staff note · 2013. 7. 19. · james comer, who will present her with a certificate acknowledging...

STAFF NOTE PRESENTER: Mr. Betsher SUBJECT: CALL TO ORDER ROLL CALL

Billy Montgomery – Dist 3 _____ Pattie Burke – Dist 5 _____ Jim Stinnett – Dist 4 _____ Larry Yeager – Dist 2 _____ Ron Betsher (Chair) – Dist 1 _____

STAFF NOTE

SUBJECT: APPROVAL OF AGENDA INTRODUCTION: The agenda is being presented for approval. Any changes are to be

made at this time. SUPERINTENDENT’S RECOMMENDATION: I recommend approval of the agenda as presented. On a motion by _____________________, second by ____________________, approved agenda as presented. Billy Montgomery Yes _____ No_____ Pattie Burke Yes_____ No_____ Jim Stinnett Yes_____ No_____ Larry Yeager (Vice-Chair) Yes_____ No_____ Ron Betsher (Chair) Yes_____ No_____

1

INFORMATION ITEM

PRESENTER: Becky Holt SUBJECT: RECOGNITIONS

INTRODUCTION: The following will be recognized by the Board of Education for their achievements.

1. TITAN PROUD – No Exceptions - A student from each school (Mercer Elementary, Harlow Early Learning Center, Mercer Co. Intermediate School, King Middle, 9th Grade Academy and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:

GUIDELINES Perfect attendance during the month student(s) are being observed. Completed all homework assignments and tests. Passing grade. No discipline issues. Student demonstrates good leadership skills. Student exhibits a winning attitude and spirit toward learning and peers.

a) HARLOW EARLY LEARNING CTR – Tharun Eka, Preschool

b) MERCER ELEMENTARY SCHOOL - Wesley Jordan, 2nd grade

c) MERCER INTERMEDIATE SCHOOL – Eric Segura, 5th grade

d) KING MIDDLE SCHOOL – AJ Randall, 7th grade

e) 9th GRADE ACADEMY – Lindsay Haralu

f) MERCER COUNTY SENIOR HIGH – Loren Jewell, 10th grade

2. Heather Bensinger, KMS Student – Heather is the state’s 1st Place winner in the middle

school division of the 2013 Department of Agriculture poster contest. She will receive a $100 check from the Kentucky Department of Agriculture. Additionally, she is invited to attend the 2013 Ag Day Luncheon to be recognized as a contest winner by Commissioner of Agriculture, James Comer, who will present her with a certificate acknowledging her award.

2

INFORMATIONAL ITEM PRESENTER: Superintendent SUBJECT: SUPERINTENDENT’S REPORT INTRODUCTION: The Superintendent will report to the board at this time. 3

INFORMATIONAL ITEM PRESENTER: All Principals SUBJECT: PRINCIPALS’ REPORTS ON ASSESSMENTS AND CURRICULUM

INTERVENTIONS INTRODUCTION: All principals will report to the board on the assessments in

their buildings and the curriculum interventions taking place.

4

INFORMATIONAL ITEM PRESENTER: Mrs. Cocanougher SUBJECT: FINANCE MONTHLY OVERVIEW INTRODUCTION: Mrs. Cocanougher will present financial updates to the Board at this time. 5

1. Balance on hand beginning of month (cash) 7,374,546.65 Void from prior period 495.00

2. Total receipts for month 1,639,806.84 3. Total cash, securities, and receipts 9,014,848.49 4. Total expenditures for month 2,005,326.73 5. Ledger balance close of month 7,009,521.76

6. Bank balance close of month 7,510,929.46 7. Outstanding checks at close of month 473,698.73 Outstanding ACH at close of month 27,708.97 8. Actual balance close of month 7,009,521.76

Individual Fund BalancesFund 1 General Fund 5,778,250.02 Fund 2 Special Revenues Fund 193,633.32 Fund 31 Capital Outlay Fund 261,363.52 Fund 32 Building Fund - Fund 36 Construction Fund - Fund 400 Debt Service Fund 603,468.26 Fund 51 Food Service 138,322.31 Fund 52 Day Care 34,484.33 TOTAL 7,009,521.76

All of the information contained in this report is a true and accurate account of the financial condition of our school district as taken from the Treasurer's books whichare fully posted and close for this month.

Signed:__________________________________________________ Ruth Ann Cocanougher, Treasurer Mercer County Board of Education

5.1

MONTHLY RECAPITULATIONSFOR MONTH OF MAR 2013

2012-13 YTD Mar YTD Mar % ChangeBudget 2013 2012 Fav(Unfav)

Revenue Beginning Balance 2,490,648 2,490,648 1,603,964 55% Property & Motor Veh Tax 5,398,000 5,237,737 4,639,415 13% Utility Taxes 1,265,000 771,499 839,767 -8% Interest 40,000 35,552 47,900 -26% SEEK 11,100,000 8,463,633 8,707,020 -3% Other 217,000 97,935 131,887 -26%Total Revenue 20,510,648 17,097,004 15,969,953 7%

Expenditure 1000 Instruction 10,937,347 6,827,250 6,922,135 1% 2100 Health, Attendance, Guidance 714,550 516,445 502,617 -3% 2200 Libraries, Instr Super, Spec Ed 529,170 380,725 357,109 -7% 2300 Board, Superintendent 828,151 324,676 348,890 7% 2400 Principals 1,166,609 836,146 844,705 1% 2500 Business Support, Tech 334,736 232,864 234,435 1% 2600 Building Operations 2,156,826 1,394,968 1,425,750 2% 2700 Student Transportation 1,850,315 1,182,906 1,091,992 -8% 3100 Food Service Monitors 58,676 29,407 33,208 11% 5100 Debt Service - - 150,695 100% 5200 Fund Transfers 266,094 (14,353) 4,500 419%Total Expenditures 18,842,474 11,711,034 11,916,036 2%

Ending Balance (contingency) 1,668,174 5,385,970 4,053,917 33%

5.2

Monthly Financial Report

March 31, 2013General Fund

Mercer County Board of Education

04/01/2013 14:49 |MERCER COUNTY BOARD OF EDUCATION |PG 19704rcoc |MONTHLY REPORT - FY 2013 Period 9 |glkymnth

LAST FY MONTH YEAR BUDGET AVAILABLE PCT

GENERAL FUND (1) Period TO DATE TO DATE APPROP BUDGET USED________________________________________________________________ _________________ __________________ ______________ _______________

REVENUES

0999 BEGINNING BALANCE

TOTAL 0999 BEGINNING BALANCE 1,603,963.51 .00 2,490,648.50 2,367,000.00 -123,648.50 105.2

RECEIPTS

REVENUE FROM LOCAL SOURCES

AD VALOREM TAXES

1111 GENERAL PROPERTY TAX 3,980,112.53 91,289.39 4,215,199.73 4,418,000.00 202,800.27 95.41113 PSC PROPERTY TAX 236,153.56 13,512.67 592,506.41 250,000.00 -342,506.41 237.01115 DELINQUENT PROPERTY TAX 113,708.53 2,892.61 95,032.16 170,000.00 74,967.84 55.91117 MOTOR VEHICLE TAX 309,440.28 45,071.36 334,998.40 560,000.00 225,001.60 59.8

TOTAL AD VALOREM TAXES

4,639,414.90 152,766.03 5,237,736.70 5,398,000.00 160,263.30 97.0

SALES & USE TAXES

1121 UTILITIES TAX 839,767.42 136,429.71 771,499.01 1,265,000.00 493,500.99 61.0

TOTAL SALES & USE TAXES 839,767.42 136,429.71 771,499.01 1,265,000.00 493,500.99 61.0

OTHER TAXES

1191 OMITTED PROPERTY TAX 44,812.01 .00 22,601.16 30,000.00 7,398.84 75.3

TOTAL OTHER TAXES

44,812.01 .00 22,601.16 30,000.00 7,398.84 75.3

REVENUE OTHER LOCAL GOVERNMENT UNITS

1280 REVENUE IN LIEU OF TAXES .00 .00 .00 .00 .00 .0

TOTAL REVENUE OTHER LOCAL GOVERNMENT UNITS .00 .00 .00 .00 .00 .0

TUITION

1310 TUITION FROM INDIVIDUALS .00 .00 600.00 .00 -600.00 .01321 TUIT FRM OTH SCH DIST W/IN ST 11,709.00 .00 19,615.00 .00 -19,615.00 .0

TOTAL TUITION

11,709.00 .00 20,215.00 .00 -20,215.00 .0

EARNINGS ON INVESTMENTS




1510 INTEREST ON INVESTMENTS 47,900.01 4,885.42 35,551.80 40,000.00 4,448.20 88.91511 INTEREST ON LONG TERM DEBT .00 .00 .00 .00 .00 .0

TOTAL EARNINGS ON INVESTMENTS

47,900.01 4,885.42 35,551.80 40,000.00 4,448.20 88.9

OTHER REVENUE FROM LOCAL SOURCES

1911 BUILDING RENTAL .00 .00 .00 .00 .00 .01912 BUS RENTAL .00 .00 .00 .00 .00 .01920 CONTRIBUTIONS/DONATIONS .00 .00 .00 .00 .00 .01980 REFUND OF PRIOR YR EXPENDITURE 26.85 .00 .00 .00 .00 .01990 MISCELLANEOUS REVENUE 8,872.91 404.40 4,337.25 10,000.00 5,662.75 43.4

TOTAL OTHER REVENUE FROM LOCAL SOURCES

8,899.76 404.40 4,337.25 10,000.00 5,662.75 43.4

TOTAL REVENUE FROM LOCAL SOURCES 5,592,503.10 294,485.56 6,091,940.92 6,743,000.00 651,059.08 90.3

REVENUE FROM STATE SOURCES

STATE PROGRAM

3111 SEEK PROGRAM 8,707,020.00 943,672.00 8,463,633.00 11,100,000.00 2,636,367.00 76.3

TOTAL STATE PROGRAM

8,707,020.00 943,672.00 8,463,633.00 11,100,000.00 2,636,367.00 76.3

OTHER STATE FUNDING

3122 VOCATIONAL TRANSPORTATION .00 .00 .00 15,000.00 15,000.00 .03123 STATE VOCATIONAL SCHOOL 52,567.00 .00 50,398.00 100,000.00 49,602.00 50.43125 BUS DRVR TRAINING REIMB .00 .00 .00 .00 .00 .03126 SUB SALARY REIMB (STATE) .00 .00 .00 .00 .00 .03127 FLEXIBLE SPENDING REFUND .00 .00 .00 .00 .00 .03128 AUDIT REIMBURSEMENT .00 .00 .00 .00 .00 .03129 KSB/KSD TRANSP REIMBURSEMENT .00 .00 .00 .00 .00 .0

TOTAL OTHER STATE FUNDING

52,567.00 .00 50,398.00 115,000.00 64,602.00 43.8

EXPENDITURE REIMBURSEMENTS

3130 NATIONAL BOARD CERT STATE REIM .00 .00 .00 12,000.00 12,000.00 .03131 STATE MISC. REIMBURSEMENTS .00 .00 .00 .00 .00 .0

