Adjusting, Inserting, Moving, and Deleting Cells

Engr. Esmeraldo T. Guimbarda Jr.

ADJUSTING WIDTH OF COLUMNS

There are two ways to do adjust the width of a column.

First is by using the mouse.

Move the mouse pointer to the right most side of a specific column. Wait for it to change into a double-headed arrow. Then click and drag until you reach your desired width

Second is by using the tool bar.Click on the column letter that you want to change [1], then go to Home [2] > Format [3] > Column Width [4]. A pop up window will appear then type in the exact width that you want. Then click OK.

There are two types where you can simultaneously adjust the width of columns.

Contiguous Selecting and Adjusting:

Click on the first column letter where you want to start. Then click and drag until your desired columns are selected. Release when done. Then adjust the width by following the steps above.

Discontinuous Selecting and Adjusting:

Click on the column letter where you want to start. Then press and hold CTRL key. Click on the columns that you want to adjust. Release CTRL key when done. Then adjust the width by following the steps above.

ADJUSTING HEIGHT OF ROWS

There are two ways to do adjust the height of a row.

First is by using the mouse.

Move the mouse pointer to the border below the row number you want to adjust. Wait for it to change into a double-headed arrow. Then click and drag until you reach your desired height.

Second is by using the tool bar.Click on the row number that you want to change [1], then go to Home [2] > Format [3] > Row Height [4]. A pop up window will appear then type in the exact height that you want. Then click OK.

There are two types where you can simultaneously adjust the height of rows.

Contiguous Selecting and Adjusting:

Click on the row number where you want to start. Then click and drag until your desired rows are selected. Release when done. Then adjust the width by following the steps above.

Discontinuous Selecting and Adjusting:

Click on the row number where you want to start. Then press and hold CTRL key. Click on the rows that you want to adjust. Release CTRL key when done. Then adjust the height by following the steps above.

INSERTING CELLS

By inserting cells you can move your contents without the need to retype. There are two ways to insert cells. First, is to use the mouse and second is to use the tool bar.

When using the mouse, you can just right click on the cell/s where you want to insert then click Insert.

When using the tool bar, click first where you want to insert new cell/s [1], then, go to Home [2] > Insert [3] > Insert Cells [4].

After clicking the Insert/Insert Cells, there will be a pop-up menu that will appear. It has 4 options – Shift cells right, Shift cells down, Entire row, and Entire column. Select which one do you wish to use, then click OK.

Shift Cells RightThis option allows you to move the selected cell/s to the right and add new cell/s to its left.

Shift Cells DownThis option allows you to shift the selected cell/s down and add new cell/s above.

Entire RowThis option allows you to add an entire row just above the selected cell/s.

Entire ColumnThis option allows you to add an entire column on the left side of the selected cell/s.

MOVING CELLS

You can move the selected cell/s by moving the mouse pointer to the above border of the cell/s. Wait for it to become a move pointer , then drag the cell/s to your desired new location.

DELETING CELLS

To delete the contents click on the cell/s that you want to delete then right-click on the mouse. There will be options to choose from. Select the Delete. There will be another option in the form of a Radio Button to choose from. Choose which one do you wish to use and left-click using the mouse.

Shift Cells LeftThis option allows you to delete the selected cell/s and move the cells from the right to the left.Shift Cells UpThis option allows you to delete the selected cell/s and move the cells from the bottom to top.Entire RowThis option allows you to delete the entire row where the selected cell/s lies on and the entire row from below will move up.Entire ColumnThis option allows you to delete the entire column where the selected cell/s lies on and the entire column from the right will move to the left.

Activity:

1. Open Microsoft Excel.

Click on Start ►All Programs ► Microsoft Office ► Microsoft Excel or double-click on the Microsoft Excel shortcut on the desktop. This will open a blank workbook in Microsoft Excel.

2. Input Contents on Sheet 1.Click on the first cell, which is A1, and type in “Garments Business”. Then click on cells A3, B3, C3, E3, and F3. Type in “Item Name”, “Size”, “Color”, “Stocks”, and “Month Delivered”, respectively.Under Item Name, type in “V-Neck Shirt”, “Round Neck Shirt”, “Dress”, “Pants”, “Short”, “Skirt”, respectively. One word per cell only.Under Size, type in “Small”, “Medium”, “Small”, “Small”, “Medium”, and “Small and Large”, respectively. One word per cell only.Under Color, type in “Red, Blue, Green”, “Orange, Yellow”, “Black”, “Black, White”, “Violet, Blue, Red", and “White”, respectively. One word per cell only.Under Stocks, type in “350”, “280”, “210”, “410”, “275”, and “320”, respectively. One word per cell only.Under Month Delivered, type in “January”, “March”, “November”, “April”, “February”, and “May”, respectively. One word per cell only.

3. Adjusting Column Width.

In this case, we can start with column A. Move the mouse pointer to the right boundary of the cell that you will adjust, Click and drag until you reach your desired width. Repeat this with columns B, C, and F.

4. Adjusting Row Height.

Move the mouse pointer to the bottom part of Row 1, wait until it becomes a double-headed arrow, then click and drag until you reach your desired height. Repeat this with Row 3.

5. Inserting Cells.

Select cells from E3 to E9. Do this by clicking on cell E3 and dragging it up to cell E9. Release when done. Right Click then choose Insert > Shift Cells Right.

6. Moving Cells.

Select cells from E3 to E9. Do this by clicking on cell E3 and dragging it up to cell E9. Release when done. Then move the mouse pointer to the top boundary of the selected cells, wait for it to become a move pointer, then click and drag to column D (D3 to D9).

7. Deleting Cells.

Select cells from G3 to G9. Do this by clicking on cell G3 and dragging it up to cell G9. Release when done. Then right click and choose Delete > Entire column. Click OK.

8. Save the document.

To do this, go to File then click Save As

Upon clicking Save, the Save As window will show. Locate where you want to save your file then type the name of file in the File Name box. Click Save. Your file is now saved.