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GOVERNMENT OF THE PUNJAB DIRECTORATE GENERAL, EXCISE, TAXATION & NARCOTICS

CONTROL, PUNJAB

TENDER DOCUMENT

SERVICES FOR TESTING/ SCREENING OF

CANDIDATES/APPLICANTS FOR VARIOUS POSTS/ CADRES

THROUGHOUT PUNJAB

Note: In case of gazetted holidays, very next working day will be considered for the scheduled activities.

January 2017

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TABLE OF CONTENTS

Contents Page No

1. Disclaimer 03

2. Advertisement 04

3. Request for proposals 05

4. Letter for Invitation 06

5. Terms of References 07

6. Instruction to Firms 14

7. Criteria for Evaluation 23

8. Proposal Submission Form (1A) 24

9. Form Tech-1 Firms Organization & Experience 25

10. Form Tech-2 Description of Approach, Methodology and Work Plan for Performing the Assignment.

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11. Form Tech-3 Team Composition & Task Assignments. 28

12. Form Tech-4 work Schedule 29

13. Form Fin-1 Financial Bid Submission Form 30

14. Form Fin-2 Summary of Costs 31

15. Scope of Services- Annex A 32

16. Financial Conditions-Annex B 37

17. Facilitation/ Assistance Provided by the Client to the Service Provider- Annex C 38

18. Bank Guarantee 39

19. Performance Security 42

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1. DISCLAIMER

1. The information contained in this Request for Proposal (RFP) document or subsequently provided to applicants, whether verbally or in written form by or on behalf of Excise, Taxation & Narcotics Control Department or any of their employees or advisors, shall be subject to the terms and conditions set out in this RFP document and any other terms and conditions subject to which such information is provided.

2. Excise, Taxation & Narcotics Control Department may, in their absolute discretion, but without being under any obligation to do so, update, amend, add to any or all of the provisions or supplement the information of this RFP document or cancel the present invitation and call for fresh invitations. Such changes would be intimated to all applicants using this RFP Document.

3. The procuring agency may reject all bids or proposals at any time prior to the acceptance of a bid or proposal as provided in Rule 35 PP Rules 2014

4. Neither Excise, Taxation & Narcotics Control Department nor their employees or representative will have any liability in case of non-receipt of any correspondence from them to the applicant due to the postal delays.

5. Mere submission of proposals or issue of RFP does not vest any right in the applicant for being selected for the assignment. 6. Single Stage Two envelop bidding procedure shall be adopted. The bid shall be a single package consisting of two separate envelopes, containing separately the financial and technical proposals. The envelopes shall be marked as “Financial Proposal” and “Technical Proposal”.

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2. ADVERTISMENT

TENDER NOTICE

ADDITIONAL DIRECTOR GENERAL, EXCISE,TAXATION & NARCOTICS CONTROL

DEPARTMENT, PUNJAB

1-Competent Authority(Procurement),Excise, Taxation & Narcotics Control Punjab intends to hire services for testing/ screening of candidates/applicants/Shortlisting for various posts/ cadres throughout Punjab (detail provided in tender document). Competent Authority (Procurement) Excise, Taxation & Narcotics Control Department, Government of the Punjab invites bids / proposals for the procurement of said services from already prequalified testing firms by Directorate General Monitoring & Evaluation , Planning & Development Department, Government of the Punjab for the year 2016-17 vide P&DD letter No.DGM&E/DC/1420 dated 01 December 2016. The Procurement shall be made in accordance with the Punjab Procurement Rules 2014.The bidding procedure will be according to Rule 38(2)(a) i-e Single Stage two envelope. 2- Detailed Scope of work is provided in the bidding document however brief scope of work will be

a s u n d e r :

Services for testing/ screening of candidates/applicants for various posts/ cadres throughout Punjab. Detailed Scope of work along with evaluation criteria has been compiled in the tender document.

3-Single Stage Two envelop bidding procedure shall be adopted .The bid shall be a single package consisting

of two separate envelopes, containing separately the financial and technical proposals. The envelopes shall be

marked as “Financial Proposal” and “Technical Proposal”. The successful bidder will receive the fee for

test / screening directly from the applicants. The procuring agency may reject all bids or proposals at any time

prior to the acceptance of a bid or Proposal.(Rule35(1))PPRA 2014. Bidders are required to submit the bid

security, in shape of CDR as mentioned in the tender document.

The bids must reach the office of Additional Director General/Competent Authority(Procurement), Excise,

Taxation & Narcotics Control Punjab, 847-A,Shadman-I, Lahore Pakistan in sealed envelope on 30 January

2017 by 1200 Hours and will be opened at 1500 Hours on the same day.

4- Interested Parties are required to submit bid amount of Rs.1000/-(Non Refundable), in shape of Bank

Draft, in favor of the Director General, Excise, Taxation & Narcotics Control Punjab at the time of

procuring the tender document. However the tender document can be downloaded from the official website

of PPRA(www.ppra.punjab.gov.pk) as well as the official website of the department (www.excise-

punjab.gov.pk) in this case tender document fee will have to be submitted with the Bids / Proposals. Last

date of purchase of tender document and submission of Proposals/ Bids from office of A d d i t i o n a l

Director General/ Competent Authority(Procurement),, Excise, Taxation & Narcotics Control

Department 847-A, Shadman-I, Lahore is 30 January 2017 by 1200 Hours.

