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TRANSCRIPT
Student Service Fee
Approved Funding
Fiscal Year 2017
Division of Student Affairs
Dean of Students Office
Table of Contents
I. Presidential Memorandum of Approval
II. Permanent Funding 2017
III. One–Time Funding 2017
IV. Student Service Fee Reserve Plan 2015-2018
V. Student Service Fee Funding Guidelines
VI. UPPS No. 03.02.02–Student Service Fee Advisory Committee
VII. Education Code–54.503
Permanent Funding 2017
In deliberations, completed on March 11, 2016, the Student
Service Fee Advisory Committee (SSFAC) made recommendations for
funding for all student service fee accounts for FY ‘17. The
following funds were approved by President Denise Trauth and Dr.
Joanne Smith, Associate Vice President for Student Affairs:
ALCOHOL AND DRUG COMPLIANCE SERVICES Cost Ctr. 1510150000
FY17 $145,149
ART & DESIGN Cost Ctr. 1323110000
FY17 $73,041
The committee recommends a $4,000 increase for M&O and program
funding for the University Galleries.
ATTORNEY FOR STUDENTS Cost Ctr. 1510100000
FY17 $214,028
BAND Cost Ctr. 1323120002
FY17 $104,036
The committee recommends a $7,000 increase in funding for the Texas
State Band(s).
BAND UNIFORM REPLACEMENT Cost Ctr. 1323120007
FY17 $4,400
BOBCAT BOBBIES Cost Ctr. 1512110004
FY17 $42,440
CAREER SERVICES Cost Ctr. 1513100000
FY17 $949,159
The committee recommends funding $20,000 towards a full-time Career
Advisor/Liaison staff position.
CHORUS Cost Ctr. 1323120003
FY17 $42,563
COMMON EXPERIENCE Cost Ctr. 1302000001
FY17 $5,000
1
COUNSELING CENTER Cost Ctr. 1513000000
FY17 $1,148,235
The committee recommends funding $56,500 for a full-time staff
psychologist position.
DANCE PERFORMANCE Cost Ctr. 1323140001
FY17 $19,000
DEBATE Cost Ctr. 1323131000
FY17 $47,590
The committee recommends an increase of $3,000 for the Debate Team
student travel.
DEBATE SCHOLARSHIPS Cost Ctr. 1323131001
FY17 $27,476
GOSPEL EXPRESSIONS Cost. Ctr. 1511120001
FY17 $4,000
GREEK AFFAIRS Cost Ctr. 1510000005
FY17 $237,078
HEALTH PROMOTIONS ED Cost Ctr. 1513120003
FY17 $163,329
HISTORY/J. TAYLOR LECTURE SERIES Cost Ctr. 1320130000
FY17 $14,700
JAZZ Cost Ctr. 1323120006
FY17 $28,097
KTSW RADIO Cost Ctr. 1323101300
FY17 $152,524
LEADERSHIP INSTITUTE Cost Ctr. 1510000003
FY17 $23,000
MUSIC/MULTI-CULTURAL ENSEMBLES Cost Ctr. 1323120000
FY17 $29,060
The committee recommends an increase of $2,000 for the Feria del
Mariachi festival.
MULTICULTURAL PROGRAMS COMMITTEE Cost Ctr. 1511120000
FY17 $23,800
2
MULTICULTURAL STUDENT ORGANIZATION Cost Ctr. 1511130000
FY17 $239,689
MUSIC AND THEATER/OPERA Cost Ctr. 1323120004
FY17 $23,740
The committee recommends an increase of $3,000 for M&O.
ORCHESTRA Cost Ctr. 1323120005
FY17 $42,936
The committee recommends an increase of $7,500 for M&O.
PALM PAWS PREVIEWS Cost Ctr. 1510140004
FY17 $39,774
PERSONA Cost Ctr. 1320110002
FY17 $5,620
RETENTION/MENTORING PROGRAM Cost Ctr. 1517000002
FY17 $224,568
SSF COMMITTEE OPERATIONS Cost Ctr. 1510000001
FY17 $1,612
SCHOLARSHIPS, FINE ARTS & COMM. Cost Ctr. 1323000006
FY17 $79,844
STUDENT AFFAIRS COMPUTER REFRESH CYCLE Cost Ctr. 1500000001
FY17 $11,150
STUDENT AFFAIRS PROGRAM TEAMS Cost Ctr. 1500000003
FY17 $15,840
STUDENT AFFAIRS-COMPUTER SERVICES Cost Ctr. 1512100000
FY17 $228,984
STUDENT EMERGENCY SERVICES Cost Ctr. 1510000008
FY17 $58,000
The committee recommends funding $24,000 to make the part-time
Student Emergency Services Assistant Coordinator position full-
time.
