Extraordinary Eventsby dana

…because your big day should never be ordinary

Project #2

Dana Grubb

Welcome to Extraordinary Events by dana! Allow me to introduce myself, my name is Dana Grubb and this is a photo of me with my husband on the best day of our life.

As your certified wedding and event planner, I’ll handle all the details of creating your perfect day so that you can enjoy the extraordinary occasion.

After many years of being the designated “social coordinator” for my group of friends, and helping to plan and organize a 20 year high school reunion, two benefits for friends, my in-law’s Fiftieth Anniversary and my own Wedding Day, I realized that I had found my dream job.

As a full-service wedding and event planner, let me take the stress out of planning and organizing your wedding or social occasion and give you the fun, extraordinary event you envision, all while keeping within your budget.

Contact Info:

For more information on specific services:

Phone: 832-746-4001

Email: dgrubb425@gmail.com

Facebook: https://www.facebook.com/ExtraordinaryEventsbyDana

What to Expect at Our Initial Meeting

We will meet at a local coffee shop or café of your choosing, where you will receive an hour of free consultation to discuss the event you envision. I encourage you to invite all of the parties involved in the decision making. You should be prepared to discuss your budget, theme, number of guests, likes and dislikes, expectations and any other questions or concerns you may have.

I will provide you with a welcome folder which will include:

Business cards Wedding/Event packages and a la carte services Marriage license requirements for Travis County Preferred Vendors Wedding ideas based on the season of your chosen

date Bridal and Couples Shower Themes Bridal Party Checklist Day of Service Contract Service Agreement

Frequently Asked Questions1. How long have you been in the industry?

I started planning smaller social events in 2010 leading up to my own wedding in 2014. I officially started Extraordinary Events by dana in May 2015.

2. How many events have you done?I have planned about 20 smaller social events (ie: happy hours, dinners, etc); 2 benefits for 100+ guests; a 50th wedding anniversary for 50 guests; and 2 Weddings for 120-150 guests

3. Are you certified?Yes, I am certified through Lovegevity’s Certified Wedding and Event Planning Course

4. Can you give me an example of when you had to be a quick-thinker and avert a disaster during a wedding or event that you planned?

Yes, at the 50th wedding anniversary, the planned parking area was under construction the day of the event. Fortunately, we were able to hire a driver with a van to shuttle guests from a nearby parking lot to the event quickly and efficiently. Disaster averted!

Bridal Profile Questionnaire1. Name of Bride-to-be: ___________________________a. Date of birth:____________________2. Name of Groom-to-be: _________________________a. Date of birth: ____________________3. Current Address: ________________________________________________________________ 4. Future Address: _________________________________________________________________

5. Age: a. 18 – 24 b. 25 – 30 c. 31 – 35

d. 36 – 45 e. Over 45

6. Income:

a. Under $30,000 b. $31,000 - $50,000 c. $51,000 - $75,000

d. $76,000 - $100,000 e. Over $100,000

7. City of Wedding: ________________________________________________________________ 8. Wedding Date: __________________________________________________________________ 9. Time of Ceremony: ______________________________________________________________ 10. Time of Reception: _______________________________________________________________ 11. Bride’s heritage (optional): ________________________________________________________ 12. Groom’s heritage (optional): _______________________________________________________

13. Wedding Budget: a. Under $10,000 b. $10,001 - $15,000 c. $15,001 - $20,000

d. $20,001 - $25,000 e. Over $25,000

14. Number of guests: _______________________________________________________________ 15. How many hotel rooms are needed? ________________________________________________

16. What type of wedding is planned? a. Very Formal b. Formal

c. Semi-Formald. Informal

e. Other

17. Select two words from the following list that best describes your wedding day vision: a. Elegant b. Simple c. Party d. Celebration e. Grand f. Traditional

g. Romantic h. Sophisticated i. Glamorous j. Contemporary k. Hip l. Funky

m. Vintage n. Magical o. Festive p. Conservative

18. How many bridesmaids, including the Maid of Honor? a. 1-3 b. 4-6

c. 7-10 d. 10 or more

19. How many groomsmen/ushers, including the Best Man? a. 1-3 b. 4-6

c. 7-10 d. 10 or more

20. Will you have a flower girl/s? If so, how many? a. 1-2 b. 3-4

21. Will you have a ring bearer? a. Yes b. No

22. Your favorite primary color is: a. Red b. Yellow c. Blue

23. Your favorite secondary color is: a. Green b. Purple c. Orange

24. Your favorite intermediate color is: a. Magenta b. Teal c. Gold

d. Lime greene. Red-orange f. Indigo

25. Your favorite achromatic color is: a. Black b. White c. Brown

26. Your favorite pastel color is: a. None b. Pink c. Purple

d. Blue e. Yellow f. Peach

g. Green h. All

27. Your favorite accent colors are: a. Tan, taupe, champagne b. Black, platinum, sterling (silver) c. Chocolate, latte, espresso

d. Purple, plum, lavender, lilac e. Navy, indigo f. Light blue, periwinkle

g. Peach, coral, cantaloupe h. Red, cinnamon, apple i. Light green, mint green, sea green

