subject: standing committeespolicy #: 16 -...

LOCH LOMOND BEACH CLUBPOLICY AND PROCDURES MANUAL

SUBJECT: CONFLICT OF INTEREST POLICY#: 1

EFFECTIVE DATE: 4/16/2011 REVISED:

AUTHORIZATION: PAGE: 1 OF 2

POLICY:

The Board of Directors and employees shall use their best efforts at all times to make decisions that are consistent with high principles, and to protect and enhance the value of properties of the members and LLBC. All Directors and employees shall exercise their power and duties in good faith and in the best interest of, and loyalty to LLBC. All Directors and employees shall comply with all lawful provisions of the Covenants and Restrictions, Constitution and By-laws, Policies and Procedures.

A conflict of interest exists whenever any contract, decision or other action taken by or on behalf of the Board would financially benefit: a Director, a Director’s relative, an employee, an employee’s relative or an entity in which a Director or employee has a personal financial interest.

Any conflict of interest, as defined above, shall be verbally disclosed to the Directors in open session at the first open meeting of the Board of Directors at which the interested Director or employee is present prior to any discussion or vote on the matter. After disclosure, the interested Director or employee may participate in the discussion, but shall not vote on the matter.

PROCEDURE: The minutes of the meeting shall reflect the disclosure made, the abstention from voting, the composition of the quorum and record who voted for and against.

Code of Ethics: In addition to the above, each Director and the Board as a whole and employees shall adhere to the following:

1. No contributions will be made to any political parties or political candidates by LLBC.2. No Director or employee shall solicit or accept, directly or indirectly, any gifts,

gratuity, favor, entertainment, loan or any other thing of monetary value from a person who is seeking to obtain contractual or other business or financial relations with LLBC.

3. No Director or employee shall accept a gift or favor made with intent of influencing decision or action on any official matter.

4. No Director or employee shall receive any compensation from LLBC for acting as a volunteer.


SUBJECT: CONFLICT OF INTEREST POLICY#: 1

EFFECTIVE DATE: 4/16/2011 REVISED:

AUTHORIZATION: PAGE: 2 OF 2

5. No Director or employee shall willingly misrepresent facts to the members of the community for the sole purpose of advancing a personal cause or influencing the community to place pressure on the Board to advance a personal cause.

6. No Director or employee shall interfere with a contractor engaged by LLBC while a contract is in progress. All communications with LLBC contractors shall go through the Board President or be in accordance with policy.

7. No Director or employee shall harass, threaten or attempt through any means to control or instill fear in any member, Director, employee or agent of LLBC.

8. No promise of anything not approved by the Board as a whole can be made by any Director or employee to any subcontractor, supplier, or contractor during negotiations.

9. Any Director convicted of a felony shall voluntarily resign from his/her position.10. No Director or employee shall knowingly misrepresent any facts to anyone involved

in anything with the community which would benefit himself/herself in any way.

Any contract entered into in violation of this policy shall be void and unenforceable. In such event, the Board, at the next meeting of the Board, shall vote again on the contract, decision or other action taken in violation of this Policy.

LOCH LOMOND BEACH CLUBPOLICY AND PROCEDURES MANUAL

SUBJECT: PURPOSE OF MANUAL POLICY #: 2EFFECTIVE DATE: 10/89 REVISED: 06/03/2011AUTHORIZATION: PAGE 1 OF 1 POLICY:

In every organization it is necessary to establish a framework within which the efforts of the members, management, and elected leaders can be directed in a manner to advance the objectives of both the overall organization and the interests of the individual members. This Policy and Procedures Manual has been designed to be a working guide for current and future Board of Directors and club management to aid them in administration of Loch Lomond policies and procedures. These written guidelines should increase understanding, reduce the need for personal interpretations, and help ensure uniformity with administration.

Any policy, however properly formulated, is only as good as its implementation. The key to the implementation of policy is the Board of Directors on Board related issues and club management on club operational issues. It is, therefore, your duty to apply these policies and procedures consistently and fairly.

If club members or club management have any problems or suggestions regarding the policies and procedures in this manual, they should contact a member of the Board of Directors.


SUBJECT: DISTRIBUTION OF MANUAL POLICY #: 3

EFFECTIVE DATE: 10/89 REVISED: 8/21/10

AUTHORIZATION: PAGE 1 OF 1

POLICY:

This manual is being distributed to each Loch Lomond member of the Board of Directors and to the Club Manager. Each director and the manager is assigned a numbered manual and is responsible for it. A copy is maintained at the Beach Club desk and is available for members’ review. The secretary of the Board of Directors is responsible for collecting manuals when a manual holder leaves their position, assuring they are updated and current, and re-issuing to new Board members or club managers.

PROCEDURE:

Any Board of Director member or Club Manager who leaves his position should return their respective manual to the secretary of the Board.


SUBJECT: UPDATING MANUAL POLICY #: 4

EFFECTIVE DATE: 10/89 REVISED: 03/19/2011


POLICY:

The foundation for this Policy and Procedures Manual is the Loch Lomond Beach Club By-laws, Covenants and Restrictions. In order to provide further guidance in administration of the Loch Lomond Beach Club, it will be necessary to create new Policies and Procedures and/or update existing Policies and Procedures.

A simple majority of the total duly elected Board of Directors may approve a new policy or revised policy by vote at a regularly scheduled Board of Directors meeting.

PROCEDURE:

All approved policies will be recorded by the secretary in the minutes of that meeting.

The secretary will assure that the approved policy (ies) are typed in the policy and procedure format, signed by the current president, and distributed to Policy and Procedures Manual holders within 30 days of the approved date.

Periodically, the secretary will update and reissue an updated log to be placed in the front of each manual.

Periodically, the secretary will update and distribute revised table of contents.

Prior to the beginning of every third year, beginning 2014 (April 1 st), the secretary will audit and update as necessary in order to assure that they are current for the coming fiscal year.


SUBJECT: ANNUAL MEETING POLICY #: 5

EFFECTIVE DATE: 11/10/90 REVISED: 04/28/2012


Attachment A

POLICY:

The annual meeting of the Loch Lomond Beach Club, Inc. shall be held at 2754 28 th Street, Birchwood, Wisconsin on the second Saturday in June of each year at two o’clock p.m.

PROCEDURE:

1. Notice of the annual meeting of the corporation shall be in writing to each regular member appearing on the books of the corporation not less than ten days prior to the meeting.

2. Business conducted at the annual meeting shall consist of:

a. Election of directors when vacancy appears

b. Membership approval of annual budget

c. Any business that properly comes before the Board

3. Regular member may cast one vote per each Maintenance Assessment paying lot owned.

4. Associate members may attend the annual meeting as spectators.

5. Regular members will check-in upon arriving at meeting to receive proper number of ballots.

6. See Attachment A for format of annual meeting.

7. Robert Rules shall apply.

8. Following the annual meeting, there shall be a short Board meeting to transact any appropriate business.

LOCH LOMOND BEACH CLUB

POLICY #5 ATTACHMENT 5A

ANNUAL MEMBERSHIP MEETING AGENDA

I. Call to Order

II. Secretary’s Report

III. President’s Report

IV. Treasurer’s Report

V. Employee Introductions and Club Manager’s Report

VI. Facility and Maintenance Report

A. Capital Improvements

B. Repairs and Maintenance

VII. Architectural and Planning Report

VIII. Social Activities Report

IX. Long Range Planning Report

X. Old Business

XI. New Business

XII. Board Elections

XIII. Adjournment


SUBJECT: ANNUAL MAINTENANCE ASSESSMENT POLICY #: 6 EFFECTIVE DATE: 5/12/90 REVISED: 12/14/2013AUTHORIZATION: PAGE 1 OF 3

Attachments A,B,CPOLICY:All owners of lots in the development, except for Barron County owned lots, Tax Deed lots, LLBCI lots, Developer owned lots ie Melar, all owners of member lots in the Loch Lomond Beach Club, Inc. will be assessed an annual maintenance assessment (to be identified as MA) in order to provide funds to operate and maintain the common property and facilities.

PROCEDURE:

1. The amount of the MA will be based upon the budget and approved on an annual basis by the Board.

2. Property owner rates (multiple lot discounts apply only after payment on the full rate lot has been paid):

First lot - full rate

Second lot - 50% of full rate

Additional lots - 25% of full rate

All lots retain their current classification (1st lot, 2nd lot, additional lots) as of April 1st until the next fiscal year.

Lots listed as any type of trust, company or corporation must have on file with the Loch Lomond Beach Club a designated person, along with their current address, to be included on the membership card who is to be responsible for all payments due to the club. (Attachment 6A).