Additional Director General(Competent Authority-Procurement)

Excise, Taxation & Narcotics Control Punjab

847-A, Shadman-I, Lahore ,Ph. 042-99203567

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3. REQUEST FOR PROPOSALS

Schedule for Proposal Process

Last date for submission of Proposals in response to this RFP

January 30th , 2017, 12:00 PST Additional Director General , (competent authority for procurement) Excise, Taxation & Narcotics Control Department Punjab 847-A,Shadman,I,Lahore adgent@punjab.gov.pk Tel: +92 42 99203567 Excise-punjab.gov.pk

Date and time of Opening of Technical Proposals in response to this RFP

January 30th , 2017, 15:00 PST: Additional Director General , Excise, Taxation & Narcotics Control Department Punjab(competent authority for procurement) 847-A,Shadman,I,Lahore adgent@punjab.gov.pk Tel: +92 42 99203567

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Date: _ ________, 2017

4. SUBJECT: LETTER OF INVITATION

1. Competent Authority (Procurement), Excise, Taxation & Narcotics Control Punjab invites proposals to provide the services for HR Recruitment Firm. Details on the services are provided in the Terms of Reference.

2. The Firm will be selected under procedures described in this RFP in accordance with the

Punjab Procurements Rules 2014 through Least Cost Selection Method.

3. The RFP includes the following additional documents:

Section 2 – Term of References Section 3 – Instructions to Firm Section 4 – Evaluation Criteria Section 5 – Proposal Submission Form Section 6 – Purchaser Order Form

4. It is mandatory for proposals to be made using the Standard Forms of the RFP.

Proposals that are not in the prescribed format may be discarded. If any information required in the forms is found missing, or written elsewhere, no credit will be given in the relevant section of the evaluation.

5. Firms should submit:

a. Copy of Registration with Securities & Exchange Commission or Registrar of Firms if applicable.

b. Copy of Registration with Income Tax Department c. Details of 3 of their most relevant assignments. d. List of permanent professional staff indicating firm capability to carry out this assignment e. A certificate / affidavit that the firm is not blacklisted by any Govt./Autonomous

Body at the date of submission of bid.

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5. TERM OF REFERENCES

Project: HR Recruitment

Firm

Assignment: To provide recruitment services on the behalf of Excise, Taxation &

Narcotics Control Department for the posts detailed at Annex-A.

BACKGROUND

Competent Authority(Procurement),Excise, Taxation & Narcotics Control Punjab intend

to hire services of company and to outsource recruitment activity on the behalf of

Excise, Taxation & Narcotics Control Department up to the level of CV/Application

collection, initial shortlisting as per criteria and merit generation of all eligible

candidates, through a ‘Recruitment Test’ in order to ensure more transparency in

the system and provide all data with reporting at all stages of the process until

joining of incumbent at Excise, Taxation & Narcotics Control Department .

SCOPE OF WORK

Recruitment Company would be providing following services to the department,

through their expertise with approval of the department, which includes but not

limited to:

1) Assist in preparation of advertisement for recruitment of following

staff(Annex-A) :

NAME OF DISTRICT STENO (BS-14)

DEO (BS-11)

JUNIOR CLERK (BS-11)

CONSTABLE (BS-5)

Lahore Region-A 4 - 10 15

Lahore Region-B 4 - 30 55

Lahore Region-C 3 - 12 15

Gujranwala 2 - 6 4

Sialkot 1 - 7 3

Gujrat 0 - 6 8

Hafizabad 0 - 1 3

Narowal 1 - 1 2

M.B. Din 1 - 2 5

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Rawalpindi 1 - 9 34

Jhelum 1 - 4 3

Chakwal 0 - 2 4

Attock 0 - 4 7

Faisalabad 3 - 10 17

Jhang 0 - 0 7

Toba Tek Singh 0 - 2 2

Chiniot 0 - 2 8

Sargodha 2 - 7 7

Khushab 1 - 3 1

Mianwali 1 - 2 1

Bhakka 0 - 1 2

Multan 2 - 0 13

Khanewal 1 - 0 2

Lodhran 1 - 0 1

Vehari - - - 2

Sahiwal 1 - 3 8

Okara 1 - 2 4

Pakpattan 1 - 0 3

D.G. Khan 1 - 6 6

Rajanpur 1 - 3 3

M/Garh 0 - 3 4

Layyah 0 - 0 2

Bahawalpur 2 - 1 7

Bahawalnagar 1 - 3 6

Rahimyarkhan 0 - 4 9

Additional Directorate General

- - - 3

Directorate General - 36 - 5

Grand Total 37 36 146 281

Note: Above number of posts may vary.

2) Gathering of CVs / Job Applications: Collections of CVs/Applications (Hard &

Soft) as per advertisement published by the Excise, Taxation & Narcotics

Control Punjab within due course of time and must have advance system

that save CVs and other application documents in the database.

3) Executive Search / Head Hunting / Shortlisting & Position Statistics: Initial

Shortlisting as per criteria mentioned in job advertisement of Excise, Taxation & Narcotics Control Punjab thus identifying total, eligible and non-eligible candidates against positions.

4) CV Scoring for Test exempted positions: CV analysis / scoring for generating

the merit list of all eligible candidates with respect to their qualifications, overall experience, sector relevant experience, competences / suitability / best fit for the Company for the positions which are test exempted.

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5) Recruitment Test: Conducting ‘Recruitment Test’ for all eligible candidates. The test should include relevant technical / professional questions, analytical, factual, theoretical questions with respect to the position as mentioned in the Ad. The service provider shall invigilate the Recruitment Test and ensure proper security measures of examination hall as well as necessary facilities. This will be done in consultation with the department in all Punjab district offices .

6) Communications: Must have ability of fast mode of communication calls

by providing services like couriers, email, mobile and text messages, issuance of roll number slips and necessary intimations to the candidates called for test.

7) Compilation of Result from Test: Results must be compiled in a very

secure/ confidential manner under the supervision of Examination/ Assessment center head/ in charge and to be shared with Excise, Taxation & Narcotics Control Department.

