strategic planning and reporting portfolio committee meeting first quarter report on the performance...

Strategic Planning and Reporting

PORTFOLIO COMMITTEE MEETING

FIRST QUARTER REPORT ON THE PERFORMANCE OF THE DEPARTMENT IN MEETING ITS STRATEGIC OBJECTIVES FOR

2011/12

10 AUGUST 2011 11 Strategic Planning and Reporting


SITUATIONAL ANALYSIS

First quarter report on the performance of the DBE in meeting its strategic objectives for 2011/12 is presented in the context of:

a NEW organisational structure in the Department

NEW reporting systems and guidelines from National Treasury

NEW planning formats for the :

Strategic Plan

Annual Performance Plan

22 Strategic Planning and Reporting


PROGRAMMES OF THE DBE

The Annual Performance Plan summarises the priorities of the DBE as aligned to the Delivery Agreement of OUTCOME 1: Improving the quality of Basic Education and the Action Plan to 2014: Towards the Realisation of Schooling 2025 .

The activities of the DBE have been structured into five programmes as elaborated in the Annual Performance Plan:

o PROGRAMME 1: ADMINISTRATION

o PROGRAMME 2: CURRICULUM POLICY, SUPPORT AND MONITORING

o PROGRAMME 3: TEACHERS, EDUCATION HUMAN RESOURCES AND

INSTITUTIONAL DEVELOPMENT

o PROGRAMME 4: PLANNING, INFORMATION AND ASSESSMENT

o PROGRAMME 5: EDUCATIONAL ENRICHMENT SERVICES



PROGRAMME 1: ADMINISTRATION

The purpose of Programme 1 is to manage the Department

and provide strategic and administrative support services.

KEY ISSUES

• Re-organisation of the Department of Basic Education.

• Tax reconciliation of the Department of Basic Education.

• International co-operation agreements.

• Drafting of legislation.




ACTIVITIES

IMPROVE THE CAPACITY OF THE DBE (DEVELOPMENT)

ORGANISATIONAL MATTERS:• Broad consultation on organisational structure was conducted.• Fifteen new appointees were inducted.• Forty-seven internships were implemented for unemployed graduates.• Twenty-six officials attended training/professional development activities.• A major achievement during this quarter was the tax reconciliation of the

DBE, which was balanced and submitted on time for the year.




STRENGTHEN PARTNERSHIPS WITH ALL STAKEHOLDERS RESULTING IN EDUCATION BECOMING A NATIONAL PRIORITY

GLOBAL PARTNERSHIPS, AFRICA AND MIDDLE EAST MULTILATERAL AFFAIRS:

• The DBE hosted a delegation of senior officials from the Education Resource Centre in Nigeria on 21 May 2011.

• Draft co-operation agreements with China & Serbia have been developed and are expected to be signed later this year.

• The DBE made a presentation, on its objectives and Action Plan 2014, to newly appointed ambassadors at a DIRCO function.

• Proposed co-operation agreements were received from Egypt and Libya. These were deferred due to the prevailing political conditions in those countries.




IMPROVE CAPACITY OF THE DBE (DELIVERY)

LEGISLATION:• Drafted and assisted in the processing of legislation and regulations on: • Education Laws Amendment Bill;• NEEDU Bill;• Regulations in terms of section 38A of SASA .



PROGRAMME 2: CURRICULUM POLICY, SUPPORT AND MONITORING

The purpose of Programme 2 is to develop policies and programmes to support and monitor the implementation of the national curriculum policy and support programmes that enhance curriculum outcomes in the basic education system from Grade R to 12.

KEY ISSUES

• The distribution of WORKBOOK 2.

• Training of officials on the CURRICULUM AND ASSESSMENT POLICY

STATEMENTS (CAPS).

• The development of guidelines on LIBRARIES.




ACTIVITIES

INCREASE ACCESS TO HIGH-QUALITY LEARNING MATERIALS

WORKBOOKS• The DBE developed and printed numeracy and literacy WORKBOOK NO. 2

for Grades 1 – 6 in all official languages.

• The service provider is currently distributing the workbooks. 86.9 per cent of learners received Volume 2 Grade 1-6 Language and Mathematics workbooks.




INCREASE ACCESS TO HIGH-QUALITY LEARNING MATERIALS

LTSM NATIONAL CATALOGUE • Screening of TEXTBOOKS for Foundation Phase (Grades 1-3) and Grade

10 took place from 27 June to 15 July 2011 in preparation of the implementation of CAPS in 2012.