3
STUDENT FOUNDATION Cost Ctr. 1510110002
FY17 $22,142
STUDENT GOVERNMENT Cost Ctr. 1510000004
FY17 $62,105
STUDENT INVOLVEMENT Cost Ctr. 1510140006
FY17 $134,246
STUDENT LIFE PROJECTS Cost Ctr. 1510000000
FY17 $164,926
STUDENT LEARNING ASSISTANCE CTR. Cost Ctr. 1302130000
FY17 $153,781
STUDENTS IN FREE ENTERPRISE (SIFE) Cost Ctr. 1322150002
FY17 $5,000
STUDENT TRAVEL – UNIVERSITY COLLEGE Cost Ctr. 1317000002
FY17 $3,775
STUDENT TRAVEL – GRADUATE OFFICE Cost Ctr. 1316000001
FY17 $21,000
STUDENT TRAVEL – APPLIED ARTS Cost Ctr. 1318000001
FY17 $5,000
STUDENT TRAVEL – BUSINESS Cost Ctr. 1322150003
FY17 $8,500
STUDENT TRAVEL – EDUCATION Cost Ctr. 1319000004
FY17 $8,000
STUDENT TRAVEL – FINE ARTS Cost Ctr. 1323000003
FY17 $14,000
STUDENT TRAVEL – HEALTH PROFESSIONS Cost Ctr. 1324000005
FY17 $6,000
4
STUDENT TRAVEL – LIBERAL ARTS Cost Ctr. 1320000003
FY17 $10,000
The committee recommends an increase of $2,000 for Liberal Arts
student research travel funds.
STUDENT TRAVEL – SCIENCE Cost Ctr. 1321000003
FY17 $7,500
THEATRE Cost Ctr. 1323140000
FY17 $85,861
UNIVERSITY ARTS Cost Ctr. 1323000001
FY17 $71,357
UNIVERSITY LECTURES Cost Ctr. 1311000001
FY17 $27,000
UNIVERSITY STAR Cost Ctr. 1323101000
FY17 $111,556
The committee recommends an increase of $1,000 for student travel
costs.
WRITING LAB Cost Ctr. 1320110003
FY17 $99,175
The committee recommends a funding increase of $20,000 for Writing
Center student wages
5
Student Service Fee One–Time
Funding 2017
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Plan
11
8 11
12
13
Student Service Fee Committee
Funding Guidelines
Student Service Fee Funding Guidelines
The Student Service Fee Committee will accept applications for one-time and permanent funding for the 2016-2017 academic year. The Vice President for Student Affairs and the Provost will prioritize the requests and return them to the Student Service Fee Committee Chair. The Vice President for Student Affairs will inform the chair of the Student Service Fee Committee of the amount assigned for distribution of one-time and permanent funding for the following fiscal year.
One-Time Funding (money is approved for the following fiscal year) The committee will meet during the spring semester. Meeting dates will be placed on the Dean of Students Office website as well as any other pertinent information. The following are important factors that will be considered when making decisions for allocation of funds: 1. Requests that impact a large number of the student body; 2. Representing the university at a national or international level; 3. Preference will be given to those requests that demonstrate a financial commitment of
additional sources of funding. In rare circumstances, submissions after the deadline may be considered an exception only if they meet the following criteria:
1. The late request must be reviewed and approved by the respective Vice President as
an exception for consideration of one-time funding.
2. Representing the university at a national or international level. 3. In order to be considered for an exception, two-thirds of the Committee members’
approval is needed. 4. All exception requests should include presentations. Permanent Funding (money is approved for the following fiscal year) The following are important factors that will be considered when making decisions for allocation of funds:
1. Requests that impact a large number of the student body.
2. Representing the university at a national or international level.
3. Preference will be given to those requests that demonstrate a financial commitment of additional sources of funding.
14
Student Service Fee Committee
UPPS 03.02.03
Student Service Fee Committee and UPPS No. 03.02.03 Other Compulsory Student Fee Committees Issue No. 8
Effective Date: 01/27/2015 Review: January 1 E4Y
01. POLICY STATEMENTS
01.01 Specific purposes of this policy are to:
a. ensure full participation in the allocation of student service fees; and
b. ensure the appropriate allocation and use of student service fee
reserve funds.