8) Provide data: Provide data of top candidates with merit sheets and test

results for the interview with Excise, Taxation & Narcotics Control Punjab.

9) Career Portal Development: Should have ability to develop design, integrate and hosting of customize career portal according to Excise, Taxation & Narcotics Control Punjab need and requirement 24/7 and service rules.

10) Estimated number of applicants will be 100,000/- however this estimate may vary from the actual applications.

DELIVERABLES:

1) The Firm will provide online Job Posting and testing including client career portal. 2) Sharing of candidates data/profiles/CVs with the client at least 01 Year which includes Profiling/Shortlisting/Screening Reporting. 3) Creation of customize career portal, integration, designing and hosting 24/7

uninterrupted. 4) Physical Recruitment test if arranged and required, the cost will be charged to candidates 5) The services provider shall submit report comprising particulars of all candidates including their personal, educational, experience and contact details along with expected salary and recommendation. 6) List of ‘Shortlisted candidates’ as ‘Eligible’ and ‘Non Eligible’ according to criteria mentioned in the Advertisement and reasons there to.

7) Sample Test Paper and physical test getting it approved from Excise, Taxation & Narcotics Control Punjab

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8) Test Results/ Final Merit Sheet’ and recommending ‘top 5-10 (or as per department requirement) candidates’ for each position to be interviewed by Excise, Taxation & Narcotics Control Punjab 09) Any other report within the scope of work for information of Excise,

Taxation & Narcotics Control Punjab.

SERVICE PROVIDER PROFILE/ ELIGIBILITY: Five Testing Firms are pre qualified by Directorate General , Monitoring & Evaluation planning &

development department , government of the Punjab vide letter No.DGM&E/DC/1420 dated 01

December 2016.Details are at Annex-Z.

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ANNEX-Z Pre-qualification letter from Planning & Development Department

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TIMELINES:

The entire recruitment process as per scope of work i.e., right from last

date of receiving of applications till submission of final results to Excise, Taxation &

Narcotics Control Department should not take more than 60 days.

REPORTING REQUIREMENTS:

The service provider shall be submitting, a soft copy and 3 hard copies of all

reports to the Additional Director General , (competent authority for procurement)

Excise Taxation & Narcotics Control Punjab 847-A,Shadman-I,Lahore as per

‘Deliverables’ mentioned above.

GENERAL CONDITIONS

1. All work by the recruitment company / service provider should be carried

out collaboratively with the Additional Director General, Excise Taxation &

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Narcotics Control Department Punjab (competent authority for

procurement).

2. An agreement/ Contract shall be drawn between Excise Taxation & Narcotics

Control Department Punjab and the Service Provider, before the

commencement of the service.

3. All the data, documents and reports produced by the recruitment

company / service provider for the said services shall be the property of the

Excise Taxation & Narcotics Control Punjab .The service provider shall not share

and use any data, document and reports for any other purpose / job without the

explicit written approval of the department.

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6. Instruction to Firms

A. Definition

(a) “Assignment” means the services for HR Recruitment Firm.

(b) “Client” means the Excise Taxation & Narcotics Control Punjab, with which the Selected Service Provider signs the Contract. (c) “Day” means calendar day. (d) “Firms” means any firms/consortiums/joint wish to submit proposal in response

to this RFP.

(e) “Government” means the Government of the Punjab and all its associated departments, agencies, autonomous/semi-autonomous bodies, local governments, boards, universities and similar other organizations.

(f) “Instructions t o Firms” means the document, which provides Firms with Information needed to prepare their Proposals.

(g) “LOI” means the Letter of Invitation included in the RFP.

(h) “Personnel” means professionals and support staff provided by the Firms to perform the Services or any part thereof.

(i) “Proposal” means the Technical Proposal and the Financial Proposal.

(j) “Services” means the Assignment to be performed by the firm pursuant to the Purchase Order.

(k) “Rules” means the Punjab Procurement Rules 2014

(l) “Terms of Reference” (TOR) means the document included in this RFP which explains the objectives, scope of work, activities, tasks to be performed, respective responsibilities of the Client and the Firm, and expected results and deliverables of the assignment.

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Instructions to Bidders (Bidding Details)

All bids must be accompanied by 2 % Bid Security (Earnest Money) which is Rs.10,00,000/- i-e as

part of Financial bid and as per provisions of the clause “Bid Security” of this document in favor of

“Director General, Excise, Taxation & Narcotics Control Department, Government of the Punjab”.

The complete bids as per required under this tender document must be delivered into the Tender

Box, placed in the office of Additional Director General, Excise, Taxation & narcotics Control

Department, Government of the Punjab”, not later than 1200 hours on last date of submission of

bids i.e. January 30, 2017, late bids shall not be considered. The Technical bids shall be publicly

opened, at 1500 hours on January 30, 2017. In case the last date of bid submission falls in /

within the official holidays of the Purchaser, the last date for submission of the bids shall be the

next working day.

Single Stage Two envelop bidding procedure shall be adopted. The bid shall be a single package

consisting of two separate envelopes, containing separately the financial and technical proposals.

The envelopes shall be marked as “Financial Proposal” and “Technical Proposal”. 6.1. Submission of Applications

6.1.1. The applications shall be prepared in the English language. Information in any other language shall be accompanied by its translation in English. No supporting document or printed literature shall be submitted with the Proposal unless specifically asked for and in case any of these Documents is in another language, it must be accompanied by an accurate translation of the relevant passages in English, in which case, for all purposes of interpretation of the Proposal, the translation in English shall prevail.