LIBRARIES• The National Guidelines for School Library and Information Services

(2010) have been developed. Templates to cost the different areas of library provisioning were sent to provinces for their inputs. The costing plan was finalised at the HEDCOM meeting on 2 June 2011.




IMPROVE TEACHER CAPACITY AND PRACTICES IN CURRICULUM

CURRICULUM AND ASSESSMENT POLICY STATEMENTS (CAPS)• 2 480 subject advisors were trained in all provinces in order to further

train teachers to implement CAPS in Grade 10 and Grades R – 3 in 2012.

IMPROVE LEARNER PERFORMANCE

GRADE 12 PASS RATES • The DBE analysed the 2010 National Senior Certificate Examination

scripts in order to identify problem areas that could assist Grade 12 learners in 2011. This report was shared with PEDs and training institutions to ensure that teacher training in 2011 focused on these problematic areas. PEDs were requested to include these findings in their intervention programmes.



PROGRAMME 3: TEACHERS, EDUCATION HUMAN RESOURCES AND INSTITUTIONAL DEVELOPMENT

The purpose of Programme 3 is to promote quality teaching and institutional performance through the effective supply, development and utilisation of human resources.

KEY ISSUES

• The implementation of the HUMAN RESOURCE PLANNING

FRAMEWORK.

• The awarding of BURSARIES.

• TEACHER and DISTRICT DEVELOPMENT activities.



PROGRAMME 3: TEACHERS, EDUCATION HUMAN RESOURCES AND INSTITUTIONAL DEVELOPMENT

ACTIVITIES

IMPROVE TEACHER CAPACITY AND PRACTICES

RECRUITMENT• The Human Resource Planning Framework that was approved this

quarter will guide the teacher recruitment plans of PEDs over the medium- to-long-term. Teaching posts were filled in May 2011 at a rate of 61.5%. The annual target is 70%.

• The target of awarding 5 000 bursaries in the first quarter was exceeded, as 6 742 bursaries were awarded. This was due to improved administrative and coordination systems.



PROGRAMME 3:TEACHERS, EDUCATION HUMAN RESOURCES & INSTITUTIONAL DEVELOPMENT

IMPROVE TEACHER CAPACITY AND PRACTICES

PROFESSIONAL DEVELOPMENT• A total of 2 341 schools were visited by external Integrated Quality

Management System (IQMS) moderators during the first quarter for the purpose of monitoring the implementation of the IQMS.

• Provincial reports indicate that 41 611 educators participated in development activities in this quarter in Foundation Phase (FP) Literacy and Numeracy, and FET Mathematics and Science, Accounting and Technology.

• Regular negotiations occurred in the ELRC . These included task team meetings to finalize instruments for the Teacher Performance Appraisal System (TPAS) for school and office-based educators; developing performance contracts for principals, deputy principals, circuit managers and subject advisors as part of the Education Management Service (EMS).



PROGRAMME 3:TEACHERS, EDUCATION HUMAN RESOURCES & INSTITUTIONAL DEVELOPMENT

STRENGTHEN THE CAPACITY OF DISTRICT OFFICES

DISTRICT DEVELOPMENT• The support to schools by districts was the major focus of the period. A

total of 58 District Improvement Plans were analysed (72 per cent) to determine the effectiveness of district support to schools.

• A two-day meeting on sign language was held to coordinate the training of educators and district officials of full-service schools.



PROGRAMME 4: PLANNING, INFORMATION AND ASSESSMENT

The purpose of Programme 4 is to promote quality and effective service delivery in the basic education system through monitoring and evaluation, planning and assessment.

KEY ISSUES

• The ASIDI National Steering Committee has been constituted.

• The release of the report on ANNUAL NATIONAL ASSESSMENTS (ANA).

• Policy on GRADE R FUNDING.




ACTIVITIES

STRENGTHEN SCHOOL MANAGEMENT AND PROMOTE FUNCTIONAL SCHOOLS

ACCELERATED SCHOOL INFRASTRUCTURE DELIVERY INITIATIVE (ASIDI)• The National Steering Committee was constituted and the first meeting

was held on 19 May 2011.

• An implementation plan for the Accelerated School Infrastructure Delivery Initiative was approved by National Treasury, in terms of which 50 mud schools in the Eastern Cape will be replaced, 354 schools will be provided with sanitation, 188 with water and 231 with electricity.




