std v: computer chapter 5: powerpoint 2010 - special...

STD V: COMPUTER

Chapter 5: PowerPoint 2010 - Special Effects

Syllabus: • Using a Template • Applying Theme • Changing Theme Colors • Changing background • Adding a picture as a slide background • Inserting Clip Art • Inserting Shapes

MS PowerPoint is one of the applications in Microsoft

Office suite that enables you to present your ideas and

views effectively through audio-visual aids. It also helps

you understand the subject better.

Individual pages of PowerPoint presentation are called Slides.

An MS PowerPoint presentation is a collection of slides that give you ability to

make an effective presentation by adding text, graphics, photos, videos,

animations, and much more.

The first edition of MS PowerPoint

was launched in 1987 and was

called Presenter.

PowerPoint presentation is conveyed with the help of slides and the content of

each slide can be organized in different ways.

There are various themes, backgrounds and effects available in PowerPoint

that make it more effective.

TEMPLATE

PowerPoint 2010 offers a variety of pre-set styles called templates to design

slides in a presentation.

As we open MS PowerPoint program, it brings blank presentation by default on

the screen. However, it is not necessary to create presentation from the

default blank option. Instead, one can create the presentation using one of the

PowerPoint’s readymade design templates. This will save time and effort.

Templates define the color, background and font of the slides.

For creating a presentation using a Design Template, follow the steps given

below.

Step 1: Click on File and click on New. Various available templates and themes

will be displayed [Fig. 1(a)]. You will see many readymade design templates

here. Click on each category to see the templates available under that

category.

Fig 1(a) some design template categories

Step 2: Click on Sample templates and then select a template. The preview of

the selected template appears on the right pane [Fig. 1(b)].

Fig no 1(b): Selecting a Design Template shows its preview on the right pane

Step 3: Click on Create. The selected design will be applied to your

presentation [Fig. 1(c)].

Fig. 1(c): Design template when applied to a blank presentation

ENHANCING SLIDE DESIGN

PowerPoint allows you to work with many different color schemes and effects.

Appropriate use of colors and effects gives life to your presentation.

Applying Theme

A Theme includes a background design, color scheme, font types, font

sizes, and placeholder positions in one package.

Every new presentation starts out with the default theme called Office

theme, which is a white background and black text.

PowerPoint has a number of built-in themes you can choose from.

A really nice feature of the design theme is that you can immediately see

the effect reflected on your slides, before making your decision.

To apply a theme in your presentation, follow the steps given below.

Step 1: Click on Design tab. The Themes group (Fig. 2) shows thumbnails of

different theme options.

Fig. 2: The Themes group

Step 2: To see additional themes, click on More arrow button on the right hand

side corner of the group.

Step 3: When you point and hover on any theme thumbnail, a preview of the

theme will appear on the slide. To apply the theme to your slides, click on the

thumbnail design you like.

More design themes can be downloaded from the Microsoft site, by clicking on

Browse for Themes link (Fig. 3)

Fig. 3 More available Themes

Changing Theme Color

After selecting a style of design theme for your PowerPoint presentation, you

are not limited to the color of the theme as it is currently applied.

Each theme comes with a default set of color schemes.

A color scheme consists of different colors used in the designing of a slide.

It consists of the options for colors for text, background, picture, etc.

To change theme color, follow the steps given below:

Step 1: Click on the Design tab.

Step 2: In Themes group, click on the Colors (Fig. 4) option on the right side of

the design themes.

Step 3: Hover your mouse over the various

color schemes shown in the drop down list.

The current choice will be reflected on the

slide.

Step 4: Choose a built-in palette or click on

Create New Theme Colors option to design

your own palette.

Fig 4: The built-in theme colors

Changing Theme Fonts

Each design theme is assigned a font family. Once design theme is

selected the font family can be changed to one of the manygroupings

available there.

To change theme fonts follow the steps:

Step 1: Click on the Design tab and go to the Themes group.

Step 2: Click on Fonts (Fig. 5) option on the right side of the design themes.

Step 3: Hover your mouse over the various fonts group shown in the drop

drown list. The current choice will be reflected on the slide.

Step 4: Choose any built –in font or click on Create New Theme Fonts

option to design your own fonts.

Fig. 5: Theme Fonts

Changing Background

The appearance of a plain PowerPoint slide can be changed bychanging

the background color, pattern, shade or texture.

Even a picture can be used as a background.

A theme can be selected at any time during the creation of

your slides.