If a lot has multiple owners listed on the deed (other than spouses), one owner must be designated as the individual responsible for payment of the maintenance assessment and all other payments due Loch Lomond Beach Club, Inc. A current address for that individual must be on file. (Attachment 6A) All owners listed on the deed are members. Membership cards will be issued to members and sent to the responsible party. Only one statement per lot will be sent.


SUBJECT: ANNUAL MAINTENANCE ASSESSMENT POLICY #: 6 EFFECTIVE DATE: 5/12/90 REVISED: 12/14/2013AUTHORIZATION: PAGE 2 OF 3PROCEDURE:3. Non-voting developers: Developer who owns 10 or more lots for the purpose of resale or

speculative building will not be required to pay MA provided: they or their families do not make any personal use of any of the land or club facilities; allow other persons to camp, place a trailer upon, or utilize the lots for any purpose with or without payment; maintain the payment of county property taxes, and maintain the property in good order. Should any of the foregoing not occur, the developer status shall be forfeited and regular MA will be required. Persons wishing to be classified as non-voting developers, must receive approval for such status from the Board of Directors of Loch Lomond Beach Club, Inc.

4. All current property owners of the preceding year will be mailed a notification of the MA for the next fiscal year (April1 – March 31st) no later than March 31st.

An early discount may be offered to those members owning property prior to April 30 th. Payment less early discount must be received by April 30 th in order to qualify for the discount.

Multiple lot discounts will be allowed only on lots that are titled identically. i.e.,

Husband and wife on one lot, husband only on second lot will not qualify for multiple lot discount.

5. Persons who purchase Barron County Tax lots and wish to become LLBC members, Developer lots, or LLBCI lots during the fiscal year will be assessed the MA prorated from the date of closing to the end of the fiscal year. Succeeding years MA shall not be prorated.

Purchase and payment of the MA received during April of the Fiscal Year will be allowed the Early Payment Discount rather than proration.


SUBJECT: ANNUAL MAINTENANCE ASSESSMENT POLICY #: 6 EFFECTIVE DATE: 5/12/90 REVISED: 12/14/2013 AUTHORIZATION: PAGE 3 OF 3 PROCEDURE:

6. A letter will be sent to all owners who do not pay their MA(s) by May 15th of the current fiscal year, stating that the use of club facilities or services (i.e., clubhouse, pool, tennis courts, docks, boat

landing, garbage dumpsters, etc.) will not be allowed until the MA(s) until the MA is brought current on all lots owned .

7. Any MA unpaid by August 15th will be considered delinquent. A past due letter (Attachment 6b) will be mailed to the owner of record. If there is no response from the member by September 15 th a lien will be filed on the property and a letter notifying the member of the lien will be mailed (Attachment 6c) per policy 8.

8. An interest rate of 18% per year will be assessed on all past due balances.

9. Pursuant to Article VIII of the By-Laws of Loch Lomond Beach Club, “Persons acquiring lots subject to the Declarations, by accepting deeds thereof, or by signing contracts to purchase the same, shall become personally obligated to pay all outstanding Maintenance Assessment, including interest, upon the lot or lots acquired or to be acquired by such persons and shall be subject to the lien enforcement procedures authorized by law.”

LOCH LOMOND BEACH CLUBPOLICY #6 ATTACHMENT A

LOCH LOMOND BEACH CLUB, INC.RESPONSIBLE PARTY

FORM

DATE___________________________________________

LOT___ BLOCK ___ DIVISION ___ SUBDIVISION______

OWNERS LISTED ON THE RECORDED DEED ON FILE AT LLBC

Member Name

The member listed below has been designated the responsible party for paying the annual maintenance assessment, receiving the membership card(s), paying any charges made against the lot listed and receiving any correspondence sent by the Loch Lomond Beach Club, Inc.

Name____________________________________________________________

Mailing address____________________________________________________

City____________________________State_______Zipcode________________

Telephone number_________________________________________________

Verification by all listed owners - Please have all listed owners sign below.

________________________________________________________________

________________________________________________________________

________________________________________________________________

LOCH LOMOND BEACH CLUBPOLICY # 6 ATTACHMENT B

OVERDUE MAINTENANCE ASSESSMENT LETTERDate

Member Name

Member Address

Member City, State, Zip

Dear Member Name,

I am a director of the Loch Lomond Beach Club, Inc. (the “Club”), a Wisconsin non-profit corporation. You are a member of the Club because of your ownership interest in the below described property:

Lot:

Block:

Division:

The lot is subject to a Declaration of Covenants and Restrictions of record that creates an obligation for payment of an annual Maintenance Assessment set by the Board of the Club. The By-laws of the Club make you liable for payment of this assessment.

The Club’s records disclose that the Maintenance Assessment in the amount of $(current MA) of the ____ fiscal year billed March and due by (date) has not been paid and is delinquent.

Demand is hereby made by the Club for payment of the sum of $ (current MA) representing the delinquent Maintenance Assessment. If such sum is not paid by September (date) or no other arrangements have been made, the Club will have initiate collection proceedings. Please act now to reinstate your membership privileges, and avoid this collection process.

Very truly yours,

(Board Member), Treasurer

Loch Lomond Beach Club, Inc.


POLICY # 6 ATTACHMENT CLIEN ON PROPERTY LETTER

Date

Member Name

Member Address

Member City, State, Zip

Dear Member Name,

The (current fiscal year) Maintenance Assessment in the amount of $current MA) was not received by (date from past due letter) as requested in the past due letter that was sent to you dated (past due letter date).

A lien in the amount of $(current MA + filing fee) has been filed on Lot ___ Block ___ Division ___ or Subdivision ___ at the Barron County Courthouse. The amoun includes the balance of (current fiscal year) Maintenance Assessment plus the cost involved in filing the lien.

If the $(current MA + filing fee) for the current year now owed on Lot ___ Block ___ Division ___ is not paid by October 31, (current year) further collection actions can be commenced, including collection agency or foreclosure action. If payment in full is received by October 31,(current year) the lien will be lifted.

Sincerely,

LOCH LOMOND BEACH CLUB, INC.

(Board member), Trustee


SUBJECT: SEASONAL MEMBERSHIP POLICY: 7 EFFECTIVE DATE: 11/10/90 REVISED: 06/03/2011AUTHORIZATION: PAGE 1 OF 1 POLICY:

Loch Lomond Beach Club no longer offers new seasonal memberships. Seasonal memberships entitle cardholders to all Loch Lomond Beach Club privileges, except voting rights at the annual meeting.

PROCEDURE:

1. The Board shall have the right to revoke any seasonal memberships for violation of Loch Lomond Beach club rules. A prorated refund will be returned to the cardholder.

2. Annual seasonal membership Maintenance Assessment shall be 178.5% of regular membership annual Maintenance Assessment.


SUBJECT: LIEN POLICY #: 8EFFECTIVE DATE: 5/12/90 REVISED: 12/14/2013AUTHORIZATION: PAGE 1 OF 1 POLICY:

Loch Lomond Beach Club may file a lien against property where the Maintenance Assessment is past due.

PROCEDURE:

1. Property owners who do not pay their Maintenance Assessment (MA) by August 15 th of the fiscal year will receive a Past Due letter stating payment must be received by 30 days from the date of the letter or lien proceedings will begin.

2. If payment is not received by the set date (see above) and no payment arrangement has been made, a lien will be filed with Barron County in the amount of the current MA or the balance of the current years’ assessment plus a $35 (plus mailing costs) lien fee.

3. A lien letter will be sent stating a lien has been filed on the property and if payment is not received 30 days from the date of the letter and no payment arrangements have been made the account may be turned over for collection.

4. Property owners who have had a previous lien (s) and are again delinquent will be subject to a lien (s) amendment that identifies interest and additional maintenance assessment in the lien (s).

5. Initial liens and amended liens will be directed by the Club Treasurer and referred to the Assistant Treasurer for filing on an annual basis.

6. Property owners who do not pay their Maintenance Assessment by October 15 th of the fiscal year may be subject to further legal action. This could include liens, small claims court, judgments or foreclosure action.


SUBJECT: ANNUAL BUDGET POLICY #: 9



Attachments A, B

POLICY:

The annual budget of "The Woods" will provide for: The operation and maintenance of the Loch Lomond Beach Club and other common facilities owned by the organization; the establishment of depreciation schedules for capital items and their replacement. The annual budget and Maintenance Assessment are approved by the membership at the annual June meeting.

PROCEDURE:

1. The Board of Directors will prepare an annual budget (see Attachments 9A and 9B) in September and October for the fiscal year beginning April 1st and ending March 31st.

2. The budget will include provisions for the replacement of capital items.

3. The Board will give preliminary approval of the budget and Maintenance Assessment pending final approval by the voting membership.