ESTABLISH A WORLD-CLASS SYSTEM OF STANDARDISED NATIONAL TESTS

ANNUAL NATIONAL ASSESSMENTS (ANA)• The report on the first verification ANA at Grade 3 and 6 levels, on learner

performance in both literacy/language and numeracy/mathematics, was released by the Minister on 28 June 2011. This report provides all education stakeholders with an accurate indication of the performance of the learners in these key areas and will inform the design and implementation of appropriate remedial programmes.

• The results of the pilot study in Grade 9 mathematics and language to determine the baseline will be available at the end of September 2011. Preparatory work, mainly preparation of relevant assessment instruments for assessing Grade 9 language and mathematics performance in 2012, was partially completed.





DATA QUALITY• The Data Quality Audit is proceeding as planned. The audit is intended to

assist with improving the quality of data to ensure that planning in terms of the Action Plan deliverables is based on reliable information. A sample of 500 ordinary and 33 SNE schools was selected for this process.

UNIVERSALISE ACCESS TO EARLY CHILDHOOD DEVELOPMENT

GRADE R FUNDING• Cost projections of different Grade R funding scenarios which will be used

to support securing additional funding for implementing an amended funding model within the revised Grade R policy framework was completed and submitted to the DG. Further work has been done on the costing which will be circulated within the Department before finalization.



PROGRAMME 5: EDUCATIONAL ENRICHMENT SERVICES

The purpose of programme 5 is to develop policies and programmes to improve the quality of learning in schools.

KEY ISSUES

• HEALTH SCREENING of grade one learners.

• Spreading the DBE Draft Integrated Strategy on HIV and AIDS.

• NATIONAL SCHOOLS NUTRITION PROGRAMME (NSNP) - Intervention

and Extension .

• Partnerships with SAPS and the media.




ACTIVITIES


SCHOOL HEALTH SCREENING• A total number of 32 289 Grade 1 learners received health screening during the

2011 academic year. Screening was conducted in Northern Cape, KwaZulu-Natal, Free State and Limpopo.

• A total number of 46 704 learners received health screening and other services (health education, treatment of minor ailments) through the Phelophepa Health Care Train outreach services.





HIV and AIDS• The DBE participated in the fifth SA AIDS Conference and hosted a satellite

session on the Draft Integrated Strategy on HIV and AIDS as well as exhibited the range of HIV and support programmes and materials developed by the Department.

NATIONAL SCHOOLS NUTRITION PROGRAMME (NSNP)• The feeding programme in the Eastern Cape was progressively stabilized through

direct intervention by the national office of the NSNP.

• In April & May 2011, all provinces extended the NSNP to Quintile 3 secondary schools.




STRENGTHEN PARTNERSHIPS WITH ALL STAKEHOLDERS RESULTING IN EDUCATION BECOMING A SOCIETAL PRIORITY

VALUES IN EDUCATION• Through our partnership with LeadSA, the Bill of Responsibilities was

promoted on four radio stations. Classroom activities from the teacher’s guide form part of the Primary Matters insert in Independent Newspapers’ daily newspapers.

• The training manual, "Values in Action” which promotes the practice of values, human rights and gender equality among School Governing Bodies and Representative Council of Learners, was developed and signed off by the Minister of Basic Education in June 2011.





SCHOOL SAFETY• The implementation of phase one of the Partnership Protocol between

the DBE and SAPS was completed by 31 March 2011. From April to June 2011, phase two commenced in KwaZulu-Natal, Northern Cape and Gauteng. Challenges regarding the implementation of phase two was experienced in Mpumalanga, North-West, Free State, Western Cape and Limpopo. Due to the non-implementation of phase one in the Eastern Cape , the Support and Intervention Plan was implemented from 6 to 13 June in four of the six mega-districts.

SCHOOL SPORTS• 9 745 schools registered to participate in school leagues.





PARTNERSHIPS• 120 Schools were able to benefit from private partnerships during the

period under review.

QUALITY TEACHING AND LEARNING CAMPAIGN (QLTC)• 1 000 schools in Mpumalanga launched QLTC committees. Data on other

provinces are still being captured.



CONCLUSION

The Department continues to work collaboratively with provinces and stakeholders on the key improvement levers, that is to:

Improve the quality of teaching and learning Undertake regular assessment to track progress Improve early childhood development Ensure a credible, outcomes-focused planning and

accountability systemin order to achieve OUTCOME 1 of the POA.


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