draft qrg for the qa asphalt cre2o sheet - main page...

Table of ContentsSend/Sync Tab.............................................................................................................................................4

Send/Sync Tab Buttons............................................................................................................................5

Send/Sync Tab Buttons (Continued)........................................................................................................6

Incomplete Data Check on Send/Sync Tab..............................................................................................7

Picklist Changes not appearing after Updating Picklists..............................................................................8

Contract and Quantities Tab......................................................................................................................10

Contract and Quantities Tab Details......................................................................................................11

Contract and Quantities Tab Picklist......................................................................................................12

Sample Status on Contract and Quantities Tab.....................................................................................13

Sample Status with Non-Conforming Material......................................................................................14

Sample Status with Non-Conforming Material (Continued)..................................................................15

Updating Picklist of Line Numbers.........................................................................................................16

Changing Contract ID Selection.............................................................................................................17

Clearing Line Numbers for Selected Contract ID....................................................................................18

Line Numbers with Quantity that will pass into SiteManager...............................................................19

Limit of Line Numbers that can be reported to.....................................................................................20

Removing an Extra Contract ID..............................................................................................................21

Removing Extra Contract ID (Continued)...............................................................................................22

Default Values on Contract and Quantities Tab.....................................................................................23

General Tab on QA Asphalt CRE2O Sheet..................................................................................................24

General Tab Picklists..............................................................................................................................25

Material Code Picklist........................................................................................................................25

Producer/Supplier Picklist.................................................................................................................26

Plant Picklist.......................................................................................................................................27

Mix Tab......................................................................................................................................................28

Mix Tab Gradation Entry........................................................................................................................29

Mix Tab Picklists....................................................................................................................................30

Sample Type Picklist..........................................................................................................................30

Acceptance Method Picklist..............................................................................................................30

Mix ID Picklist....................................................................................................................................30

Lot Placement Picklist........................................................................................................................31

Within Specification Tolerance Picklist..............................................................................................31

Raw Gradation Data Entry on the Mix tab.............................................................................................32

Mix Tab Navigation Buttons...................................................................................................................33

JMF Gradation on the Mix Tab..............................................................................................................34

Entering Raw Gradation Data on the Mix Tab.......................................................................................35

Picklists to Select Material Type when entering Raw Gradation Data on the Mix Tab......................36

Making Sure Calculated Gradation Data Goes into SiteManager..........................................................37

Making Sure Calculated Gradation Data Goes into SiteManager (Continued).......................................38

Miscellaneous Notes on Gradation Calculation.....................................................................................39

Making Sure Calculated Gradation Values go into SiteManager using the “Within Spec Tolerance” Cells...............................................................................................................................................................40

Making Sure Calculated Gradation Values go into SiteManager using the “Within Spec Tolerance” Cells (Continued)............................................................................................................................................41

Moving Calculated Gradation Values go into SiteManager using the “Within Spec Tolerance” Cells (Continued)............................................................................................................................................42

Moving RAP/RAS Gradations from Mix Tab to RAP/RAS Tab.................................................................43

RAP/RAS Percent Passing Values Moved to the RAP/RAS Tab...........................................................44

RAP/RAS Gradations moved over into RAP/RAS Tab.............................................................................45

RAP/RAS Tab..............................................................................................................................................46

Density Tab................................................................................................................................................47

Volumetrics Tab.........................................................................................................................................48

Pulling Aggregate GSB value from SiteManager into the Volumetrics Tab.............................................49

Pulling aggregate GSB value from SiteManager into the Volumetrics Tab (Continued)........................50

Analysis Tabs.............................................................................................................................................51

QC Lot Retrieval on Send/Sync Tab.......................................................................................................51

Retrieved QC Sample Information.........................................................................................................52

QC Tab.......................................................................................................................................................53

QC/QA Tab.................................................................................................................................................54

Comparing QC Sublot Results against QA Test Results..........................................................................55

Calculations for QC Average Results, Half Spec Tolerance and Two Standard Deviations.....................56

Payfactor Tab.............................................................................................................................................57

Contract Adjustment Calculations.........................................................................................................58

Contract Adjustment for Joints..............................................................................................................59

Making Sure Payfactor Results go into SiteManager.............................................................................59

Making Sure Payfactor Results go into SiteManager.............................................................................60

Making Sure Payfactor Results go into SiteManager (QA results only)..................................................61

Making Sure the Contract Line Number Unit Price Appears on the Payfactor Tab................................62

Making Sure the Contract Line Number Unit Price Appears on the Payfactor Tab (Continued)............63

TSR Portion of the Payfactor......................................................................................................................64

Send/Sync Tab

This tab on the CRE2O sheet handles sending the completed sheet to MoDOT to process into SiteManager.

These buttons send the completed sheet to MoDOT.