27. Your favorite wedding gown designers are: (Choose all that apply):

Alfred Angelo Alfred Sung Alvina Valeta Alyce Amy Lee Avica Bridal Anjolique Bari Jay Belsoie Bill Levkoff Bonny MT Bridal

Originals Champagne Formals

Christos Demetrios

Dessy Diamond Bridal

Eden Bridal Emme Fashion 1001 Nights

Forever Yours

Guzzo Ian Stuart Impression Bridal

Jasmine Bridal

Jacqueline Bridal

Jessica McClintock

Jim Hjelm Jordan Fashions

Lamour Bridals

Lazaro Lestella Little Angels Lizette Maggie Sottero

Marisa Melissa Sweet

Mon Cheri Monique Montique

Moonlight Mori Lee New Image Paloma Bianca

P.C. Mary’s

Private Label Pronovias Rena Koh Sweethart Gowns

Venus Bridals

Vera Wang Victoria’s Bridal

Watters & Watters

Not Sure Other: _________

29. Wedding Gown Color: a. Blue White b. Natural White c. Cream

d. Ivory e. Other _________________

30. Wedding Gown Style: a. Length: i. Full ii. Ankle iii. Knee

b. Fabric: (Choose two per season) i. Spring/Summer

1. Chiffon 2. Lightweight lace

3. Silk Charmeuse 4. Eyelet linen

5. Lightweight satin 6. Organza

ii. Fall/Winter 1. Velvet 2. Heavy lace

3. Brocade 4. Rich taffeta

5. Satin

c. Silhouette: i. A-line ii. Ball gown

iii. Basque waist iv. Empire

v. Sheath vi. Mermaid

d. Sleeve Options: i. Strapless ii. Spaghetti straps iii. Off the shoulder iv. Three-quarter length v. Cap

vi. Fitted point e. Neckline: i. Bateau ii. Décolletage iii. Halter iv. Jewel

v. Off-the-shoulder vi. Sweetheart vii. Scoop viii. V-neck ix. Wedding Band Collar

31. Headpiece Style: a. None b. Tiara

c. Headband d. Wreath

32. Veil Style: a. None b. Blusher

c. Fingertip d. Ballerina

e. Sweeping f. Cathedral

33. Bridal Shoes: a. Sneakers b. Ballet Slippers c. Strappy Sandals

d. Open Back Slings e. Other

34. Accessories: (Choose all that apply) a. Gloves b. Garter

c. Handkerchief d. Jewelry

e. Purse f. Wrap

35. Stationery: (Match to answers regarding style) a. Paper: i. Linen ii. Vellum iii. Parchment

iv. Jacquard v. Corrugated vi. Handmade paper

vii. Glassine viii. Rice paper

b. Printing: i. Engraved invitations

ii. Thermography iii. Offset printing

iv. Letterpress v. Calligraphy

c. Wording: i. Traditional Wording 1. Mr. and Mrs. Jones, the parents of Alicia Jones, request the honor…

ii. Contemporary Wording 1. We invite you to join us in celebrating…

36. Reception: (Match to answers regarding vendor preferences) a. Indoor b. Outdoor c. Both 37. Catering: (Choose all that apply) a. Seated/plated dinner b. Buffet

c. Appetizers only d. Champagne and Cake only

38. Cake: a. Style: i. Contemporary ii. Fun iii. Traditional

iv. Simple v. Elegant vi. Other ___________________________

b. Flavor: i. Vanilla ii. Chocolate iii. Other _________________________________________________________

39. Flowers: (Choose two per season of your wedding date)

a. Winter: Amaryllis Baby’s

Breath Carnations Cattleya

Orchids Chrysanthemum

Daisies Orchid Roses Spay Orchid

b. Spring: Amaryllis Anemones Baby’s

Breath Calla Lily Carnations

Cattleya Orchids

Daffodils Day Lily Delphinium Freesia

Forget-me-knot

Gardenias Iris Jonquil Lilac

Lily Lily of the Valley

Larkspur Orchid Peony

Ranunculus Roses Sweetpea Tulip Violets

c. Summer: Aster Baby’s

Breath Bachelor Buttons

Calla Lily Canterbury Bells

Carnations Cattleya Orchids

Chrysanthemum

Daisies Day Lily

Delphinium Geranium Hydrangea Larkspur Iris Lily Orchid Roses Stephanotis Straw

Flowers Zephyr Lily

d. Fall: Aster Anemones Baby’s

Breath Calla Lily Carnations

Cattleya Orchids

Chrysanthemum

Daisies Day Lily Delphinium

Orchid Roses Zephyr Lily Zinnia

40. Photography Style: a. Traditional b. Photojournalistic

c. Storybook d. Combination

41. Ceremony Location: a. Indoor: i. Religious facility ii. Hall

iii. Special Venue _____________________

________

b. Outdoor: i. Garden ii. Backyard

iii. Special Venue _____________________________

42. Ceremony Music: a. Processional: i. Live singer/soloist ii. String Quartet iii. Classical CD (I.e. Canon in D)

iv. Other _____________________________________

b. Here Comes the Bride: ___________________________

c. Recessional: i. Live singer/soloist ii. String Quartet iii. Classical CD (I.e. Canon in D)

iv. Other ____________________________________

43. Reception Music: a. Live Band i. Jazz ii. Contemporary iii. Rock

iv. Country v. Combination

b. Disc Jockey i. Oldies ii. Top 40 iii. Rock

iv. Country v. Combination

c. String Quartet

i. Classical ii. New Age iii. Combination

44. Transportation: Sedan/Town Car

Limousine Van Mini Bus Motor Coach

Limousine Coach

Excalibur Rolls Royce Stretch Hummer

Stretch Navigator

Truck Limousine

Mercedes Sedan

Mercedes Stretch

Trolley Horse & Carriage

Beetle Limousine Other

45. Videography: a. Budget: _________________________________________________________________ b. Style: i. One Camera ii. Two Cameras iii. Cinema Style

