sufac budget workshop
DESCRIPTION
SUFAC Budget Workshop. February 27 and 28. What is SUFAC?. The Segregated University Fees Allocation community is the mechanism through which students are able to control student fee allocations to best allow student groups to achieve their mission. . SUFAC Members Director Kara Schmidt - PowerPoint PPT PresentationTRANSCRIPT
SUFAC BUDGET WORKSHOPFebruary 27 and 28
What is SUFAC?
The Segregated University
Fees Allocation
community is the
mechanism through which students are
able to control student fee
allocations to best allow student
groups to achieve their
mission.
SUFAC Members Director Kara Schmidt
[email protected] Matt Gardner
[email protected] Bryce Harp, Kevin Griepentrog,
Brittany Kemi [email protected]
Segregated Fees
Segregated Fees are assessed to students
on a per credit basis and cover a wide
variety of activities including Athletics,
the Marcovich Wellness Center, the Student Center, and Student
Organizations.
Segregated Feesare additional fees beyond tuition that
students pay to support services that
assist students or enhance students' experiences at the
university.
Where do they come from? What do they do?
Priorities of SUFAC FundingThe following areas of funding were the focus of budget guideline construction1. Travel2. Promotional3. Capital4. Speakers5. Food6. Non-Capital
How F-50 Affects the Process
F-50 is a University of Wisconsin policy that sets out how SUF funds can be spent
This policy allows for all student groups to be treated fairly when it comes to the funding process
No group can be discriminated against or less funded due to their mission
As long as their activities fall within their mission are eligible to be allocated funds
FundingFunding will be addressed in the following order:
1. Promotional Costs2. Speaker’s and Entertainment Fees3. Capital Costs4. Non-Capital Costs5. Food Costs6. Travel Costs
If any percentage listed above is not required, the additional funding willbe rolled down to the category immediately following, with the exception
of food, which will be strictly capped at 5% of the budget. If there isadditional funding available after all travel expenses are allocated, all
additional funding will be rolled into the emergency fund.
Funding Considerations ChartCampus Based
Promotional Speakers and Entertainment
Capital Non-Capital
Food Travel
Travel Based
Promotional and Food Funding Guidelines
Promotional funds will be provided up to $500 per org per year.
Promotions will be entertained at up to 10% of the overall budget.
Speaker and Entertainment Funding Speaker fees will be funded by
organization with a $5000 cap per organization
Additional funding will be provided at university rates for additional lodging and per diem rates
Speaker fees/incidentals will be entertained at 25% for Campus Based, and 15% for Travel Based.
This funding includes food for the event.
Capital Funding Capital items/equipment are items that
carry through the years as a long term investment in the organization.
An item will require a concrete justification and a written plan to maintain the item. Capital/equipment will be entertained at 10% for Campus based and 5% for Travel based.
Non-Capital Guidelines Non-capital will be defined as items that
must be repurchased on an annual, or event-by-event, basis
Non-capital will not be used for promotional purposes
Non-capital purchases will be entertained at 30% of the overall budget for Campus based and 15% for Travel based.
Food Funding Food will be funded
at 20% of monies spent, up to $300 per event, unless the food is an integral part of the event
Food will be entertained at 5% of the overall budget for both Campus and Travel.
Travel Funding Travel will be a based on a multi-tiered
system prioritizing in order internally planned travel (which is defined as events specifically planned and organized by students that do not require registration), competition/performance based, then external travel (meaning either travel planned by someone that is not a current student or travel that requires registration (e.g., seminars)).
Travel Funding (cont.) These categories will be funded equally
but separated to facilitate auditing. Travel will be limited to the continental United States and within 100 miles of its borders and greater than 30 miles from the YellowJacket Union. Trip costs will be entertained at 20% of the overall budget for Campus Based and 50% for Travel Based organizations.
Tips Try to write your budgets like you would a
paper, have a rough draft and have a peer review it.
Ask as many questions as you need to. Focus on what you will spend next year, not
what you spent this year or last year. Don’t leave anything out. Remember that there are other sources of
funding should your allocation not meet your needs.
Budget Conversations Budget conversations, formerly known
as budget hearings, are meetings between SUFAC and student organizations designed to communicate the needs of the organizations.
How to Get Assistance with Planning
Stop by the SGA Office in Yellowjacket Union 156 during any SUFAC Member’s office hours.
President Garfield is also available to dialogue on the budget process.
E-mail anyone in SGA about the process, they will know who to get in touch with.
Schedule a meeting with someone from SUFAC to get one on one assistance in your planning.