01.02 Specific objectives of this policy statement are to:
a. provide a mechanism for recommending the annual allocation of student service fees;
b. provide a mechanism for review of requests for expenditures
from the student service fee reserves and presentation to the president for final approval or denial;
c. define the roles of the various participants in this process; d. ensure representative student participation in the process of
recommending allocations from student service fees, medical service fees, campus recreation fees, and student center fees throughout the fiscal year; and
e. provide a means for the annual updating of reference material
for use by other compulsory student fee committees and the President's Cabinet.
02. PROCEDURES FOR ESTABLISHING STUDENT SERVICE FEE
COMMITTEE
02.01 Membership on the committee:
a. By September 1 of each year, the president of the university will
appoint four faculty or staff members to the Texas State Student Service Fee Committee (SSFC) for the upcoming academic year. The associate vice president for Student Affairs and dean of Students will chair the committee. The remaining members, as listed below, will receive appointments on a rotating basis, allowing one member to rotate off the committee each year. They will be:
15
1) provost or the provost’s designee; 2) vice president for Student Affairs’ designee; and 3) a fourth person who is representative of the institution, to be
selected by the president.
b. In addition, the student body president of the Student Government will appoint five student members and one alternate student member, all enrolled for no fewer than six semester credit hours. In even-numbered years, the student body president will appoint three students to serve two-year terms and two students to serve one-year terms on the committee. In addition, one student alternate to serve a one-year term will be appointed. In odd-numbered years, the student body president will name one two-year appointment, two one-year appointments and one one-year alternate, with two two-year appointees of the former student body president finishing their second year. The alternate student member will serve a one-year term and have all rights and privileges of a regular committee member, except the right to vote. If a regular committee member cannot attend a committee meeting, the alternate shall assume the voting position. A student member who withdraws from the university will forfeit the committee position. The student members will elect one student member as the committee co-chair each year.
02.02 An individual appointed to a vacancy in an appointed position will
serve the term’s unexpired portion in the same manner as the original appointee.
03. GUIDELINES FOR STUDENT SERVICE FEE COMMITTEE
03.01 The Texas State SSFC will make recommendations to the
president via the vice president for Student Affairs for the allocation of student service fees only.
03.02 As a general rule, the SSFC recommendations shall not normally
exceed a 10 percent allocation change from the current year to the forthcoming year for each individual funding area. However, on those occasions when the full committee feels strongly on a change of more than 10 percent (increase or decrease), the committee shall forward this recommendation through the normal procedure.
03.03 The SSFC will meet, as needed throughout the academic year to
review allocation requests from student service fee reserves. During the annual budgetary process, the SSFC chair, in accordance with the university budget calendar, may establish procedures and timetables.
03.04 The committee will allocate funds for programs that provide direct
services for students and that are separate and apart from the 16
regularly scheduled academic functions of the institution (Texas Education Code Sec. 54.503).
03.05 Programmatic Activities
a. The SSFC will not base allocations from compulsory student
fees to registered, competing campus organizations and related programmatic activities based on content or viewpoints. Chartered student organizations may request funds via their department as long as they are not funded through another area that has income-generated fees.
b. Sponsored events supported in whole or in part by compulsory
student fees need not and should not avoid controversial political, religious, or ideological content, subject to the understanding that, under current policy, the university has a responsibility to assure an ongoing opportunity for the expression of a variety of viewpoints.
04. PLANNING, REPORTING, AND ACCOUNTABILITY
04.01 At the request of the chair of the SSFC and the vice president for Student Affairs, the director of Institutional Research will conduct a comparative study of funding for all student service fee areas at comparable Texas universities as needed. This study will be used to assist the SSFC in determining the broad areas of interest that merit funding emphasis.
04.02 On or before March 1 of each year, the associate vice president for Budgeting, Financial Planning, and Analysis will prepare a detailed statement of student service fee funds available for the forthcoming fiscal year. He or she will submit this statement to the vice president for Student Affairs, the vice president for Finance and Support Services, and the chair of the SSFC.
04.03 The vice president for Student Affairs will provide the SSFC with an
annual statement indicating balances for student service fee reserve funds.