46. Wedding Planner: a. Planner b. Coordinator

c. Director d. All Services

47. Decorations/Favors/Extras: (Choose all that apply) a. Dove release b. Sand ceremony c. Guest favors d. Gift baskets

e. Bubbles f. Rose petal paper cones g. Ice sculpture

h. Other __________________________________________________________

Notes:_____________________________________________________________________________________________________________

______________________________________________________________________________________________________________________________________________________________________________

__________________

Wedding Budget FormulaTarget Budget: $

Category Percentage Target $ Actual $

Attire: 5% - 15% $ $

Ceremony: 4% - 8% $ $

Decorations: 2% - 3% $ $

Flowers: 10% - 12% $ $

Gifts: 2% - 3% $ $

Honeymoon: 5% - 15% $ $

Marriage Preparation:

2% - 3% $ $

Miscellaneous: 8% - 15% $ $

Parties: 4% - 5% $ $

Photographer: 7% - 10% $ $

Reception: 40% - 60% $ $

Rentals: 3% - 5% $ $

Stationery: 4% - 5% $ $

Transportation: 2% - 5% $ $

Videography: 5% - 7% $ $

Wedding Bands: 2% - 5% $ $

Wedding Planner: 8% - 12% $ $

Totals: $ $

Notes:

Travis County Marriage License Requirements

The Travis County Clerk issues marriage licenses at the 5501 Airport Boulevard Office in Austin, Texas. Listed below are answers to some of the most commonly asked questions we receive from couples ready to take this important step. If you need additional assistance, you may contact the county clerk’s office directly at (512) 854-9188.

Marriage License Waiting PeriodThere is a required 3-day waiting period between the time a marriage license is obtained and the ceremony. The marriage ceremony may not take place during the 72-hour period immediately following the issuance of the marriage license unless an applicant:

Is a member of the armed forces of the United States and on active duty,

Performs work for the United States Department of Defense as an employee or contract worker,

Obtains a written waiver from a judge of a court with jurisdiction in family law cases, a justice of the supreme court, a judge of the court of criminal appeals, a county judge, or a judge of a court of appeals, or

Marriage License ExpirationA marriage license is valid for 89 days from the date it is issued. A marriage license expires if it has not been used before the 90th day after it was issued. If a couple wishes to marry after the expiration date, a new license must be purchased.

Steps in Obtaining a Marriage License1. The couple must bring the following to the Travis County

Clerk’s Office located at 5501 Airport Boulevard Office

Proof of identity and age using documents approved by state law. These may include an official copy of the applicant’s birth certificate, a driver’s license or state-issued identification card, or an approved document issued by Texas or another state, the United States, or a foreign government (i.e., passport, visa, military identification, etc.).

The Social Security Number of each applicant (if the applicant has one). Applicants do not need to show a Social Security Card.

If divorced, and the divorce was finalized within the previous 30 days, an applicant must provide a certified copy of the divorce decree which states that the 30-day waiting period has been waived.

2. At the Clerk’s Office, the couple will complete a marriage license application and pay the $81.00 license fee.

Additionally, a member of the National Guard on federal active duty, or a member of the armed forces of the United States on active duty, who is preparing to be deployed to serve in a hostile fire zone as designated by the United States Secretary of Defense is exempt from marriage license fees.

3. Following the ceremony, the person authorized to conduct the service must date, sign, and note the county where the ceremony occurred on the certificate. The marriage license must then be returned to the Travis County Clerk’s Office within 30 days from the ceremony date. Once the office receives the license, it will be copied and filed and the original will be returned to you.

Persons Authorized to Conduct Marriage CeremoniesIn Texas, the following persons are authorized to conduct marriage ceremonies:

A person who is an officer of a religious organization and who is authorized by the organization to conduct a marriage ceremony, or

A justice of the supreme court, judge of the court of criminal appeals, justice of the courts of appeals, judge of the district, county, and probate courts, judge of the county courts at law, judge of the courts of domestic relations, judge of the juvenile courts, retired justice or judge of those courts, justice of the peace, retired justice of the peace, judge of a municipal court, retired judge of a municipal court, or judge or magistrate of a federal court of this state, or retired judge or magistrate of a federal court of this state.

A person meeting the above requirements does not need to apply for permission to marry couples and does not need to register with the County Clerk.