4. The Board will present the budget for final approval by the voting membership at the annual meeting at the Loch Lomond Beach Club in June of the current fiscal year.

5. The Board will monitor the budget by comparing expenditures to projected costs and take necessary action to remain within the budget.

6. In case of unusual or catastrophic occurrences, the Board will take action within the interest of the organization and report to the membership as soon as possible.


POLICY# 9 ATTACHMENT A

PROPOSED ______BUDGET

Salary/Wages

Bookkeeping

Club/Open/Closed/Licenses

Social Security

Unemployment Taxes

Property Taxes

Insurance

Accounting, Legal, and Collections

Clubhouse Supplies

Office Supplies

Office Equipment

Pool Supplies

Repairs and Maintenance

Clubhouse Interior

Clubhouse Exterior

Grounds

Equipment

Pool

Tennis Courts

Shuffleboard

Postage

Electricity

Fuel Oil

Telephone

Garbage Disposal

Board of Directors Expense

Annual Meeting

GENERAL BUDGET TOTAL:

Capital Improvement Budget:

CAPITAL IMPROVEMENT BUDGET TOTAL:

COMBINED BUDGET TOTAL:


POLICY# 9 ATTACHMENT BCHART OF ACCOUNTS

CATEGORYSalaryWages · Category created for managers based on performance.BOOKKEEPINGCLUB/OPEN/CLOSE/LICENSES

· All expenses for opening and closing the Beach Club (draining pipes, etc.) plus license fees for beer sales.

SOCIAL SECURITY · Employer's portion of the Social Security.UNEMPLOYMENT TAXES · Federal and State unemployment taxes.

PROPERTY TAXES · Half of the taxes due January 31 and half due July 31 of each year - $100 and under has to be paid

in full.INSURANCE · Building, liability, and Workmen's Compensation.ACCOUNTING/LEGAL/COLLECTIONS · All legal fees, charges for quarter report from Barron County Abstract, Collections, etc.CLUBHOUSE SUPPLIES · All supplies used in the club/paper, coffee, other kitchen needs.OFFICE SUPPLIESOFFICE EQUIPMENT · Main items include the printer, copier rental, and computer.POOL SUPPLIESREPAIRS AND MAINTENANCE · Clubhouse interior · Clubhouse exterior · Grounds - security, outside plants, etc. · Equipment - lawn mowers, etc.REPAIRS AND MAINTENANCE · Pool · Tennis Courts · ShuffleboardPOSTAGEELECTRICITY · Beach Club, Walleye Park, and vehicle storage.FUEL OILTELEPHONE · Beach Club charges only.GARBAGE REMOVALBOARD OF DIRECTORS EXPENSEANNUAL MEETING


POLICY# 9 ATTACHMENT B (PAGE 2)CHART OF ACCOUNTS

SALES TAX PAID · All sales tax collected (store, Maintenance Assessment, etc.).

ACTIVITIES FUND · Items needed for planned activities at the Club (usually not to exceed $100).

PURCHASES FOR RESALE · Any items resold, including phone charges by Club members.


SUBJECT: DEPRECIATION POLICY #: 10 EFFECTIVE DATE: 5/12/90 REVISED: 09/17/2011AUTHORIZATION: PAGE 1 OF 1

Attachment APOLICY:

Depreciation schedules will be established for all capital items in order to budget for their replacements on a timely basis.

PROCEDURE:

1. The planned replacement of capital items will be the responsibility of the Long Range Planning Committee.

2. A capital item is one that has a minimum cost of $3,500 and an anticipated life of 3 years or more.

3. Depreciation Schedules of capital items will be reviewed by the Board. (see Attachment #10A)4. Budgets starting 1991 will have a capital item replacement category based on the preceding

depreciation schedule.5. The planned replacement of capital items will be a part of the building and maintenance budget

proposal.

LOCH LOMOND BEACH CLUBPOLICY # 10 ATTACHMENT A

ASSET REPLACEMENT SCHEDULE as of September 1, 1990

Estimated Estimated Cost When Original Life in Per ReplacedAsset Cost Years Year Last

Building Appraisal 321,587.00 Not part of 1970($376,878 less budget processappraised value offurniture and fixturesof $55,291 which isincluded with assets)

Land Value Appraisal 107,267.00 Not part of 1970Land Improvements 32,475.00 budget process 1970

(Appraisal of trees,shrubs, and driveways)

UTILITIESWater Pump 2,500.00 20.00 125.00 1970Well Chlorination 100.00 0.25 400.00 1990Water Treatment 4,000.00 20.00 200.00 1970Kitchen Water Heater 400.00 15.00 26.67 1970Locker Water Heater 3,800.00 10.00 380.00 1986Furnaces 7,100.00 15.00 473.33 1990Septic System 3,000.00 30.00 100.00 1970Lift Pump for Septic 1,000.00 12.00 83.33 1982Block House 4,000.00 40.00 100.00 1970LP Tank 1,400.00 20.00 70.00 1990

EXTERIORSealed Driveway 1,000.00 10.00 100.00 1979Sealed Parking 1,000.00 10.00 100.00 1979Resurface Walkway 2,000.00 10.00 200.00 1979Resurface Tennis Court 4,000.00 5.00 800.00 1987Roofing Repair-Wings 10,000.00 15.00 666.67 1987Roofing Repair-Main 7,000.00 15.00 466.67 1986Shuffleboard: Block Repair 250.00 10.00 25.00 1970

Paint 500.00 5.00 100.00 1988Exterior Lighting Overhangs Barbecue Pits 400.00 20.00 20.00 Picnic Tables 500.00 20.00 25.00 Sidewalks 2,500.00 15.00 166.67 Siding 20,000.00 15.00 1,333.33

LOCH LOMOND BEACH CLUBPOLICY #10 ATTACHMENT A – (continued page 2 of 4)

Estimated Estimated Cost When Original Life in Per Replaced

Asset Cost Years Year LastINTERIOR

Entrance Flooring 500.00 15.00 33.33 1989 Wall & Ceiling 750.00 10.00 75.00 1970 Doors 1,000.00 15.00 66.67 1970 Bulletin Boards 200.00 10.00 20.00 1989Office Countertop 500.00 20.00 25.00 1980 Table 300.00 20.00 15.00 1980 2 Chairs 100.00 10.00 10.00 1980 Filing Cabinets 180.00 18.00 10.00 1990 P.A. System 200.00 10.00 20.00 1990 Typewriter 250.00 10.00 25.00 1970 Computer 1,000.00 10.00 100.00 1983 Copier 945.00 10.00 94.50 1989 Wall and Ceiling 300.00 10.00 30.00 Flooring 100.00 15.00 6.67 1989 Lights 150.00 15.00 10.00 Phone 180.00 10.00 18.00 1990 Vacuum Cleaner 700.00 10.00 70.00 1985Dining Room Flooring 2,500.00 15.00 166.67 1989 Ceiling Fans 400.00 10.00 40.00 1980 Blinds 1,000.00 20.00 50.00 1989 Walls & Ceiling 500.00 10.00 50.00 Tables 1,600.00 25.00 64.00 1970 Chairs 3,060.00 25.00 122.40 1970 Coffee Maker 50.00 5.00 10.00 1990 Microwave Oven 200.00 10.00 20.00

Countertop 500.00 15.00 33.33 Freezer 350.00 20.00 17.50 1987 Cooler 500.00 20.00 25.00 1976 Cash Register 300.00 20.00 15.00 1990 Shelving 100.00 15.00 6.67 Patio Doors 500.00 10.00 50.00 1970 Screens 300.00 5.00 60.00 1989 Lights 500.00 15.00 33.33Kitchen Ranges 900.00 20.00 45.00 1970 Exhaust Hoods 100.00 20.00 5.00 1970 Sinks 300.00 20.00 15.00 Faucets 60.00 10.00 6.00 1982


POLICY #10 ATTACHMENT A – (continued page 3 of 4)


Asset Cost Years Year Last

Cabinets 3,000.00 20.00 150.00 1970 Flooring 450.00 15.00 30.00 1987 Refrigerator 700.00 20.00 35.00 1970 Freezer 500.00 20.00 25.00 1970 Walls & Ceiling 300.00 10.00 30.00 Plumbing 400.00 15.00 26.67 1970 Lights 100.00 10.00 10.00 1970

Lounge Sofas 2,400.00 15.00 160.00 Chairs 1,650.00 15.00 110.00 Tables 500.00 20.00 25.00 TV Set 300.00 5.00 60.00 1990 VCR 150.00 5.00 30.00 1990 Antenna & Rotor 350.00 10.00 35.00 Blinds 1,100.00 20.00 55.00 1990 Flooring 4,000.00 15.00 266.67 Walls & Ceiling 2,000.00 10.00 200.00 Door 300.00 20.00 15.00 1990 Lights 500.00 10.00 50.00 Sills 1,500.00 25.00 60.00Restrooms Toilets 200.00 15.00 13.33