6.1.2. Prospective applicants at least ten (10) days prior to last date of submission of proposal may request in writing for clarification of the tender document. At any time prior to the dead line for submission of applications, the Employer may amend the tender Documents on its own initiative or as consequence of any clarification of the applicant’s query and shall be communicated in writing to all perspective applicants who have obtained the tender Document from the Client.

6.1.3. Applicants must submit the following information:

i. Applicant’s company name, legal status whether incorporated as legal entity or a registered firm, year of establishment (provide copy of incorporation or registration), location of office, contact information, list of board of directors/partners.

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ii. Whether Applicant is a member of corporate group/ organization (provide information of core business areas/main business/100% subsidiary/partly owned subsidiary);

iii. Structure of the company and corporate organization chart;

iv. Certificate of membership of concerned recognized trade association, or business chamber as the case may be;

v. In case of foreign Applicants having an operating office in Pakistan, provide proof thereof;

vi. Firm’s tax number information(Income Tax Number & GST) as applicable;

vii. Details of total equity capital of the Firm;

viii. Evidence of previous experience of conducting tests;

ix. An Affidavit to the effect that the principal or his local agent has not been black-listed which subsists as on the date of submission of proposal by any Government department/autonomous body in Pakistan;

6.1.4. Every page of tender document must be initialed by the authorized person bearing company official seal/stamp. Each page should be numbered.

6.1.5. Directorate General Excise, Taxation & Narcotics Control Department Punjab, Pakistan will not reimburse any cost or expenses i n c u r r e d in connection with the preparation or delivery o f the application for visits to any office or site.

6.1.6 Bid Security amounting to Rs.10,00,000/- must be furnished in the shape of pay order/ bank draft / bank guarantee in favor of the Director General, Excise, Taxation & Narcotics Control Punjab Punjab.

The bidder shall submit bids which comply with the Bidding Document. Alternative bids shall not be considered. The attention of bidders is drawn to the provisions of this tender document Clause regarding “Determination of Responsiveness of Bid” and “Rejection / Acceptance of the Tender” for making their bids substantially responsive to the requirements of the Bidding Document.

It will be the responsibility of the Bidder that all factors have been investigated and considered while submitting the Bid and no claim whatsoever including those of financial adjustments to the contract awarded under this Bid Process will be entertained by the Purchaser. Neither any time schedule, nor financial adjustments arising thereof shall be permitted on account of failure by the Bidder.

The Bidder shall be deemed to have satisfied itself fully before Bid as to the correctness and

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sufficiency of its Bids for the contract and price/cost quoted in the Bid to cover all obligations

under this Bid Process.

It must be clearly understood that the Terms and Conditions and Specifications are intended to be strictly enforced. No escalation of cost except arising from increase in quantity by the Bidder on the demand and approval of the Purchaser will be permitted throughout the period of completion of the contract.

The Bidder should be fully and completely responsible for all the deliveries and deliverables to the Purchaser.

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The Primary Contact & Secondary Contact for all correspondence in relation to this bid is as

follows: Primary Contact

Mr.Masood ul Haque

Additional Director General

Competent Authority (Procurement)

Excise, Taxation & Narcotics Control Department,

Government of the Punjab

Email: adgent@punjab.gov.pk

Directorate General,

Excise, Taxation & Narcotics Control Department,

Government of the Punjab,

847A, Shadman-I, Lahore

042-99203567

Secondary Contact

Director Headquarter

Excise, Taxation & Narcotics Control Department,

Government of the Punjab

Directorate General,

Excise, Taxation & Narcotics Control Department,

Government of the Punjab,

847A, Shadman-I, Lahore

042-99201240

Bidders should note that during the period from the receipt of the bid and until further notice from the Primary Contact, all queries should be communicated via the Primary Contact and in writing.

Bidders are also required to state, in their proposals, the name, title, contact number (landline, mobile), fax number and e-mail address of the bidder’s authorized representative through whom all communications shall be directed until the process has been completed or terminated.

B. Eligible Firms

Only prequalified firms as mentioned above are eligible to participate in this tender.

C. Number of Proposals

Each Firm shall submit only one (1) Proposal in response to this RFP. Any Firm, which submits or

participates in more than one Proposal, will be disqualified. If any such firm applies through a JV or

consortium, the consortium/JV will be disqualified.

D. Preparation Cost

The Firm shall be responsible for all of the costs associated with the preparation of its Proposals

and its participation in the Evaluation process. Excise Taxation & Narcotics Control Department

Punjab will not be responsible or in any way liable for such costs, regardless of the conduct or

outcome of the evaluation process.

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E. 1.

Due Diligence

It is desirable that each Firm submits Proposals after due diligence. It would be deemed that by submitting the Proposals, Firm has made a complete and careful

examination of the RFP; and 2. The Excise Taxation & Narcotics Control Department Punjab shall not be liable for any

mistake or error on the part of the Firm in respect of the above.

F.

Right to Accept or Reject any or all Proposals

1. Notwithstanding anything contained in this RFP, The procuring agency may reject all bids or proposals at any time prior to the acceptance of a bid or proposal as provided in Rule 35 PP Rules 2014.

2. The Excise Taxation & Narcotics Control Department Punjab reserves the right to reject any Proposal if:

a. At any time, a material misrepresentation is made or uncovered, or

b. The Firm does not respond promptly and thoroughly to requests for supplemental

information required for the evaluation of the proposals.

Such misrepresentation / improper response would lead to the disqualification of

the Firm.

G. Clarifications

Interested Firms may address their queries relating to the RFP to the Office of the Additional Director General, Excise Taxation & Narcotics Control Department Punjab as given in Schedule for Proposals The Excise Taxation & Narcotics Control Department Punjab would endeavor to respond to the queries. The responses will be sent by fax/ email.