TOTAL EXPENDITURE REIMBURSEMENTS

.00 .00 .00 12,000.00 12,000.00 .0

REVENUE IN LIEU OF TAXES/STATE

3800 REVENUE IN LIEU OF TAXES/STATE .00 .00 .00 .00 .00 .0




TOTAL REVENUE IN LIEU OF TAXES/STATE .00 .00 .00 .00 .00 .0

REVENUE ON BEHALF PAYMENTS

3900 REV FOR/ON BEHALF PYMT STATE S .00 .00 .00 .00 .00 .0

TOTAL REVENUE ON BEHALF PAYMENTS

.00 .00 .00 .00 .00 .0

TOTAL REVENUE FROM STATE SOURCES 8,759,587.00 943,672.00 8,514,031.00 11,227,000.00 2,712,969.00 75.8

REVENUE FROM FEDERAL SOURCES

FEDERAL REIMBURSEMENT

4810 MEDICAID REIMBURSEMENTS .00 .00 .00 .00 .00 .0

TOTAL FEDERAL REIMBURSEMENT

.00 .00 .00 .00 .00 .0

TOTAL REVENUE FROM FEDERAL SOURCES .00 .00 .00 .00 .00 .0

OTHER RECEIPTS

BOND ISSUANCE

5110 BOND PRINCIPAL PROCEEDS .00 .00 .00 .00 .00 .0

TOTAL BOND ISSUANCE

.00 .00 .00 .00 .00 .0

INTERFUND TRANSFERS

5210 FUND TRANSFER .00 .00 .00 .00 .00 .05220 INDIRECT COSTS TRANSFER .00 .00 .00 50,000.00 50,000.00 .0

TOTAL INTERFUND TRANSFERS

.00 .00 .00 50,000.00 50,000.00 .0

SALE OR COMP FOR LOSS OF ASSETS

5332 LOSS COMP - BUILDINGS 11,613.21 384.00 384.00 .00 -384.00 .05341 SALE OF EQUIPMENT ETC 2,086.20 .00 .00 .00 .00 .05342 LOSS COMP - EQUIPMENT ETC 200.00 .00 .00 .00 .00 .0

TOTAL SALE OR COMP FOR LOSS OF ASSETS

200.00 384.00 384.00 .00 -384.00 .0

TOTAL OTHER RECEIPTS




13,899.41 384.00 384.00 50,000.00 49,616.00 .8

TOTAL RECEIPTS

14,365,989.51 1,238,541.56 14,606,355.92 18,020,000.00 3,413,644.08 81.1

TOTAL REVENUE 15,969,953.02 1,238,541.56 17,097,004.42 20,387,000.00 3,289,995.58 83.9




EXPENDITURES

1000 INSTRUCTION

0100 SALARIES PERSONNEL SERVICES 6,306,296.82 791,778.19 6,284,899.98 9,668,230.51 3,383,330.53 65.0 0200 EMPLOYEE BENEFITS 247,993.64 26,806.73 227,791.93 558,900.44 331,108.51 40.8 0300 PURCHASED PROF AND TECH SERV 11,104.78 622.03 17,885.35 33,664.00 15,778.65 53.1 0400 PURCHASED PROPERTY SERVICES 58,731.47 9,537.39 62,204.20 103,630.00 41,425.80 60.0 0500 OTHER PURCHASED SERVICES 100,283.90 2,973.21 40,762.74 122,578.40 81,815.66 33.3 0600 SUPPLIES 179,712.00 15,781.97 150,095.71 319,959.93 169,864.22 46.9 0700 PROPERTY 11,967.41 .00 39,539.35 7,359.00 -32,180.35 537.3 0800 DEBT SERVICE AND MISCELLANEOUS 6,044.64 104.94 4,070.31 120,836.65 116,766.34 3.4 0840 CONTINGENCY .00 .00 .00 2,188.54 2,188.54 .0

TOTAL 1000 INSTRUCTION

6,922,134.66 847,604.46 6,827,249.57 10,937,347.47 4,110,097.90 62.4

2100 STUDENT SUPPORT SERVICES

0100 SALARIES PERSONNEL SERVICES 464,684.53 54,564.23 474,777.39 650,880.63 176,103.24 72.9 0200 EMPLOYEE BENEFITS 30,189.98 4,039.27 33,013.17 47,926.75 14,913.58 68.9 0300 PURCHASED PROF AND TECH SERV 2,542.67 135.36 1,878.67 2,572.00 693.33 73.0 0400 PURCHASED PROPERTY SERVICES .00 .00 .00 .00 .00 .0 0500 OTHER PURCHASED SERVICES 1,507.69 158.90 2,059.80 3,781.00 1,721.20 54.5 0600 SUPPLIES 3,692.12 176.00 4,716.12 8,890.00 4,173.88 53.1 0700 PROPERTY .00 .00 .00 500.00 500.00 .0 0800 DEBT SERVICE AND MISCELLANEOUS .00 .00 .00 .00 .00 .0

TOTAL 2100 STUDENT SUPPORT SERVICES

502,616.99 59,073.76 516,445.15 714,550.38 198,105.23 72.3

2200 INSTRUCTIONAL STAFF SUPP SERV

0100 SALARIES PERSONNEL SERVICES 343,010.09 41,330.20 357,813.34 495,971.48 138,158.14 72.1 0200 EMPLOYEE BENEFITS 12,872.88 2,393.71 21,117.80 30,598.72 9,480.92 69.0 0300 PURCHASED PROF AND TECH SERV .00 .00 .00 .00 .00 .0 0400 PURCHASED PROPERTY SERVICES .00 .00 .00 .00 .00 .0 0500 OTHER PURCHASED SERVICES 299.85 70.00 349.84 1,600.00 1,250.16 21.9 0600 SUPPLIES 926.44 17.20 1,443.96 1,000.00 -443.96 144.4 0700 PROPERTY .00 .00 .00 .00 .00 .0 0800 DEBT SERVICE AND MISCELLANEOUS .00 .00 .00 .00 .00 .0

TOTAL 2200 INSTRUCTIONAL STAFF SUPP SERV

357,109.26 43,811.11 380,724.94 529,170.20 148,445.26 72.0

2300 DISTRICT ADMIN SUPPORT

0100 SALARIES PERSONNEL SERVICES 108,922.47 13,609.57 113,246.38 146,437.00 33,190.62 77.3 0200 EMPLOYEE BENEFITS 56,611.71 1,656.23 14,030.59 78,868.66 64,838.07 17.8 0300 PURCHASED PROF AND TECH SERV 215,226.12 7,455.15 201,732.02 251,475.00 49,742.98 80.2 0400 PURCHASED PROPERTY SERVICES 9,426.51 707.35 5,169.32 11,200.00 6,030.68 46.2 0500 OTHER PURCHASED SERVICES -46,931.15 1,428.23 -22,579.56 305,300.00 327,879.56 -7.4 0600 SUPPLIES 5,288.94 1,498.30 7,810.97 13,770.00 5,959.03 56.7




0700 PROPERTY .00 .00 443.30 1,200.00 756.70 36.9 0800 DEBT SERVICE AND MISCELLANEOUS 345.00 1,500.00 4,823.00 19,900.00 15,077.00 24.2 0840 CONTINGENCY .00 .00 .00 .00 .00 .0

TOTAL 2300 DISTRICT ADMIN SUPPORT

348,889.60 27,854.83 324,676.02 828,150.66 503,474.64 39.2

2400 SCHOOL ADMIN SUPPORT

0100 SALARIES PERSONNEL SERVICES 781,023.59 87,668.35 770,221.87 1,070,672.00 300,450.13 71.9 0200 EMPLOYEE BENEFITS 63,680.92 7,672.87 65,923.75 95,937.05 30,013.30 68.7

TOTAL 2400 SCHOOL ADMIN SUPPORT

844,704.51 95,341.22 836,145.62 1,166,609.05 330,463.43 71.7

2500 BUSINESS SUPPORT SERVICES

0100 SALARIES PERSONNEL SERVICES 174,094.20 19,178.30 172,548.50 230,141.00 57,592.50 75.0 0200 EMPLOYEE BENEFITS 28,180.15 2,158.33 19,941.53 27,490.34 7,548.81 72.5 0300 PURCHASED PROF AND TECH SERV 4,015.07 3,883.00 12,607.30 6,450.00 -6,157.30 195.5 0400 PURCHASED PROPERTY SERVICES 7,336.94 368.84 1,454.12 11,400.00 9,945.88 12.8 0500 OTHER PURCHASED SERVICES 8,237.85 526.75 8,341.54 21,204.40 12,862.86 39.3 0600 SUPPLIES 10,483.86 364.93 8,700.78 12,900.00 4,199.22 67.5 0700 PROPERTY 2,026.19 5,809.53 9,234.83 25,000.00 15,765.17 36.9 0800 DEBT SERVICE AND MISCELLANEOUS 60.93 .00 35.00 150.00 115.00 23.3

TOTAL 2500 BUSINESS SUPPORT SERVICES

234,435.19 32,289.68 232,863.60 334,735.74 101,872.14 69.6

2600 PLANT OPERATIONS AND MAINTENANCE

0100 SALARIES PERSONNEL SERVICES 467,423.33 51,737.74 466,311.61 713,909.66 247,598.05 65.3 0200 EMPLOYEE BENEFITS 123,106.71 14,358.58 123,659.32 195,567.40 71,908.08 63.2 0300 PURCHASED PROF AND TECH SERV 8,563.95 1,244.21 21,801.41 20,400.00 -1,401.41 106.9 0400 PURCHASED PROPERTY SERVICES 271,376.75 20,757.57 217,368.00 358,980.00 141,612.00 60.6 0500 OTHER PURCHASED SERVICES 2,158.72 3,897.68 8,607.37 2,770.00 -5,837.37 310.7 0600 SUPPLIES 548,610.95 84,884.79 550,074.45 859,993.15 309,918.70 64.0 0700 PROPERTY 1,309.48 .00 .00 3,000.00 3,000.00 .0 0800 DEBT SERVICE AND MISCELLANEOUS 3,200.35 43.81 7,146.02 2,205.94 -4,940.08 323.9

TOTAL 2600 PLANT OPERATIONS AND MAINTENANCE

1,425,750.24 176,924.38 1,394,968.18 2,156,826.15 761,857.97 64.7

2700 STUDENT TRANSPORTATION

0100 SALARIES PERSONNEL SERVICES 569,406.62 73,218.25 593,615.37 855,386.00 261,770.63 69.4 0200 EMPLOYEE BENEFITS 150,795.12 19,832.16 159,701.40 238,394.75 78,693.35 67.0 0300 PURCHASED PROF AND TECH SERV 5,744.00 66.00 5,174.00 10,400.00 5,226.00 49.8 0400 PURCHASED PROPERTY SERVICES 44,261.99 592.05 47,986.22 60,900.00 12,913.78 78.8 0500 OTHER PURCHASED SERVICES 7,586.09 734.54 36,821.38 81,224.55 44,403.17 45.3 0600 SUPPLIES 309,647.87 32,394.98 329,530.60 598,260.06 268,729.46 55.1 0700 PROPERTY 2,500.00 .00 7,635.92 2,500.00 -5,135.92 305.4 0800 DEBT SERVICE AND MISCELLANEOUS 2,050.70 377.75 2,441.93 3,250.00 808.07 75.1




TOTAL 2700 STUDENT TRANSPORTATION 1,091,992.39 127,215.73 1,182,906.82 1,850,315.36 667,408.54 63.9

3100 FOOD SERVICE OPERATION

0100 SALARIES PERSONNEL SERVICES 26,841.37 3,010.18 24,746.40 45,398.00 20,651.60 54.5 0200 EMPLOYEE BENEFITS 6,366.32 63.39 4,661.03 13,278.26 8,617.23 35.1

TOTAL 3100 FOOD SERVICE OPERATION

33,207.69 3,073.57 29,407.43 58,676.26 29,268.83 50.1

3300 COMMUNITY SERVICES

0200 EMPLOYEE BENEFITS .00 .00 .00 .00 .00 .0

TOTAL 3300 COMMUNITY SERVICES .00 .00 .00 .00 .00 .0

4100 LAND/SITE ACQUISITIONS

0700 PROPERTY .00 .00 .00 .00 .00 .0

TOTAL 4100 LAND/SITE ACQUISITIONS

.00 .00 .00 .00 .00 .0

5100 DEBT SERVICE

0800 DEBT SERVICE AND MISCELLANEOUS 150,695.16 .00 .00 .00 .00 .0

TOTAL 5100 DEBT SERVICE 150,695.16 .00 .00 .00 .00 .0

5200 FUND TRANSFERS

0900 OTHER ITEMS 4,500.30 -6,499.00 -14,353.00 266,094.00 280,447.00 -5.4

TOTAL 5200 FUND TRANSFERS

4,500.30 -6,499.00 -14,353.00 266,094.00 280,447.00 -5.4

5300 CONTINGENCY

0840 CONTINGENCY .00 .00 .00 1,544,524.73 1,544,524.73 .0

TOTAL 5300 CONTINGENCY .00 .00 .00 1,544,524.73 1,544,524.73 .0

TOTAL EXPENDITURES

11,916,035.99 1,406,689.74 11,711,034.33 20,387,000.00 8,675,965.67 57.4

TOTAL FOR GENERAL FUND (1) 4,053,917.03 -168,148.18 5,385,970.09 .00 -5,385,970.09 .0



SPECIAL REVENUE (2) Period TO DATE TO DATE APPROP BUDGET USED________________________________________________________________ _________________ __________________ ______________ _______________

