students (will still be) at the heart of the system · at the heart of the system ... leadership...

Students (will still be) at the heart of the systemMohd Ismail Abd Aziz DVC (Student Affairs and Alumni) Universiti Teknologi Malaysia [email protected]

UTM LPU Retreat | 4-6 December 2015 | Thistle Port Dickson

Image source: Prof Ir Dr Wahid Omar - Minggu Mesra Mahasiswa 2015

mailto:[email protected]

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From LPU retreat 2014 to LPU retreat 2015…• Quick updates • Status report

Students, campus life and employability• Where we are and where we should be • Successes and improvements required

The 2016 plan• The guiding principles • 2016 KAIs • Business as usual programmes • 5 initiatives in focus

1From LPU retreat 2014 to LPU retreat 2015…

• Quick updates • Status report

1.1

10,182 total UG

9,942 locals

240 internationals

7,403 total MSc

6,618 locals

785 internationals

5,227 total PhD

3,110 locals

2,117 internationals

51% females49% males

55.27% females44.73% males

43.62% females56.38% males

44.4% parents’ income <RM3,000

25.26% scholarships

29.89% self-funding

1% PTPTN43.61% scholarships

55.39% self-funding

44.85% PTPTN

71 B40 students from Johor

Special thanks to data owners: DVC (A&A) office, Bursary, UGS

Our student profile [1/2]

1.2

Our student profile [2/2]

77.18% residential college occupancy rate (JB campus)

777 total inbound students

907 total outbound students

5GB YES 4G access / login per student @ UTM JB campus

>12,000 Number of students accessing YES 4G at any time of day (max 19,000)

10% Thunder (Download manager)

19% Online video streaming15% Facebook access

28% YouTube streamingUsage habits?

2,000 Students registered for YES dongle (Mobile Private Logical Network ID) - out of 6,000 allocation for YES dongle

Special thanks to data owners: Unit Perumahan dan Kolej Kediaman HEMA, UTM International, CICT

On student activity

77 clubs/societies/5ETP/Persatuan anak negeri

3 uniformed bodies

10 Jawatankuasa Kolej Mahasiswa

1 Majlis Perwakilan Mahasiswa

482total activities

organised (by 30 November 2015)

RM 1 million

total allocation (B42000, student

activity)

Image: En Supandi Bunagin (UTMLead)

Special thanks to data owner: Unit Aktiviti HEMA

The range of student development activities organised

1. Penghargaan dan anugerah 2. Kepimpinan / persatuan / kelab 3. Keusahawanan / inovasi 4. Khidmat masyarakat dan kesukarelawan 5. Sukan dan rekreasi 6. Kerohanian dan kebudayaan 7. Pengkayaan akademik 8. Pengalaman kerja, pembangunan kerjaya dan kaunseling

Special thanks to data owner: Unit Aktiviti HEMA


a helping handmisi sukarelawan banjir UTM - SK Paya Taram, Temerloh, Pahang, 2015

Image: Pejabat Hal Ehwal Mahasiswa UTM

The students’ reach (High impact programmes of 2015) [1/10]


employability focusedUTM career carnival 2015


entrepreneurship & innovation

Image: Majlis Perwakilan Mahasiswa UTM

festival konvokesyen (FESKO) UTM - 54th (April 2015), 55th (October 2015)


caring for the communitykhidmat komuniti inovasi & sains desa 2015 Kelantan



an interest in cultureunit kebudayaan - pertandingan tarian MAKUM 2015



resiliencemisi perdana UTM Everest 2015 (during the Nepal earthquake)

Image: Universiti Teknologi Malaysia


sports excellenceMuhammad Faizul M Nasir, FKM,

gold medalist, silat, SEA Games 2015 (Singapore)




leadership developmentkursus persatuan HEMA UTM 2015


unity, patriotism, resiliencekayuhan merdeka (trans 1malaysia), 17 aug - 1 sept 2015

Image: Kolej Perdana




minggu mesra mahasiswa | 01-04 Sept 2015 minggu ko-kurikulum mahasiswa | 08-09 Sept 2015

sukan antara kolej mahasiswa (sukam) | 09-18 Oct 2015

first year experience

Image: Majlis Perwakilan Mahasiswa UTM; statistics from UTM VC Monthly Address (November 2015)

19 oktober 2015

48kerusi dipertandingkan15 umum 33 fakulti

52calon

bertanding

18kerusi menang

tanpa bertanding

77.16%peratus mahasiswa

mengundi

Student leadershippemilihan Majlis Perwakilan Mahasiswa (MPM) UTM 2015/2016


masum 2015ragbi (1 gangsa), bola tampar (W - 1 emas), bola jaring (1 perak), renang (8 emas,