This button should read “Click Here to Allow Updating” the first time you submit a CRE2O sheet

Only click this button if you’re submitting changes to a CRE2O sheet that has already passed into SiteManager.

SiteManager for QC lots for the selected contract, mix ID, and material code as shown in QC Lot Retrieval.

This button updates all picklists on the CRE2O sheet. The user has the option to update all picklists or to select individual picklists to update. This button must be clicked to pick up changes made in SiteManager.

This button checks the current version of the sheet and compares it against the newest version. If the number for “This Sheet” is lower than “Newest,” a newer version is available.

Releases of new versions of the CRE2O sheets are listed here.

Access through the firewall to ftp.modot.gov needs to be given for the “FTP Upload” button to function. If the firewall blocks the site, the CRE2O record will not go into SiteManager. If this happens, no error message will be sent to the submitter. “E-Mail Upload” is an option that may work better with mobile providers.

ftp://ftp.modot.gov/

Send/Sync Tab Buttons

By default CRE2O sheets do not allow updating. This button should read “Click Here to Allow Updating” the first time a sheet is submitted to make sure that an existing SiteManager sample record will not be overwritten.

After clicking this button it will display “Updating Enabled” – this action cannot be undone.

“Updating Enabled” should only be selected when adding data to an existing sheet and should never be selected the first time a CRE2O sheet is sent in.

If this button displays “Updating Enabled”, this CRE2O sheet will overwrite whatever is in SiteManager for the sample ID on the CRE2O sheet. Make sure the sample ID is correct on the General tab or you could inadvertently overwrite the wrong data in SiteManager.

The “Update Picklists” button picks up changes made in SiteManager. Picklists are periodically published to the Quality Management website. The schedule is on the second sheet tab of the “CRE2O_ReleaseDatesandTemplates.xlsx” file on MoDOT’s Quality Management website. The link to the file is as follows:

http://www.modot.org/business/contractor_resources/Quality_Management/E2O/CRE2O_ReleaseDatesandTemplates.xlsx

If information is already filled out on other CRE2O tabs (e.g. General or Mix tabs), picklist changes might not appear. There is code within the CRE2O sheet that filters the picklists based on values selected within the CRE2O sheet. If these values are not re-selected, then picklist changes will not appear.

http://www.modot.org/business/contractor_resources/Quality_Management/E2O/CRE2O_ReleaseDatesandTemplates.xlsx

Send/Sync Tab Buttons (Continued)

Major version change

Minor version change

Miscellaneous change

This button checks the current version of the CRE2O sheet and compares it against the newest version. If the number for “This Sheet” is lower than “Newest,” a newer version is available.

A major version change requires that the newest version of the sheet be downloaded from the Quality Management website. A minor version change indicates a new sheet should be downloaded. A miscellaneous change indicates that downloading a new sheet is optional.

This button also updates the list of “Latest News and Updates”

Incomplete Data Check on Send/Sync Tab

When all data is entered and the CRE2O sheet is ready for submittal, this cell will contain “Yes”.

If it contains “No”, some data has not been entered.

Code within CRE2O sheets verifies that a sheet is ready for submittal. The status is indicated by a “0”, “1”, or a number greater than 1 in column AC of the various sheets. A “1” or larger number in this column (as shown here) indicates missing data and the sheet will not submit until the information is added.

What triggers nonzero values in column AC depends on the tab. There may be notes to the side describing what information is needed, as shown here. Test data tabs are less straightforward, but in general if a “1” is present, test data is missing.

All data entered and the CRE2O sheet is ready for submittal as:

The value of this cell is zero:

This cell contains “Yes”:

Picklist Changes not appearing after Updating Picklists

Current picklist of producer/suppliers for the selected material code before updating picklists.

The producer/supplier picklist appears when the material code is selected.

Because of this, clicking “Update Picklists” on the Send/Sync tab may not add new producer/suppliers to this picklist if a material code has been selected before clicking “Update Picklists”.

Picklist Changes not appearing after Updating Picklists (Continued)

After clicking “Update Picklists” the new producer/suppliers did not appear in the picklist.

The producer/supplier picklist appears when the material code is selected, so the material code needs to be cleared and re-selected for the new producer/suppliers to appear in this picklist.

Picklists updated by clicking “Update Picklists” on the Send/Sync tab – this brings the new producer/suppliers into the CRE2O Sheet.

To bring in new producer/suppliers after clicking “Update Picklists” on the Send/Sync tab clear the material code selection as shown here:

The material code has been cleared and re-selected, so the new producer/suppliers appear in the producer/supplier picklist.

In general, if a picklist depends on a selection made on a CRE2O sheet (e.g. the producer/supplier picklist depends on the material code selection) then picklist changes may not appear after clicking “Update Picklists” on the Send/Sync tab. If picklist changes do not appear you may have to clear and re-select some fields for the picklist changes to appear (e.g., you may have to clear and re-select the material code for new producer/suppliers to appear).