REVENUES


TOTAL 0999 BEGINNING BALANCE 60.00 .00 .00 .00 .00 .0

RECEIPTS



1510 INTEREST ON INVESTMENTS 1,904.10 100.29 1,151.48 .00 -1,151.48 .0


1,904.10 100.29 1,151.48 .00 -1,151.48 .0


1920 CONTRIBUTIONS/DONATIONS 24,237.53 180.00 21,713.84 .00 -21,713.84 .01951 MISC REV FRM OTH SCH DST IN ST 30,025.75 .00 2,039.81 .00 -2,039.81 .01990 MISCELLANEOUS REVENUE 24,288.64 60.00 25,987.81 5,500.00 -20,487.81 472.5


78,551.92 240.00 49,741.46 5,500.00 -44,241.46 904.4

TOTAL REVENUE FROM LOCAL SOURCES 80,456.02 340.29 50,892.94 5,500.00 -45,392.94 925.3


RESTRICTED

3200 RESTRICTED STATE REVENUE 784,640.70 40,637.84 824,813.55 928,298.25 103,484.70 88.9

TOTAL RESTRICTED

784,640.70 40,637.84 824,813.55 928,298.25 103,484.70 88.9



TOTAL REVENUE ON BEHALF PAYMENTS .00 .00 .00 .00 .00 .0

TOTAL REVENUE FROM STATE SOURCES

784,640.70 40,637.84 824,813.55 928,298.25 103,484.70 88.9


RESTRICTED THROUGH THE STATE




4500 RESTRICTED FED THRU STATE 1,377,505.94 200,652.79 1,214,967.85 1,697,127.00 482,159.15 71.64500 DUMMY CLEANUP 599.47 .00 .00 .00 .00 .0

TOTAL RESTRICTED THROUGH THE STATE

1,378,105.41 200,652.79 1,214,967.85 1,697,127.00 482,159.15 71.6

FEDERAL REIMBURSEMENT

4810 MEDICAID REIMBURSEMENTS 76,712.43 5,731.46 137,603.55 .00 -137,603.55 .0

TOTAL FEDERAL REIMBURSEMENT 76,712.43 5,731.46 137,603.55 .00 -137,603.55 .0

TOTAL REVENUE FROM FEDERAL SOURCES

1,454,817.84 206,384.25 1,352,571.40 1,697,127.00 344,555.60 79.7

OTHER RECEIPTS

INTERFUND TRANSFERS

5210 FUND TRANSFER 40,505.30 .00 29,459.00 121,029.19 91,570.19 24.35232 TITLE IV - SAFE/DRUG FREE SCH .00 .00 .00 .00 .00 .05233 TITLE V - INNOVATIVE PROG .00 .00 .00 .00 .00 .05234 TITLE II D EDUCATION TECHNOLOG .00 .00 .00 .00 .00 .05241 FUND TRANSFER .00 .00 .00 .00 .00 .05243 TITLE IV - SAFE/DRUG-FREE SCH .00 .00 .00 .00 .00 .05244 TITLE V - INNOVATIVE PROGRAMS .00 .00 .00 .00 .00 .05245 TITLE IID EDUCATION TECHNOLOGY .00 .00 .00 .00 .00 .0


.00 .00 29,459.00 121,029.19 91,570.19 24.3

TOTAL OTHER RECEIPTS 40,505.30 .00 29,459.00 121,029.19 91,570.19 24.3

TOTAL RECEIPTS

2,360,419.86 247,362.38 2,257,736.89 2,751,954.44 494,217.55 82.0

TOTAL REVENUE 2,360,479.86 247,362.38 2,257,736.89 2,751,954.44 494,217.55 82.0




EXPENDITURES

1000 INSTRUCTION

0100 SALARIES PERSONNEL SERVICES 1,055,415.80 132,880.70 1,022,283.10 1,951,268.26 928,985.16 52.4 0200 EMPLOYEE BENEFITS 237,687.21 25,716.51 217,611.39 116,020.95 -101,590.44 187.6 0300 PURCHASED PROF AND TECH SERV 65,928.38 12,174.39 100,671.65 20,596.00 -80,075.65 488.8 0400 PURCHASED PROPERTY SERVICES 664.97 140.00 3,167.91 .00 -3,167.91 .0 0500 OTHER PURCHASED SERVICES 25,007.03 684.14 15,416.68 22,816.51 7,399.83 67.6 0600 SUPPLIES 82,230.71 27,269.47 182,269.64 163,410.12 -18,859.52 111.5 0700 PROPERTY 48,015.79 9,155.60 134,756.97 20,377.00 -114,379.97 661.3 0800 DEBT SERVICE AND MISCELLANEOUS 573.75 82.99 1,557.99 2,194.99 637.00 71.0 0840 CONTINGENCY .00 .00 .00 .00 .00 .0 0900 OTHER ITEMS .00 .00 .00 .00 .00 .0


1,515,523.64 208,103.80 1,677,735.33 2,296,683.83 618,948.50 73.1


0100 SALARIES PERSONNEL SERVICES .00 .00 .00 .00 .00 .0 0200 EMPLOYEE BENEFITS .00 .00 815.04 .00 -815.04 .0 0300 PURCHASED PROF AND TECH SERV 14,721.00 .00 2,273.13 .00 -2,273.13 .0 0500 OTHER PURCHASED SERVICES .00 .00 .00 .00 .00 .0 0600 SUPPLIES .00 .00 .00 7,086.00 7,086.00 .0 0700 PROPERTY .00 .00 .00 .00 .00 .0 0800 DEBT SERVICE AND MISCELLANEOUS 930.90 .00 5,926.98 .00 -5,926.98 .0

TOTAL 2100 STUDENT SUPPORT SERVICES

15,651.90 .00 9,015.15 7,086.00 -1,929.15 127.2


0100 SALARIES PERSONNEL SERVICES 124,213.20 13,653.17 134,541.31 178,026.84 43,485.53 75.6 0200 EMPLOYEE BENEFITS 31,130.73 4,142.70 38,814.89 16,185.46 -22,629.43 239.8 0300 PURCHASED PROF AND TECH SERV 20,149.48 959.50 7,813.28 3,053.89 -4,759.39 255.9 0400 PURCHASED PROPERTY SERVICES .00 .00 .00 .00 .00 .0 0500 OTHER PURCHASED SERVICES 2,796.89 835.96 5,495.72 2,573.81 -2,921.91 213.5 0600 SUPPLIES 4,004.70 197.40 8,092.01 9,616.17 1,524.16 84.2 0700 PROPERTY .00 .00 352.00 .00 -352.00 .0 0800 DEBT SERVICE AND MISCELLANEOUS .00 .00 593.00 .00 -593.00 .0


182,295.00 19,788.73 195,702.21 209,456.17 13,753.96 93.4


0100 SALARIES PERSONNEL SERVICES .00 .00 .00 .00 .00 .0 0200 EMPLOYEE BENEFITS .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0





0500 OTHER PURCHASED SERVICES 550.00 .00 .00 .00 .00 .0 0600 SUPPLIES 1,229.68 .00 659.84 .00 -659.84 .0

TOTAL 2500 BUSINESS SUPPORT SERVICES

1,779.68 .00 659.84 .00 -659.84 .0


0100 SALARIES PERSONNEL SERVICES 37,499.94 .00 10,069.00 8,029.19 -2,039.81 125.4 0200 EMPLOYEE BENEFITS 6,515.39 .00 .00 .00 .00 .0 0300 PURCHASED PROF AND TECH SERV .00 .00 .00 .00 .00 .0 0500 OTHER PURCHASED SERVICES 3,034.80 .00 .00 .00 .00 .0 0600 SUPPLIES 579.32 .00 .00 3,000.00 3,000.00 .0


47,629.45 .00 10,069.00 11,029.19 960.19 91.3


0100 SALARIES PERSONNEL SERVICES .00 .00 .00 .00 .00 .0 0200 EMPLOYEE BENEFITS .00 .00 .00 .00 .00 .0 0600 SUPPLIES 1,712.25 .00 .00 .00 .00 .0 0700 PROPERTY .00 .00 .00 .00 .00 .0 0800 DEBT SERVICE AND MISCELLANEOUS .00 .00 .00 .00 .00 .0

TOTAL 2700 STUDENT TRANSPORTATION

1,712.25 .00 .00 .00 .00 .0

3200 DAY CARE OPERATIONS

0600 SUPPLIES .00 .00 .00 .00 .00 .0

TOTAL 3200 DAY CARE OPERATIONS .00 .00 .00 .00 .00 .0


0100 SALARIES PERSONNEL SERVICES 93,705.34 11,237.68 100,526.67 131,667.25 31,140.58 76.4 0200 EMPLOYEE BENEFITS 9,066.59 1,249.84 10,431.27 12,896.87 2,465.60 80.9 0300 PURCHASED PROF AND TECH SERV 6,042.92 2,250.00 10,972.00 14,385.00 3,413.00 76.3 0400 PURCHASED PROPERTY SERVICES 88.35 462.98 663.12 645.00 -18.12 102.8 0500 OTHER PURCHASED SERVICES 4,560.53 834.63 3,985.85 7,501.38 3,515.53 53.1 0600 SUPPLIES 45,064.05 6,798.38 40,540.65 45,953.75 5,413.10 88.2 0700 PROPERTY 2,040.77 .00 50.00 1,600.00 1,550.00 3.1 0800 DEBT SERVICE AND MISCELLANEOUS 5,121.93 669.68 3,752.48 13,050.00 9,297.52 28.8

TOTAL 3300 COMMUNITY SERVICES

165,690.48 23,503.19 170,922.04 227,699.25 56,777.21 75.1

5200 FUND TRANSFERS




0900 OTHER ITEMS .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0

TOTAL EXPENDITURES 1,930,282.40 251,395.72 2,064,103.57 2,751,954.44 687,850.87 75.0

TOTAL FOR SPECIAL REVENUE (2)

430,197.46 -4,033.34 193,633.32 .00 -193,633.32 .0



CAPITAL OUTLAY FUND (310) Period TO DATE TO DATE APPROP BUDGET USED________________________________________________________________ _________________ __________________ ______________ _______________

REVENUES


TOTAL 0999 BEGINNING BALANCE .00 .00 124,863.52 .00 -124,863.52 .0

RECEIPTS


RESTRICTED

3200 RESTRICTED STATE REVENUE 140,700.00 .00 136,500.00 273,000.00 136,500.00 50.0

TOTAL RESTRICTED

140,700.00 .00 136,500.00 273,000.00 136,500.00 50.0

TOTAL REVENUE FROM STATE SOURCES 140,700.00 .00 136,500.00 273,000.00 136,500.00 50.0

TOTAL RECEIPTS

140,700.00 .00 136,500.00 273,000.00 136,500.00 50.0

TOTAL REVENUE 140,700.00 .00 261,363.52 273,000.00 11,636.48 95.7



CAPITAL OUTLAY FUND (310) Period TO DATE TO DATE APPROP BUDGET USED________________________________________________________________ _________________ __________________ ______________ _______________

EXPENDITURES


0400 PURCHASED PROPERTY SERVICES .00 .00 .00 .00 .00 .0 0500 OTHER PURCHASED SERVICES .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0