H. Amendment of RFP

1. At any time prior to the deadline for submission of Proposals, Excise Taxation & Narcotics Control Department Punjab may, for any reason, whether at its own initiative or in response to clarifications requested by any Firm, modify the RFP Document by the issuance of an Addendum.

2. Any Addendum thus issued will be sent in writing to all those who have sent queries to the RFP Document.

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I. Language

The RFP and all related correspondence and documents should be written in the English

language.

J. Currency

The currency for the purpose of the Proposal shall be the Pak Rupee (PKR).

K. Validity of Proposals

Proposals shall remain valid for a period not less than 90 days from the Proposals

submission Due Date. Excise, Taxation & Narcotics Control Punjab reserves the right to

reject any Proposals, which does not meet this requirement

L. Format and Signing of Proposals

1. The original Proposal; shall contain no interlineations or overwriting, except as necessary to correct errors made by the Firms themselves. The person who signed the Proposal must initial such corrections.

2. An authorized representative of the Firm shall initial all pages of the original

Proposal. The authorization shall be in the form of a written power of attorney accompanying the Proposal or in any other form demonstrating that the representative has been duly authorized to sign. The signed Proposal shall be marked “Original

M. Sealing and Marking of Proposals

1. The Firm shall seal the original and copy duly marking the envelopes as "ORIGINAL" and "COPY". The envelopes shall then be sealed i [insert name of Assignment]” and also the name(s) of Firm.

2. Proposal shall contain: a. Power of Attorney for the signing authority; b. Firms details c. Completed Format for Financial Capability along with supporting documents; d. Proposals in the prescribed format along with supporting documents; 3. The envelope shall be addressed to:

Additional Director General, (Competent Authority for Procurement) Excise Taxation & Narcotics Control Department Punjab 847-A, Shadman-I, Lahore Tel: +92 42 99203567 excise-punjab.gov.pk

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4. If the envelope is not sealed and marked as instructed above, Excise Taxation & Narcotics Control Punjab assumes no responsibility for the misplacement or premature opening of the contents of the Proposals submitted.

N. Proposals Submission Date

Proposals should be submitted on 30 January 2017 at 12:00 Hrs PST mentioned in the

Schedule for Proposal Process, at the address provided above in the manner and form

as detailed in this RFP. Proposals submitted by either facsimile transmission, telex or e-

mail would not be considered for evaluation. However Excise Taxation & Narcotics

Control Punjab reserves the right to extend the Proposals submission Due Date and

Time, at any time prior to opening of Proposals in response to this RFP.

O. Late Proposals

Proposals received after the Due Date shall not be considered,

P. Modifications/ Substitution/ Withdrawal of Proposals

Firm may modify, substitute or withdraw its Proposals after submission, provided that

written notice of the modification; substitution or withdrawal is received by Excise

Taxation & Narcotics Control Department Punjab before the Proposals submission Due

Date and time. No Proposal shall be modified or substituted by the Firm after the last

date of submission.

Q. Evaluation of Application - Due Date

The Excise Taxation & Narcotics Control Department Punjab would open the Proposals on the opening Date mentioned in the Schedule of Proposal Process

R. Evaluation Criteria

The Excise Taxation & Narcotics Control Department Punjab would subsequently

examine and evaluate Proposals in accordance with the criteria set out in this RFP.

S. Evaluation of Proposals - Supporting Documents

The Excise Taxation & Narcotics Control Department Punjab reserves the right to call for

supporting documentation to verify the data provided by Firm at any time during the

evaluation process. The Firm in such cases would need to provide the requested

clarification / documents promptly and within the stipulated time failing which the Firm

is liable to be disqualified at any stage of the evaluation.

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T. Evaluation of Proposals - Right to Reject

The Excise Taxation & Narcotics Control Department Punjab reserves the right to reject any Proposal if:

1. At any time, a material misrepresentation is made or uncovered; or 2. The Firm does not respond promptly and thoroughly to requests for supplemental

information required for the evaluation of the Proposal.

U. Confidentiality

Information relating to the examination, clarification, evaluation, and recommendation

for the Firm’s shall not be disclosed to any person not officially concerned. The Excise

Taxation & Narcotics Control Department Punjab will treat all information submitted as

part of Proposal in confidence and would require all those who have access to such

material to treat the same in confidence. The Excise Taxation & Narcotics Control

Department Punjab will not divulge any such information unless it is ordered to do so by

any authority that has the power under law to require its disclosure.

V. Tests of responsiveness

Prior to evaluation of Proposals, Excise Taxation & Narcotics Control Department Punjab

will determine whether each Proposal is responsive to the requirements of the RFP. The

Excise, Taxation & Narcotics Control Department Punjab reserves the right to reject any

Proposal which is non-responsive and no request for alteration, modification,

substitution or withdrawal shall be entertained by Excise Taxation & Narcotics Control

Department Punjab in respect of such Proposal.

W. Qualification and Notification

After the evaluation of Proposal, Excise Taxation & Narcotics Control Department Punjab

would announce a selected Firm who meet the Qualification Criteria. At the same time,

Excise Taxation & Narcotics Control Department Punjab would notify the other Firms

that their Proposals have been unsuccessful. The selected firm shall then be requested

by the Excise Taxation & Narcotics Control Department Punjab to sign the Contract.

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7. CRITERIA FOR EVALUATION

Evaluation and Comparison of Bids The Purchaser will evaluate and compare the bids previously determined to be substantially responsive. Firm would be evaluated according to the following criteria:

Technical Evaluation All the pre qualified bidders are advised in their own interest to provide technical proposal as

mentioned in the tender document which will be completed in all aspects. Failure to furnish any of

the requisite documents will impact on the possibility of success of the bidder. All pre qualified

bidders will submit undertaking for complete scope of work (Annex-A) as well as entire tender

document. All the pre qualified bidders will also submit financial proposal against scope of work

mentioned in the tender document.