Re-selecting the material code will refresh the producer/supplier picklist.

Contract and Quantities Tab

This tab on the CRE2O sheet fills out in SiteManager to fulfill both quantity requirements and sampling and testing requirements for MoDOT contracts. This tab ties sample information and quantity in a CRE2O record to a particular contract in SiteManager.

Contract quantity and units of each line item number are given in the contract. In SiteManager, line item requirements are further refined by assigning a set of material codes to each line item. Each material code has a default unit type (e.g. tons, gallons, etc.) for reporting quantity. Units for reporting quantity in a CRE2O record are determined by the material selected, not the line number selected. If units in a CRE2O record do not match units required for a line item number, SiteManager uses a conversion factor to convert the CRE2O quantity (material code units) into a contract quantity (line item units).

Units on the Contract and Quantities tab are selected when the material code is selected on the General tab.

The material selected on the General tab

Sample status – varies based on non-conforming material, amount of material not accepted, and if acceptance of any material still needs to be determined.

Contract and Quantities Tab Details

Reported unit for the material code selected on the General Tab

Report quantity in the units shown here, since SiteManager will use a conversion factor to convert the reported quantity (material Code units) into a contract quantity (line item units).

Select Contract ID – generates list of available line numbers

List of line numbers for the selected contract – will contain description, line number, and contract ID

Enter quantity for each line number here. The units for reporting quantity depend on the material code.

A line number will only pass into SiteManager from the CRE2O record if a quantity has been reported to that line number. “Yes” will appear to the right of the quantity entered in this case. For QA records, zero quantity can be entered to associate testing to a particular line number. Indicates if the quantity will

go into SiteManager (Yes or No)

Report any non-conforming material here

Report the total quantity of material inspected here

Material code selected on the General tab, reported unit depends on this material code selection

Contract and Quantities Tab Picklist

Line numbers that can be reported to for the selected contract ID

To appear the following must be true in SiteManager:

1. The selected material code on the General tab must be associated to the line number on the contract

List of available contracts

To appear the following must be true in SiteManager:

1. Contract must be active2. The selected material

code on the General tab must be associated to a line number on the contract

Selected contract ID

Sample Status on Contract and Quantities Tab

Default sample status is “COMPLETE” if no non-conforming work is reported in the CRE2O record

The error message that appears if the total quantity inspected doesn’t match the total quantity reported to contract

Total quantity inspected, if this doesn’t match the quantity reported to contract an error message appears

Report non-conforming material here

The total quantity inspected matches the total quantity reported to contract so the error message goes away

Sample Status with Non-Conforming Material

Select “Yes” to report non-conforming material

Select “Yes” to indicate that acceptance of any non-conforming material has not been finalized

Sample status will be “Pending”

If this quantity doesn’t match:

The sum of these three quantities:

Then this value is not zero:

Total quantity of non-conforming material (doesn’t meet specification)

Quantity of non-conforming material rejected, accepted, or re-worked to meet specification

Sample status is “Complete” if there’s any accepted material and acceptance of all non-conforming material has been determined

Total quantity of material that can be reported to contract (includes accepted non-conforming material)

Sample Status with Non-Conforming Material (Continued)

The total inspected quantity equals the amount of rejected material

The total non-conforming quantity must be entered for the sheet to process, even if all the inspected quantity was rejected

All the inspected quantity was rejected, so the sample status will be “Rejected”

Updating Picklist of Line Numbers

Line numbers available before updating picklists

To bring in new line numbers, go to the Send/Sync tab and click the “Update Picklists” button

This will automatically expand the list of available line numbers

Clicked the “Update Picklists” button on the Send/Sync tab to bring in new line numbers

After clicking the “Update Picklists” button on the Send/Sync tab the new line numbers automatically appeared on the Contract and Quantities tab.

Changing Contract ID Selection

Line numbers for current contract ID selection

Changing the contract ID selection will bring up the list of line numbers for the new contract ID

Line numbers for new contract ID selection

Appears automatically after the new contract ID was selected

New contract ID selected

Clearing Line Numbers for Selected Contract ID

To delete line numbers from here,

1. select the contract ID2. hit the backspace button3. de-select the contract ID

(hit enter or click another cell)

Clearing the contract ID by clicking the “delete” button did not clear the line numbers

Clearing the contract ID by clicking the “backspace” button did clear the line numbers

Line Numbers with Quantity that will pass into SiteManager

Quantity entered for these line numbers

These line numbers will pass into SiteManager as “Yes” appears here

No quantity entered for these line numbers

These line numbers will not pass into SiteManager, as indicated by this area being blank

Limit of Line Numbers that can be reported to

These line numbers all have quantity reported to them on the CRE2O record

CRE2O sheets can pass quantities on up to 14 different line numbers into SiteManager. “Yes” will appear to the right of quantities that will pass into SiteManager.

