SWHISA Project Steering Committee

Annual Progress Review and Work Planning Meeting

2 June 2009

Presented by: The SWHISA Team

In Collaboration with Project Management Committee

5th AWP responds to Key PSC Directions ofFebruary 2009

Greater focus and technical support at the farmer level through strengthened DA-farmer interface;

Focus on strengthening regional-woreda linkages;

Accommodate emerging priorities following BPR to the extent possible within the available budget;

Focus on institutionalization and consolidation of SWHISA outputs to the extent possible;

Scaling-up of emerging positive strategies or technologies;

Work Planning Process 2009 - 2010

1. Mandate and gap analysis with IDDP, WRMP and Ext. Process

2. Guideline on work plan preparation distributed to Woredas

3. PMC orientation on annual work planning

4. Woreda plans compiled by SWHISA and submitted to PMC

5. Combined woreda and regional plan prepared by respective PIs

6. Integrated work plan reviewed by PMC on 25 May 2009 and recommended to PSC

Logical Framework Analysis

• No change in the project logframe

• No change in Work Breakdown Structure

• PMF reviewed and few changes in indicators proposed as a result of changes due to BPR

Focus on Sustainability

• Stronger linkages among project components to achieve a tighter focus

• Transfer of ownership to PIs and woredas for implementation

• Greater focus at zone and woreda

• Greater focus at the farm and scheme level

• Focus on “product” and “process”

DESCRIPTION OF PLANNED ACTIVITIES for the

Fifth ANNUAL WORK PLAN

• Overview of planned activities and results

• Ethiopian and Canadian personnel deployment schedule

• Proposed Procurement

• Project Budget

OUTCOME 1000: Improved Knowledge and Skills of Farm Families and CBOs in WHS, Irrigated Agriculture and S&W Conservation.

Strategic focus:- Emphasis on farmer-DA interface- Strengthening TDT for inter-disciplinary planning and implementation- Consolidation of knowledge at the farm level

Establishing and strengthening Farmer Focus Groups

• Organizational and technical support to all FFGs

• Training of 590 farmers (30%F) in crop production and S&W (by TDTs and DAs)

• Experience sharing visits for 145 farmers on water and watershed management

• Targeted training of women groups (150) on irrigated crop production

Strengthening of capacity of woreda PI to develop skills of farm families

• On-going support to Technology Development Teams

• Specific technical training for TDTs including DAs (irrigation extension, WH, watershed planning, O&M,etc.)

– 235 TDT members and DAs

Improving On-farm use of irrigated agricultural production techniques.

• Expanded demonstrations and trials

– 55 demos at FFG sites (on-going and new)

– 30 on-farm trials on irrigation schemes

• PTDs implemented by TDT & ARARI

• Lessons and experiences disseminated through farmer field days and technical packages

Strengthening Watershed Management

• Implementation of management plan for each pilot W/shed by WoARD

• Mobilization of Resources for implementation of plans (safety net & other programs)

• Establish Community nursery at each pilot w/shed

• Strengthen community organization to assume ownership

• Experience sharing visit for 90 WMC leaders

• Document best practices in SLM

Enhancing active participation of Women in Water Harvesting and Irrigated Agriculture

• On-going support to TOP-IT-UP (Degree 40; dip 37, certificate 102 women)

• Gender equality and HIV/AIDS modules in all trainings – monitor gender mainstreaming

• Targeted support to women groups in irrigated crop production

• Training of farmers in Sanitation, hygiene, & HIV/AIDS

OUTCOME 2000: Schemes Owned and Sustainably Managed by Owners

Strategic focus:

• Capacity development at zone and woreda level both for IADP and IDDP

• Development of Guidelines

• Strengthening O&M

• Scaling-up of HHWHS

• Rehab of existing WHS

Improving the Study and Design of Sustainable Irrigation Schemes

• Participatory design guidelines for study and designing of SSIP completed by BoWRD

• Irrigation infrastructure design guideline

• Drip irrigation design guideline

• Technical training for 40 zonal engineers

• IWRM and linkages workshop at zones and woredas

Establishing and strengthening WUA/ICs

Focus on participatory water management

• Guideline on WUA by-laws and O&M by CPA & IADP

• Training of 200 WUA/IC managers/farmers in O&M

• Experience sharing study tour for 40 WUA leaders

• Implementation of M&E guideline for WUAs/ICs

• Monitoring of scheme performance by CPA & IADP

• Strengthening community management approaches in all project components

Improving Quality of Irrigation Scheme rehabilitation and upgrading• Update construction management and quality control procedure

guideline by BoWRD

• Training of BoWRD zonal engineers (40) in construction management and quality control guideline