Civil Ceremony Data SheetCounty:

Officiant:

Obtain Application: Online In-Person Phone Mail Other

Submit Application: Online In-Person Phone Mail Other

Fees:

Payment Options: Cash Check Credit Card Debit Card Other

Waiting Period:

Validity Period:

Requirements

Age:

Residency:

Proof of Identification: Driver’s License

Passport US Military ID

State ID Card

Alien Registratio

n

Other

Medical:

Other Information:

Office Location: Address:

Email: Phone: Hours:

Notes:

“Day Of” Services Contract Extraordinary Events by dana

Dana GrubbCertified Wedding Consultant

This Agreement is made this ______ day of ____________________, 20__.

Bride’s Name: __________________________Groom’s Name: _________________________Address: _______________________________ City ___________________ State __________Home Phone: ___________________________Other: _________________________________Date of Event: __________________________Package: “Day Of” Service

Name and Location of Event: _____________________________________________________________Number of Guests: _______________________

Services Provided

Consultation with bride and groom$35.00 per hour (2 hour minimum)

Preparation of wedding day itinerary $200.00Confirmation of arrangements with $75.00

vendorsAttendance at and overseeing and directing the ceremony and reception (Up to 10 hours)

$450.00

Additional Time $25.00 per ½ hour

Cancellation PolicyIn the event the services of the Wedding Planner are no longer required (cancellation of wedding, etc.); a percentage of the deposit will be forfeited, as set out below:

0% of the deposit if the event is cancelled within 3 days of the signing of this contract.

33% of the deposit if the event is cancelled between 4-15 days of the signing of this contact.

67% of the deposit if the event is cancelled between 16-30 days of the signing of this contract.

100% of the deposit if the event is cancelled after 30 days of the signing of this contract.

TotalThe client agrees to the total fee as outlined above and to a payment schedule as follows: $_______.Payment Schedule$150 as deposit upon booking50% of outstanding balance due: ______/______/______Outstanding balance due one week prior to event date: ______/______/______

I/We agree to the terms and conditions as set out above:

Dana Grubb, Certified Wedding Planner Client

Wedding PackagesBronze Wedding Consultant Package ~ $395.00 A great package for those who just need help getting started, or at any other point where a little assistance is needed!

Up to three hours of consultation regarding your planning

Referral to reputable vendors and advice regarding contracts

Unlimited basic email and telephone questions (long distance excluded)

10% discount on catalogue invitations (optional)

Full payment required at signing of contract

Silver Wedding Directing Package ~ $795.00Perfect for those wanting professional assistance ONLY on the day of their wedding!

Review of all vendor contracts and confirmation of vendor services 1 –2 weeks prior to the wedding day

Assistance in development of a wedding day itinerary

Consultant’s services on the wedding day for a maximum of ten hours

Provision of complete wedding emergency kit Personal management of the wedding day

itinerary, vendors, and the wedding party $150 as deposit upon booking ~ 50% of

outstanding balance due one month prior to wedding date ~ outstanding balance due one week prior to event date

Gold Wedding Consultation Package ~ $995.00Full assistance with event plans, but not wedding day directing services

FREE wedding planning binder with tip sheets, questions for vendors, worksheets and timeline guides, including pockets for your contracts, pictures, and other important information!

Up to ten hours of consultation regarding your planning

Referral to reputable vendors, review of vendor contracts, and confirmation of vendors 1 -2 weeks prior to wedding day

Assistance in developing your wedding day itinerary

FREE Wedding Style Consultation One visit to your ceremony and reception

venue prior to the wedding (travel charges may apply)

Unlimited email and telephone questions (long distance excluded)

10% discount on catalogue invitations (optional)

$250.00 deposit at signing of contract ~ 50% of outstanding balance due one month prior to wedding date ~ outstanding balance due one week prior to event date Platinum Wedding Coordination Package ~ 10% of the wedding budget ($1295 minimum)

All-inclusive wedding package!

Includes all the details of the Gold PackageCoordinator attendance and assistance at the

wedding ceremony rehearsalCoordinator services on the wedding day for a

maximum of 12 hours Provision of complete wedding emergency kit Personal management of wedding day

itinerary, vendors, and wedding party $250.00 deposit at signing of contract ~ 50%

of outstanding balance due one month prior to wedding date ~ outstanding balance due one week prior to event date

A La Carte Options

Consultation only hourly rate: $50Wedding Itinerary only: $150Wedding budget management: $150

Pre/Post Wedding Party Planning Engagement Party $200 and up

Plan the perfect party to announce the newly engaged couple

Bridal Shower $200 and upPlan and host themed bridal shower

Bachelorette Party $150 and upAdvise maid of honor and help plan bachelorette party

Bachelor Party $150 and upAdvise best man and help plan bachelor party

Rehearsal Dinner $200 and upCoordinate, plan and direct dinner and rehearsal

Post Wedding Brunch $200 and upPlan, host and direct honeymoon sendoff/gift opening party

Social Event Planning ~ $50 hourly rate or create the perfect package to fit your needs and budget

We can provide a tailored package for your Social event, Charity event, Birthday, Anniversary, or Bridal Shower. Services include: Design Boards, Decorating Setup/breakdown, Vendor Coordination, and more.