Sinks 200.00 15.00 13.33 Walls and Ceiling 300.00 10.00 30.00Locker Rooms Walls and Ceilings 900.00 10.00 90.00 Sauna 3,000.00 20.00 150.00 Sauna Heater 2,000.00 20.00 100.00 Heater-Mens Locker 450.00 10.00 45.00 1981 Shower Stalls 9,000.00 10.00 900.00 Plumbing 1,000.00 10.00 100.00 Exhaust Fans 250.00 15.00 16.67 1970 Toilets 300.00 20.00 15.00 Stalls 250.00 15.00 16.67 Mirrors 750.00 15.00 50.00 1970 Vanities 750.00 15.00 50.00 1970 Lockers 3,000.00 20.00 150.00 1970 Lights 300.00 10.00 30.00 Sinks 600.00 20.00 30.00

POOLPumps 1,800.00 15.00 120.00 1989Chlorine Pump 400.00 10.00 40.00 1970




Pool Decks 3,000.00 20.00 150.00 1970Railings 3,500.00 15.00 233.33 1989Patio Deck 7,500.00 15.00 500.00Stairs 1,600.00 15.00 106.67Solar Blanket 380.00 10.00 38.00 1982Reel 200.00 10.00 20.00 1982Umbrella Stand (4) 200.00 10.00 20.00Deck Chair 40.00 5.00 8.00 1990Deck Chaise 100.00 5.00 20.00 1990Ceramic Tile 1,500.00 15.00 100.00Pool Filters (2) 955.00 10.00 95.50

Pool Value included in Building AppraisalGARAGEPaint 200.00 10.00 20.00Roof 750.00 15.00 50.00

Drive and Floor 500.00 20.00 25.00

FUEL STATIONFuel Tank1, 500.00 25.00 60.00 1970Hoses 100.00 7.00 14.29 1990Pump House 500.00 20.00 25.00 1975

EQUIPMENTWeedeater 120.00 5.00 24.00Tractor 6,000.00 15.00 400.00 1989Tools 300.00 20.00 15.00 1990Shuffleboard 75.00 10.00 7.50 1990Tennis 200.00 10.00 20.00Boccie 80.00 5.00 16.00 1989Horseshoes 50.00 20.00 2.50Chain Saw 140.00 10.00 14.00 1990

Park Shelters 1,500.00 20.00 75.00Picnic Tables - Each 150.00 15.00 10.00

3 Cement Fireplaces 900.00 15.00 60.008 Cast Fireplaces 800.00 15.00 53.33Fireplace Screens 300.00 10.00 30.00 1989

Sanded Play Area Tire Climb 200.00 10.00 20.00 Rocking Horses 100.00 10.00 10.00




STORAGE COMPOUNDRepair 4,000.00 15.00 266.67Stain 900.00 10.00 90.00

SIGNS 1,000.00 20.00 50.00 1990

TOTALS 643,844.00 13,408.85

Self-Supporting Assets -- The Cost of the Asset is recovered through rental fees for use of the asset. Not part of budget process.

Boat Docks 7,000.00 20.00 350.00 1980Canoe Racks 300.00 20.00 15.00 1990


POLICY AND PROCEDURES MANUAL

SUBJECT: COVENANT COVERAGE OF TAX DEED LOTS POLICY #: 11



Attachment A

OBJECTIVE:

To define the procedure for invitations to non-member tax lot owners to become members of the Loch Lomond Beach Club, Inc., and to define the use of Loch Lomond Beach Club Inc. Facilities and properties by non-member tax lot owners.

POLICY:

Any tax deed lot owner whose property lies within "The Woods" development will be invited to become a regular member of the Beach Club.

PROCEDURE:

1. Non-member tax lot owners will be extended a written invitation (see Attachment 11A) to join the Beach Club with regular membership status at any time conditioned upon their returning each lot to full covenant coverage by recordation of an appropriate document with the office of the Register of Deeds for the county in which said lots are located.

2. Non-member tax lot owners and their immediate families or household may be guests of the Beach Club for a one day visit to inspect the facilities prior to requesting a membership application.

For the purposes of this policy, an immediate family is defined as spouses or live-in-companions plus their children and grandchildren, including step-children, foster-children, and equivalent relationships.

3. Owners of tax deed lots who became members prior to the effective date of this policy shall be informed how to return their lots to full covenant coverage, but refusal to do so shall not affect membership status.

RESPONSIBILITIES

The Board may delegate any or all of the responsibilities of the above procedures to a committee of the Board, an officer agent, or employee of the Beach Club.


POLICY# 11 ATTACHMENT ARevised 7/13/10

July 20, 2010

Dear Neighbor,

Welcome to "The Woods" development. Your purchase of a tax deed lot gives you the opportunity to become part of a unique community of friends. We invite you to make a visit to the clubhouse and receive a tour of the amenities we offer and also learn how you can become a regular member of the Loch Lomond Beach Club, Inc. Please contact the clubhouse manager, Georgia Buchner, to make an appointment for a tour.

Ownership of a tax deed lot is subject to covenants and restrictions and is eligible for a regular membership of LLBC located at 2754 28th Street on Red Cedar Lake.

A copy of the covenants and restrictions that correspond with your lot can be obtained from the Barron County Courthouse or from LLBC. Two of the most common questions regarding the covenants and restrictions concern the process to obtain a temporary dwelling permit for using a camper or trailer on your lot and the process for approval of a structure or building. Habitation of a temporary structure (i.e., camper or trailer) must have a temporary dwelling permit. All building plans and specifications must be submitted to and approved by the LLBC Architectural Control Committee prior to commencement of building.

Applications for either a temporary dwelling or proposed building permit can be obtained through the LLBC clubhouse. The applications are approved by the LLBC Architectural Control Committee or by the Board of Directors. A copy of each permit application is enclosed for your use. The forms would need to be completed and returned to LLBC for approval.

We hope you enjoy your property in "The Woods" and that you will consider joining the Loch Lomond family. Please contact clubhouse manager with any questions you might have or to make an appointment to tour the facilities.

Sincerely,

Nick Fahey, President

Loch Lomond Beach Club, Inc.

Board of Directors


SALE OF PROPERTY ANDSUBJECT: ACCEPTANCE OF DONATED PROPERTY POLICY #: 12EFFECTIVE DATE: 0 6/06/91 REVISED: 03/19/2011

AUTHORIZATION: Annual Meeting Approval PAGE 1 OF 2

POLICY:

Loch Lomond Beach Club may sell property that they own which is not essential to the operation of the Club, to buyers on a sealed bid basis, after the impending sale of the property has been announced and publicized to the members of the Club and to other potential buyers. In addition, the Club may accept deeds for property which are offered as gifts to the Club. Proceeds from the sale of purchased or donated property will be used to purchase additional tax lots as they become available, with the expectation they will be sold to persons that would become Maintenance Assessment paying members of the Loch Lomond Beach Club.

PROCEDURE:

1. The Club may have pieces of property which may be suitable for purchase by present or prospective members of the Loch Lomond Beach Club.

a. The costs incurred by the Club to obtain and transfer the property will be the minimum sales price of the property.

b. All proceeds from the sale of the property will be used to purchase tax lots on a limited basis.

2. Existing property owners may wish to donate property to the Loch Lomond Beach Club. The Board of Directors will act on these donations, if they meet the qualifications listed below:

a. There may be no liens or any other encumbrances on the property being donated, except the property may be considered if the only lien or encumbrance is a lien of the Loch Lomond Beach Club.

b. The donator of the property may responsible for the legal be fees, the registration fees, and any closing costs associated with the donated property.


SALE OF PROPERTY ANDSUBJECT: ACCEPTANCE OF DONATED PROPERTY POLICY #: 12EFFECTIVE DATE: 06/06/91 REVISED: 03/19/2011

AUTHORIZATION: Annual Meeting Approval PAGE 2 OF 2

c. The Board may waive any requirements which it deems are in the best interest of the Loch Lomond Beach Club.

