standards for success follow up · standards for success follow up american association of service...
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Standards for Success Follow Up
American Association of Service Coordinators 2019 National Conference
Denver, Colorado
Kristin KuipersPangea FoundationExecutive Director
Thaddeus D. WincekU.S. Department of Housing and Urban DevelopmentOffice of Business TransformationGrants Management and Oversight Division
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Semi Annual Performance Report
• Accountability Focused (Time Tracking)
• Service Coordinator Oriented
• Aggregate Data
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Standards for Success
• Resident Level Data
• Resident Oriented
• Outcome Focused
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Program Participants
181,616 Total Residents
168,608 Total Participants
Over 1,800 Properties
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Resident Statistics
Average Age: 72.5
Average Age at Move In: 65.7
Average Age at Move Out: 73.5
Total Service Interactions: 2,691,407
Average # of Service Interactions per Participating Residents: 16
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ADL/IADL SUMMARY
16%
16%
43%
11%
7%
3.5%
2.5%Activities of Daily Living
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Data on Residents with High Levels of ADLs
Residents with 5 ADLs:
Total Residents: 4,375 (2.5%)Average Age: 77.69Average Length of Stay: 10.01 yearsAverage # of Service Interactions: 20Number that remained on site: 2,965Number that moved out: 1,410
Residents with 4 ADLs:
Total Residents: 6,082 (3.5%)Average Age: 77.41Average Length of Stay: 9.5 yearsAverage # of Service Interactions: 22Number that remained on site: 3,117Number that moved out: 1,752
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Length of Stay Data
Total Residents Moved Out: 33,518
Percentage of Residents that moved out: 18%
Average Age at Turnover: 73.5
Percent Moved Outs that Aged in Place: 30%
Average Length of Stay for residents that moved out: 5.6 years
Average length of stay for currently active residents: 6.3 years
Average age residents moved to a higher level of care: 80.8
Average Length of Stay for residents that move out for a higher level of care: 7.2 years
5% of resident move outs were EvictionsOnly 1% of all residents were evicted
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Upcoming SfS Data Element Changes
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More Options for Classifying Non-Participants
Participant Status Code
1. Participant
2. Non-Participant - Opted Out
3. Non-Participant - Non Responsive
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Less Dates to help avoid confusion
Service Start Date and Intake Date are merging
Service End Date and Turnover Date (Permanent Transfer Date) are merging
Data Collection Date is no longer required
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Dentist Service Code
Does the resident have a Dentist or Dental Clinic?
Dental Service Code
Did the resident receive a dental cleaning in the last 12 months?
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Chronic Medical Conditions
Number of Chronic Medical Conditions the resident has
(A list will be provided)
Asthma and HIV/AIDS are no longer the only options for medical conditions
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Emergency Room/ Hospital Visit Follow Up Service Code
If the resident had any Emergency Room or Hospital Visits how many services were directly related to follow up
Resident Falls
Number of major falls during the past year
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ADLs
1 = Toileting hygiene
2 = Feeding or eating
3 = Dressing upper body
4 = Dressing lower body
5 = Grooming
6 = Bathing
7 = Toilet transferring
8 = Transferring
9 = Ambulation/locomotion
Activities of Daily Living & Instrumental Activities of Daily Living
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IADL (Formerly Home Management on Semi Annual)
1 = Telephone
2 = Traveling
3 = Shopping
4 = Preparing meals
5 = Housework
6 = Medications
7 = Money management
Activities of Daily Living & Instrumental Activities of Daily Living
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Adult Personal Assistance Services
Does the resident have professional assistance for any of the ADLs or IADLs?
Example, InHome Care/Support Services, Personal Care Assistant, Community
Home Provider, or other Adult Day Services
Yes/No
If Yes, # of ADLs/IADLs the resident receive assistance with
NEW ITEM
If Yes, identify funding source for each Adult Personal Assistance Service
1 = Government resource2 = Private pay3 = No-cost informal network:family member / friend4 = Medicaid
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NEW SERVICE CODES!!
Isolation Intervention
Home Management
Benefits / Entitlements
Monitoring Services
Crisis Intervention / Support Counseling
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Service Coordination Service Code
# of service interactions
This is total resident Service Interactions. Count all
Service Interactions (individual services, group
services, and programs)
Do not count Outreach – in the past, we didn’t
want it included in service counts
NEW ITEMS
Outreach Service Code
Outreach will now be included as it’s own line item
General Information and Referral
General Info and Referral will be it’s own line item
These two should not be included in total service
interactions , but rather only documented here
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Resident Falls
Number of major falls during the past year
Functionally Literate
Can the resident read and write?
Translator
Does the resident need a translator?
Adequate Transportation
YES/NO
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Evictions Prevented
If a violation or eviction notice was given
+
The resident was not evicted
= YES
An eviction was prevented
If not, leave as N/A
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Emergency Room/ Hospital Visit Follow Up Service Code
If the resident had any Emergency Room or Hospital Visits how many services were directly related to follow up
Eviction Prevention Follow Up Service Code
If the resident had any Eviction Notice, and an eviction was prevented, how many services were directly related to follow up
New Service Follow Up Codes
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Additional Property Level Data
Budget Based Funding Type – PRAC, Section 8, Residual Receipts, Excess Income
202 Property Designation – is the property classified as a 202 (primarily serves elderly)
Resident Population – Check all that are served: Elderly, Disabled, Family
Number of Units/Subsidized Units
Number of SCs / Hours per week for each SC /Wages/Salary
Additional Funding for the SC Program (Tax Credit, Building Operations, Non HUD grant, Private Funders)
Property Ownership Entity
IREMS Number
FHA Number
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Logging Into Grant Solutions
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Standards for Success Reporting
Questions and Answers
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Help Resource Subject Area Contact
HUD Standards for Success •General questions regarding HUD Standards for Success•Feedback submissions regarding HUD Standards for Success
GrantSolutions Help Desk •Technical issues or questions using the GrantSolution inForm tool•Requests for GrantSolution inForm:
• user account access• account usernames• account password reset
202-401-5282866-577-0771
Pangea Foundation •Questions regarding AASC Online•Questions regarding FamilyMetrics
HUD MFH Program OfficeHUD ROSS Program Office
•Program-specific questions MFH Program ContactROSS Program Contact
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