Wedding Party ChecklistMaid of Honor:

Helps the bride select bridesmaids’ attire Helps address invitations and place cards Attends as many prenuptial events as possible Organizes bridesmaids’ gift to the bride. Usually gives an

individual gift to the couple Makes sure that all the bridesmaids, the flower girl, and the

ring bearer are at fittings, the rehearsal, and the ceremony on time

Is expected to attend the rehearsal and is included at the rehearsal dinner

Walks in processional and recessional Holds the groom’s wedding ring Helps with the bride’s gown Arranges the bride’s veil and train before the processional

and recessional Makes sure the bride’s gown is “picture perfect” throughout

the day Holds the bride’s bouquet during the ceremony Witnesses the signing of the marriage certificate Stands in the receiving line Keeps the bride on schedule Helps the bride change into her going away clothes Takes care of the bride’s gown and accessories after the

reception

Pays for own wedding attire and transportation to the wedding

Bridesmaids: Assist the Maid of Honor as requested Attend as many prenuptial events as possible Possibly host or co-host a party or shower (optional) Assist the bride with errands Contribute to bridesmaids’ gift to the bride. Usually gives an

individual gift to the couple Are expected to attend the rehearsal and are included at the

rehearsal dinner Arrive at dressing site promptly Walk in processional and recessional Possibly participate in receiving line Dance with ushers and single male guests Help gather guests for the first dance, cake cutting, and

bouquet toss Participate in bouquet toss, if single Look after the couple’s elderly relatives or friends Pays for own wedding attire and transportation to the

wedding

Best Man: Organizes a pre-wedding party for the groom Coordinates the ushers’ gift to the groom. Usually gives an

individual gift to the couple Is expected to attend the rehearsal and is included in the

rehearsal dinner

Gets the groom dressed and to the ceremony on time Makes sure the groom’s wedding related expenses are

prepared (Officiant fee, tips, etc.) Makes sure the groom has the marriage license with him Delivers any payment to Officiant, sexton, and ceremony

musician(s), as prearranged Enters the sanctuary with the groom Takes care of and holds the bride’s wedding ring Makes sure all ushers and properly attired and in place on

time Walks in the recessional Witnesses the signing of the marriage certificate Drives the bride and groom to reception, if no driver is hired Helps welcome guests at reception Offers first toast to bride and groom at reception Dances with the bride, maid of honor, mothers, and single

female guests Helps the groom get ready for the honeymoon Gathers up and takes care of groom’s wedding clothes after

he changes Has a car ready for the bride and groom to leave the

reception or perhaps drives them to their next destination

Head Usher: Expected to attend the rehearsal and is included at the

rehearsal dinner Receives any lists of guests who are to be seated in a

specific pew and is aware of the importance and sequence of seating special guests, such as the mothers and grandmothers of the bride and groom

Makes sure that programs, if used, are handed to guests when they are seated

Makes sure that people who are designated to receive special flowers or corsages do, if the flowers have not been delivered to the recipients beforehand

Checks that all ushers are dressed properly and wearing their boutonnieres on the left side, stem down

Makes sure that the ushers know how to usher: how to greet guests, how to offer an arm to a single woman guest, and how to precede a couple to their seats

Helps gather the wedding party for photographs either before or after the ceremony and ensures that transportation arrangements have been made for all members of the wedding party to and from the ceremony

Completes entire Groomsmen and Ushers Checklist, as needed

Groomsmen and Ushers:

Participate in party for the groom, if there is one Contribute to the ushers’ gift to the groom. Usually gives an

individual gift to the couple Expected to attend the rehearsal and the rehearsal dinner Review any special seating situations with the head usher

before the ceremony begins Greets guests as they arrive Seat the eldest women first if a group of guests arrive

simultaneously Ask guests whether they are to be seated on the bride’s side

or the groom’s side Offer their right arm to female guests (with the guest’s

escort walking behind) or ask couples to follow behind (leading couple to their seat)

Walk to the left side of a male guest

Hand each guest a program when they are seated Put the aisle runner in place after guests are seated and

before the processional begins Know the order of seating per tradition such as special

guests, grandmothers of the bride and groom, and bride’s mother last

Remove pew ribbons, one row at a time, after the ceremony Close windows and check pews for programs or articles left

behind after the ceremony Are prepared to direct guests to the reception site (having

extra maps available, if used) Dance with bridesmaids and other guests at the reception Look after elderly relatives or friends Participate in garter ceremony, if there is one, and

encourage other single men to participate Coordinate return of rented apparel with head usher or best

man Pay for own wedding attire and transportation to the

wedding

Mother of the Bride:

Hosts an engagement party (the bride’s family traditionally gets the first opportunity)

Helps couple to decide on sites or assists in making other big planning decisions

Usually contributes to the wedding budget Assists the bride in putting together the family’s guest list Offers suggestions for special family or ethnic ceremony

traditions May help bride to shop for wedding gown and accessories Chooses own wedding day outfit (may consult with mother

of the groom about formality)

Along with the maid of honor and bridesmaids, may plan and host bridal shower On wedding day help bride to get ready

May accompany daughter and husband to ceremony Walk in recessional with husband following wedding party Greet guests in receiving line May be announced along with husband Sits in an honored place at parent’s table May assist with coordinating vendors May host a post-wedding brunch