Any additional line numbers (15 or more total line numbers) will not pass into SiteManager. “No” will appear to the right of quantities that will NOT pass into SiteManager.

These are the first 14 line numbers, so these quantities will pass into SiteManager and a “Yes” appears to the right of each quantity

This is the 15th line number, so this quantity will NOT pass into SiteManager and a “No” appears to the right of it

Removing an Extra Contract ID

Selected Contract IDs

Contract ID 151120-D05 cleared by pressing the “delete” key, line numbers for the cleared contract still available

Removing Extra Contract ID (Continued)

Contract ID 151120-D05 cleared by pressing the “backspace” key, so line numbers for 151120-D05 are no longer available.

Default Values on Contract and Quantities Tab

These fields show up as errors until a material code is selected on the General Tab

Sample status shows up as an error until a quantity is entered

General Tab on QA Asphalt CRE2O Sheet

User generated SiteManager Sample ID

The sample ID is entered as it would be in SiteManager according to the Sample Record QRG in the EPG

An improper ID may cause the sheet to not process correctly

SiteManager user ID of the inspector

Must match SiteManager exactly or the sheet will not process properly

Sample Date – use two digits for month and date

“1” would be”01” and so on for both month and date

Select material code (required) - generates list of available producer/suppliers and list of Contract IDs (Contract and Quantities tab)

Select producer/supplier (required) - generates list of available plants and list of mix IDs (Mix tab)

Selection cleared if material code selection changed

Select plant (required) - generates list of available plants

Selection cleared if material code or producer/supplier selection changed

Material code and producer/supplier (P/S) selection determine list of available mix designs (Mix tab)

The selected P/S must match the P/S of the mix design in SiteManager for the mix ID to appear in the picklist

If the P/S on the asphalt mix design used is different than the P/S of the asphalt plant that produced the sampled material, the P/S selected on the CRE2O record needs to match the P/S on the asphalt mix design

http://epg.modot.mo.gov/files/4/4a/Sample_Record_General_Feb_2015.docx

http://epg.modot.mo.gov/files/4/4a/Sample_Record_General_Feb_2015.docx

General Tab Picklists

Material Code Picklist

0400BPCM, 0401, 0402, or 0403 material codes

The material code must be active in SiteManager to appear

If the material code selection changes:-Producer/supplier and plant selections are cleared-Mix ID selection is cleared (Mix tab)-Contract ID selection is cleared (Contract and Quantities Tab)

If a producer/supplier or contract ID is not available after the “update picklists” button was clicked on the Send/Sync tab, delete and re-select the material code. See Picklist Changes not appearing after Updating Picklists for details.

Producer/Supplier Picklist

Producer picklist – available producer/suppliers (P/S) of the selected material code

For the P/S to appear the following must be true in SiteManager:

1. P/S must be active 2. P/S must have selected material code

associated to the P/S record3. The material code status for the P/S must be

“Approved”4. The material code for the P/S must be active

(current date earlier than the expiration date)

If P/S selection changes:-plant selection is cleared-Mix ID selection is cleared (Mix tab)

Picklists are updated by clicking “Update Picklists” on the Send/Sync tab. If picklists have been updated but the new P/S is not in the list, delete and re-select the material code for the new P/S to appear

P/S selection generates the plant picklist. If a plant is not available after the “Update Picklists” button was clicked on the Send/Sync tab, delete and re-select the P/S. See Picklist Changes not appearing after Updating Picklists for details.

Plant Picklist

Asphalt plant picklist – available plants for the selected producer/supplier

For the plant to appear the following must be true in SiteManager:

1. P/S must be active 2. P/S must have selected material code

associated to the P/S record3. The material code status for the P/S must be

“Approved”4. The material code for the P/S must be active

(current date earlier than the expiration date)5. The plant must be active

If P/S selection changes:-plant selection is cleared-Mix ID selection is cleared (Mix tab)

Picklists are updated by clicking “Update Picklists” on the Send/Sync tab. If picklists have been updated but the new plant is not in the list, delete and re-select the P/S for the new plant to appear. See Picklist Changes not appearing after Updating Picklists for details.

Mix Tab

Sample type selection

v

Acceptance method – generally sample and test

Mix ID (required) - the P/S and material code selections on the General tab determine the picklist of Mix IDs.

Lot number and placement (mainline/shoulder) must be filled out for the sheet to process, even for non-Superpave asphalt.

Combined aggregate gradation results (including RAP and/or RAS), percent passing values only*

Does the test result meet specification tolerance?This cell must be filled out for each set of test results.

Yes/No option for mix production temperatures, if no then report the affected quantity as “non-conforming” on the Contract and Quantities tab.

These 1002 values will be reported even if 1004 values filled out

These 1004 values will NOT go into SiteManager if 1002 values present

Deleterious test results for either 1002 or 1004 aggregates, populates test template SA1000XX.