Changing of themes can alter the position of placeholders

and text gets adjusted automatically to fit the placeholder

of the new theme properly.

This may cause unexpected formatting changes to slides.

To change background of slides, follow the steps given below:

Step 1: Click on the Design tab. Step 2: In the Background group, click on Background styles (Fig. 6) option.

Fig 6: Background styles

Step 3: Hover mouse over any background styles. The background style will be

reflected on the slide for evaluation or you can click on the Format

Background option. The Format Background dialog box will appear.

(Fig. 7)

Fig 7: The Format Background dialog box

Step 4: Select solid fill option under Fill and then select a Color to fill

the background

OR Select the Gradient fill and select Preset colors to fill the background OR Select Picture or texture fill and select from the given textures to fill the background.

Step 5: Finally click on the Reset Background button to apply the selected

background to the current slide.

OR Click on the Apply to All button and then on Close to apply the changes to all the slides of your presentation.

Adding a Picture as a Slide Background

A picture can be added to the background of the slide. It can be taken from

the computer eg. Clip Art Library, and then applied as the background of the

slide.

To add a picture as a slide background, follow the steps given below:

Step 1 : Click on the Insert tab Step 2: In the Images group, click on the Clip Art option. The clip Art pane will appear on the right side of the screen. (Fig. 8)

Fig 8: The Insert Clip Art option

Step 3: Search and choose the picture to use as background and double - click

on it to insert it on the current slide.

Step 4: Right click on the picture on the slide.

Step 5: Select Save As Picture from the menu. The picture library will open.

(Fig. 9). Save the picture.

Fig 9: The Save As Picture dialog box

Step 6: Delete the picture from the slide as it has been saved now.

Step 7: Right Click in a blank area of the slide.

Step 8: Select Format Background from the menu

(Fig. 10) The Format Background dialog box opens (Fig. 11).

Fig. 10: Selecting Format Background

Step 9: Click on the Picture or texture fill option.

Step 10: Click on the File option. The Picture library window will open.

Step 11: Double click on the picture saved.(Any other existing picture can also be used)

Step 12: Slide the Transparency slide bar to set transparency to

approximately 50%.

Step 13: Click on the Close button to apply the selected background to the

current slide.

OR

Click on Apply to All button to apply the selected background to all the slides.

Click on the close option.

Fig 11: The Format Background dialog box

INSERTING CLIP ART

It is rightly said that a picture is worth a thousand words.

Images make the communication more expressive and a lot more interesting

for audience.

Images add important visual information to your presentation. They also give

the audience a necessary break from the long tiring textual passages.

They make a presentation appealing to

the eye.

Clip art is a small picture cut out from a

larger picture.

A collection of clip art images is available

in MS Office (Fig. 12). Many more can be

downloaded from the Internet.

To insert a clip art in a slide, the steps

are as follows:

Fig. 12: A few MS Office clip arts

Step 1: Click anywhere at the slide on which you want to put a clip art.

Step 2: In the Insert tab, click on the Clip Art button on the Images group (Fig.

13). The Clip Art dialog box (Fig. 14) opens up.

Step 3: The dialog box contains a Search for text box. Type in a word or a few

words describing the clip art you are looking for. Press the Go button to start

the search. The searched clip arts are displayed as small pictures (called

thumbnails) in the middle section (called clip organizer) of the dialog box.

Fig. 13: The Clip Art button

Step 4: To reduce the search time, you may specify the type of files only which

should be searched in the Result should be: section (Fig. 15).

Step 5: Double-click at a clip art thumbnail to insert it into your slide.

Fig. 14: The Clip Art dialog box Fig. 15: Type of files to be searched

Working with Inserted Clip Art Once a clip art has been inserted into a slide you

can adjust it in a number of ways.

For illustration, consider the adjacent slide with a clip

art (Fig. 16).

The clip art is surrounded by a rectangle. At the corners

you will see small circular and on the sides small

square symbols.

Fig. 16: A slide with a clip art

These symbols can be clicked and dragged to reshape [(Fig. 17a)] and resize

[(Fig. 17b)] the clip art.

The green circle is rotation handle. You can rotate the clip art by clicking and

dragging the handle [(Fig. 17c)].

a: Reshaping b: Resizing c: Rotating

Fig. 17: Working with Clip Art

Inserting WordArt

WordArt is a tool that allows you to insert decorative text in the presentation.

Text written using WordArt is treated like a picture or an object.

To insert WordArt, follow these steps:

Step 1: Click on the Insert tab.