Father of the Bride: Hosts an engagement party (the bride’s family traditionally

gets the first opportunity) Helps couple to decide on sites or assists in making other big

planning decisions Usually contributes to the wedding budget May select hotel for out of town guests and reserve a block

of reduced rate rooms Rents own formalwear (work with couple to coordinate with

wedding party) Helps pick up out-of-town guests from airport. May also

arrange transportation to and from the wedding Typically travels to ceremony with the bride Walks daughter down the aisle Gives the bride away during the ceremony Escorts the mother of the bride out following the wedding

party Greets guests in the receiving line May be announced with wife at reception May make a welcoming speech Sits in an honored place at the parent’s table Toasts the newlyweds after the best man makes his speech

and the groom responds Dances with the bride

May take care of vendor balances at the end of the reception

Mother of the Groom: Contacts the mother of the bride if the families are not

acquainted (or plans a celebration if you have met) Attends (first) engagement party if the bride’s family hosts

one Along with husband, may host an additional engagement

party for the groom’s side of the family Usually contributes to wedding budget May help couple decide on sites and/or make other big

planning decisions Helps group to put together family’s guest list Offers suggestions for special family or ethnic ceremony

traditions May help bride shop for her wedding gown Chooses own wedding day outfit (may consult with mother

of the bride about formality) Along with husband, plans and hosts the rehearsal dinner Escorted out following the wedding party and the bride’s

parents Greets guests in the receiving line May be announced with husband at the reception Sits in an honored place at the parent’s table Does mother-son dance with groom Attends post wedding brunch (if held)

Father of the Groom: Attends (first) engagement party, if the bride’s family hosts

one Along with wife, may host an additional engagement party

for groom’s side of the family Along with wife, may contribute to the wedding budget May help couple decide on sites and/or make other big

planning decisions Rents own formalwear (after talking with couple to

coordinate with wedding party); attends fittings as needed Along with wife, plans rehearsal dinner May travel to ceremony with the groom and the best man May escort wife to her sear right before the mother of the

bride is seated Escorts mother of the groom out after wedding party and

bride’s parents Greets guests in the receiving line May be announced with wife May make a welcoming speech Sits at an honored place at the parent’s table May toast the newlyweds May settle final bills with wedding vendors Attends or hosts post-wedding brunch

Flower Girl:

Dress and accessories should be paid for by her family Attends the rehearsal although she usually does not attend

the rehearsal dinner In the processional, walks alone directly before the bride and

her father

Often scatters petals from a basket she holds, although this is sometimes too overwhelming a responsibility for a young girl to manage in front of a large group of people. It is usually easier for her to carry either a small basket of flowers or a tiny nosegay of flowers similar to those carried to those carried by the bridesmaids

In the recessional, walks with the ring bearer, directly behind the couple

The bride may hire a babysitter or ask one of the bridesmaids to look after the flower girl, to be in charge of checking her appearance and making sure she is present for formal pictures, helping her manage her food at the reception, and escorting her to the ladies room

Ring Bearer: His attire should be paid for by his family Attends the rehearsal although he usually does not attend

the rehearsal dinner He immediately precedes the flower girl in the processional Carries either the actual rings or a facsimile of the rings

(often a practical idea), on a white velvet or satin cushion. If the rings are genuine, they should be fastened to the cushion with a very thin thread or placed over a firmly fixed hatpin. The best man takes the rings from the cushion at the right moment

Walks with the flower girl in the recessional, directly behind the bride and groom

The bride may hire a babysitter or ask one of the ushers to look after the ring bearer, to be in charge of checking his appearance, making sure he is present for formal pictures, helping him manage his food at the reception, and escorting him to the men’s room

Wedding Countdown 12 Months or More before the Wedding

• Announce your engagement • Choose your engagement ring• Determine the style and theme of your wedding

whether this be (formal, semi-formal, informal) • Make a list of what is important to you for a

wedding this will help determine your budget • Discuss the wedding budget and who will pay

for what • Decide on a wedding date and start searching

wedding venues • Find a wedding officiant (the person who will

marry you) and apply for the necessary license's

9 To 11 Months before the Wedding • Begin your search for vendors: • Bridal Gown • Formal Suit Hire• Photographer • Videographer

• Live Music, Disco, Entertainers or bands (if needed)

• Caterer (if needed)• Florist • Wedding Transport • Hair and Beauty Stylist • Bridesmaid Dresses • Wedding Cake • Shoes and Accessories • Wedding Lingerie• Venue Decoration /Chair Covers

If your preferred vendor is available on your chosen date, book them IMMEDIATELY!

• Compile a preliminary guest list• Visit /look through bridal magazines, search the

internet to get ideas and inspiration for your big day

• Finalize your wedding colors, theme and style • Choose your bridesmaids, groomsmen, ushers,

flower girl and ring bearer and ensure they are aware of what their duties are

• Choose and purchase your wedding rings • Begin looking at honeymoon options and discuss

where you both would like to go.