If any 1002 values are filled out, any 1004 values entered on the CRE2O sheet will not go into SiteManager.

*Gradations of individual aggregate or RAP/RAS fractions are NOT to be reported in these cells.

Mix Tab Gradation Entry

Buttons move the screen to where raw data (weight retained values) can be entered to calculate the combined aggregate gradation

Button moves the screen to where the JMF gradation is entered

Reported combined aggregate gradation values that go into SiteManager

Populates test template SAA400AB with the combined aggregate gradation (including RAP and/or RAS fractions).

NEVER report gradations of an individual RAP/RAS sample here, as those values need to be on the RAP/RAS tab.

Mix Tab Picklists

Sample Type Picklist

Acceptance Method Picklist

Mix ID Picklist

Sample type selection– QA for independent MoDOT QA sampleQC for contractor data QC/QA for QC/QA split sample

Select “QC Contractor Data” if only MoDOT is conducting tests for the contract.

Selects sample type for the SiteManager record, so all test results will be listed as the sample type selected here.

Therefore, one CRE2O sheet cannot be used to report test data for different sample types (e.g. simultaneously reporting both QC and QA data in one CRE2O sheet cannot be done) since all the test records would show up as the sample type selected here.

Acceptance method – generally sample and test, especially if test results are in the sample record

Mix ID picklist – list of active mix IDs for the producer/supplier and material code combination selected on the General tab

For the mix ID to appear the following must be true in SiteManager:

1. Mix ID is active2. P/S for the Mix ID matches the

P/S selected on the General tab

3. Material code for the Mix ID matches the material code selection on the General tab

Lot Placement Picklist

Within Specification Tolerance Picklist

Lot number and placement (mainline/shoulder) must be filled out for the sheet to process, even for non-Superpave asphalt

For non-Superpave asphalt, the lot number is a placeholder and the district has discretion to use the lot number to represent something, such as the placement date or to track non-Superpave work. For non-Superpave asphalt, enter “99” unless other guidance is given (99 is not likely to be used much, so entering 99 would allow non-Superpave work to be filtered out of a data query)

Lot placement refers to where the sampled asphalt mix was placed - either on the mainline or shoulder or both

Selection must be made for test results to enter SiteManager

Raw Gradation Data Entry on the Mix tab

Mix tab – final combined aggregate gradation results need entered in this part of the Mix tab to go into SiteManager

Gradation raw data entry

Enter weight retained values (cumulative or non-cumulative) as well as the bin percentages.

The JMF gradation (percent passing values) must also be entered, since the CRE2O sheet uses this data to determine which sieves in the raw data need reported and to determine deviation from the JMF.

Enter the JMF gradation here, using percent passing values only

The CRE2O sheet looks at the JMF gradation values to determine what percent passing values to calculate from the raw data.

Mix Tab Navigation Buttons

These buttons move the screen to the raw data entry for the gradation number indicated.

“Grad 1” button moves the screen to raw data entry for gradation 1, which is here:

“Grad 2” button moves the screen to raw data entry for gradation 2, which is here:

Buttons “Grad 3”, “Grad 4”, and “Grad 5” function the same way.

The JMF Comparison Button moves the screen to where the JMF gradation is entered, which is here:

JMF Gradation on the Mix Tab

Buttons move the screen to where raw data can be entered to calculate combined aggregate gradations

Button moves the screen back to the Mix Tab

Button moves all calculated gradations to the mix tab so the gradations go into SiteManager.

This will overwrite existing data in the mix tab.

Selection of either non-cumulative or cumulative weights

Both cannot be used at one time on the same CRE2O sheet since not all gradations would calculate correctly.

Calculated combined aggregate gradation for each test and the difference in % passing between the JMF and actual test data (deviation)

Entry of combined aggregate gradation from the JMF (% passing)

Entering Raw Gradation Data on the Mix Tab

Blend percentages, must equal 100%

Select Material type (Bin # or RAP/RAS) – up to 6 size fractions per gradation, including up to 5 separate aggregate/recycled bins and one mineral filler. The bins can be set to be either aggregate (bin number), RAP, or RAS. The blend percent for each individual fraction can be set, but the sum of the individual blend percentages must equal 100 for an accurate calculation.

Blend percent total

This button copies calculated gradation 1 values into the Mix tab and will overwrite any existing data for combined gradation 1.

This button will not move a RAP/RAS gradation to the RAP/RAS tab.

Gradation weight retained entry for each aggregate or RAP/RAS fraction

(enter only percent passing values for the mineral filler)

Moves screen back to Mix tab

These buttons move the screen to raw data entry for the other gradations

This button moves the screen back to the JMF entry

Picklists to Select Material Type when entering Raw Gradation Data on the Mix Tab

Select material type based on the aggregate fraction being reported

Making Sure Calculated Gradation Data Goes into SiteManager

No JMF gradation entered, gradation 1 not calculated even though weights are entered

Gradation calculated but combined gradation 1 cells still blank

These cells are NOT automatically filled out once these cells are filled out - user has to click a button or change the value in the “Within Spec Tolerance” cell.