• Traditional schemes & rehabilitation of 3 modern schemes completed

• TA in Design of 9 SSIP, spring development by zone and woreda

• Completion of O&M guidelines by IADP

• 50 zonal and woreda experts trained in O&M

Improving Environmental Management

• Completion of IEE and EIA sectoral guidelines (agriculture, water harvesting, irrigation scheme) by EPLAUA for PIs

• 45 woreda experts trained in IEE of SSIP and S&W conservation

Constructing Household Water Harvesting systems

• TA for HHWHS scale-up strategy by BoARD and woredas

• Strategy for improving access to drip systems, pumps and other equipment

• TA on scaling up construction of HHWHS (estimated total 341 in Goncha, E. & W. Belesa)

• Rehabilitation of 5 old WHS in each woreda

OUTCOME 3000: Woreda Integrated Institutional Platform

Strategic focus:

• Refresher training of new TDT experts

• Management and planning capacity of process owners

• FTC as a practical training and learning center

Improving cooperation among stakeholders at woreda level

• TDT to serve as a forum for multi-disciplinary planning.

• Strategic dialogue workshop in each woreda on irrigation development and planning

Strengthening woreda organizational functions, systems and outputs

• 24 FTCs fully functional and demonstrations established

• 6 FTCs operational as information resource centers

• Experience sharing visit for woreda experts on FTC best practices

Improving Woreda human resources

• 40 Process owners and heads trained in strategic planning, budgeting, M&E

• Senior woreda administrators trained in leadership and management

• 8 MSC, 30 BSc, 6 Diploma trainings for WoARD

• Basic computer skill training for 24 WoARD experts

• 12 NRM experts in GPS, mapping, data interpretation

Improving woreda work methods and computer facilities

Provision of field study materials and equipments (Aerial photographs, …) for watershed studies completed

OUTCOME 4000: Strengthening Regional Institutions, and the Inter-agency

Cooperation

BoWRD Strategic focus:

• TA to IDDP and WRMP in strengthening revised mandates

• Development of tools, templates, database, guidelines, draft regulations

• Technical training at zone level

Strengthening BoWRD’s Organizational Functions, Human Resource Practices, and work methods

• Project planning and management training for process owners and leaders

• Training in IT/IM systems and database

• Development of WR database management system for IDDP and WRMP

• Development of guidelines and manuals:

– RFP, standardized bid document, Quality control and assurance manaual

– Hydrological database, WQ database, WQ and water body protection monitoring manual, Water use rights and water resource development regulations, etc.

• Various trainings for regional and zonal experts (60 WRMP and 65 IDDP)

– Use of guidelines; data entry, analysis and reporting, WQ analysis

– Technical software, GIS, GPS, surveying, M&E, etc.

• BoWRD network system and training in IT/IM system

BoWRD contd…

• Geo-mapping of SSI and hydrological and meteorological network in selected zones

• Installation of drain cleaning system and training on O&M

• Procurement of reference materials

• Mainstreaming of Gender and HIV/AIDS

• On-going Support to long-term training and research thesis support

Strengthening ARARI’s Organizational Functions, Human Resource Practices, and work methods

• On-station and on-farm research review and strategic plan

• Various technical trainings for researchers

– Small scale IWM Practices and Research Methodologies;

– On farm water control design and application;

– Crop soil and water balance application software (SWAT, Cropwat

– Application of models in watershed management

– In country study tours to national research centers

– On going M.Sc education

– GIS

ARARI Contd..