0300 PURCHASED PROF AND TECH SERV .00 .00 .00 .00 .00 .0

TOTAL 4100 LAND/SITE ACQUISITIONS .00 .00 .00 .00 .00 .0

4500 BUILDING ACQUISTIONS & CONSTRUCTION

0800 DEBT SERVICE AND MISCELLANEOUS .00 .00 .00 .00 .00 .0

TOTAL 4500 BUILDING ACQUISTIONS & CONSTRUCTION

.00 .00 .00 .00 .00 .0

4600 SITE IMPROVEMENT

0400 PURCHASED PROPERTY SERVICES .00 .00 .00 .00 .00 .0 0700 PROPERTY .00 .00 .00 .00 .00 .0

TOTAL 4600 SITE IMPROVEMENT

.00 .00 .00 .00 .00 .0

5100 DEBT SERVICE

0800 DEBT SERVICE AND MISCELLANEOUS .00 .00 .00 .00 .00 .0

TOTAL 5100 DEBT SERVICE .00 .00 .00 .00 .00 .0

5200 FUND TRANSFERS

0900 OTHER ITEMS .00 .00 .00 273,000.00 273,000.00 .0


.00 .00 .00 273,000.00 273,000.00 .0

TOTAL EXPENDITURES .00 .00 .00 273,000.00 273,000.00 .0

TOTAL FOR CAPITAL OUTLAY FUND (310)

140,700.00 .00 261,363.52 .00 -261,363.52 .0



BUILDING FUND (5 CENT LEVY) (3 Period TO DATE TO DATE APPROP BUDGET USED________________________________________________________________ _________________ __________________ ______________ _______________

REVENUES


TOTAL 0999 BEGINNING BALANCE .00 .00 .00 .00 .00 .0

RECEIPTS


AD VALOREM TAXES

1111 GENERAL PROPERTY TAX 1,868,175.00 .00 1,864,722.00 1,857,279.00 -7,443.00 100.41113 PSC PROPERTY TAX .00 .00 .00 .00 .00 .01115 DELINQUENT PROPERTY TAX .00 .00 .00 .00 .00 .0

TOTAL AD VALOREM TAXES

1,868,175.00 .00 1,864,722.00 1,857,279.00 -7,443.00 100.4

TOTAL REVENUE FROM LOCAL SOURCES 1,868,175.00 .00 1,864,722.00 1,857,279.00 -7,443.00 100.4


RESTRICTED

3200 RESTRICTED STATE REVENUE 412,828.00 .00 370,532.00 741,064.00 370,532.00 50.0

TOTAL RESTRICTED

412,828.00 .00 370,532.00 741,064.00 370,532.00 50.0



TOTAL REVENUE ON BEHALF PAYMENTS .00 .00 .00 .00 .00 .0


412,828.00 .00 370,532.00 741,064.00 370,532.00 50.0

OTHER RECEIPTS

INTERFUND TRANSFERS

5210 FUND TRANSFER .00 .00 .00 .00 .00 .0

TOTAL INTERFUND TRANSFERS .00 .00 .00 .00 .00 .0

TOTAL OTHER RECEIPTS




.00 .00 .00 .00 .00 .0

TOTAL RECEIPTS

2,281,003.00 .00 2,235,254.00 2,598,343.00 363,089.00 86.0

TOTAL REVENUE 2,281,003.00 .00 2,235,254.00 2,598,343.00 363,089.00 86.0




EXPENDITURES

4200 LAND IMPROVEMENTS

0400 PURCHASED PROPERTY SERVICES .00 .00 .00 .00 .00 .0

TOTAL 4200 LAND IMPROVEMENTS

.00 .00 .00 .00 .00 .0

5100 DEBT SERVICE

0800 DEBT SERVICE AND MISCELLANEOUS .00 .00 .00 .00 .00 .0 0900 OTHER ITEMS .00 .00 .00 .00 .00 .0

TOTAL 5100 DEBT SERVICE

.00 .00 .00 .00 .00 .0

5200 FUND TRANSFERS

0900 OTHER ITEMS 2,766,428.38 .00 2,243,117.00 2,598,343.00 355,226.00 86.3

TOTAL 5200 FUND TRANSFERS 2,766,428.38 .00 2,243,117.00 2,598,343.00 355,226.00 86.3

TOTAL EXPENDITURES

2,766,428.38 .00 2,243,117.00 2,598,343.00 355,226.00 86.3

TOTAL FOR BUILDING FUND (5 CENT LEVY) (320) -485,425.38 .00 -7,863.00 .00 7,863.00 .0



CONSTRUCTION FUND (360) Period TO DATE TO DATE APPROP BUDGET USED________________________________________________________________ _________________ __________________ ______________ _______________

REVENUES



RECEIPTS



1510 INTEREST ON INVESTMENTS .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0


1990 MISCELLANEOUS REVENUE .00 .00 .00 .00 .00 .0

TOTAL OTHER REVENUE FROM LOCAL SOURCES .00 .00 .00 .00 .00 .0

TOTAL REVENUE FROM LOCAL SOURCES

.00 .00 .00 .00 .00 .0


RESTRICTED

3200 RESTRICTED STATE REVENUE .00 .00 .00 .00 .00 .0

TOTAL RESTRICTED .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0

OTHER RECEIPTS

BOND ISSUANCE


TOTAL BOND ISSUANCE .00 .00 .00 .00 .00 .0

INTERFUND TRANSFERS

5210 FUND TRANSFER .00 .00 .00 .00 .00 .0




TOTAL INTERFUND TRANSFERS .00 .00 .00 .00 .00 .0


5332 LOSS COMP - BUILDINGS .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0

TOTAL OTHER RECEIPTS .00 .00 .00 .00 .00 .0

TOTAL RECEIPTS

.00 .00 .00 .00 .00 .0

TOTAL REVENUE .00 .00 .00 .00 .00 .0




EXPENDITURES


0700 PROPERTY .00 .00 .00 .00 .00 .0

TOTAL 4100 LAND/SITE ACQUISITIONS

.00 .00 .00 .00 .00 .0

4500 BUILDING ACQUISTIONS & CONSTRUCTION

0300 PURCHASED PROF AND TECH SERV 4,073.96 .00 .00 .00 .00 .0 0400 PURCHASED PROPERTY SERVICES .00 .00 .00 .00 .00 .0 0600 SUPPLIES .00 .00 .00 .00 .00 .0 0700 PROPERTY .00 .00 .00 .00 .00 .0 0840 CONTINGENCY .00 .00 .00 .00 .00 .0

TOTAL 4500 BUILDING ACQUISTIONS & CONSTRUCTION

4,073.96 .00 .00 .00 .00 .0

4600 SITE IMPROVEMENT

0100 SALARIES PERSONNEL SERVICES .00 .00 .00 .00 .00 .0 0200 EMPLOYEE BENEFITS .00 .00 .00 .00 .00 .0 0300 PURCHASED PROF AND TECH SERV -76,760.95 .00 .00 .00 .00 .0 0400 PURCHASED PROPERTY SERVICES .00 .00 .00 .00 .00 .0 0600 SUPPLIES .00 .00 .00 .00 .00 .0 0700 PROPERTY 40,610.00 .00 .00 .00 .00 .0 0800 DEBT SERVICE AND MISCELLANEOUS .00 .00 .00 .00 .00 .0 0840 CONTINGENCY .00 .00 .00 .00 .00 .0 0900 OTHER ITEMS .00 .00 .00 .00 .00 .0

TOTAL 4600 SITE IMPROVEMENT

-36,150.95 .00 .00 .00 .00 .0

4700 BUILDING IMPROVEMENTS

0100 SALARIES PERSONNEL SERVICES .00 .00 .00 .00 .00 .0 0200 EMPLOYEE BENEFITS .00 .00 .00 .00 .00 .0 0300 PURCHASED PROF AND TECH SERV 32,076.99 .00 .00 .00 .00 .0 0400 PURCHASED PROPERTY SERVICES .00 .00 .00 .00 .00 .0 0500 OTHER PURCHASED SERVICES .00 .00 .00 .00 .00 .0 0600 SUPPLIES .00 .00 .00 .00 .00 .0 0700 PROPERTY .00 .00 .00 .00 .00 .0 0800 DEBT SERVICE AND MISCELLANEOUS .00 .00 .00 .00 .00 .0 0840 CONTINGENCY .00 .00 .00 .00 .00 .0

TOTAL 4700 BUILDING IMPROVEMENTS

32,076.99 .00 .00 .00 .00 .0

5200 FUND TRANSFERS

0700 PROPERTY .00 .00 .00 .00 .00 .0




0900 OTHER ITEMS .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0

TOTAL EXPENDITURES .00 .00 .00 .00 .00 .0

TOTAL FOR CONSTRUCTION FUND (360)

.00 .00 .00 .00 .00 .0



DEBT SERVICE FUND (400) Period TO DATE TO DATE APPROP BUDGET USED________________________________________________________________ _________________ __________________ ______________ _______________

REVENUES


TOTAL 0999 BEGINNING BALANCE .00 .00 1,813.57 .00 -1,813.57 .0

RECEIPTS


OTHER STATE FUNDING

3120 INTERGOVT STATE DEBT SERVICE .00 .00 .00 .00 .00 .0

TOTAL OTHER STATE FUNDING

.00 .00 .00 .00 .00 .0

RESTRICTED

3200 RESTRICTED STATE REVENUE .00 .00 .00 .00 .00 .0

TOTAL RESTRICTED .00 .00 .00 .00 .00 .0




.00 .00 .00 .00 .00 .0

TOTAL REVENUE FROM STATE SOURCES .00 .00 .00 .00 .00 .0



4500 RESTRICTED FED THRU STATE .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0


OTHER RECEIPTS

BOND ISSUANCE





TOTAL BOND ISSUANCE .00 .00 .00 .00 .00 .0

INTERFUND TRANSFERS

5210 FUND TRANSFER 2,766,428.38 .00 2,243,117.00 3,012,437.00 769,320.00 74.5


2,766,428.38 .00 2,243,117.00 3,012,437.00 769,320.00 74.5

TOTAL OTHER RECEIPTS 2,766,428.38 .00 2,243,117.00 3,012,437.00 769,320.00 74.5

TOTAL RECEIPTS

2,766,428.38 .00 2,243,117.00 3,012,437.00 769,320.00 74.5

TOTAL REVENUE 2,766,428.38 .00 2,244,930.57 3,012,437.00 767,506.43 74.5




EXPENDITURES

5100 DEBT SERVICE

0300 PURCHASED PROF AND TECH SERV .00 .00 .00 .00 .00 .0 0800 DEBT SERVICE AND MISCELLANEOUS 2,739,143.58 184,708.18 1,647,353.31 3,012,437.00 1,365,083.69 54.7

TOTAL 5100 DEBT SERVICE

2,739,143.58 184,708.18 1,647,353.31 3,012,437.00 1,365,083.69 54.7

TOTAL EXPENDITURES 2,739,143.58 184,708.18 1,647,353.31 3,012,437.00 1,365,083.69 54.7

TOTAL FOR DEBT SERVICE FUND (400)

27,284.80 -184,708.18 597,577.26 .00 -597,577.26 .0



FOOD SERVICE FUND (51) Period TO DATE TO DATE APPROP BUDGET USED________________________________________________________________ _________________ __________________ ______________ _______________

REVENUES


TOTAL 0999 BEGINNING BALANCE 323,765.69 .00 310,739.27 165,984.00 -144,755.27 187.2

RECEIPTS



1510 INTEREST ON INVESTMENTS 4,681.21 222.63 2,153.73 6,594.00 4,440.27 32.7


4,681.21 222.63 2,153.73 6,594.00 4,440.27 32.7

FOOD SERVICE

1611 REIMBURSABLE SCHOOL LUNCH PROG .00 .00 .00 .00 .00 .01612 REIMBURSABLE SCH BREAKFAST PRG .00 .00 .00 .00 .00 .01621 NON-REIMBURSABLE LUNCH PROG 399,013.70 39,146.94 283,734.20 470,260.00 186,525.80 60.31621 NON-REIMBURSABLE LUNCH PROG .00 .00 .00 .00 .00 .01622 NON-REIMBURSABLE BREAKFAST PRG 99,013.60 10,838.50 71,387.40 119,044.00 47,656.60 60.01624 NON-REIMBURSBLE A LA CARTE PRG .00 .00 .00 .00 .00 .01629 NON-REIMBURSBLE OTHER FOOD PRG .00 .00 .00 .00 .00 .01630 SPECIAL FUNCTIONS 83.72 .00 .00 84.00 84.00 .01631 CATERING 7,121.42 299.25 6,115.73 11,682.00 5,566.27 52.41631 CATERING .00 .00 .00 .00 .00 .01631 CATERING HISTORY .00 .00 .00 .00 .00 .0