Percent passing values that get reported in SiteManager

These values are NOT reported in SiteManager

JMF gradation entered, now gradation calculates

Gradation percentages calculated from the raw data will only be present if there is a percent passing value for that sieve entered for the JMF.

In this case the JMF has no 1 ½” sieve percent passing value so there is no 1 ½” sieve percent passing value calculated from the raw data.

Making Sure Calculated Gradation Data Goes into SiteManager (Continued)

Combined gradation 1 cells filled by selecting either of these two buttons

Values reported to SiteManager now filled out

Miscellaneous Notes on Gradation Calculation

Error check on gradation, sum of individual sieve weights and pan weight shows up in red if the value is excessively different from the sample wash weight (dry weight of sample after it has been washed and oven-dried).

Percent Passing Values only given if a percent passing value for that sieve has been entered in the JMF.

Making Sure Calculated Gradation Values go into SiteManager using the “Within Spec Tolerance” Cells

Gradation 1 calculated but the data has not been copied to cells that go into SiteManager.

This is because the “Within Spec Tolerance” cell value has not been changed yet.

“Within Spec Tolerance” cell – when the value of this cell changes, the calculated gradation values will copy over automatically

These calculated gradation values will copy over automatically when the value of the “Within Spec Tolerance” cell changes

Gradation 1 values that go into SiteManager – the calculated gradation values (percent passing values next to the JMF) will copy over into these cells when the value of the “Within Spec Tolerance” cell changes.

However, if there is data already in these cells, changing the value of the “Within Spec Tolerance” cell will NOT copy over the calculated gradation values (percent passing values next to the JMF).

Making Sure Calculated Gradation Values go into SiteManager using the “Within Spec Tolerance” Cells (Continued)

Gradation 1 calculated and copied to cells that go into SiteManager

“Within Spec tolerance” cell value was changed to “NO”, which copied over the calculated gradation 1 data automatically

Moving Calculated Gradation Values go into SiteManager using the “Within Spec Tolerance” Cells (Continued)

Gradation 1 calculated but the data has not been copied to cells that go into SiteManager.

This is because the “Within Spec tolerance” cell value has not been changed yet.

Because there was data already in this cell range, changing the value of the “Within Spec tolerance” cell did NOT copy over the calculated gradation 1 percent passing values.

There is data in this cell range, so changing the value of the “Within Spec tolerance” cell will NOT copy over the calculated gradation 1 percent passing values.

Moving RAP/RAS Gradations from Mix Tab to RAP/RAS Tab

This button moves the percent passing values for the RAP/RAS fractions into the RAP/RAS tab.

Only click this button if you need to report an actual RAP/RAS gradation.

Select RAP 1, RAP 2, RAP 3, or RAS as the material type. The blend percentage must also be greater than 0. These gradations will be moved over into the RAP/RAS tab, but only for Gradation No. 1.

If “RAS” is the material type for this column, these values will not move over into the RAP/RAS tab, since these percent passing values are from the JMF and do not need to enter SiteManager as test results.

RAP/RAS Percent Passing Values Moved to the RAP/RAS Tab

These RAP 1 percent passing values will fill RAP gradation number 1 on the RAP/RAS tab.



These RAS percent passing values will fill RAS gradation number 1 on the RAP/RAS tab.

RAP/RAS Gradations moved over into RAP/RAS Tab

If there are percent passing values for RAP 1, RAP 2, RAP 3, or RAS fractions on the Mix tab for gradation 1, clicking the “Fill RAP/RAS Gradations in RAP/RAS Tab” button on the Mix tab will move those gradations into the RAP/RAS tab as shown here.

However, this will overwrite any existing values on the RAP/RAS tab.

RAP/RAS Tab

Populates test template SAA400AB with RAP gradations

RAP asphalt content appears on the same test template number (SAA400AB)

Test numbers in SiteManager are “RAP 1”, “RAP 2”, and “RAP 3”

This tab is only filled out when reporting results on an actual gradation or asphalt content test for RAP or RAS.

If you reuse a sheet, delete values on this tab to make sure duplicate test results are not entered into SiteManager.

Populates test template SAA400AB with RAS gradations

RAS asphalt content appears on the same test template number (SAA400AB)

Test numbers in SiteManager are “RAS 1”, “RAS 2”, and “RAS 3”

Density Tab

Number of cores indicates whether 1, 2, or 3 cores were taken at a single point

Test Number

Density values (mat or joint) for each test number

Mat average density and standard deviation

Joint average density and standard deviation

These density values go into template SAA400AB (test number 1) if template SAA401AB (payfactor) is not filled out.