3. Once ownership has been transferred to the Loch Lomond Beach Club, the following action may be taken in order to put the property in a Maintenance Assessment paying situation:

a. The property may be advertised in local newspapers, indicating the price of the property. The transfer would also include a contract stating the new owner would abide by the covenants and restrictions of the Beach Club and a pledge to keep current on Club Maintenance Assessment in the future.

b. The Club may place “For Sale” signs on the property which it wishes to sell. In addition, the Club may advertise to property owners on Red Cedar Lake indicating they can become members of the Loch Lomond Beach Club with all the benefits of membership by purchasing a lot and paying annual Maintenance Assessment.

c. The Club may list any property it owns with real estate firms with which it has a close working relationship.

d. The Club may run a raffle on such lots in order to get ownership in the hands of Maintenance Assessment paying members.

e. The Club may use any other means which it deems to be reasonable, to dispose of property and to put the property into Maintenance Assessment paying status.


SUBJECT: CLUB MANAGEMENT POLICY #: 13 EFFECTIVE DATE: 05/12/90 REVISED: 06/03/2011 AUTHORIZATION: PAGE 1 OF 2

Attachment A, B

POLICY:

Loch Lomond Beach Club, Inc. shall elect a Board of Directors at the corporation's annual meeting to manage all businesses and affairs of the corporation. Article V, Section 1a of the Club by-laws instructs the Board to hire a management team for the corporation and fix their compensation. In return for said compensation, club management agrees to manage, to the best of their abilities, all facilities, amenities and businesses of the Loch Lomond Beach Club located at 2754 28th Street, Birchwood, Wisconsin 54817.

PROCEDURE:

1. Club management shall consist of a Club Manager and an Assistant Manager when deemed necessary by the Board.

2. Board will annually assign a Board liaison.

3. The terms of the employment contract(s) begin April 1 and terminate March 31 of said fiscal year.

4. Hours of operation shall be reviewed annually by the Board by the April Board meeting.

5. Management shall administrate LLBC's Constitution, By-laws, amendments, Covenants and Restrictions, Policies and Procedures and carry out functions and duties.

6. Management shall prepare all correspondence pertaining to the Beach Club business in a professional manner.

7. Management, along with the Club's social activities committee, shall prepare a complete yearly activities schedule in accordance with hours of operation and yearly seasons.

8. Management presents a clubhouse report monthly for the Board meetings. This report is to cover activities, attendance and all situations and proposals under the manager's jurisdiction.

9. Management shall maintain clubhouse and grounds, including parks as stated in the Manager's Manual and in employment contract.

10. Management shall operate Club and plan expenditures and activities within constraints of the Club's yearly budget.


SUBJECT: CLUB MANAGEMENT POLICY #: 13 EFFECTIVE DATE: 05/12/90 REVISED: 06/03/2011AUTHORIZATION: PAGE 2 OF 211. Management shall hire and supervise any employees required to assure proper

maintenance and operation of the Club. This action is subject to direction from the Board and budget guidelines. Each employee shall receive a copy of their position description.

12. Management shall operate the Club in accordance with the Manager's Manual. All employees shall be subject to a preseason performance evaluation (see Attachment 13A). These evaluations shall be gone over privately with employee stressing strong points and emphasizing weak points and means of correcting these short comings. The Board of Directors shall file the manager's evaluation (see Attachment 13B), with the Board President discussing evaluation with management. The manager shall file all other Club employee evaluations. These performance evaluations shall be kept in a confidential file in the Beach Club office.

13. The Board shall determine salaries and selection for management by their February meeting. Contracts will be signed at this time.

14. Management shall work cooperatively with the Club Treasurer by submitting monthly bills and assisting in preparation of monthly financial reports.

15. Management shall be responsible for banking of Club funds and submitting report to the treasurer.

LOCH LOMOND BEACH CLUBPOLICY# 13 ATTACHMENT A

PERFORMANCE EVALUATION

Employee Name: ________________________ Year Employed: __________

Employee Position: _________________________ Evaluator: _______________ INSTRUCTIONS: Write in proper number from legend under month evaluated for each duty.

LEGEND:4 = Excellent (Exceeds standards set by position description)3 = Above Average2 = Average1 = Below Average (Does not meet standards of P.D.)

Duties

Months of Service

Apr May June July Aug Sep Oct

1. Club Host

2. Maintenance Supervision

3. Cooperation with Board

4. Record Keeping

5. Membership Correspondence

6. Manager Reports to Board

7. Pool Maintenance

8. Administering Club Rules

9. Supervising Personnel

10. Processing Job Evaluations

EVALUATION SCORE

(Average of evaluation scores)

Evaluator's Comments:

Evaluator's Initials


POLICY# 13 ATTACHMENT B

CLUB MANAGER EVALUATION

Manager: Date:

Completed by:

SCALE1 = Unsatisfactory2 = Poor3 = Satisfactory4 = Exceeds5 = Consistently Exceeds

1. To administrate the First Party's Rating:Constitution and By-Laws and amendmentsthereof to the best of their ability, Comments:and provide such functions and dutiesas assigned by the Board of Directorsand is accountable to the Board ofDirectors.

2. To prepare for mailing, all Rating:correspondence pertaining to FirstParty's business, in a professional Comments:manner.

3. To prepare a complete annual activity Rating:schedule in accordance with seasonsand hours of operation. Comments:

ATTACHMENT 13C -- continuedManager EvaluationPage 2 of 4

4. To prepare a monthly LLBCI Report to Rating:be presented at the regular monthlymeeting of the Board of Directors of Comments:LLBCI. This report is to adequatelycover the activities, attendance, andall situations and proposals under thejurisdiction of the Club Manager.

5. To prepare an income and expense Rating:budget to be submitted at a Boardof Director's meeting for approval. Comments:

6. To operate the Club and plan Rating:

expenditures and activities withinthe constraints of the annual budget Comments:set down by the First Party's Boardof Directors.


7. To maintain appearance of clubhouse Rating:grounds, including specified parks.

Comments:

8. To hire and supervise all help Rating:required, to assure that the abovementioned duties will be performed Comments:subject to the direction of theBoard of Directors or the committeethereof while staying within thebudget for waged employees.

9. In general, manage the Club's Rating:operations in accordance with theManager's Manual. Comments:


Overall Comments: Final Rating of:

80% or above ... receive 100% of bonus

60-79% ......... receive 75% of bonus


SUBJECT: CLUBHOUSE STORE POLICY #: 14



POLICY:

The Loch Lomond Beach Club shall maintain and manage a clubhouse store for sale of goods and merchandise to members and their guests.

PROCEDURE:

1. Clubhouse personnel only shall transact sales to members and their guests within guidelines set by the Board of Directors and Wisconsin State Law.

2. The Club Manager is responsible for proper training of personnel in proper sales procedure and etiquette.

3. Store inventory status shall be taken weekly and inventory re-supplied as needed.

4. The manager and/or interior maintenance assistant shall comprise a yearly written inventory to be placed on file in the office for use by future management.

5. All sales, cash or charge, shall be entered on cash register under appropriate type of transaction.

6. Charges (members only) shall be written on proper invoice with members receiving their appropriate copy. (Charges include store, dock rental, waste area and any additional charges other than the annual Maintenance Assessment.)

A charge invoice will be mailed or emailed out monthly. It is the management’s responsibility to check files to validate charges.

Monthly charges that are $10 or less will be emailed (if email is on file). For members without email on file, one phone call will be made. Members not responsive to the phone call or email will be charged a $5 handling fee for mailing an invoice or statement.

Charge accounts that are more than 2 months overdue shall have their charging privileges suspended and the association reserves the right to turn such balances over for collection. A membership card for the new fiscal year will not be issued to members having past due store balances. Members having their store account turned over for collection will have their charging privileges permanently revoked.


SUBJECT: CLUBHOUSE STORE POLICY #: 14

EFFECTIVE DATE: 0 5/12/90 REVISED: 12/14/2013


7. The manager shall submit store bills and income received initialed with appropriate budget

heading to the Financial Secretary; i.e., store sales, annual meeting, etc.

8. Gas sales shall be for marine use only and at posted hours.

9. The store will target a 30% average mark-up on merchandise including sales tax.

10. Manager shall leave $100 change in cash register at the opening of each day. The manager shall remove any excess amounts of cash on hand during busy days and be responsible for those funds. At no time shall large amounts of cash or checks be left overnight at the Beach Club.

11. Liquor license applications are obtained from Cedar Lake Township Secretary.


SUBJECT: DOCK-SLIP (SLIP) RESERVATIONS AND FEES POLICY #: 15 EFFECTIVE DATE: 06/07/1996 REVISED: 12/14/2013 AUTHORIZATION: PAGE 1 OF 2POLICY:Types of Slips Available:

1. Temporary Slips : Available to all members and associate members for up to two (2) hours.2. Short-Term Slips: Available to all members by advance reservations. May be rented by the

day for a period not to exceed fourteen days.3. Twelve Week Timeshare Slips: The purpose of these slips is to provide members an

opportunity to rent a slip on a time limited basis. 4. Long Term Slips: 33 members shall have the option to rent a slip for one or two time share

periods.