04.05 The university will hold account managers responsible for budget
overruns. Account managers will receive a copy of the August 31 account balance each year. They will have 10 working days to zero out the balance through appropriate fund transfers. If a deficit exists at the time of the August 31 budget run, the following year's allocation will decrease by the deficit amount.
05. PROCEDURE FOR ESTABLISHING OTHER COMPULSORY STUDENT SERVICE FEE ADVISORY COMMITTEES AND COMMITTEE GUIDELINES
17
05.01 The director of the Student Health Center, the director of the LBJ Student Center, and the director of Campus Recreation will appoint separate advisory committees each year to review and make budget recommendations. Students will make up the majority of the membership of each of these advisory committees.
a. By September 1 of each year, the student body president will
appoint two students to serve on each of the advisory committees.
b. The advisory committees of Campus Recreation, the LBJ
Student Center, and the Student Health Center will review budgets for each of their individual areas and forward their recommendations to the vice president for Student Affairs.
c. The budgets developed must take into account the direct
services for students and the need for maintenance and repair to facilities associated with these operations.
06. REVIEWERS OF THIS UPPS
06.01 Reviewers of this UPPS include the following:
Position Date Associate Vice President for January 1 E4Y Student Affairs and Dean of Students Vice President for Finance and January 1 E4Y Support Services
Student Body President, Student January 1 E4Y Government
07. CERTIFICATION STATEMENT
This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded. Associate Vice President for Student Affairs and Dean of Students; senior reviewer of this UPPS
Vice President for Student Affairs
President
18
Student Service Fee Committee
Education Code – 54.503
Sec. 54.5031. STUDENT FEE ADVISORY COMMITTEE.
(a) A student fee advisory committee is established
at each institution of higher education except The
University of Texas at Austin and the institutions of The
Texas A&M University System to advise the governing board
and administration of the institution on the type, amount,
and expenditure of compulsory fees for student services
under Section 54.503 of this code.
(b) Each committee is composed of the following nine
members:
(1) five student members who are enrolled for
not less than six semester credit hours at the institution
and who are representative of all students enrolled at the
institution, selected under Subsection (c) of this section;
and
(2) four members who are representative of the
entire institution, appointed by the president of the
institution.
(c) If the institution has a student government, the
student government shall appoint three students to serve
two-year terms on the committee and two students to serve
one-year terms on the committee. If the institution does
not have a student government, the students enrolled at the
institution shall elect three students to serve two-year
terms on the committee and two students to serve one-year
terms on the committee. A candidate for a position on the
committee must designate whether the position is for a one-
year or two-year term.
(d) A student member of the committee who withdraws
from the institution must resign from the committee.
(e) A vacancy in an appointive position on the
committee shall be filled for the unexpired portion of the
term in the same manner as the original appointment. A
vacancy in an elective position on the committee shall be
filled for the unexpired portion of the term by appointment
by the president of the institution.
(f) The committee shall:
19
(1) study the type, amount, and expenditure of a
compulsory fee under Section 54.503 of this code; and
(2) meet with appropriate administrators of the
institution, submit a written report on the study under
Subdivision (1) of this subsection, and recommend the type,
amount, and expenditure of a compulsory fee to be charged
for the next academic year.
(g) Before recommending the student fee budget to the
governing board of the institution, the president of the
institution shall consider the report and recommendations
of the committee. If the president's recommendations to the
governing board are substantially different from the
committee's recommendations to the president, the
administration of the institution shall notify the
committee not later than the last date on which the
committee may request an appearance at the board meeting.
On request of a member of the committee, the administration
of the institution shall provide the member with a written
report of the president's recommendations to the board.
Added by Acts 1975, 64th Leg., p. 1233, ch. 458, Sec. 1,
eff. Sept. 1, 1975. Amended by Acts 1981, 67th Leg., p. 82,
ch. 43, Sec. 1. Renumbered from Education Code Sec. 96.42
and amended by Acts 1987, 70th Leg., ch. 901, Sec. 13, eff.
Aug. 31, 1987. Amended by Acts 1991, 72nd Leg., ch. 289,
Sec. 1, eff. Aug. 26, 1991; Acts 1999, 76th Leg., ch. 625,
Sec. 1, eff. June 18, 1999; Acts 2003, 78th Leg., ch. 386,
Sec. 3, 4, eff. Sept. 1, 2003; Acts 2003, 78th Leg., ch.
598, Sec. 2, 3, eff. June 20, 2003.
20