These density values go into template SAA400AB (test number 2) if template SAA401AB is not filled out.

These density values go into template SAA400AB (test number 3) if template SAA401AB is not filled out.

These density values do not go into SiteManager if the payfactor template (SAA401AB) is not filled out.Cores from an

unconfined joint are entered separately

Volumetrics Tab

Aggregate Gsb value pulled from the JMF in SiteManager automatically.

Gsb can be manually entered, but only if the actual Gsb value changes in the field.

Calculated Gmm for each test

Calculated Gmb (1st puck) for each test

Calculated Gmb (2nd puck) for each test

Average Gmb of the two pucks or Gmb of a single puck if only one value is available

% AC by either nuclear or ignition oven methods. If both are entered, nuclear gauge % AC will appear here. Moisture content (if entered) will be subtracted from nuclear gauge % AC in this case.

Automatically calculates results from calculated Gmm, Gmb, and %AC values from each set of test results.

Time test was run, 0 if no time was entered.

Average values and standard deviations of QA test results on the Volumetrics tab

Pulling Aggregate GSB value from SiteManager into the Volumetrics Tab

Select material and P/S

Select mix ID

Mix ID selected, but the Send/Sync tab has not yet been accessed so no GSB values appear

To bring in the mix Gsb value into the CRE2O sheet from the JMF in SiteManager:

1. Select material code (General tab)2. Select producer/supplier (General tab)3. Select mix ID (Mix tab)4. Go to the Send/Sync tab5. Go to the Volumetrics tab

After doing this the Gsb value should appear in the Volumetrics tab.

Pulling aggregate GSB value from SiteManager into the Volumetrics Tab (Continued)

Select the Send/Sync tab

After selecting the Send/Sync tab, go back to the Volumetrics tab

The Volumetrics tab should show the aggregate Gsb values from the JMF

Analysis TabsAnalysis tabs allow QC data to be imported into the QA sheet. Available QC lots are selected on the Send/Sync tab. This action requires that a mix ID and contract ID are both selected (Mix and Contract and Quantities tabs, respectively). If using the Payfactor tab, be sure all line numbers are selected before clicking “Retrieve QC Lots” as this button brings in the line item unit price. If “Retrieve QC Lots” is clicked to bring in line item unit prices after a QC lot has been selected, the current QC lot selection will be reset and any imported QC data will be removed from the QC, QC/QA, and Payfactor tabs.

The QC samples in SiteManager must be authorized for the lot number to show up in the picklist.

QC Lot Retrieval on Send/Sync Tab

Selected Contract and Mix IDs Click to retrieve QC lots

Available QC lots, QC samples must be authorized in SiteManager for the lot number to appear

Before clicking here, select line numbers on Contract and Quantities tab to bring line item unit prices into the Payfactor tab

Retrieved QC Sample InformationLot, mix ID, sublot numbers, and test data is pulled from QC test results as shown below. However, sample records must be authorized for the QC lot to be available in the CRE2O sheet.

QC Test resultsQC sublot numbers

QC Mix Design ID

QC Lot designation

QC sample ID, test method, and test number

QC Tab

QC Lot designation

QC sample IDs

Choose if a sublot is to be used in the payfactor or not – default is No for informational only sublots and Yes for QC sublots

Available sublots

Informational only sublots start with *

On the QC record (15QMAPA6516) sublots A, B, and C were marked informational only.

Because of this, these sublots show up on the QC tab starting with *

These sublots are not included automatically in the payfactor, though they can be selected for use in the payfactor calculation

QC data fills out on the QC tab once a lot is selected on the Send/Sync tab. Sublots starting with an asterisk (*) are considered informational only and are not included in the payfactor by default. Informational only sublots can be included in the payfactor if selected.

QC/QA TabThe QC/QA tab pulls QA test results from the Volumetrics Tab. Each individual test result from the Volumetrics tab is placed on the QC/QA tab. Each set of QA test results is compared against average QC values for %AC, VMA, Va, and density (Mat or Joint). Each set of QA Test results can be compared against an individual QC sublot.

Test designations for QA tests depend on if the QA test result is included in the payfactor and if the QA test has been compared against a QC sublot:

QA test included in Payfactor? QC sublot compared against QA test? Test designationNo No QC sublot selected QA1*No QC sublot “QCA” selected QA1*AYes No QC sublot selected QA1Yes QC sublot “QCA” selected QA1A

QA results compared against average QC sublot results to see if QA results are in tolerance and within 2 standard deviations

QC lot number (selected on Send/Sync tab)

Goes into the payfactor template as the QA sublot number

Optional-select QC sublot to compare against (QC sublots on QC tab)

Comparison of individual QA test results vs. selected QC sublot

QA test number from Volumetrics tab

Option to include the QA test result in the payfactor; by default QA results are NOT included in the payfactor.