Step 2: In the Text group, click on the WordArt option

A list of various WordArt styles will appear. Click on the style that suits you. It

will appear on your slide.

To select WordArt in you slide, click on it. Small boxes, called

handles, will appear at the corners of the selected WordArt.

You can further modify your text by using the Drawing toolbar.

WordArt can be resized and deleted in a similar way as a Clip Art

Fig. 18: Inserting WordArt

INSERTING SHAPES

You can insert different ready-made shapes such as circles, squares and arrows

in your PowerPoint presentation.

For example, follow the steps given below to insert a Smiley Face in your slide.

Step 1: Place your cursor or click where you want to insert the shape in your

slide.

Step 2: Click on the Insert tab.

Step 3: Click the Shapes option in the Illustrations group (Fig. 19).

Fig. 19: Selecting a shape

Step 4: Select the Smiley Face shape from the gallery.

Step 5: The cursor changes into ‘+’ sign. Click and drag the mouse to draw the

Smiley Face (Fig. 20).

Fig. 20: Inserting a shape

You can format the shape from the Format tab under the Drawing Tools.

WORKSHEET-1 (Textbook exercise)

Q 1 Choose the correct option:-

1) Which tab has the options for background and color scheme of a slide?

a) View b) Animation c) Design d) All of these

2) In which version of PowerPoint, the Design Themes were first

introduced?

a) 2010 b) 2003 c) 2007 d) 2000

3) Omit

4) Which of the following terms represent a pre – defined layout of aslide

with selected fonts, colors and style?

a) Layout b) Design Template c) Theme d) Transitions

5) Which group has the Clip Art option under the Insert tab?

a) Images b) Illustrations c) Symbols d) Pictures

Q 2 Fill in the blanks:-

1) Pre-defined slide designs are called in power point.

2) tab provides option to apply a theme to the presentation.

3) Every new presentation starts out with the default theme, called

theme.

4) To change the appearance of a plain PowerPoint slide, click on the

option under the Background group.

5) You can insert different readymade such as circles and

arrows in your power point slide.

WORKSHEET-1

Solutions

Q 1Choose the correct option :-

1) Design

2) 2007

3) Omit

4) Design Template

5) Images

Q 2 Fill in the blanks :-

1) Template

2) Design

3) Office

4) Background styles

5) Shapes

WORKSHEET-2 (Notebook work)


1) More design themes can be downloaded from the Microsoft site, by

clicking on link.

2) is a small picture cut out from a larger picture.

3) The searched clip arts are displayed in of the clipart dialog

box.

4) To reshape and resize the clipart symbols are used.

5) You can format the shape from the format tab under the _ .

Q 2 Answer in one word:-

1) What was the first edition of MS PowerPoint called?

2) Which option is used to get more background styles?

3) Which button is used to rotate the clipart?

4) Which tool allows to insert decorative text in the presentation?

5) Which option is used to design our own font?


1) A collection of clipart images is available in ?

a) MS Office b) MS Paint c) MSW Logo

2) Individual pages of PowerPoint presentation are called ?

a) Documents b) Slides c) Sheets

3) Find the odd one out.

a) MS Excel b) MS PowerPoint c) MS Windows

4) Which of the following is used to create a presentation?

a) MS Word b) MS Paint c) MS PowerPoint

5) Which function key is used to run the slideshow from the beginning?

a) F4 b) F5 c) F6

6) Which shortcut key is used to exit from MS PowerPoint?

a) Alt + F4 b) Shift + F4 c) Ctrl + F4

Q 4 Answer the following questions :-

1) What is PowerPoint?

2) Mention Do’s and Don’ts for keeping text presentation simple.

WORKSHEET-2

Solutions


1) Browse for Themes

2) Clip art

3) Clip organizer

4) Square

5) Drawing tools

Q 2 Answer in one word:-

1) Presenter

2) Format Background option

3) Rotation handle

4) Word art

5) Create New Theme Fonts option


1) MS Office

2) Slides

3) MS Windows

4) MS PowerPoint

5) F5

6) Alt + F4

Q 4 Answer the following questions :-

Ans. 1)

MS PowerPoint is the application in MS Office that enables to present ideas

and views effectively through audio-visual aids.

There are various themes, backgrounds and effects available in

PowerPoint that make presentationmore effective.

Ans. 2)

Do not crowd the slides with too much of text.

Points with the help of bullets are more effective than sentences.

Use not more than 5-7 bullets per slide.

Use not more than 3-5 words per bullet.