• Irrigation research infrastructure development at Kobo (and Koga) centers

• Expanded on-station research at Kobo, Adet and Gonder

• On-going support to experimental watershed in Debre Mawi

• Equipping soil laboratories and O&M training

Strengthening BoARD’s Organizational Functions, Human Resource Practices, and work methods

Strategic focus:

- On-going support to Ext. process in irrigation extension- TA to IADP in O&M, SSIP upgrading and rehab, WHS and

small irrigation development- Support to NRM process in watershed management

• Development of guidelines on irrigation tech packages, irrigation extension modules,

• Various trainings:– Community need assessment– Agricultural knowledge management– GIS, remote sensing, land use planning

BoARD Cont…

• Experience sharing tours for regional and zonal staff

• Publication of policy guidelines• IT and networking training• LAN in 6 woredas• Leadership, management and project planning• Gender surveys and analysis

Strengthening Capacity of EPLAUA

• On-going support to long-term training

• Environmental impact assessment guideline completed

• Training on EMS, EMP, Monitoring ,Auditing, ecosystem , EIA Reviewing (60 experts)

• Training in lab analysis, water quality analysis for 9 experts

• Regional workshop on launching the revised EIA guidelines

Strengthening Capacity of CPA

• Various trainings for staff

– Participatory methodologies for community development

– MSc education (1 ongoing, 1 new)

– BSc education (2)

• Review of WUA by-laws and regulations in consultation with IADP

• On-going support to WUA/IC strengthening as per woreda plans

OUTCOME 5000: Strengthening of Sector Agency Coordination and Cooperation

• Improving the Coordination & Cooperation among SWHISA Collaborators

• Suppor Networking amongst SWHISA partners through PMC and other formal or informal mechanisms

Work Plan Summary

Capacity Development and Training:

• Farmers - 1125

• Woreda Experts – 178

• DA – 280

• Zonal Experts - 232

• Regional Experts - 128

• Researchers - 25

Work Plan Summary

Research and Demonstration:

• On-farm demos – 56 (on-going, new)

• On-farm and on-station Trials – 30

Work Plan Summary

Development/Construction (Birr):

• BoARD (HHWHS) – 52,000 (maint)

• BoWRD (SSIP) – 1,000,000

• ARARI (2 research centers) – 1,250,000

• BoARD/WM – 350,000

Total – 2,652,000

Work Plan Summary

Procurement:

• 2008 – 09: PO placed; procurement completed by July 09

• Proposed 2009 - 2010 – Birr 3,869,303

(Procurement to be prioritized by PMC)

Project Personnel

Ethiopian Consultants/Experts:• All existing experts proposed full time for

the 5th work plan period – Total LOE 4811 days

• Two new positions proposed: Irrigation Agronomist to work at Srinka and Irrigation Engineer to support IADP and IDDP

• Various Ethiopian Consultants with an estimated LOE for 60 days proposed

Project Personnel

Canadian Consultants:• Key short-term and long-term Consultants

proposed to support on-going and planned activities – Total LOE 879 days

• Additional TA requirement proposed– Water Quality Specialist– O&M Planning Specialist– Senior Water Resource Planner – Community Devlp/WUA Specialist

Budget Summary – by inputs

Budget Item Est. Cost ($) %

Project related activities $ 3,164,488 87

Project Activities $ 1,290,984

Capacity Building Support $ 1,104,504

Procurement (includes 2008-09 procurement) $ 769,000

Office Expenses $ 466,116 13

Total Project Budget for 2009-2010 $ 3,650,605 100

Budget Summary – by Outputs (Project Activities)

Output Est. Cost (Br) %

1000: Farmer knowledge and skills

2000: Schemes owned and managed by owners

1,651,110

2,506,624

7

11

3000: Woreda capacity

4000: Regional Institutions capacity

5000: Sector agency coordination and cooperation

856,000

5,506,732

460,000

4

25

2

6000: Project Management:

Procurement

Total

4,649,263

6,612,210

22,361,939

21

30

Expected Challenges

• New processes or sub-process may take time to streamline staffing, procedures, operational modalities

• Lack of manpower and turnover at woreda remains a concern

• Scaling-up of HHWHS at cost to farmers may encounter resistance in food insecure woredas

• Reduced TA in view of several new requirements may impact quality of CD activities

SWHISA recommendation to PSC

• Direct Process Owners and woreda heads to include SWHISA AWP in their respective annual plans thereby assigning accountability to a team or expert for implementation

• Authorize Process Owners to undertake joint monitoring and field visits with SWHISA team

• Direct partner institutions and woredas to settle all advances and VAT in a timely manner

• Direct PMC to prioritize “must have” equipments relative to SWHISA objectives rather than a wish list