Sublots on QC tab that start with * are not available unless they are selected for use in payfactor, which is done on the QC tab

QC average values, values for ½ spec tolerance, and values for two standard deviations. These values are pulled from the QC tab.

Comparing QC Sublot Results against QA Test Results

Informational only sublots start with * and will only show up on the QC/QA tab if these are selected for use in the payfactor

Sublot starts with * and selected for use in the payfactor so it shows up in the picklist on QC/QA tab

Sublots start with * and are not selected for use in the payfactor and do not show up in the picklist on QC/QA tab

Calculations for QC Average Results, Half Spec Tolerance and Two Standard Deviations

Sublots and test results on QC tab used to calculate QC average results, half spec tolerance, and two standard deviations on the QC/QA tab

Sublot starts with * and selected for use in payfactor on QC tab so its results are included

Cell range AQ10:AV43 on QC tab generates QC average results, half spec tolerance, and two standard deviation values for the QC/QA tab

Shows which sublots are used in the calculations

Payfactor Tab

Selected QC lot, QC sample IDs and Mix ID

Select if density is included in the payfactor or not

Line numbers as selected on the Contract and Quantities Tab

List of QC sublots and any QA tests included in the payfactor calculation

Imported or preset values, do no overwrite unless necessary

Overall Payfactor

By default, QA test results are NOT included in the payfactor calculation; you will need to select the QA tests to use in the payfactor calculation. Any QA tests to include in the payfactor calculation are selected on the QC/QA tab.

Test results included in the payfactor calculation

Contract Adjustment Calculations

Line Numbers selected on Contract and Quantities Tab

Unit price for line number (imported from SiteManager)

Line number quantity that the payfactor applies to

This number should match the quantity reported on the Contract and Quantities tab only for QC samples. QA or QC/QA samples should still report 0 quantity on the Contract and Quantities tab.

For QA or QC/QA samples, quantity can be entered on the Payfactor tab to determine the total mix adjustment since line item quantity values on the Payfactor tab do not go into SiteManager.

Total mix adjustment for the line number

Total mix adjustment (all line numbers)

Contract Adjustment for Joints

Making Sure Payfactor Results go into SiteManager

Cell AG6 on Payfactor tab must = “Yes” for the payfactor template (SAA401AB) to appear in the SiteManager Sample Record

This requires that sublot results are present on the Payfactor tab.

Picklist for unconfined joint factor

Quantity joint factor applies to

Total joint adjustment for line number

Available joint factors

Total joint adjustment (all line numbers)

Making Sure Payfactor Results go into SiteManager

Cell AG6 = “No” since there are no sublot results on the Payfactor tab.

The payfactor template (SAA401AB) will not appear in the SiteManager Sample Record.

To fix this, select a QC lot to compare against on the Send/Sync Tab

QC lot selected on the Send/Sync Tab

Sublot results now on the Payfactor tab so Cell AG6 = “Yes”

The payfactor template (SAA401AB) will now appear in the SiteManager Sample Record.

Making Sure Payfactor Results go into SiteManager (QA results only)

A QA test is included in the payfactor so QA results show up on the Payfactor tab

QA test results on Payfactor tab so Cell AG6 = “Yes”

The payfactor template (SAA401AB) will now appear in the SiteManager Sample Record.

However, only QA results will appear.

Making Sure the Contract Line Number Unit Price Appears on the Payfactor Tab

Line numbers selected on Contract and Quantities tab appear on Payfactor tab. Line item unit prices = 0 because the line numbers were not selected when “Retrieve available QC Lots” was clicked on the Send/Sync tab.

Clicking “Retrieve available QC Lots” on the Send/Sync tab will bring in the line item unit prices but will also clear the QC lot selection. Imported QC data will also be removed from the QC, QC/QA, and Payfactor tabs.

This imported QC data will be cleared after clicking “Retrieve available QC Lots” on the Send/Sync tab to bring in the line item unit prices.

Making Sure the Contract Line Number Unit Price Appears on the Payfactor Tab (Continued)

With line numbers selected on the Contract and Quantities tab, selecting “Retrieve available QC Lots” will bring in the line number unit prices

Current lot selection, clicking “Retrieve available QC Lots” after a lot has been selected will clear the current lot selection. This will also clear any imported QC data on the QC, QC/QA, and Payfactor tabs.

Unit price line numbers appear on the Payfactor tab after:

1) selecting line numbers on the Contract and Quantities tab

2) clicking “Retrieve available QC Lots” on the Send/Sync tab

However, any imported QC data on the QC, QC/QA, and Payfactor tabs will be cleared after doing this.

TSR Portion of the Payfactor

The TSR portion of the payfactor is NOT calculated within the QA asphalt CRE2O sheet. The TSR CRE2O sheet enters contractor TSR data into SiteManager.

http://www.modot.org/business/contractor_resources/Quality_Management/E2O/TSRs.xlsm

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