Financial Evaluation Financial bids of the successful bidders (Technically Qualified) will be opened publically and purchase order will be issued to the lowest bidder as per the relevant rules & regulations. The bidder offering lowest per candidate fees will be considered lowest bidder. In case, different fees is offered for different cadres, average will be considered as offered bid. The average will be calculated against number of cadre wise posts. Financial bids of the technically disqualified proponents will be returned unopened.

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8. PROPOSAL SUBMISSION FORM (1A)

[Location, Date]

To: [Name and address of

Client] Dear Sir,

We, the undersigned, offer to provide the consulting services for [Insert title of assignment]

in accordance with your Request for Proposal dated [Insert Date] and our Proposal. We

are hereby submitting our Proposal.

We hereby declare that all the information and statements made in this Proposal are

true and accept that any misinterpretation contained in it may lead to our

disqualification.

We undertake, if our Proposal is accepted, to initiate the services related to the assignment not later than the date agreed between parties.

We understand you are not bound to accept any Proposal you

receive. We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory: Name of Firm:

Address: :

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9. FORM TECH-1 FIRM’S ORGANIZATION AND EXPERIENCE

A - FIRM ’S OR GANIZATI ON

[Provide here a brief (two pages) description of the background and organization of your firm/entity (including organogram) and each associate for this assignment.]

Firm Background:

1. Details of Firm

(a) Name

(b) Country of Incorporation

(c) Address of the corporate headquarters and its branch office (s), Pakistan

(d) Date of incorporation and / or commencement of business

2. Brief description of the Firm including details of its main lines of business and proposed roles and responsibilities in this Assignment.

3. Name, Designation, Address and Phone Nos. of Authorized Signatory of the Applicant:

(a) Name:

(b) Designation:

(c) Applicant’s Company:

(d) Address:

(e) Telephone No:

(f) E-mail Address:

(g) Fax No:

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B - Firm’s Experience

[Using the format below, provide information on each assignment for which your firm was

legally contracted as a corporate entity for carrying out services similar to the ones

requested under this Assignment. Use maximum 5 pages. Please provide Client’s

certification and/or evidence of the contract.]

Assignment name: Value of the contract (in current PKR )

Country:

Location within country:

Duration of assignment (months):

Name of Client: Total Number of staff-months (by your firm)

on the assignment:

Start date (month/year):

Completion date (month/year):

fee of charges from applicants (in current

PKR)

Name of senior professional staff of your firm involved and functions performed (indicate

most significant profiles such as Project Director/Coordinator, Team Leader):

Narrative description of Service:

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10. FORM TECH-2 DESCRIPTION OF APPROACH, METHODOLOGY AND WORK PLAN

FOR PERFORMING THE ASSIGNMENT

[Technical approach, methodology and work plan are key components of the Technical Proposal. You are suggested to present your Technical Proposal ( inclusive of charts and diagrams) divided into the following three chapters:

a) Technical Approach and Methodology, b) Work Plan, and

a) Technical Approach and Methodology. In this chapter you should explain your understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output.

b) Work Plan. In this chapter you should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan.

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11. FORM TECH-3

TEAM COMPOSITION AND TASK ASSIGNMENTS

PROFE SS IO NAL STA FF

Name of Staff with designation

CNIC No. Firm Area of Expertise

Position Assigned

Task Assigned

Contact Number & Email

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12. FORM TECH-4 WORK SCHEDULE

Schedule of Activities

Sr.No Activity Duration

Advertisement

Scruitny of documents

Shortlisting

Test Conducting

Result

Interview assistance

Others

Mandatory Note :The entire recruitment process as per scope of work i.e., right

from last date of receiving of applications till submission of final results to Excise,

Taxation & Narcotics Control Department should not take more than 60 days.

13. FORM FIN-1 FINANCIAL BID SUBMISSION FORM

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[Location, Date To: [Name and address of Client]

Dear Sir,

We, the undersigned, offer to provide the services for ----------------- costing approximately

PKR in accordance with your Request for Bid dated [Insert Date] and our Technical Bid. Our

attached Financial Bid is for the sum of [Insert amount(s) in words and figures1]. This amount

is inclusive of the taxes present as well as future.

Our Financial Bid shall be binding upon us up to expiration of the validity period of the Bid.

No commissions or gratuities have been or are to be paid by us to agents relating to this Bid

and Contract execution.

We understand you are not bound to accept any Bid you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Bidder:

Address:

14. FORM FIN-2 SUMMARY OF COSTS

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Item

Costs

Pak Rupees

Total Costs of Financial Bid

Note: Indicate the total costs, including of local taxes, to be paid in local currency.

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Annex A

15. SCOPE OF THE SERVICES

HR Recruitment Firm

Assignment: To provide recruitment services or testing/ screening of

candidates/applicants/Shortlisting for various posts/ cadres throughout Punjab (detail

provided in tender document) on behalf of the Excise, Taxation & Narcotics Control

Department Punjab up to all levels.