Slip Rental Fee: The Board, prior to each fiscal year, establishes slip rental fees after reviewing area slip rental rates, cost of replacement, maintenance and slip rental demand.

Members Only: Due to limited slip availability, associate members are not eligible for Timeshare rental.

Slip Transfer: Slips may not be subleased and are non-transferable, including due to sale of property or in a will, trust or other document. Slips remain the property of LLBC.

Timeshare slip rental:

1. Long Term Slips Current slip renters may retain a slip from year to year, if they have paid the rental fee by April 30. If not paid by April 30, the slip will be offered to the next person on the List.

2. Twelve Week Timeshare Slip Rental: The purpose of these slips is to provide the membership an opportunity to rent a slips on a time limited basis. These Timeshare Slips are available to members who have contacted Manager via email and are on a current list.. There are two twelve week timeshare periods. No list shall survive beyond April 30, each year.

3. Multiple Timeshare Slips: Members of an immediate family are limited to a single Timeshare Slip rental, unless a slip is available and there are no names on the List.


SUBJECT: DOCK-SLIP (SLIP) RESERVATIONS AND FEES POLICY #: 15 EFFECTIVE DATE: 06/07/1996 REVISED: 12/14/2013 AUTHORIZATION: PAGE 2 OF 2

Short-Term Slip Rental:

1. The Club Manager shall keep short term slips available for use as Short-Term rentals. These slips may be rented on a daily basis for a period of no more than fourteen (14) consecutive days to any member.

2. The Club Manager sets rates for Short-Term rental for the day or number of days.3. Short-Term rentals are for use of all members.

Temporary Slip:

1. The Club Manager shall keep slips at the Beach Club Marina and at Walleye Park to be used for temporary docking.

2. Temporary slips may be used by any member or associate member for up to a maximum of two (2) hours.

3. There is no charge to use a temporary slip.PROCEDURE:

1. Annual slip rental charges are communicated to the membership via the newsletter and email and to the previous years’ slip renters via a spring billing by the Assistant Treasurer. The Assistant Treasurer maintains a separate line on the budget and expense report for slip rental fees collected.

2. The Club Manager will offer reserved slips billed by the Assistant Treasurer, but not paid by April 30, to the next person on the List.

3. The Club Manager maintains the official List. 4. Each slip renter must provide their own insurance coverage for property damage and

liability coverage.5. Any violation of these Policies and Procedures is cause for termination of the rental

agreement and the rented slip to be returned to the Beach Club slip pool.


SUBJECT: STANDING COMMITTEES POLICY #: 16EFFECTIVE DATE: 5/12/90 REVISED: 4/16/2011


POLICY:The Board of Directors, along with selected volunteer members, shall constitute five standing committees to assist in the annual operation of the Loch Lomond Beach Club.

PROCEDURE:

1. The five standing committees shall be:

a. Budget and Finance

b. Planning and Architecture (Architectural and Control)

c. Facilities and Maintenance

d. Social Activitiese. Long Range Planning

2. Each committee shall be chaired by a current Board member with the remainder of the committee consisting of Board members and selected volunteer Club members.

3. Each committee shall have a minimum of three (3) members and a maximum of six (6).

4. The committees shall meet prior to Board meetings and when deemed necessary.

5. Each committee chairperson shall present a report at the monthly Board meetings.

6. The Planning and Architecture (Architectural Control) Committee shall meet to:

a. Review permanent structure plans.

b. Review lot owners proposed plans and to assure they are in compliance with Loch Lomond Covenants and Restrictions.

c. Review temporary dwelling permit applications and notify members on permit rejection or

acceptance.

d. Discuss county planning or any other related issues.

7. The Facilities and Maintenance Committee shall meet to:

a. Review facilities, grounds and equipment relative to monthly operation plan (May - September).

b. Discuss priority needs with operational budget and costs in mind.

c. Develop and update 5-year facilities, maintenance and equipment plan as basis for capital improvements portion of annual budget to be completed by February of each year.

d. Report to Board on recommendations for annual maintenance plans, monthly priorities and evaluations and 5-year facilities and equipment plans.


SUBJECT: STANDING COMMITTEES POLICY #: 16



8. The Social Activities Committee with the assistance of the Club Manager shall compose a yearly clubhouse social activities calendar to be mailed out to the membership with the spring newsletter.

This committee is responsible in assisting club management with the operations of these activities. This may be accomplished by enlisting help from selected club volunteers, Social Activities Committee members, or club staff. The lunch served prior to the annual membership meeting fall in the jurisdiction of this committee.

The committee chairperson shall report to the Board any new activity ideas or any changes in the present activity calendar.

9. The Long Range Planning Committee will develop and update facilities, maintenance and equipment plan beyond 5 years.


SUBJECT: ARCHITECTURAL CONTROL POLICY #: 17 EFFECTIVE DATE: 06/09/96 REVISED: 4/28/2012

AUTHORIZATION: PAGE 1 OF 5Attachment A, B, C

POLICY:

Article I of the Covenants and Restrictions states the purpose of Loch Lomond Beach Club, Inc. is:

1. To protect the owners of building sites against improper use of surrounding building sites.

2. To preserve, so far as practicable, the natural beauty of the area.

3. To guard against poorly designed or proportioned structures and structures built of improper or unsuitable materials.

4. To obtain harmonious color schemes.

5. To prevent haphazard and inharmonious improvements on building sites.

6. To secure and maintain proper setbacks.

7. In general, to provide for a high type and quality of improvement of properties, secure the erection of attractive homes and to enhance the value of investments made by purchasers of these properties.

PROCEDURE:

1. TEMPORARY DWELLINGS

Definition: Tent, travel trailer, tent trailer, R.V.

NO MOBILE HOMES ALLOWED

Reference: Barron County Ordinance 17.36

a. Written permit (see Attachment 17A) for use of a temporary dwelling must be obtained, returned and approved before placement will be allowed. This document may be obtained from the clubhouse manager. This permit allows temporary dwellings on lots from April 1 to October 31. Enforcement will be handled by LLBC filing for injunctive relief for removal of temporary dwelling.

Reference: Article II Section 8 of Covenants and Restrictions. Barron County Ordinance 17.36


SUBJECT: ARCHITECTURAL CONTROL POLICY #: 17 EFFECTIVE DATE: 06/09/96 REVISED: 4/28/2012AUTHORIZATION: PAGE 2 OF 5

b. Property owners must follow lot size, LLBCI setbacks (see Section 2.c. of this policy for setbacks) and Barron County sanitary standards that are applicable to residential structures. Driveway permits are required and issued by Cedar Lake Township.

Reference: Barron County Ordinance 17.36

c. Recreational vehicles cannot be larger than 8 feet wide by 40 feet long.

Reference: Barron County Ordinance 17.36 (3)

d. Only one (1) temporary dwelling per lot is allowed, except one (1) additional temporary dwelling may be kept on each lot on a short-term visiting basis. Short-term visiting is defined as less than four (4) weeks.

Reference: Barron County Ordinance 17.36 (3)

e. Minimum lot size must be no less than 20,000 square feet.

Reference: Barron County Ordinance 17.36 and Article II Section 5 of Covenants and Restrictions

f. Tree and brush cutting is limited to only the necessary removal of vegetation for building purposes. The intent being to preserve and maintain, to the extant possible, a subdivision of wooded lots. Cutting is further limited on lake lots within 75 feet of the high-water elevation and property owners can only cut a 30 foot view opening to the lake for every 100 feet of lakeshore owned. The remaining area of the lot shall insure sufficient cover to screen cars, dwellings, garages, and storage sheds.

Reference: Article II Section 13 of Covenants and Restrictions and Barron County Ordinance 17.41

2. PERMANENT DWELLINGS (Houses):

a. Driveway construction for lot access requires a permit from Cedar Lake Township. Barron County building and sanitary permits along with written Planning Committee approval must be obtained and displayed in clear view before any constructions shall begin.

Reference: Article II Section 2 of Covenants and Restrictions and Barron County Ordinances 17.41, 17.74, 17.63 and 17.64

b. Tree cutting only as necessary for construction is allowed (refer to f. of this policy).

c. Setbacks: LLBCI minimum setback distances as specified in Covenants and Chart I. Note: these setbacks differ from those of Barron County.


SUBJECT: ARCHITECTURAL CONTROL POLICY #: 17



NOTE: WATER SETBACKS FOR LAKES OF LESS THAN 75 SURFACE ACRES ARE 100 FEET AND SIDEYARDS ARE 35 FEET EACH AS ESTABLISHED BY BARRON COUNTY. OUR SUBDIVISION CONTAINS TWO SUCH LAKES. IN ALL CASES WHEN LOT LINES AND SETBACKS ESTABLISHED BY LLBCI DIFFER FROM THOSE OF BARRON COUNTY THE MOST RESTRICTIVE APPLY.