5 perak, 7 gangsa), taekwondo (2 gangsa), lawn bowls (L- 1 emas, 1 perak), petanque (L - 1 perak), pencak silat (L - 1 emas)

Sports activities - highlights [1/2]

varsity boat race 201514-16 august 2015

UTM hosts VBR with KPM for the 9th time since its inception

Sports activities - highlights [2/2]

Image: UTM Sports Excellence

• Restructured from Career Development Unit (2014) • New operational office at L51 (centrally located, accessible to UG students) • Host for Ind-E-Zone, career consultation zone in collaboration with Talent Corp • Networking events with industry, MoUs (e.g. Schlumberger, MIGHT, IEM, UEM

Land Berhad) • Leading implementation of Jobs on Campus (JoC), starting in 2016 • Selected as one of the top Career Development Centre (Public University),

GradMalaysia Graduate Recruitment Awards 2015 (14 November 2015)

Image: UTM Career Centre

A more focused operationUTM Career Centre (2015)


A self-sustaining cost centrePusat Kesihatan Universiti (PKU), starting in 2016

next in line: UTM Career Centre, Alumni Liaison Unit

Image: Prof. Ir. Datuk Dr Wahid Omar

alumni statistics(since 1946)

Diploma: 55,758 | 1st degree: 94,581 | MSc: 21,969 | PhD: 2,195Special thanks to data owner: Unit Perhubungan Alumni HEMA

International National State Total

Undergraduate 54 135 - 189

Postgraduate 16 14 14 31

70 149 1 220

1.22

Awards and recognition won by UTM students (by September 2015)

1st batch 5ETP participants graduated (55th UTM Convocation 2015)

Anugerah Pelajaran Diraja (Pingat Jaya Cemerlang) recepients

Foo Shi Hao5ETP participant - Leadership track Ijazah Sarjana Muda Kejuruteraan (Mekanikal Industri)

Muhammad Noor Yassin Mohd YusofVice President, Student Representative Council Ijazah Sarjana Muda Kejuruteraan (Elektrik - Elektronik)

summary

organise

students must be encouraged to

their own activities, no matter how small scale / low impact it

seemed to us

fund raising

students need to gradually accept

as a requirement for organising student

activities

acknowledge

the university must

and document student involvement and

contribution in student activities through a co-

curricular transcript

2Students, campus life and employability

• Where we are and where we should be • Successes and improvements required

2.1

The demand on our graduates today

+ +System aspirations• Ethics and spirituality • Leadership • National identity • Language skills • Knowledge • Thinking skills

SHIFT 1• Holistic, balanced and

entrepreneurial graduates

12 domains• Pembangunan kendiri • Hubungan sosial • Identiti • Potensi diri • Kesihatan • Pendidikan • Kesejahteraan ekonomi • Keselamatan • Sosialisasi politik • Penggunaan media • Waktu senggang • Bebas tingkah laku devian

Skills for the future workplace• Sense making • Transdisciplinary • Novel and adaptive

thinking • Social intelligence • New media literacy • Cognitive load

management • Cross-cultural

competency • Design mindset • Virtual collaboration

Source: PPPM(PT) 2015-2025; Indeks Belia Malaysia 2015 KBS; Future Work Skills 2020 report (http://goo.gl/fUquAk)

http://goo.gl/fUquAk

The focus: Graduate tracer study

Apakah tujuan /matlamat kajian ini?• Mendapatkan pandangan dan pengalaman graduan terhadap beberapa aspek

berkaitan program pengajian, kemudahan dan perkhidmatan yang disediakan semasa pengajian.

• Mendapatkan maklumat bagaimana graduan memasuki dan menghadapi cabaran alam pekerjaan.

Siapa yang terlibat dalam kajian ini?Semua graduan Institusi Pengajian Tinggi yang akan berkonvo.

Berapa lamakah masa yang diperlukan bagi menjawab soalan kajian? Melalui maklum balas sebelum ini, ia akan mengambil masa selama 20-30 minit.

Description adapted from http://graduan.mohe.gov.my 2.2

http://graduan.mohe.gov.my

2.3

Graduate tracer study highlights [1/4]

Tahap keaktifan graduan dalam aktiviti ko-kurikulum

1(Sangat tidak

aktif)5

(Sangat aktif)

Persatuan 5.13% 9.29% 30.16% 35.1% 20.32%

Kelab 5.7% 10.82% 33.03% 34.25% 16.2%

Sukan 7.63% 14.71% 34.17% 27.28% 16.21%

the “neutral” group? (perceived

themselves as neither active nor inactive)

on average, 40 - 50% of students participate

in co-curricular activities

Special thanks to data owner: Office of Undergraduate Studies

who are they? where are they located? how should we help them?