SCOPE OF WORK

Recruitment Company would be providing following services to the department,

through their expertise with approval of the department, which includes but not limited

to:

1) Assist in preparation of advertisement for recruitment of following staff(Annex-

A) :

NAME OF DISTRICT STENO (BS-14)

DEO (BS-11)

JUNIOR CLERK (BS-11)

CONSTABLE (BS-5)

Lahore Region-A 4 - 10 15

Lahore Region-B 4 - 30 55

Lahore Region-C 3 - 12 15

Gujranwala 2 - 6 4

Sialkot 1 - 7 3

Gujrat 0 - 6 8

Hafizabad 0 - 1 3

Narowal 1 - 1 2

M.B. Din 1 - 2 5

Rawalpindi 1 - 9 34

Jhelum 1 - 4 3

Chakwal 0 - 2 4

Attock 0 - 4 7

Faisalabad 3 - 10 17

Jhang 0 - 0 7

Toba Tek Singh 0 - 2 2

Chiniot 0 - 2 8

Sargodha 2 - 7 7

Khushab 1 - 3 1

Mianwali 1 - 2 1

Bhakka 0 - 1 2

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Multan 2 - 0 13

Khanewal 1 - 0 2

Lodhran 1 - 0 1

Vehari - - - 2

Sahiwal 1 - 3 8

Okara 1 - 2 4

Pakpattan 1 - 0 3

D.G. Khan 1 - 6 6

Rajanpur 1 - 3 3

M/Garh 0 - 3 4

Layyah 0 - 0 2

Bahawalpur 2 - 1 7

Bahawalnagar 1 - 3 6

Rahimyarkhan 0 - 4 9

Additional Directorate General

- - - 3

Directorate General - 36 - 5

Grand Total 37 36 146 281

Note: Above number of posts may vary.

2) Gathering of CVs / Job Applications: Collections of CVs/Applications (Hard & Soft)

as per advertisement published by the Excise, Taxation & Narcotics Control

Punjab within due course of time and must have advance system that save CVs

and other application documents in the database.

3) Executive Search / Head Hunting / Shortlisting & Position Statistics: Initial

Shortlisting as per criteria mentioned in job advertisement of Excise, Taxation & Narcotics Control Punjab thus identifying total, eligible and non-eligible candidates against positions.

4) CV Scoring for Test exempted positions: CV analysis / scoring for generating the

merit list of all eligible candidates with respect to their qualifications, overall experience, sector relevant experience, competences / suitability / best fit for the Company for the positions which are test exempted.

5) Recruitment Test: Conducting ‘Recruitment Test’ for all eligible candidates. The

test should include relevant technical / professional questions, analytical, factual, theoretical questions with respect to the position as mentioned in the Ad. The service provider shall invigilate the Recruitment Test and ensure proper security measures of examination hall as well as necessary facilities. This will be done in consultation with the department in all Punjab district offices .

6) Communications: Must have ability of fast mode of communication calls by

providing services like couriers, email, mobile and text messages, issuance of roll number slips and necessary intimations to the candidates called for test.

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7) Compilation of Result from Test: Results must be compiled in a very secure/ confidential manner under the supervision of Examination/ Assessment center head/ in charge and to be shared with Excise, Taxation & Narcotics Control Department.

8) Provide data: Provide data of top candidates with merit sheets and test results

for the interview with Excise, Taxation & Narcotics Control Punjab.

9) Career Portal Development: Should have ability to develop design, integrate and hosting of customize career portal according to Excise, Taxation & Narcotics Control Punjab need and requirement 24/7 and service rules.

10) Estimated number of applicants will be 100,000/- however this estimate may vary from the actual applications.

DELIVERABLES:

1) The Firm will provide online Job Posting and testing including client career portal. 2) Sharing of candidates data/profiles/CVs with the client at least 01 Year which includes Profiling/Shortlisting/Screening Reporting. 3) Creation of customize career portal, integration, designing and hosting 24/7

uninterrupted. 4) Physical Recruitment test if arranged and required, the cost will be charged to candidates 5) The services provider shall submit report comprising particulars of all candidates including their personal, educational, experience and contact details along with expected salary and recommendation. 6) List of ‘Shortlisted candidates’ as ‘Eligible’ and ‘Non Eligible’ according to criteria mentioned in the Advertisement and reasons there to.

7) Sample Test Paper and physical test getting it approved from Excise, Taxation & Narcotics Control Punjab

8) Test Results/ Final Merit Sheet’ and recommending ‘top 5-10 (or as per department requirement) candidates’ for each position to be interviewed by Excise, Taxation & Narcotics Control Punjab 09) Any other report within the scope of work for information of Excise, Taxation

& Narcotics Control Punjab.

SERVICE PROVIDER PROFILE/ ELIGIBILITY: Five Testing Firms are pre qualified by Directorate General , Monitoring & Evaluation planning &

development department , government of the Punjab vide letter No.DGM&E/DC/1420 dated 01 December

2016.Details are at Annex-Z.

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BACKGROUND

Excise, Taxation & Narcotics Control Department Punjab intend to hire services for

testing/ screening of candidates/applicants/Shortlisting for various posts/ cadres throughout

Punjab (detail provided in tender document) of company to outsource recruitment activity

on the behalf of the ET&NCDP up to the level of CV/Application collection, initial

shortlisting as per criteria and merit generation of all eligible candidates, through a

‘Recruitment Test’ in order to ensure more transparency in the system and provide all

data with reporting at all stages of the process until joining of incumbent at Excise,

Taxation & Narcotics Control Department Punjab.

REPORTING REQUIREMENTS:

The service provider shall be submitting, a soft copy and 3 hard copies of all reports to

the Additional Director General, Excise, Taxation & Narcotics Control Department Punjab

as per ‘Deliverables’ mentioned above.

GENERAL CONDITIONS

1. All work by the recruitment company / service provider should be carried out

collaboratively with the Additional Director General, Excise, Taxation & Narcotics

Control Department Punjab.

2. An agreement/ Contract shall be drawn between Excise, Taxation & Narcotics

Control Department Punjab and the Service Provider, before the

commencement of the consultancy service.

3. All documents shall be prepared in English and submitted on electronic media

along with required number of hard-copies.