6 To 8 Months Before the wedding • Start planning ceremony and reception music

choices • Start looking at invitation designs

• If you haven't already, purchase your wedding gown, veil and accessories

• Finalize and order/purchase attire for your attendants

• Sign up for your gift registry/honeymoon donation

4 To 5 Months before the Wedding • Contact your florist and finalize your

arrangements • Order wedding stationery (invitations,

envelopes, order of service etc) • Book you wedding transport • Arrange accommodation for out of town guests

(book blocks of hotel rooms) • Choose your wedding cake • Decide on your wedding decorations including

favors.

3 Months before the Wedding • Order your wedding cake • Finalize your guest list• Meet with your wedding officiant to discuss

details of the ceremony • Choose gifts for your attendants and parents • Groom and male members of the wedding party

to arrange for a suit fitting • Reconfirm honeymoon arrangements • Start writing your wedding vows, if you are

doing them yourself

2 Months before the Wedding • Send out your invitations • Meet with vendors to finalize arrangements• Schedule a hair and makeup trial with a

consultant • Start making/buying wedding favors • Finalize music selections for the ceremony and

reception • If changing your name, complete the proper

documents • Meet with officiant to finalize ceremony details • Reserve room for wedding night if not already

done so

1 Month before the Wedding • Meet with your photographer and provide a list

of required shots • Start working on your seating plan • Decide and confirm your wedding vows and

ensure your officiant has been sent copies • Confirm all final payment amounts with your

vendors as well as dates, times etc. • Collect marriage license• Confirm Honeymoon reservations • Arrange for a final wedding dress fitting

2 Weeks before the Wedding • Finalize Seating chart • Confirm delivery time and locations with florist

• Contact any guests you have not received an RSVP from

1 Week before the Wedding • Collect wedding gown, bridesmaid, flower girl

dresses and accessories • Give final guest numbers to

venue/receptions/caterer • Make sure the men have their final suit fitting • Reconfirm everything with vendors one last time

1 Day Before • Attend rehearsal (if you are having one) • Have a manicure/pedicure • Confirm wedding day transportation • Reconfirm hair and make appointments for the

wedding day • Confirm all duties required with the wedding

party • Try to get an early night and relax!

Your Wedding Day • Try to eat breakfast, even if you think you aren't

hungry • Have your hair and makeup done • Begin dressing two hours before ceremony is

scheduled to begin • Take a deep breath, relax and most importantly

enjoy your day

Engagement and Shower Themes(available a la carte)

Engagement Party or Couples ShowerWine and Dine Theme

If the couple has a taste for the finer side of life, treat them to a night out at the best restaurant in town, a dinner theater, a table at the comedy club, or a concert. Or bring the high life home and have each guest bring a bottle of wine and stage your own wine tasting, with participants evaluating wines from bottles with their labels masked. Afterwards, see which bottle scored best with the group.Food and BeverageServe caviar, pate, and imported aged cheese before you head out of town. If you return home for dessert, serve petit fours, liqueurs, and gourmet coffee.GiftsEncourage guests to give gifts such as a gift certificate to a favorite restaurant, gourmet cooking classes, or

membership in a wine club. Also appropriate would be items from the couple’s gift registry, such as white or red wine glasses, or chef’s pans. Want to go all out? Consider asking all guests to contribute to one big, themed present, such as a trip to California’s famous Napa Valley

Barbeque or Grilling Theme

If the couple enjoys outdoor grilling and barbeque, this is an informal party that can be held at a private home or a barbeque restaurant. Decorate the tables with red and white checkered cloths and butcher paper. Balloons and streamers can be added as well.

Food and BeverageServe hot dogs, hamburgers, chicken and sausage from the grill. Macaroni salad, potato salad, chips/veggies and dip and coleslaw make delicious side dishes. Pink or yellow lemonade, iced tea, soda, water, beer and wine will refresh your guests, and keep them hydrated while under the hot summer sun! Put beverages in cans and

bottles in a large plastic tub filled with ice. Use mason jars for lemonade, tea and water.

GiftsEncourage guests to bring gifts that can be used with the grill or any outdoor tableware and accessories. Also appropriate would be items from the couple’s gift registry, such as drink pitchers or any outdoor items. Want to go all out? Consider asking all guests to contribute to one big, themed present, such as a new grill.

Bridal Shower ThemesThe Kitchen Shower

Ask guests to choose gifts the bride will need to establish an ideal newlywed kitchen. Gifts might include tools, utensils, cookware, bakeware, appliances, kitchen linens, and cookbooks.A Kitchen Shower is the perfect occasion to go potluck. If your kitchen can manage, request that a few dishes be brought assembled, but uncooked. When your guests

arrive, pop their culinary creations into the over, and serve wine in the kitchen while you enjoy the aroma of what is soon to come. Guests might also bring along their signature recipe, written on an index card. At the end of the shower, present the bride with a recipe box full of favorite recipes from her favorite people.

Love and Lingerie Theme

Set the MoodThis risqué shower is full of humor and grownup fun. Hire a trunk show and bring in models for a “his and hers” lingerie fashion show.Food and Beverage

Set out a fresh fruit and vegetable tray, mini quiches, strawberries dipped in chocolate, champagne and chilled mineral water with lemon and lime slices.GiftsEncourage each guest to bring two gifts; one naughty and one nice! Nice gifts would be his and hers monogrammed bathrobes, bath towels from their registry, aromatherapy oils, and engraved champagne glasses. Naughty gifts for the honeymoon could be sexy his and her lingerie and romantic books and products.