TOTAL FOOD SERVICE

505,232.44 50,284.69 361,237.33 601,070.00 239,832.67 60.1


1980 REFUND OF PRIOR YR EXPENDITURE .00 .00 .00 .00 .00 .01990 MISCELLANEOUS REVENUE 21,225.55 5,244.78 33,565.54 41,916.00 8,350.46 80.11994 RETURN FOR INSUFFICIENT CHECKS .00 .00 .00 .00 .00 .0


21,225.55 5,244.78 33,565.54 41,916.00 8,350.46 80.1

TOTAL REVENUE FROM LOCAL SOURCES 531,139.20 55,752.10 396,956.60 649,580.00 252,623.40 61.1


RESTRICTED

3200 RESTRICTED STATE REVENUE .00 .00 324.09 .00 -324.09 .0




TOTAL RESTRICTED .00 .00 324.09 .00 -324.09 .0




.00 .00 .00 .00 .00 .0

TOTAL REVENUE FROM STATE SOURCES .00 .00 324.09 .00 -324.09 .0



4500 RESTRICTED FED THRU STATE 557,857.00 85,917.60 576,048.46 784,064.00 208,015.54 73.5


557,857.00 85,917.60 576,048.46 784,064.00 208,015.54 73.5

CHILD NUTRITION PROGRAM DONATED COMMODIT

4950 CHILD NUTR PRG DONATED COMMOD .00 .00 .00 .00 .00 .0

TOTAL CHILD NUTRITION PROGRAM DONATED COMMODIT .00 .00 .00 .00 .00 .0

TOTAL REVENUE FROM FEDERAL SOURCES

557,857.00 85,917.60 576,048.46 784,064.00 208,015.54 73.5

TOTAL RECEIPTS 1,088,996.20 141,669.70 973,329.15 1,433,644.00 460,314.85 67.9

TOTAL REVENUE

1,412,761.89 141,669.70 1,284,068.42 1,599,628.00 315,559.58 80.3




EXPENDITURES


0100 SALARIES PERSONNEL SERVICES 384,181.59 46,816.83 382,404.07 552,506.00 170,101.93 69.2 0200 EMPLOYEE BENEFITS 90,814.18 10,177.20 90,865.07 132,639.00 41,773.93 68.5 0300 PURCHASED PROF AND TECH SERV 4,257.00 .00 .00 4,907.00 4,907.00 .0 0400 PURCHASED PROPERTY SERVICES 52,121.14 5,247.37 50,313.67 75,797.00 25,483.33 66.4 0500 OTHER PURCHASED SERVICES 8,472.93 395.87 4,758.36 12,256.00 7,497.64 38.8 0600 SUPPLIES 487,316.48 78,981.76 519,505.60 607,196.00 87,690.40 85.6 0700 PROPERTY .00 .00 12,910.81 11,814.00 -1,096.81 109.3 0800 DEBT SERVICE AND MISCELLANEOUS 794.75 35.25 7,617.10 1,228.00 -6,389.10 620.3 0840 CONTINGENCY .00 .00 .00 151,285.00 151,285.00 .0 0900 OTHER ITEMS .00 .00 .00 .00 .00 .0


1,027,958.07 141,654.28 1,068,374.68 1,549,628.00 481,253.32 68.9

5200 FUND TRANSFERS

0900 OTHER ITEMS 36,005.00 6,499.00 44,612.00 50,000.00 5,388.00 89.2

TOTAL 5200 FUND TRANSFERS 36,005.00 6,499.00 44,612.00 50,000.00 5,388.00 89.2

TOTAL EXPENDITURES

1,063,963.07 148,153.28 1,112,986.68 1,599,628.00 486,641.32 69.6

TOTAL FOR FOOD SERVICE FUND (51) 348,798.82 -6,483.58 171,081.74 .00 -171,081.74 .0



DAYCARE (52) Period TO DATE TO DATE APPROP BUDGET USED________________________________________________________________ _________________ __________________ ______________ _______________

REVENUES



RECEIPTS


COMMUNITY SERVICE ACTIVITIES

1810 DAY CARE FEES .00 4,981.00 33,625.00 .00 -33,625.00 .0

TOTAL COMMUNITY SERVICE ACTIVITIES

.00 4,981.00 33,625.00 .00 -33,625.00 .0

TOTAL REVENUE FROM LOCAL SOURCES .00 4,981.00 33,625.00 .00 -33,625.00 .0


RESTRICTED

3200 RESTRICTED STATE REVENUE .00 3,974.00 10,951.00 .00 -10,951.00 .0

TOTAL RESTRICTED

.00 3,974.00 10,951.00 .00 -10,951.00 .0

TOTAL REVENUE FROM STATE SOURCES .00 3,974.00 10,951.00 .00 -10,951.00 .0

OTHER RECEIPTS


5341 SALE OF EQUIPMENT ETC .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0

TOTAL OTHER RECEIPTS .00 .00 .00 .00 .00 .0

TOTAL RECEIPTS

.00 8,955.00 44,576.00 .00 -44,576.00 .0

TOTAL REVENUE .00 8,955.00 44,576.00 .00 -44,576.00 .0



DAYCARE (52) Period TO DATE TO DATE APPROP BUDGET USED________________________________________________________________ _________________ __________________ ______________ _______________

EXPENDITURES

3200 DAY CARE OPERATIONS

0100 SALARIES PERSONNEL SERVICES .00 612.23 4,084.57 .00 -4,084.57 .0 0200 EMPLOYEE BENEFITS .00 176.17 1,101.05 .00 -1,101.05 .0 0300 PURCHASED PROF AND TECH SERV .00 .00 210.00 .00 -210.00 .0 0600 SUPPLIES .00 .00 1,948.31 .00 -1,948.31 .0 0800 DEBT SERVICE AND MISCELLANEOUS .00 322.63 2,847.74 .00 -2,847.74 .0

TOTAL 3200 DAY CARE OPERATIONS

.00 1,111.03 10,191.67 .00 -10,191.67 .0

TOTAL EXPENDITURES .00 1,111.03 10,191.67 .00 -10,191.67 .0

TOTAL FOR DAYCARE (52)

.00 7,843.97 34,384.33 .00 -34,384.33 .0



FISCAL AGENT FUND (60) Period TO DATE TO DATE APPROP BUDGET USED________________________________________________________________ _________________ __________________ ______________ _______________

REVENUES

RECEIPTS



4500 RESTRICTED FED THRU STATE .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0


TOTAL RECEIPTS

.00 .00 .00 .00 .00 .0

TOTAL REVENUE .00 .00 .00 .00 .00 .0

TOTAL FOR FISCAL AGENT FUND (60)

.00 .00 .00 .00 .00 .0



TRUST AND AGENCY FUND (70) Period TO DATE TO DATE APPROP BUDGET USED________________________________________________________________ _________________ __________________ ______________ _______________

REVENUES

RECEIPTS



1510 INTEREST ON INVESTMENTS .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0


1920 CONTRIBUTIONS/DONATIONS .00 .00 .00 .00 .00 .01925 REIMBURSEMENTS (NON-GVT) .00 .00 .00 .00 .00 .01990 MISCELLANEOUS REVENUE .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0

TOTAL REVENUE FROM LOCAL SOURCES .00 .00 .00 .00 .00 .0

TOTAL RECEIPTS

.00 .00 .00 .00 .00 .0

TOTAL REVENUE .00 .00 .00 .00 .00 .0



TRUST AND AGENCY FUND (70) Period TO DATE TO DATE APPROP BUDGET USED________________________________________________________________ _________________ __________________ ______________ _______________

EXPENDITURES

1000 INSTRUCTION

0600 SUPPLIES .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0


0300 PURCHASED PROF AND TECH SERV .00 .00 .00 .00 .00 .0

TOTAL 2100 STUDENT SUPPORT SERVICES .00 .00 .00 .00 .00 .0


0600 SUPPLIES .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0


0600 SUPPLIES .00 .00 .00 .00 .00 .0


TOTAL EXPENDITURES

.00 .00 .00 .00 .00 .0

TOTAL FOR TRUST AND AGENCY FUND (70) .00 .00 .00 .00 .00 .0



GOVNMNTAL ASSETS 1,2,31,32,36 Period TO DATE TO DATE APPROP BUDGET USED________________________________________________________________ _________________ __________________ ______________ _______________

REVENUES

RECEIPTS



1930 GAIN/LOSS ON SALE/CAPITAL ASSE .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0

TOTAL REVENUE FROM LOCAL SOURCES .00 .00 .00 .00 .00 .0

TOTAL RECEIPTS

.00 .00 .00 .00 .00 .0

TOTAL REVENUE .00 .00 .00 .00 .00 .0




EXPENDITURES

1000 INSTRUCTION

0700 PROPERTY .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0


0700 PROPERTY .00 .00 .00 .00 .00 .0

TOTAL 2100 STUDENT SUPPORT SERVICES .00 .00 .00 .00 .00 .0


0700 PROPERTY .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0

2300 DISTRICT ADMIN SUPPORT

0700 PROPERTY .00 .00 .00 .00 .00 .0

TOTAL 2300 DISTRICT ADMIN SUPPORT .00 .00 .00 .00 .00 .0


0700 PROPERTY .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0


0700 PROPERTY .00 .00 .00 .00 .00 .0

TOTAL 2500 BUSINESS SUPPORT SERVICES .00 .00 .00 .00 .00 .0


0700 PROPERTY .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0





0700 PROPERTY .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0


0700 PROPERTY .00 .00 .00 .00 .00 .0


TOTAL EXPENDITURES

.00 .00 .00 .00 .00 .0

TOTAL FOR GOVNMNTAL ASSETS 1,2,31,32,36 (8) .00 .00 .00 .00 .00 .0



FOOD SERVICE ASSETS (81) Period TO DATE TO DATE APPROP BUDGET USED________________________________________________________________ _________________ __________________ ______________ _______________

EXPENDITURES


0700 PROPERTY .00 .00 .00 .00 .00 .0


.00 .00 .00 .00 .00 .0

TOTAL EXPENDITURES .00 .00 .00 .00 .00 .0

TOTAL FOR FOOD SERVICE ASSETS (81)

.00 .00 .00 .00 .00 .0


REPORT OPTIONS

____________________________________________________________________________________________________________________________________

Fiscal Year/Period for reports 2013 9

Include page break between funds? Y

Include expenditure detail? N

Include Percent Used? Y

Include Last FY Actuals? YThru (P)eriod or (T)otal for Year P

Include Prior FY 2 Actuals? N

Include Encumbrances? N

** END OF REPORT - Generated by RUTH ANN COCANOUGHER **

04/01/2013 14:51 |MERCER COUNTY BOARD OF EDUCATION |PG 19704rcoc |BALANCE SHEET FOR 2013 9 |glbalsht

FUND: 1 GENERAL FUND /

NET CHANGE ACCOUNTFUND: 1 GENERAL FUND FOR PERIOD BALANCE__________________________________________________________________________________________________________ASSETS

10 6101 CASH IN BANK -168,148.18 5,778,250.0210 6131 RECEIVABLE FROM SPECIAL REV FN -9,495.58 .00

__________________ ___________________TOTAL ASSETS -177,643.76 5,778,250.02

================== ===================

LIABILITIES10 7461 ACCR SALARIES & BENEFT PAYABLE 9,495.58 .0010 7493 SICK LEAVE PAYABLE IN PROCESS .00 -392,279.9310 7603 PURCHASE OBLIGATIONS -20,353.12 158,034.49

__________________ ___________________TOTAL LIABILITIES -10,857.54 -234,245.44

__________________ ___________________

FUND BALANCE10 6302 REVENUES CONTROL -1,238,541.56 -17,097,004.4210 7602 EXPENDITURES CONTROL 1,406,689.74 11,711,034.3310 8753 ASSIGNED-PURCH OBL - CURRENT 20,353.12 -158,034.49