CHART I

LBCI Lot Lines Side Interior

Division Front Street or Rear Lake

Loch Lomond 1 40 20 15 75





Aspen 40 20 15 75

Balsam 40 20 15 75

Birch 40 20 15 75

Hemlock 40 20 15 75

Spruce 40 20 15 75

Stout's Point 40 20 15 75

Red Cedar

Lake Shores 40 20 15 75

d. Any approved constructed structure with permanent foundations. All buildings shall be of new construction.

e. The exterior of the structure must be completed six (6) months from commencement of construction.

Reference: Article II Section 2 of the Covenants

f. Only single-family dwellings are permitted. No mobile homes are allowed.

Reference: Article I Section 1 Covenants and Restrictions and Barron County Ordinance 17.36


SUBJECT: ARCHITECTURAL CONTROL POLICY #: 17


AUTHORIZATION: PAGE 4 O F 5

g. No construction will be allowed on a lot smaller than 20,000 square feet in area.

Reference: Article II Section 5 of the Covenants and Restrictions

h. Septic systems must meet Barron County standards. Construction will not be allowed to begin without a Barron County sanitary permit.


i. The ground floor area of any habitable permanent structure must be no less than 650 square feet of enclosed living space.


j. The maximum height of any building from original grade shall be 24 feet.


k. Materials for construction shall be wood, stone, vinyl, aluminum, brick, glass, steel, concrete, or a like material. Like material shall be determined by the Architectural Control (Planning Committee). All structures shall be new construction.


l. Exterior of buildings shall have harmonious color and design schemes that blend in with the natural beauty of the woods. A statement of the color of the exterior of the building shall accompany the application for approval.

Reference: Article I of the Covenants and Restrictions

3. GARAGES AND ACCESSORY BUILDINGS

a. DETACHED GARAGES A garage is a structure built on a concrete slab with a purpose of storing a car.

1. May be permitted prior to the erection of an approved habitable permanent structure.

2. Must supply proof of a current survey by a licensed surveyor.

3. Must provide a complete site plan that would provide for the location of a habitable permanent structure of at least 650 square feet of enclosed floor space, septic, well and driveway.

4. No human habitation allowed.

5. The minimum square footage of a garage is 320 square feet and a maximum square footage of 1096 square feet on a 20,000 to 30,000 square foot lot.


SUBJECT: ARCHITECTURAL CONTROL POLICY #: 17 EFFECTIVE DATE: 06/09/96 REVISED: 4/28/2012AUTHORIZATION: PAGE 5 OF 5

6. 20 foot height limit.

7. Limit of one per lot.

8. Exterior materials (see 2.k. and 2.l. of this policy).

9. All setbacks must be followed (See 2.c. of this policy).

10. Must obtain all required building permits (See 2.a.).

Reference: Barron County Ordinance 17.32, 17.36 and Covenants and Restrictions

b. ACCESSORY BUILDINGS

1. Not allowed for human habitation.

2. Follow setbacks (see 2.c.).

3. Limit of one secondary, equal to or less than 144 square feet in floor area, accessory use building per lot.

4. Exterior materials (see 2.l. and 2.m. of this policy).

5. Storage shed or gazebo height maximum 12 feet. Overall maximum size 144 square feet in floor area or 12 feet in diameter.

6. A boathouse structure must be set back 10 feet from the normal high-water mark. Structures shall not exceed 8 feet in height and 96 square feet in floor area with the eave not to exceed 1 foot. They must be used for aquatic equipment only.

7. Permits required from Barron County and LLBCI.Reference: Barron County Ordinances 17.32, 17.41 and Covenants and Restrictions

4. SIGNS

a. Signs allowed without a Barron County permit shall be a maximum of 8 square feet and must be placed 5 feet from the right of way.

Reference: Barron County Ordinance 17.19 and Covenants and Restrictions

LOCH LOMOND BEACH CLUBPOLICY #17 ATTACHMENT A

TEMPORARY DWELLING PERMIT

WHEREAS, the Covenants and Restrictions for each division located in the "woods" subdivisions provide that no temporary structure shall be used at any time as a seasonal dwelling without a written Temporary Dwelling Permit issued by Loch Lomond Beach Club Inc. (LLBCI).

WHEREAS, the undersigned desires to obtain such a permit on the terms and conditions set forth as follows;

NOW THEREFORE, the undersigned hereby apply to LLBCI for a Temporary Dwelling Permit on the following terms and conditions:

1. WE/I agree to comply with the Covenants and Restrictions for our division.

2. WE/I agree that all structures must comply with the applicable state and local health regulations.

3. WE/I agree that the term temporary shall include, but not be limited to, tents, trailers, campers, and recreational vehicles.

4. WE/I agree not to place any authorized temporary dwelling on our/my property prior to the annual opening of the Beach Club and to remove the same by the annual closing of the Beach Club of that same year or April 1 to October 31.

5. WE/I agree that if any dwelling is not removed by the annual closing of the Beach Club or October 31 the LLBCI may have it removed and WE/I agree to pay all removal costs.

6. We/I understand that members may store the seasonal dwellings at the LLBCI storage areas located on Loch Lomond Boulevard with permission from LLBCI on a space available basis.

7. We/I understand that LLBCI may, as its sole discretion, extend the period that a temporary dwelling may be kept on a lot upon a written request for such an extension.

8. We/I understand that the granting of our Temporary Dwelling Permit shall constitute a binding contract with LLBCI.

Dated the_______day of__________________year________

Lot____________Block___________Division_____________

________________________seal ________________________seal

Lot Owner PRINT Lot Owner PRINT

________________________seal ________________________seal

Lot Owner Signature Lot Owner Signature

*************************LLBCI USE only***************************

Approved by________________________

Name

Storage & Vehicle Information____________________________________

LOCH LOMOND BEACH CLUBPOLICY #17 ATTACHMENT B

TEMPORARY DWELLING PERMITS-TRAILERS

Each of the Covenants and Restrictions for the various divisions in "the Woods" require a special written Temporary Dwelling Permit from Loch Lomond Beach Club, Inc.

The Board of Directors have adopted a Temporary Dwelling Permit from which provides that temporary structures are permitted between the first Saturday in April and the last Sunday in October of each calendar year provided such permission is granted by the Planning Commission.

Situations have arisen where members and non-members alike have not signed Temporary Dwelling Permits and have left trailers on their lots and also where members and non-members alike have not complied with the permit requirements.

This Policy addresses these violations and provides a procedure for resolving the same.

PROCEDURE:

1. The person or persons violating the Temporary Dwelling Permit requirements shall be notified by Certified Mail, Return receipt requested, that they are in violation of either the Plat Restrictions or the Temporary Dwelling Permit, or both, and of the date by which remedial action must be taken. Personal Service of said notice may also be accomplished by the Sheriff Service or by a Process Server or by mail and publication when appropriate.

2. If remedial action is not taken within the time specified in said notice, the matter shall be referred to the legal counsel for Loch Lomond Beach Club, Inc. for such further action as is deemed appropriate.

3. If said Temporary Dwelling violates any local, state, or federal health laws, said authorities may be notified of said violations in addition to other action taken.

LOCH LOMOND BEACH CLUBPOLICY #17 ATTACHMENT C

NON-CONFORMING BUILDINGS

From time to time buildings are erected by members and non-members alike without building permits and which do not meet Loch Lomond Beach Club building requirements.

The Board of Directors desire to establish a procedure to enforce the Loch Lomond Beach Club, Inc. Covenants and Restrictions.

This Policy adopts such a procedure.

PROCEDURE

1. Upon discovery of any person or persons constructing any improvement to a lot located in "the Woods" subject to Loch Lomond Beach Club, Inc. Building Covenants and Restrictions shall be notified in writing of the need for compliance with the Loch Lomond Beach Club, Inc. Policies, the same procedure shall be used for improvements actually completed which are not in compliance.

2. Said notice shall be served upon the owner or owners of said lot and may be served upon any agent of said owner or upon any lender or contractor.

3. Such notice shall be served either by personal service or by certified mail return receipt requested and the same may be served by mail and publication where appropriate.

4. Said notice shall inform the recipient of the need for compliance and that further action will be taken if necessary to enforce the building restrictions.

5. If said notice is not complied with, the matter shall be referred to legal counsel for Loch Lomond Beach Club, Inc. for such further action as is deemed appropriate.

6. Loch Lomond Beach Club, Inc. may also notify any local, state, or federal municipality or agency of such noncompliance in addition to other actions taken.