The Alphabet Shower

The premise of the alphabet shower is, of course, the alphabet. Each guest is assigned a letter, and should select a gift accordingly. For example, the guest assigned

with the letter “C” might bring a corkscrew, cookie sheets, ceramic bowls, cashmere, etc.Make it a luncheon. Design the menu to correspond with letters of the alphabet. For example, your first course might be Asparagus Soup, and Bruschetta, followed by Chicken Dijon on a bed of Endive and Field Greens. For dessert, what could be more scrumptious then Godiva Gateau?

Mimosas and Monograms

Great for a Sunday Brunch, set up stations for bagels, yogurt parfaits, fruit salad, and donuts throughout the room. Also a Mimosa bar with various fruits and juices.

Guests are encouraged to bring a personalized gift, such as monogrammed towels or etched wine glasses

Relationship Education

As your wedding planner, I want to do all that I can to ensure the success of your marriage. The following are educational resources that I recommend. It is my hope

that all of the weddings I assist in planning result in long, happy marriages.

Saving Your Marriage Before it Starts by Les and Leslie ParrottGetting Ready for the Wedding by Les and Leslie ParrottMen are From Mars; Women are from Venus by John GrayMars and Venus Together Forever by John Gray The Five Love Languages by Gary Chapman

Some National Programs to look into:Real Relationships www.realrelationships.com

Association for Couples in Marriage Enrichment www.bettermarriages.com

Couple Communication Program www.couplecommunication.com

Marriage Enrichment, Inc www.marriageenrichment.org

PAIRS: Practical Application of Relationship Skills www.pairs.com

The Third Option www.thethirdoption.com

Twogether in Texas www.twogetherintexas.com

Two of Us www.twoofus.org

Life Partners www.lifepartners.com

Marriage Preparation Resourceswww.marriagepreparation.com

In addition to these resources, I encourage each couple to look into a pre-marital course that may be offered through their church or with a peer counselor.

The Marriage Movement: A Statement of Principles

Over 100 prominent scholars and religious and civic leaders have joined together to pledge the following: “In this decade we will turn the tide on marriage and reduce divorce and unmarried childbearing, so that each year more children will grow up protected by their own two happily married parents and more marriage dreams will come true.”This statement has been the subject of numerous newspaper articles and radio talk shows. Most encouraging is that since its release on June 29, 2000, over 2,500 individuals have added their names to the list of original signatories to state how important they feel marriage is in America.

Preferred VendorsCaterers:Pink Avocado Catering www.pinkavocadocatering.com 512-656-4348Word of Mouth Catering www.wordofmouthcatering.com 512-472-9500Crave Catering www.crave-catering.com 512-828-5797Bakeries:Sweet Treats Bakery www.sweettreetsbakery.com 512-892-2233Simon Lee Bakery www.simonleebakery.com 512-990-4888Michelle's Patisserie www.michellespatisserie.com 512-433-6860Florists:Wild Bunches Floral www.wildbunchesfloral.com 512-858-0868ZuZu's Petals www.zuzuspetalsaustin.com 512-986-7800Creative Inspirations www.creativeinspirations3.com 512-393-4620Bridal Shops: Signatue Bridal Salon www.signaturebridalsalon.com 512-892-5000Bella Bridesmaids www.bellabridesmaids.com 512-542-3377Blush Bridal Lounge www.blushbridallounge.com 512-407-9236DJs:

Complete Weddings & Events www.dj-austin-tx.com 512-458-3535Altared Wedding Prodcutions www.altaredweddings.com 512-255-6788One of A Kind Entertainment www.oneofakindent.com 832-821-5463Photographers:Jetter Photography www.jetterphoto.com 512-789-4343

Rachel Scott Photographywww.rachelscottphotography.com

Capital Wedding Video www.capitalweddingvideo.com 512-251-9876Civil Officiants:Short & Sweet Weddings

www.shortandsweetweddings.com 512-704-4678

Spike Gillespie www.spikegillespie.com

Charmed Weddingswww.charmedweddings.webs.com 512-216-8745

Competition Data Comparison

Heather Sorensen - Vintage & LacePhone: 512-589-1039Located in Austin,TXWebsite: http://austin.vintageandlace.com/Contact by email: Heather@vintageandlace.comExperience: 10 yearsPackages for consultation, coordination, planning and design

Mary Baird-Wilcock - The SimplifiersLocated in Austin,TXWebsite: http://thesimplifiers.com/Contact by email: info@thesimplifiers.comExperience: 12 years, CSEPBase wedding planning starts at $2200; Full Service Coordination begins at $6500Special Services: Personal Concierge; Social and Corporate Events

Jessica Dickman – ClinkPhone: 512-236-02643006 Bee Cave Rd, Ste. C-250, Austin, TX 78746Website: http://www.clinkevents.com/Contact by email: info@clinkevents.comExperience: Jessica - 3 years; Clink - 13 yearsQuotes are given in the form of a custom proposal after the free initial consultation.

Special Services: Corporate/DMC events, Social events; Destination weddings