__________________ ___________________TOTAL FUND BALANCE 188,501.30 -5,544,004.58

__________________ ___________________TOTAL LIABILITIES + FUND BALANCE 177,643.76 -5,778,250.02

================== ===================


FUND: 2 SPECIAL REVENUE /

NET CHANGE ACCOUNTFUND: 2 SPECIAL REVENUE FOR PERIOD BALANCE__________________________________________________________________________________________________________ASSETS

20 6101 CASH IN BANK -13,528.92 193,633.3220 6130 INTERFUND RECEIVABLES 9,495.58 .00

__________________ ___________________TOTAL ASSETS -4,033.34 193,633.32

================== ===================

LIABILITIES20 7603 PURCHASE OBLIGATIONS -24,498.70 62,352.79

__________________ ___________________TOTAL LIABILITIES -24,498.70 62,352.79

__________________ ___________________

FUND BALANCE20 6302 REVENUES CONTROL -247,362.38 -2,257,736.8920 7602 EXPENDITURES CONTROL 251,395.72 2,064,103.5720 8753 ASSIGNED-PURCH OBL - CURRENT 24,498.70 -62,352.79

__________________ ___________________TOTAL FUND BALANCE 28,532.04 -255,986.11

__________________ ___________________TOTAL LIABILITIES + FUND BALANCE 4,033.34 -193,633.32

================== ===================


FUND: 310 CAPITAL OUTLAY FUND /

NET CHANGE ACCOUNTFUND: 310 CAPITAL OUTLAY FUND FOR PERIOD BALANCE__________________________________________________________________________________________________________ASSETS

31 6101 CASH IN BANK .00 261,363.52__________________ ___________________

TOTAL ASSETS .00 261,363.52================== ===================

FUND BALANCE

31 6302 REVENUES CONTROL .00 -261,363.52__________________ ___________________

TOTAL FUND BALANCE .00 -261,363.52__________________ ___________________

TOTAL LIABILITIES + FUND BALANCE .00 -261,363.52================== ===================


FUND: 320 BUILDING FUND (5 CENT LEVY) /

NET CHANGE ACCOUNTFUND: 320 BUILDING FUND (5 CENT LEVY) FOR PERIOD BALANCE__________________________________________________________________________________________________________FUND BALANCE

32 6302 REVENUES CONTROL .00 -2,235,254.0032 7602 EXPENDITURES CONTROL .00 2,243,117.0032 8770 UNASSIGNED FUND BALANCE .00 -7,863.00

__________________ ___________________TOTAL FUND BALANCE .00 .00

__________________ ___________________TOTAL LIABILITIES + FUND BALANCE .00 .00

================== ===================


FUND: 400 DEBT SERVICE FUND /

NET CHANGE ACCOUNTFUND: 400 DEBT SERVICE FUND FOR PERIOD BALANCE__________________________________________________________________________________________________________ASSETS

40 6101 CASH IN BANK -184,708.18 603,468.26__________________ ___________________

TOTAL ASSETS -184,708.18 603,468.26================== ===================

LIABILITIES

40 7603 PURCHASE OBLIGATIONS -184,708.18 1,232,589.13__________________ ___________________

TOTAL LIABILITIES -184,708.18 1,232,589.13__________________ ___________________

FUND BALANCE

40 6302 REVENUES CONTROL .00 -2,244,930.5740 7602 EXPENDITURES CONTROL 184,708.18 1,647,353.3140 8736 RESTRICTED - DEBT SERVICE .00 -5,891.0040 8753 ASSIGNED-PURCH OBL - CURRENT 184,708.18 -1,232,589.13

__________________ ___________________TOTAL FUND BALANCE 369,416.36 -1,836,057.39


================== ===================


FUND: 51 FOOD SERVICE FUND /

NET CHANGE ACCOUNTFUND: 51 FOOD SERVICE FUND FOR PERIOD BALANCE__________________________________________________________________________________________________________ASSETS

51 6101 CASH IN BANK -6,483.58 138,322.3151 6171 INVENTORIES FOR CONSUMPTION .00 31,370.66

__________________ ___________________TOTAL ASSETS -6,483.58 169,692.97

================== ===================

LIABILITIES51 7603 PURCHASE OBLIGATIONS -58,851.33 133,642.80

__________________ ___________________TOTAL LIABILITIES -58,851.33 133,642.80

__________________ ___________________

FUND BALANCE51 6302 REVENUES CONTROL -141,669.70 -1,284,068.4251 7602 EXPENDITURES CONTROL 148,153.28 1,112,986.6851 8739 RESTRICTED-NET ASSETS(FD SVC) .00 1,388.7751 8753 ASSIGNED-PURCH OBL - CURRENT 58,851.33 -133,642.80

__________________ ___________________TOTAL FUND BALANCE 65,334.91 -303,335.77


================== ===================


FUND: 52 DAYCARE /

NET CHANGE ACCOUNTFUND: 52 DAYCARE FOR PERIOD BALANCE__________________________________________________________________________________________________________ASSETS

52 6101 CASH IN BANK 7,843.97 34,484.33__________________ ___________________

TOTAL ASSETS 7,843.97 34,484.33================== ===================

FUND BALANCE

52 6302 REVENUES CONTROL -8,955.00 -44,576.0052 7602 EXPENDITURES CONTROL 1,111.03 10,191.6752 8739 RESTRICTED-NET ASSETS(FD SVC) .00 -100.00

__________________ ___________________TOTAL FUND BALANCE -7,843.97 -34,484.33

__________________ ___________________TOTAL LIABILITIES + FUND BALANCE -7,843.97 -34,484.33

================== ===================


FUND: 8 GOVNMNTAL ASSETS 1,2,31,32,36 /

NET CHANGE ACCOUNTFUND: 8 GOVNMNTAL ASSETS 1,2,31,32,36 FOR PERIOD BALANCE__________________________________________________________________________________________________________ASSETS

80 6201 LAND .00 1,622,246.4280 6211 LAND IMPROVEMENTS .00 2,125,193.2480 6212 ACCMLTED DEPRECIA LAND IMPROVE .00 -1,271,921.3780 6221 BUILDINGS & BUILDING IMPROVEME .00 62,257,904.2980 6222 ACCUMULATED DEPRECIATION-BLDGS .00 -16,360,013.4180 6231 TECHNOLOGY EQUIPMENT .00 3,227,445.9880 6232 ACCUM DEPREC-TECHNOLOGY EQUIP .00 -2,208,639.1980 6241 VEHICLES .00 4,776,272.8980 6242 ACCUMULATED DEPRECIATION-VEHIC .00 -3,717,061.0680 6251 GENERAL EQUIPMENT .00 2,302,239.4580 6252 ACCUMULATED DEPREC-GEN EQUIPME .00 -1,280,394.1380 6261 CONSTRUCTION WORK IN PROGRESS .00 188,549.00

__________________ ___________________TOTAL ASSETS .00 51,661,822.11

================== ===================

FUND BALANCE80 8710 INVESTMENT IN GOVERNMENTAL AST .00 -51,661,822.11

__________________ ___________________TOTAL FUND BALANCE .00 -51,661,822.11

__________________ ___________________TOTAL LIABILITIES + FUND BALANCE .00 -51,661,822.11

================== ===================


FUND: 81 FOOD SERVICE ASSETS /

NET CHANGE ACCOUNTFUND: 81 FOOD SERVICE ASSETS FOR PERIOD BALANCE__________________________________________________________________________________________________________ASSETS

81 6231 TECHNOLOGY EQUIPMENT .00 11,975.6281 6232 ACCUM DEPREC-TECHNOLOGY EQUIP .00 -8,960.1981 6251 GENERAL EQUIPMENT .00 697,004.0881 6252 ACCUMULATED DEPREC-GEN EQUIPME .00 -565,485.54

__________________ ___________________TOTAL ASSETS .00 134,533.97

================== ===================

FUND BALANCE81 8711 INVEST IN BUSINESS TYPE ASSETS .00 -134,533.97

__________________ ___________________TOTAL FUND BALANCE .00 -134,533.97

__________________ ___________________TOTAL LIABILITIES + FUND BALANCE .00 -134,533.97

================== ===================

** END OF REPORT - Generated by RUTH ANN COCANOUGHER **

INFORMATIONAL ITEM PRESENTER: Mr. Betsher SUBJECT: PUBLIC PARTICIPATING IN OPEN MEETINGS - BOARD

POLICY 1.421 INTRODUCTION: Persons wishing to address the Board must first be recognized by the chairperson. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The chairperson may rule on the relevance of the topic to the Board’s Agenda. The chairperson may also establish time limit of 5 minutes for speakers. At this time the board will receive comments from the public. 6

STAFF NOTE PRESENTER: Mr. Betsher SUBJECT: APPROVAL OF ALL ITEMS IN CONSENT AGENDA INTRODUCTION: Several items have been placed in the section called “Consent Agenda”. These items will all be voted on with one motion and one vote. These are typically items that happen on a regular basis, are annual fees,

or routine items in doing business. The board may discuss any item they wish. The board has the option to pull any item out for a separate vote. CONSENT AGENDA:

a. Minutes of 3/21/13, 3/27/13 Board Meetings; 3/21/13 Finance Corp Meeting b. Invoices – Orders of the Treasurer

SUPERINTENDENTENT’S RECOMMENDATION: I recommend approval. On a motion by _____________________, second by ____________________, the board voted to approve all items in the consent agenda.

Do a Verbal Roll Call Vote:

Billy Montgomery Yes _____ No_____ Pattie Burke Yes_____ No_____ Jim Stinnett Yes_____ No_____ Larry Yeager (Vice Chair) Yes_____ No_____ Ron Betsher ( Chairperson) Yes_____ No_____

7

3/21/13 REGULAR BOARD MEETING

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RECORD OF BOARD PROCEEDINGS

The Mercer County Board of Education Met at Mercer Co. Sr. H.S.

5:30 P.M. Board Meeting Regular MEETING MINUTES

March 21, 2013 13.230 CALL TO ORDER/ROLL CALL –4 present, 1 absent

Ron Betsher – Dist 1– Board Chair (Absent- in the hospital) Billy Montgomery - Dist 3 Larry Yeager – Dist 2 Vice-Chair Jim Stinnett - Dist 4 Pattie Burke – Dist 5

13.231 APPROVAL OF AGENDA On a motion by Jim Stinnett, second by Billy Montgomery, the board voted to approve the agenda as published. VOTE: 4 of 4 13.232 RECOGNITIONS: The following were recognized by the Board of Education for their

achievements.

1. TITAN PROUD – No Exceptions - A student from each school (Mercer Elementary, Harlow Early Learning Center, Mercer Co. Intermediate School, King Middle, 9th Grade Academy and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:

Perfect attendance during the month student(s) are being observed. GUIDELINES

Completed all homework assignments and tests. Passing grade. No discipline issues. Student demonstrates good leadership skills. Student exhibits a winning attitude and spirit toward learning and peers.

a) HARLOW EARLY LEARNING CTR – Abigail Slone, Kindergarten

b) MERCER ELEMENTARY SCHOOL - Trevor Ellis, 1st grade

c) MERCER INTERMEDIATE SCHOOL – Maegan Paul, 4th grade

d) KING MIDDLE SCHOOL – Lauren Taylor, 6th grade

e) 9th GRADE ACADEMY – Gabriel Tuggle

f) MERCER COUNTY SENIOR HIGH – Hallie Cannon, 12th

2.

grade Allison Davis – Allison won 1st

Place in the poster category in the 2013 Annual Agriculture Day Poster and Essay contest. She will receive a $100 check from the Kentucky Department of Agriculture. Additionally, she is invited to attend the 2013 Ag Day Luncheon to be recognized as a contest winner by Commissioner of Agriculture, James Comer, who will present her with a certificate acknowledging her award.

13.233 Reports – Informational Items a.

Superintendent Report - scanned and attached to the minutes

b.

