subsequent detailed plan.

4.18 That a Development Agreement be signed whereby the Developer appoint an Engineer to

undertake the design of access points to meet the minimum safety standards while incorporating future road widening at the intersection of Dawid Hosea Meroro Road and Scheppmann Street.

4.19 That the Engineer further provide a proposal for possible provision of right turn lanes if

warranted.


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4.20 That the intersection spacing meet the minimum standards for urban road access management.

4.21 That access only be obtained directly from Scheppmann Street and not over open spaces, the

Western Bypass or Dawid Hosea Meroro Road. 4.22 That the sale of the Remainder (± 15 168 m² in extent) of Erf 1334, Pionierspark and

Portion B (± 3 000 m² in extent) of Dawid Hosea Meroro Road be subject to the following requirements for service stations:

4.22.1 That a proper intersection to cater for access to the site, be designed and constructed to

the satisfaction of the Strategic Executive: Urban and Transport Planning.

4.22.2 That pedestrian access be maintained from the public parking area.

4.22.3 That the successful Tenderer appoint a professional Engineer, registered with the Engineering Council of Namibia, to sign a Development Agreement with Council, for the detail design of all access points and the supervision thereof, being to the satisfaction of the Strategic Executive: Urban and Transport Planning.

4.22.4 That provision be made for on-site loading and maneuvering space to allow the largest vehicle most likely to serve the facility to be able to enter and leave in a forward gear.

4.22.5 That maneuvering requirements for fueling vehicles be assessed by reference to a turning movement profile plan.

4.22.6 That adequate space be provided for stacking and fueling of vehicles, as such activities may not disrupt the proper flow of traffic or constitute a road safety hazard.

4.22.7 That access to the site be to the satisfaction of the Strategic Executive: Urban and

Transport Planning, before commencement of operations. 4.22.8 That the following parking requirements be applicable: 4.22.8.1 Five (5) parking bays per 100 m² leasable area in the convenience store; 4.22.8.2 Two (2) parking bays per Automated Teller Machine (ATM) facility; 4.22.8.3 Six (6) parking bays per carwash; and 4.22.8.4 Three (3) parking bays for any other business building. 4.23 That surface stormwater run-off be accommodated according to clause 35 of the

Windhoek Town Planning Scheme (see Info 35 of the Town Planning Scheme), stating: 4.23.1 That no stormwater drainage pipe, canal, work or obstruction (except stormwater drain

pipes, canal or work which have been authorised in writing by the local authority or which have been or may be built, laid or erected in terms of any law) be constructed on or over the property or located in such a way that:

- The flow of stormwater from higher lying property to lower lying property is

impeded or obstructed and through which any property is or may be endangered; or - The flow of a natural watercourse (in which the local authority allow flood water to

run-off, be discharged or to be canalised) is or can be changed, canalised or impeded.

4.23.2 That the maintenance of such stormwater pipe, channel or work be the responsibility of the owner of the concerned property.


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4.24 That prior approval be obtained from the Strategic Executive: Housing, Property

Management and Human Settlement if the accommodation of the stormwater on the erf is contemplated.

4.25 That engineering drawings on how the stormwater would be accommodated to the

satisfaction of the Strategic Executive: Housing, Property Management and Human Settlement be submitted for approval simultaneously with the building plans.

4.26 That all existing stormwater pipes, outlets and inlets or any other stormwater system be

clearly indicated on all building plans submitted, prior to the approval thereof. 4.27 That no building plans be approved until the stormwater conditions are met. 4.28 That no construction be allowed within the 50 year flood area of any stormwater course. 5 That the erf only be used for business purposes and not be used for the construction of a

residential development. 6 That restrictive sales condition be imposed whereby the erf only be sold in title, once

developed, incorporating a service station. 7 That the applications from the different applicants be noted and that they be informed, in

writing, that Council would call for tenders and they are invited to participate. 8 That the successful Tenderer take note that the respective portions will only be registered

once the town planning and cadastral procedures are finalised. 9 That the resolution be implemented prior to confirmation of the minutes. RESOLUTION 245/10/2017 ------------------------------------------------------------------------------------------------


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Council Resolution 17/02/2013 – Conditions of sale for Erf 287

Kleine Kuppe [Municipal Council Minutes: 2013-02-27]

8.1.7 BRB.5 [PLA] AMENDMENT/RESCISSION OF COUNCIL RESOLUTION 91/03/2000 – SALE OF ERF 287, KLEINE KUPPE BY TENDER OR AUCTION FOR BUSINESS PURPOSES (L/287/KK) On proposal by Councillor M Shiikwa, it was RESOLVED That Council Resolution 91/03/2000 be rescinded and replaced to read as follows: 1 That approval be granted to the Strategic Executive: Urban Planning and Property

Management to sell Erf 287, Kleine Kuppe on tender at an upset price of N$3 910 200.00.

2 That an amount of N$405 463.00 be transferred to the Urban Arterial Account (UAA) for

the ‘business’ zoned Erf 287, Kleine Kuppe having a bulk of one (1). 3 That surface stormwater run-off be accommodated according to clause 35 of the Town

Planning Scheme stating: 3.1 That no stormwater drainage pipe, canal, work or obstruction (except stormwater drain

pipes, canal or work which have been authorised in writing by the local authority or which have been or may be built, laid or erected in terms of any law) be constructed on or over the property or located in such a way that: - The flow of stormwater from higher lying property to lower lying property is

impeded or obstructed and through which any property is or may be endangered; or - The flow of a natural watercourse (in which the local authority allow flood water to

run-off, be discharged or to be canalised) is or can be changed, canalised or impeded.

3.2 That the maintenance of such stormwater pipe, channel or work be the responsibility of the

owner of the concerned property. 4 That access only be allowed from Ondongab Street. 5 That it be noted that the number of parking bays will depend on the type of business to be

exercised on the erf. 6 That no access be allowed from Frank Fredericks Drive. 7 That, should the proposed developer foresee that the ultimate load required will be more

than 3 x 60 ampere, he or his representatives contact the Strategic Executive: Electricity prior to any approval of the construction drawings.

8 That the Strategic Executive: Urban Planning and Property Management proceed with the tender procedures while the rezoning is being finalised.

9 That the Chief Executive Officer (Acting Corporate Legal Adviser) draft the Tender

Conditions and the Deed of Sale.


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10 That the resolution be implemented prior to confirmation of the minutes. Financial implications None RESOLUTION 17/02/2013 ------------------------------------------------------------------------------------------------


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Katutura


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Khomasdal


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Kleine Kuppe


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Pionierspark