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The “trifecta” in student success: What students do; What institutions do; Channelling student energy toward the right activities (Kuh, 2013)

Note: Data derived from 53rd GTS

2.4



Tahap kepuasan bimbingan kerjayaNote: Data derived from 53rd GTS

1(Amat tidak

memuaskan)

5(Amat

memuaskan)

Maklumat mengenai peluang pekerjaan dan kerjaya 1.73% 3.97% 19.84% 43.81% 30.65%

Bantuan dalam kemahiran temu duga 2.25% 4.71% 20.52% 42.05% 30.47%

Bantuan dalam penyediaan memohon pekerjaan 2.41% 5.54% 20.58% 41.94% 29.53%

Bantuan dalam mendapatkan pekerjaan 3.04% 6.91% 25.77% 39.95% 24.33%

Maklumat dalam melanjutkan pengajian 1.53% 3.20% 16.45% 43.90% 34.92%

Peluang pekerjaan dalam kampus 4.69% 8.85% 29.25% 36.41% 20.80%

Syarikat luar sering menyediakan aktiviti pengambilan pekerja dalam kampus

4.43% 9.26% 23.77% 38.03% 24.51%

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in general, students are satisfied with services provided

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opportunities for greater coordination across PTJs?

UTM CC, UGS & faculty

UTM CC, SPS

All relevant PTJs in need of manpower

UTM CC, UTM International (employer review)

2.5



Tahap kepuasan kemudahan prasaranaNote: Data derived from 53rd GTS

1(Amat tidak

memuaskan)

5(Amat

memuaskan)

Sukan / rekreasi 1.13% 3.26% 18.21% 42.86% 34.54%

Kafeteria / kantin 2.19% 6.70% 20.92% 38.83% 31.36%

Penginapan 1.35% 3.02% 13.92% 41.97% 39.74%

Pengangkutan 1.84% 5.15% 20.12% 41.25% 31.63%

Pusat / klinik kesihatan 1.05% 2.75% 14.83% 42.42% 38.95%

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in general, students are satisfied with services provided

2

Need consistent maintenance especially accommodation - should we make it a priority in 2016?

3

What is/are the critical incidences that trigger student response here?

2.6



Keberkesanan sistem pengajian dan kesediaan diriNote: Data derived from 53rd GTS

1(Amat tidak

memuaskan)

5(Amat

memuaskan)

Membina keyakinan diri 0.28% 0.52% 9.92% 51.06% 38.21%

Meningkatkan kematangan diri 0.32% 0.4% 7.44% 46.78% 45.06%

Membentuk jati diri 0.36% 0.36% 9.92% 48.90% 40.46%

Menjadi lebih berpengetahuan 0.32% 0.28% 6.60% 46.10% 46.7%

Meningkatkan minat untuk terus belajar 0.68% 1.44% 14.37% 46.38% 37.13%

Lebih peka dengan perkembangan semasa 0.36% 1.28% 14.29% 47.02% 37.05%

Mampu untuk berdikari 0.36% 0.52% 6.40% 40.90% 51.82%

Mampu berfikiran kritis dan kreatif 0.32% 0.8% 10.16% 49.01% 39.71%Lebih bersedia untuk menghadapi masalah dan membuat keputusan 0.36% 0.52% 6.40% 40.90% 51.82%

Boleh bekerja secara berpasukan 0.28% 0.36% 6.92% 43.38% 49.06%

Boleh berkomunikasi dengan berkesan 0.4% 0.2% 9.36% 48.54% 41.5%Boleh menyelesaikan masalah dan membuat keputusan 0.32% 0.60% 9.33% 50.46% 39.3%

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How might we prepare our students for the future? (beyond the positive responses here)

summary

student success in university:

Remarks adapted from Reception for Parents of First-Year Students entitled “Talents and Strength” by Shirley Ann Jackson, Ph.D. President, Rensselaer Polytechnic Institute, 25 August 2015

intellectual agility

having the

to connect new ideas, adapt and

respond to unfamiliar territories

to form new connections, collaborate

with others, and understand etiquette in

social relations

to see the bigger picture, to accept

implications for their actions

socio-cultural intelligence

having the

global outlook

having the

3The 2016 plan

• The guiding principles • 2016 KAIs • Business as usual programmes • 5 initiatives in focus