SUBJECT: GUEST POLICY POLICY#: 18EFFECTIVE DATE: 09/14/96 REVISED: 04/16/2011AUTHORIZATION: PAGE 1 OF 1 POLICY:

1. The term "member" means the person in whose name a membership card is issued. Each owner of a lot is entitled to receive a membership card issued in such person's name upon payment of the yearly maintenance assessment. In cases of multiple lot ownership a membership card will be issued to each owner as indicated on the deed.

2. Except for the purchase of goods or gasoline, no member or guest shall be permitted to use any of the club facilities without first registering each day at the Clubhouse.

3. No person may register as a guest unless a member registers them or unless a member authorizes such guest registration in writing for delivery to the club manager in advance or at the time of guest registration. Guest registration authorization forms are available at the beach club desk. Any other form of authorization must include the name of each guest, the member responsible for the guest, the specific length of stay, the member's signature and the membership card number (LBD=Lot/Block/Division). This authorization is not to exceed a two week period.

4. The aggregate number of guests registered at any time per membership may not exceed ten unless prior arrangements are made and may include the payment of special fees approved by the manager. The manager may request board approval at his discretion. A fee may be charged.

5. Members are prohibited from resale or other commercial use of their membership.


SUBJECT: STORAGE AREA POLICY #: 19



POLICY:The Loch Lomond Beach Club provides limited secure storage areas known as the vehicle storage areas. These areas are to be used for short term storage only. The areas are to be kept as orderly as possible.

PROCEDURE:

1. The storage areas are provided only for members in good standing.

2. All items stored must display a storage area number. The numbers are available from the club management. The storage area sticker with the LLBC number must be on the tongue or other very accessible spot. Replacement stickers for those showing wear can be obtained from the club management. An inventory of all items in the storage areas will be on file at the Beach Club.

3. All items in storage must be on a trailer or have wheels and be movable for storage area maintenance. Items in storage may not be locked to the fence or stored in a manner to make their movement difficult for management.

4. Items may be stored for up to 8 months after which they must be removed from storage for at least 3 months. Any items stored past 8 months may be subject to a storage fee. Storage fees are set by the Board of Directors. Items deemed to be abandoned may be disposed of.

5. Management will inventory the storage areas periodically to determine which items are subject to storage fees.

6. Members will be required to sign a release form before items will be stored in the storage areas.

7. Items will be arranged to best utilize the space available.


SUBJECT: Storage Area POLICY #: 19



8. If an item has no LLBC number sticker, it is in violation and will be cited. A violation tag will be placed on the vehicle in violation. The item will be subject for removal or disposal. Management will make all efforts to contact owner(s) of the item(s) for removal or otherwise make the item current with policy. Any item(s) where ownership cannot be determined will be disposed of.


SUBJECT: DOCUMENT RETENTION AND DESTRUCTION POLICY POLICY #: 20EFFECTIVE DATE: 04/16/2011 REVISED:AUTHORIZATION: PAGE: 1 OF 4POLICY:

This policy specifies how important documents (hardcopy, online or other media) should be retained, protected and eligible for destruction. The policy also ensures that documents are promptly provided to authorities in the course of legal investigations or lawsuits.

Document Retention Schedule

The following types of documents will be retained for the following periods of time. At least one copy (original when applicable) of each document will be retained according to the following schedule.

PROCEDURE:

Corporate Records

Article of Incorporation to apply for corporate status PermanentIRS Form 1023 to file for tax-exempt status PermanentLetter of Determination granting tax-exempt status PermanentBy-laws PermanentBoard policies PermanentResolutions PermanentBoard and annual meeting minutes PermanentSales tax exemption documents PermanentTax or employee identification number designation PermanentAnnual corporate filings PermanentTax Records

Annual tax filing for organization (IRS Form 990) PermanentPayroll registers PermanentFilings of fees paid to professionals (IRS Form 1099) 7 yearsPayroll tax withholdings 7 yearsEarnings records 7 yearsPayroll tax returns 7 yearsW-2 statements 7 years


SUBJECT: Document Retention/Destruction POLICY#: 20EFFECTIVE DATE: 4/16/2011 REVISED: AUTHORIZATION: PAGE: 2 OF 4Financial Records

Chart of Accounts PermanentFiscal Policies and Procedures PermanentAudits PermanentFinancial statements Permanent

General Ledger PermanentAccounts payable ledger 7 yearsAccounts receivable ledger 7 yearsCheck registers/books 7 yearsBusiness expenses documents 7 yearsBank deposit slips 7 yearsCancelled checks 7 yearsInvoices 7 yearsInvestment records (deposits, earnings, withdrawals) 7 yearsProperty/asset inventories 7 yearsPetty cash receipts/documents 3 yearsCredit card receipts 3 years

Personnel Records

Employee offer letters PermanentConfirmation of employment letters PermanentBenefits descriptions per employee PermanentPension records PermanentEmployee applications and resumes 7 years after terminationPromotions, demotions, letter of reprimand, termination 7 years after terminationJob descriptions, performance goals 7 years after terminationAccident reports (settled) 7 yearsWorkers’ Compensation records 5 yearsSalary ranges per job description 5 yearsI-9 Forms 5 years after terminationTime reports 3 years after termination


SUBJECT: Document Retention/Destruction POLICY#: 20EFFECTIVE DATE: 4/2011 REVISED: 4/2011AUTHORIZATION: PAGE: 3 OF 4Insurance Records

Property Insurance policy PermanentDirectors and Officers Insurance policy PermanentWorkers’ Compensation Insurance policy PermanentGeneral Liability Insurance policy PermanentInsurance claims applications Permanent

Insurance dispersements/denials PermanentContracts

All insurance contracts PermanentEmployee contracts PermanentConstruction contracts PermanentLegal correspondence PermanentLoan/mortgage contracts PermanentLeases/deeds PermanentVendor contracts 7 yearsWarranties 7 years

Donations/Funder Records

Grant dispersal contract PermanentDonor lists 7 yearsGrant applications 7 yearsDonor acknowledgements 7 years

Management Plans and Procedures

Strategic Plans 7 yearsStaffing, programs, marketing, finance, fundraising and evaluation plans 7 yearsVendor contacts 7 yearsDisaster Recovery Plan 7 years


SUBJECT: Document Retention/Destruction POLICY#: 20EFFECTIVE DATE: 4/2011 REVISED: 4/2011AUTHORIZATION: PAGE: 4 OF 4

Document ProtectionDocument (hardcopy, online or other media) will be stored in a protected environment for the duration of the Document Retention Schedule. Computer backup media will be included. See Manager’s manual for locations and appropriate storage containers.Document DestructionHardcopy of documents will be destroyed by shredding after they have been retained until the end of the Document Retention Schedule. Online copies will be destroyed by fire or other proven means to destroy such media after they have been retained until the end of the Document Retention Schedule.

Provision of Documentation for Investigations or LitigationDocuments requested and subpoenaed by legally authorized personnel will be provided within 5 business days. The Board President and Manager will authorize provision. No documents will be concealed, altered or destroyed with the intent to obstruct the investigation or litigation.


SUBJECT: PROCUREMENT POLICY POLICY#: 21EFFECTIVE DATE: 4/16/2011 REVISED: AUTHORIZATION: PAGE: 1 OF 1POLICY:The purchase of goods and services for use by the Beach Club and its members will follow one of three procedures depending on the size (in dollars) of the purchase. All purchases must be made in accordance with the Conflict of Interest Policy.

PROCEDURE:

For Purchases Under $2000Purchases under $2000 may be made at the Manager’s discretion provided the purchase does not cause any budget category to exceed the current annual budget. In an emergency situation where either the continuing operation of the club’s services or the member’s safety is involved, the Manager may exceed this amount but must inform the Board as soon as possible.

For Purchases Between $2000 and $10,000The Board must pre-approve purchases between $2000 and $10,000. Approval can be obtained at a Board meeting or by email. A majority is required for a Board meeting approval. For email approval, no fewer than four Board members must approve.

For Purchases Over $10,000For purchases over $10,000, the following conditions must be met:1. A written and comprehensive Request for Proposal (RFP) must be approved by the

Board.2. The RFP must be submitted to multiple vendors with the goal of obtaining a

minimum of three separate bids. The Board must approve the list of vendors under consideration.

3. The RFP will be distributed to the vendors as simultaneously as possible, and each vendor will be given the same amount of time to reply.

4. No vendor will be favored in any way nor will be given information not available to all vendors.

5. The written response to the RFP will be the only information the Board will use to evaluate the vendor’s proposed work product. No other “side commitments” or

promises will be considered. The Board can consider other information (references, the vendor’s presentation, etc.) in deciding which vendor to choose.