Principals’ Reports – scanned and attached to the minutes


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c. Finance Officer’s Report

Ruth Ann Cocanougher gave the Treasurer’s Report for February 2013. Ending cash balances were $5,946,398 for February 2013 compared to $4,645,504 last year. The financial summary page was discussed and noted that most variances were similar to last month, except the Board/Superintendent section is now favorable over last year due to extra unemployment paid last year and architect fees paid last year due to projects halted and not enough funds in construction contingency to cover. An update on the KSBIT assessment was given. Redbook training will be held July 12 from 1:00-5:00 for staff and 5:30-7:00 for Boosters.

d. Attendance Report

- Ms. Sims will begin reporting to the board on the following schedule: Aug/Sept/Nov/ Jan/Mar/May.

Ms. Sims reported that in month 5 we had 94.75% attendance and in month 6 we had 94.79. We are struggling and still have the flu in several buildings. We like to run well above 95%. Our YTD attendance is 95.34% - which falls short of last year. We are currently serving 18 Home Bound students. We do several things to raise our attendance. Two are: Harlow recently had a parent night and KMS just had Truancy Court. Judge Dodson comes here early in the morning before his court to hold this Truancy Court. He also brought 2 bailiffs with him. We are fortunate to have local community folks to come and help us like this.

13.234 PUBLIC PARTICIPATION – No one from the audience signed up to speak 13.235 CONSENT AGENDA ITEMS:

a. Approval of Minutes of 2/21/13, 2/27/13, 3/5/13, 3/7/13 at 4:00 pm and 3/7/13 at 6:15 pm Board Meetings

b. Approval of Orders of the Treasurer On a motion by Pattie Burke, second by Billy Montgomery, the board voted to approve the Consent Agenda Items. ROLL CALL VOTE:

Billy Montgomery yes Pattie Burke yes Jim Stinnett yes Larry Yeager yes Ron Betsher Absent

13.236 NOTIFICATION OF PERSONNEL REPORT – INFORMATIONAL ITEM KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a). All persons employed in this item have been hired for the 2012-13 school year (unless otherwise stated), pending completion of all necessary paperwork.

NAME POSITION LOCATION EFFECTIVE DATE

HIRED CLASSIFIED: Wendy Martin Title I Teacher for remainder of 2012-13 only MCES 2/26/13 Ronda Sears Title I Teacher for remainder of 2012-13 only MCES 2/26/13 Lora Shotts Title I Teacher for remainder of 2012-13 only MCES 2/26/13 HIRED CERTIFIED:


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MISCELLANEOUS Anna Marie Taylor Request for Family Medical Leave MCSH From: 1-8-13

To: 3-18-13 RESIGNATIONS: Christi Smothers Kindergarten Teacher HES 6-1-13 HIRED CERTIFIED SUB: HIRED AS COACH: Michael Shewmaker Interim Head Softball Coach MCSH 3/5/13 Gary True Asst. Softball Coach MCSH 3/12/13 Donnie Edwards Asst. Baseball Coach MCSH 3/12/13 VOLUNTEERS:

Mr. Davis also mentioned that Michael Shewmaker is our new Safety Resource Officer here at Mercer Co. Schools. He is actually an employee of the local police department, but his office and work hours are spent on our campus. We are very thankful to have Officer Shewmaker here. 13.237 2005 BOND REFINANCING On a motion by Jim Stinnett, seconded by Billy Montgomery, the board voted approve the “RESOLUTION OF THE BOARD OF EDUCATION OF THE MERCER COUNTY SCHOOL DISTRICT INITIATING THE REFINANCING PROCESS IN ORDER TO REFUND AND RETIRE SCHOOL BUILDING REVENUE BONDS (SERIES 2005) ORIGINALLY ISSUED TO FINANCE THE PROJECT; CONFIRMING THE ACCEPTANCE OF AN OFFER OF ASSISTANCE FROM THE SCHOOL FACILITIES CONSTRUCTION COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A CONTRACT, LEASE AND OPTION WITH THE MERCER COUNTY SCHOOL DISTRICT FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS, AND APPROVING THE PLAN OF REFINANCING SAID PROJECT GENERALLY. Currently we are paying 4.2% and with this refinance we will be paying 2.2%. This will mean a savings of $102,691 to Mercer Co. Schools. ROLL CALL VOTE:

Billy Montgomery yes Pattie Burke yes Jim Stinnett yes Larry Yeager yes Ron Betsher Absent – in Hospital

13.237.1 ADJOURN TO MERCER CO. SCHOOLS FINANCE CORP MEETING On a motion by Pattie Burke, seconded by Billy Montgomery, the board voted to adjourn the Mercer Co. School Board meeting to convene the Mercer County Finance Corp Meeting. ROLL CALL VOTE:


13.237.2 RECONVENE MERCER CO. SCHOOLS BOARD MEETING On a motion by Billy Montgomery, seconded by Jim Stinnett, the board voted to reconvene the Mercer County Board of Education meeting following the Mercer Co. Schools Finance Corp Meeting. ROLL CALL VOTE:



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13.238 PERMISSION TO USE KISTA TO SELL 5 BUSES On a motion by Billy Montgomery, seconded by Pattie Burke, the board voted to approve the use of the KISTA Program for selling 5 surplus school buses, and to adopt the resolution for selling the buses. (This includes buses: 931, 598, 193, 293, and 191). Mr. Preston stated they hoped to use the funds raised by the sale of these buses to equip buses with new, up-to-date camera systems.

ROLL CALL VOTE: Billy Montgomery yes Pattie Burke yes Jim Stinnett yes Larry Yeager yes Ron Betsher Absent – in Hospital

13.239 PERMISSION TO ADD RILEY OIL TO FUEL VENDORS LIST On a motion by Jim Stinnett, seconded by Billy Montgomery, the board voted to grant permission to the Transportation Department to add Riley Oil, in Lexington, to their list of approved fuel vendors to use in the bidding of diesel and gasoline during the 2012-13 school year. ROLL CALL VOTE:


13.240 DECLARATION OF PARTICIPATION / FEDERAL PROGRAMS On a motion by Pattie Burke, seconded by Billy Montgomery, the board voted to grant permission to declare participation in the following federal programs for 2013-14 SY: Title I, Title II, Title III, and IDEA-B) ROLL CALL VOTE:


13.241 APPROVAL OF EMERGENCY SUB TEACHERS 2013-14 S.Y. On a motion by Billy Montgomery, seconded by Jim Stinnett, the board voted to approve the following statement for the 2013-14 school year: “When a district board of education satisfies the Education Professional Standards Board that it is impossible to secure qualified teachers for a position in a school under the control of the district board, the Education Professional Standards Board may issue certificates to persons who meet the qualifications determined by the Education Professional Standards Board for emergency certificates

Billy Montgomery yes ” for substitutes. ROLL CALL VOTE:

Pattie Burke yes Jim Stinnett yes Larry Yeager yes Ron Betsher Absent – in Hospital


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13.242 MCSH PITNEY BOWLES POSTAGE METER CONTRACT On a motion by Pattie Burke, seconded by Billy Montgomery, the board voted to approve a new 5-year contract for a postage meter at MCSH. ROLL CALL VOTE:


13.243 MERCER CO. 2012-13 CALENDAR AMENDMENT AND GRADUATION On a motion by Billy Montgomery, seconded by Pattie Burke, the board voted to amend the 2012-13 calendar as presented to attend 173 student instructional days, and set closing day for May 24, 2013. Harlow’s calendar would also be adjusted accordingly. The board set

graduation for May 25, 3013.

ROLL CALL VOTE: Billy Montgomery yes Pattie Burke yes Jim Stinnett yes Larry Yeager yes Ron Betsher Absent – in Hospital

13.244 APPROVAL OF LOCAL BOARD TRAINING HOURS On a motion by Jim Stinnett, seconded by Billy Montgomery, the board voted to submit .5 Local Training Hours to KSBA for the training presented to them by our Board Attorney, on Expulsion Guidelines, on March 7, 2013 at a special board meeting. This .5 hours will complete the remaining board members for their required training hours for 2013. ROLL CALL VOTE:


13.245 ADJOURNMENT AT 7:00 P.M. There being no further business, on a motion by Pattie Burke, second by Billy Montgomery, the board voted to adjourn. VOTE: 4 of 4 Signed__________________________ Signed___________________________

Board Chairperson Board Secretary

3/27/13 SPECIAL BOARD MEETING-Personnel Action & Staffing

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RECORD OF BOARD PROCEEDINGS

The Mercer County Board of Education Met at Central Office

5:00 P.M. Board Meeting SPECIAL MEETING MINUTES

March 27, 2013 13.246 CALL TO ORDER/ROLL CALL – All Present

Ron Betsher – Dist 1-- Board Chair Billy Montgomery - Dist 3 Larry Yeager – Dist 2--Vice-Chair Jim Stinnett - Dist 4 Pattie Burke – Dist 5

13.247 APPROVAL OF AGENDA On a motion by Pattie Burke, second by Jim Stinnett, the board voted to rearrange the agenda to address the Executive Session first and to approve the agenda as published. ROLL CALL VOTE:

Billy Montgomery yes Pattie Burke yes Jim Stinnett yes Larry Yeager yes Ron Betsher yes

Item Numbers will be out of order, but minutes reflect the sequence of the actual board meeting.

13.249 ENTER INTO EXECUTIVE SESSION – PURSUANT TO KRS 61.810(F) –

Discussions that could lead to the appointment, dismissal or discipline of an individual employee, student or member.

On a motion by Pattie Burke, second by Billy Montgomery, the board voted to approve entering into Executive Session pursuant to KRS 61.810(f). VOTE: 5 of 5 13.249.1 EXIT EXECUTIVE SESSION – Pursuant to KRS 61.810(f) On a motion by Billy Montgomery, second by Larry Yeager, the board voted to approve exiting Executive Session. VOTE: 5 of 5 13. 248 PERSONNEL ACTION AND STAFFING Mr. Betsher explained the reason for this meeting is for the board to get a jump start on the salary schedule and staffing. He stated we would address Administrative schedule first, then the Classified salary schedule next, and then the Certified and Instruction salary schedule. One concern is to make the Administrative Salary Schedule equal and fair to all. There was much discussion about Section 6 monies and what can and cannot be paid from them. The Board asked Ms. Simmons, Board Secretary and Policy Liaison, to contact KSBA regarding drafting a policy for us, to be approved at a future meeting, regarding Section 6 funds. Mr. Davis distributed a comparison of neighboring counties’ salaries, as well as the Superintendent’s Annual Attendance Report showing current enrollments for each of our schools. Ms. Cocanougher reported to them on an issue mentioned in a previous board meeting regarding the title of Head Teacher – and their authority to suspend students. She found from Robert Brown, EPSB, that they do not recognize the title of “Head Teacher” any longer, even though it is mentioned in state regulations.

3/27/13 SPECIAL BOARD MEETING-Personnel Action & Staffing

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There was much discussion of Dean of Students versus Assistant Principal and what each is authorized to do. It was discussed that possibly we could move our Dean of Students to Assistant Principals. Ms. Stratton reported to the board on the new certified evaluation process that Principals will be required to do next year, which will take much more of their time. Principals will be required to take 40-60 hours of training this summer to prepare and pass a test in order to do evaluation of their certified staff. 2013-14 will be the pilot year and in 2014-15, it will be the official evaluation system in Kentucky. We currently do a 3-yr rotation of certified evaluations, and this new system may possibly require a 2-yr rotation. Some administrative positions that had been reduced in the past were discussed - possibly to be partially restored. The Board has asked Ms. Cocanougher to draft a budget with a number of different scenarios for classified staff raises (3%, 4% or 5%), as well as a 1% raise for certified staff for 2013-14. The board touched on the sequestration issue and how that may affect us, and also discussed the cut in our Title I funding. On a motion by Jim Stinnett, second by Larry Yeager, the board voted to put a hiring freeze on for Administrative positions (only), until further notice by the board. ROLL CALL VOTE:

Billy Montgomery yes Pattie Burke yes Jim Stinnett yes Larry Yeager yes Ron Betsher y es

13.250 ADJOURNMENT AT 8:15 P.M. There being no further business, on a motion by Larry Yeager, second by Pattie Burke, the board voted to adjourn. VOTE: 5 of 5 Signed__________________________ Signed___________________________

Board Chairperson Board Secretary

March 21, 2013 Mercer Co. Schools Finance Corporation Meeting

RECORD MERCER COUNTY SCHOOL

DISTRICT FINANCE CORPORATION PROCEEDINGS (Minutes)

Harrodsburg, KY March 21, 2013

The Mercer County School District Finance Corporation met at Mercer Co. Senior High, in conjunction with the 5:30 pm Regular Board Meeting of the Mercer Co. Board of Education, on March 21, 2013 with the following members present: 13.1 THE MEETING WAS CALLED TO ORDER WITH ONE ABSENT. Ron Betsher – President (Absent – in Hospital) Jim Stinnett – Member Larry Yeager - Vice President Billy Montgomery – Member Ruth Ann Cocanougher – Treasurer Pattie Burke – Member Dennis Davis – Secretary On a motion by Billy Montgomery, second by Pattie Burke, the board voted to approve the agenda as presented.