4. All the data, documents and reports produced by the recruitment company /

service provider for the said services shall be the property of the Client .The

service provider shall not share and use any data, document and reports for any

other purpose / job without the explicit written approval of the Client.

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ANNEX B

16. FINANCIAL CONDITIONS

Financial bids of the successful bidders (Technically Qualified) will be opened publically and purchase order will be issued to the lowest bidder. The bidder offering lowest per candidate fees will be considered lowest bidder. In case, different fees is offered for different cadres, average will be considered as offered bid.

Note:

Any addition or reduction in Taxes announced by Provincial and Federal (Govt.

of Pakistan) shall be applied accordingly

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Annex C

17. FACILITATION /ASSISTANCE PROVIDED BY THE CLIENT TO THE SERVICE PROVIDER

The Client will provide to the Service Provider:

All relevant data and information required for the delivery of the Services

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18. BANK GUARANTEE FORM

The Director General,

Excise, Taxation & Narcotics Control Department Punjab

847-A, Shadman-I, Lahore, Pakistan

BID BOND/GUARANTEE WHEREAS M/s ………………………………. (hereinafter called “the Bidder”) have submitted their

tender dated ……………………. for provision of services for testing/ screening of

candidates/applicants for various posts/ cadres throughout Punjab ” (hereinafter called the

“Bid”)

know all men by these presents that we, ………………………, having our registered Office …………………………………………………….. and (hereinafter called the “Bank”) are bound unto The Director General, Excise, Taxation & Narcotics Control Department, Punjab (hereinafter called the “Purchaser”) in the sum of ……………………… for which payment well and truly to be made to the said Purchaser, we bind ourselves, our successors-in-interest and assigns by these presents.

SEALED with the official Seal of the Bank this day of 2017

Yours Faithfully,

AUTHORISED SIGNATURE AUTHORISED SIGNATURE

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B/G No.

AMOUNT

Date

EXPIRY DATE

Page 2 of

The Director General,

Excise, Taxation & Narcotics Control Department, Punjab

847-A, Shadman-I, Lahore

Pakistan

BID BOND/GUARANTEE

THE CONDITIONS OF this obligation are:

1) If the Bidder withdraws its Bid during the period of Bid validity specified by the

Bidder on the Bid Form or

2) If the Bidder, having been notified of the acceptance of its Bid by the Purchaser during the period of bid validity:

i) Fails or refuses to accept or execute the purchase Order placed on bidder, ii) Fails of refuses to furnish the Performance Security in accordance with

instructions to Bidders,

We undertake to pay to the purchaser up to the above amount upon receipt of its first written demand without the purchaser having to substantiate its demand provided that the Purchaser in its demand will notify that the amount claimed by it is due to it, owing to the occurrence of one condition, or conditions, within three (3) days of the written intimation.

Our maximum liability under this Guarantee is restricted to …………………………….

Yours Faithfully,

AUTHORISED SIGNATURE AUTHORISED SIGNATURE

40

B/G No.

AMOUNT

Date

EXPIRY DATE

Page 3 of

The Director General,

Excise, Taxation & Narcotics Control Department, Punjab

847-A, Shadman-I, Lahore

Pakistan

BID BOND/GUARANTEE

This Guarantee shall remain valid up to………………... Claim if any under this Guarantee must be lodged with us in writing during banking business hours on or before …………………….. Claim received after this date will not be entertained by us in any manner whatsoever. Upon expiry this Guarantee shall become null and void whether or not it is returned to us in original for cancellation.

This guarantee is available for payment, without recourse to the bidder, against beneficiary’s first written call to do so accompanied by written statement certifying that the opener failed to comply with the terms and conditions of the order.

Witness 1:

Witness 2:

Yours Faithfully,

AUTHORISED SIGNATURE AUTHORISED SIGNATURE

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19. PERFORMANCE SECURITY

WHEREAS [Name and Address of the Contractor] (hereinafter called "the Contractor") has agreed to supply the Goods and render the Services against Tender . (hereinafter called "the Contract") for the Contract Value of PKR (in figures

) (in words ) AND WHEREAS it has been stipulated in the Tender Document that the successful Tenderer shall furnish Performance Security, within fourteen working days of the receipt of the Acceptance Letter/PO from the Purchaser, in the form of a Bank Guarantee, issued by a scheduled bank operating in Pakistan, as per the format provided in the Tender Document or in another form acceptable to the Purchaser, for a sum equivalent to 5% of the contract/purchase order value, valid from the date of issue until all obligations have been fulfilled in accordance with the Contract; AND WHEREAS [Name of the Bank] having registered office at [Address of the Bank] (hereinafter called "the Guarantor") has agreed to give the Contractor a Guarantee; THEREFORE the Guarantor hereby affirms to bind himself, his successors and his assigns to the Purchaser, for the sum of PKR (in figures ) (in words ) and undertakes to pay to the Purchaser, upon receipt of his written demand(s), any sum(s) as specified by him, not exceeding the above limit in aggregate, without cavil / argument and without the Purchaser having to substantiate / prove or to show grounds / reasons for such claim(s), on the occurrence of any / all of the following conditions:

1. If the Contractor commits a default under the Contract; 2. If the Contractor fails to fulfill any of the obligations under the Contract; 3. If the Contractor violates any of the provisions of the Contract.

Provided that the Purchaser shall specify the occurred condition(s) owing to which the said sum is due to him. Provided further that any demand(s) / claim(s) from the Purchaser shall reach the Guarantor within thirty working days after the expiry of the Guarantee.

This guarantee shall remain valid up to or until all obligations have been fulfilled in accordance with the Contract, whichever is later. Date this day of 2016.

GUARANTOR Signature CNIC # Name Designation Address

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