Aerial view, UTM Johor Bahru campus Quote cited from Kuh, G. (2013). What matters to student success? Youtube link to video: http://www.youtube.com/watch?v=TrJPHKL6AH4

Key message to be repeated: It takes a whole campus to educate a student

http://www.youtube.com/watch?v=TrJPHKL6AH4

3.2

The guiding principles (2016)

compulsory participation

student co-curricular transcript

equal role

generate their own

funds

unity, patriotism, community

engagement, culture, sports,

academic culture priority for HEMA (2016)

of all students in student development activities within and outside the university

every participation and contribution must be documented in

faculties, residential colleges and student societies play

students must be able to

elements that must be incorporated when organising student activities

improve upon existing activities, coordinate between cost centres

in ensuring student participation in student development activities

when organising student activities

3.3

KAI 2016 [1/3]

KAI Pencapaian 2014

Sasaran (Jan - Nov

2015)

Pencapaian (Jan-Nov

2015)Peratus

pencapaian Sasaran 2016 Sasaran 2017

S5.1a - % mahasiswa UG yang terlibat dengan program transformasi

- 80% (18,384) 11,640 63.3% 80% 100%

S5.1b - % mahasiswa PG yang terlibat dengan program transformasi

20% 30%

S5.2 - bilangan program transformasi mahasiswa yang dilaksanakan

- 500 482 96.4% 400 400

Tambahan KAI baru 2016

(student activity focused)

Data providers: HEMA / Faculties

UG “total campus experience” (PGU KFA 4)

Student enters UTM

Student development

Compulsory development track

Entrepreneurship, innovation, community engagement, R&D, sports, unity and patriotism, competency dev prog

Additional development track

Student society, 5ETP, study abroad / GOP, Jobs on Campus

Graduation

Employment PG studies

Students must undertake modules under compulsory

development track

Students can add on to programmes participated via the additional

development track

Verification, documentation in

transcript

Additional step in acknowledging students’ effort who participated in

student development activities

3.3

KAI 2016 [2/3]

#6: Identify them as part of a greater community Keen and take initiative to make a

difference in society through academic/research/services, alumni linkages

#1: Get students excited to learn

Blended learning methods, excellent pedagogy, well-maintained T&L infrastructure, inspired academics, relate learning with job market needs

#2: Care about students as individuals

Consistent engagement, academic and career advisory, understand what motivates, challenges and frustrates them, student-friendly services

#3: Have students accountable for their own development

Research opportunities, job opportunities, professional programmes and certification, student activities, internships, sports events

#4: Connect students with the bigger pictureAwareness on current issues, policy awareness, religiously sound, values as a learned individual

#5: Have intercultural awarenessMake friends with people from different backgrounds (including international students), teamwork, culturally sensitive, accept different worldviews

**Hexagon© developed with the need to interpret TCE© in greater detail 3.4

KAI 2016 [3/3]

3.4

Implementation in 2016

to be implemented (with additional resource)

top priority implementation

prio

ritis

atio

n

BAU: 5ETP, MPM programmes, high impact career and entrepreneurial programmes (e.g. UTM Career Carnival, FESKO), other programmes deemed

essential for national and university agenda (e.g. sports activities)

COMPETENCY-FOCUSED PROGRAMMESlanguage and communication, presentation, writing, interview preparation, career advisory, etc [with UTM CC, UGS, Counselling Centre]

THEMATIC PROGRAMMES @ RESIDENTIAL COLLEGESKTC, KP, K9, K10, MPM - Sustainability; KTF, KTDI, KDSE, KDOJ, KTR - Empowerment of specific communities; KTHO - Sports; KRP - arts and design

INNOVATION-FOCUSED PROGStudent innovation club, competitions, exposure activities at faculty and residential college levels [with CSI]

ALUMNI-FOCUSED PROGRAMMESAlumni consortium, bringing alumni into UTM for leadership- and entrepreneurial-based programmes with UGs, fund generation through alumni [with UPA]

1ST-GEN TO UNI PROGRAMMESCloser engagement, empowerment with students who are 1st gens to uni; progress tracking [with UGS]

core work

core work

restructure current implementation for

greater impact

new KAI 2016

core work

ENTREPRENEURIAL-FOCUSED PROGInternships, visits to industry, business model competitions, mentor-mentee prog, expo [with UTM TEC]

Thank you

Image: Prof. Ir. Datuk Dr Wahid Omar

students (will still be) at the heart of the system · at the heart of the system ... leadership...

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