ROLL CALL VOTE: Billy Montgomery Yes Pattie Burke Yes Jim Stinnett Yes Larry Yeager Yes Dennis Davis Yes

Ruth Ann Cocanougher Yes Ron Betsher Absent – in Hospital

13.2 CONFIRMATION OF OFFICERS On a motion by Jim Stinnett, second by Billy Montgomery, the board voted to approve the confirmation of the new members of the Mercer Co. Schools Finance Corp. Board as presented: Ron Betsher, President; Larry Yeager, Vice President; Ruth Ann Cocanougher, Treasurer; Dennis Davis, Secretary; Jim Stinnett, Member; Pattie Burke, Member; Billy Montgomery, Member.

ROLL CALL VOTE:

Billy Montgomery Yes Pattie Burke Yes Jim Stinnett Yes Larry Yeager Yes Dennis Davis Yes


March 21, 2013 Mercer Co. Schools Finance Corporation Meeting

13.3 ADOPTION OF A RESOLUTION AUTHORIZING THE ISSUANCE OF REVENUE BONDS

On a motion by Billy Montgomery, second by Pattie Burke, the board voted for the approval of the following resolution to approve issuance of revenue bonds (for the 2005 Bonds for the Athletic Field House which is currently at 4.2%). New rate will be 2.2%: “A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MERCER COUNTY SCHOOL DISTRICT FINANCE CORPORATION, RELATING TO AND PROVIDING FOR THE ISSUANCE OF $1,850,000 PRINCIPAL AMOUNT (SUBJECT TO A PERMITTED ADJUSTMENT OF $185,000) OF SCHOOL BUILDING REFUNDING REVENUE BONDS, SERIES OF 2013 (THE REFUNDING BONDS) IN ACCORDANCE WITH SECTIONS 58.180 AND 162.120 THROUGH 162.290 AND 162.385 OF THE KENTUCKY REVISED STATUTES FOR THE PURPOSE OF REFUNDING AT OR PRIOR TO THEIR RESPECTIVE MATURITIES THE OUTSTANDING MERCER COUNTY SCHOOL DISTRICT FINANCE CORPORATION SCHOOL BUILDING REVENUE BONDS, SERIES OF 2005, DATED OCTOBER 1, 2005 (THE PRIOR ISSUE) THROUGH THE DEPOSIT AND INVESTMENT IN THE ESCROW FUND OF THE NET PROCEEDS OF THE REFUNDING BONDS; PROVIDING FOR THE PAYMENT OF PRINCIPAL OF AND INTEREST ON SAID PRIOR ISSUES AS SAME MATURE OR BY REDEMPTION IN ADVANCE OF MATURITY; PROVIDING FOR THE CREATION OF CERTAIN FUNDS TO EFFECT THE DEFEASEMENT OF THE RIGHTS OF THE REGISTERED OWNERS OF THE BONDS OF THE PRIOR ISSUES AND THE TRANSFER OF CERTAIN AMOUNTS INTO CERTAIN FUNDS; PROVIDING FOR THE PAYMENT OF SAID REFUNDING BONDS AND THE INTEREST THEREON, PROVIDING FOR THE RIGHTS OF THE REGISTERED OWNERS OF SAID REFUNDING BONDS AND THE ENFORCEMENT THEREOF; AND PROVIDING FOR AN ADVERTISED PUBLIC COMPETITIVE SALE OF SAID REFUNDING BONDS. ROLL CALL VOTE:

Billy Montgomery Yes Pattie Burke Yes Jim Stinnett Yes Larry Yeager Yes Dennis Davis Yes


13.4 ADJOURNMENT 7:00 P.M. There being no further business to conduct, on a motion by Billy Montgomery, second by Jim Stinnett, the Mercer County Board of Education Finance Corp. voted to adjourn.

ROLL CALL VOTE: Billy Montgomery Yes Pattie Burke Yes Jim Stinnett Yes Larry Yeager Yes Dennis Davis Yes


______________________________________ ____________________________________ Finance Corporation Vice President-L. Yeager Finance Corporation Secretary – D. Davis

STAFF NOTE PRESENTER: Chairperson SUBJECT: APPROVE PAYMENT OF CURRENT INVOICES INTRODUCTION: A list of current invoices to be paid by the Mercer County School System has been distributed to each member for study and approval prior to the meeting. SUPERINTENDENT’S RECOMMENDATION:

On a motion by _____________________, second by ____________________, voted to approve the payment of the current invoices as presented.

VOTE: YES _____ NO _____ 7b

INFORMATIONAL ITEM

SUBJECT: PERSONNEL NOTIFICATION: PRESENTER: Superintendent KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)). All persons employed in this item have been hired for the 2012-13 school year (unless otherwise stated), pending completion of all necessary paperwork.

NAME POSITION LOCATION EFFECTIVE DATE

HIRED CLASSIFIED: HIRED CERTIFIED: MISCELLANEOUS RESIGNATIONS due to Retirement: Donald Caton Head Custodian KMS 5/1/13 RESIGNATIONS: Brittany Sexton Head Cheerleading Coach MCSH 3/19/13 Joey Milburn PE Teacher MCSH 6/30/13 HIRED CERTIFIED SUB: Zeke Edwards Emergency Certified Sub District 3/18/13 Sydney Cox Certified Sub District 3/21/13 Brian Mollett Certified Sub District 3/21/13 HIRED CLASSIFIED SUB: Willie Pettit Sub Bus Driver District 4/1/13 HIRED AS COACH: Brandon Robins Volunteer Asst. Baseball Coach KMS 3/13/13 Mark Young Asst. Baseball Coach KMS 3/13/13 Scott Bugg Asst. Boys Track Coach MCSH 3/18/13 Brittany Martt Cox Asst. Softball Coach MCSH 4/2/13 VOLUNTEERS: Zeke Edwards Asst. Volunteer Baseball Coach MCSH 3/19/13

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STAFF NOTE PRESENTERS: Amy Matthews SUBJECT: COMPLETION OF EDUCATION: HONORARY GED INTRODUCTION: Steven Hamilton came to MCAE to achieve his GED, no different than many other adult students except for the fact that Steve was a double lung transplant recipient of 9 months, and wanted his GED in order to attain full time employment! As he said to us many times, “I am not disabled, I can work!” Given the pressure of a full time job, Steve “Fast Tracked” his GED studies, passed his qualifying exams, and then scheduled to take his exam. Unfortunately he was not able to pass the entire battery on his first attempt. He scheduled to go on vacation and we planned on him completing after he got back. We received a call from Steve letting us know he was in the hospital but would be back to complete his education. Over the next several months we received word from both Steve and his family that he was in the hospital and would be back to complete his desired GED! Thursday, March 21, 2013 we received a call from Steve’s mom. Steve had passed the week before and in going through his paperwork, she found our note to him and wanted to let us know he would not be back. In our team’s years in adult education we have met few people as dedicated, hardworking, inspiring and wonderful as Steve Hamilton. I am asking the board to allow him to complete his goal and dream of completing his education by confirming his completion of education and the awarding of an Honorary MCAE Graduate. SUPERINTENDENT’S RECOMMENDATION: On a motion by _____________________, second by ____________________, the board voted to ____________________________________________________.


Billy Montgomery Yes _____ No_____ Pattie Burke Yes_____ No_____ Jim Stinnett Yes_____ No_____ Larry Yeager (Vice Chair) Yes_____ No_____ Ron Betsher (Chairperson) Yes_____ No_____

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INFORMATIONAL ITEM PRESENTERS: Jeff Meadows SUBJECT: BUDGETARY – NEEDS ASSESSMENT FOR THE BAND PROGRAM INTRODUCTION: Mr. Meadows will present needs of the band program, to

include needed instruments.

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STAFF NOTE PRESENTERS: Emma Jean Tamme SUBJECT: APPROVAL OF NEW KSBA POLICY AND REVIEW OF 2

PROCEDURES INTRODUCTION: Ms Tamme will explain the new policy on restraint and seclusion

sent to us by KSBA.

Attached you will find: • 0922.12 (Restraint policy) and • 09.2211 AP21 (Restraint procedure) and

One additional: • 09.14 AP.232 (Release of Records procedure).

We are asking the Board to approve the policy and review

procedures. SUPERINTENDENT’S RECOMMENDATION: I recommend approval of 09.2212 - the New Restraint and Seclusion policy as written by KSBA and have reviewed 09.2211 AP21 - (Restraint procedure) and 09.14 AP.232 (Records Release procedure). On a motion by _____________________, second by ____________________, the board voted to approve the new KSBA policy on Restraint and Seclusion, 09.2212.



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STAFF NOTE PRESENTER: Dennis Davis SUBJECT: ARCHITECTURAL SERVICES INTRODUCTION: KDE required the district to place a one-time advertisement in the Harrodsburg Herald requesting letters of interest from architectural firms interested in providing architectural services for the 9th Grade Addition to the Mercer Senior High School. That ad was placed on March 14th and we have received two letters of interest, one from Ross Tarrant Architects and one from K. Normal Berry Associates Architects. Ross Tarrant served as our architect during our recent Facility Plan and they were thorough in their work and attended all LPC meetings to provide their expertise. Leonard Bowers is the Principal of that organization and was very accessible during that time. If chosen for the 9th Grade Addition, they will honor their agreement to credit the school 100% of the Facility Plan fee of $14,360. SUPERINTENDENT’S RECOMMENDATION: I recommend hiring RossTarrant Architects for the 9th Grade Addition project. On a motion by _____________________, second by ____________________, the board voted to hire ______________________________ to provide architectural services for the 9th Grade Academy Addition and Asphalt Upgrading at Mercer Senior High School. Do a Verbal Roll Call Vote: Billy Montgomery Yes_____ No_____ Pattie Burke Yes _____ No_____ Jim Stinnett Yes_____ No_____ Larry Yeager (Vice Chairperson) Yes_____ No_____ Ron Betsher (Chairperson) Yes_____ No_____

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STAFF NOTE PRESENTER: Ruth Ann Cocanougher SUBJECT: Audit Contract for 2012-13 INTRODUCTION: Approved Audit Contracts are due to KDE’s Division of District Support by May 28, 2013. I recommend to the board to approve the audit contract for the 2012-13 school year financial records with White & Company, PSC. White & Company, PSC, will conduct the audit for $17,800, which is the same as last year. In my experience with Charles White and Joe Montgomery, they do a very thorough job and are on top of the continuously changing demands of GASB and KDE. They audit 4 other school districts and have complied with KDE requirements each year. SUPERINTENDENT’S RECOMMENDATION: I recommend hiring White & Company, PSC, for the 2012-13 school audit. On a motion by _____________________, second by ____________________, the board voted to accept the audit contract with White & Company, PSC, for the financial year 2012-13 audit at a cost of $17,800. Do a Verbal Roll Call Vote:

Billy Montgomery Yes_____ No_____ Pattie Burke Yes _____ No_____ Jim Stinnett Yes_____ No_____ Larry Yeager (Vice-Chair) Yes_____ No_____ Ron Betsher (Chairperson) Yes_____ No_____

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STAFF NOTE

PRESENTER: Ruth Ann Cocanougher SUBJECT: CAPITAL OUTLAY FUNDS INTRODUCTION: The Kentucky Department of Education requires a request to be submitted to them if we choose to use our Capital Outlay Funds (Fund 310) to reimburse our General Fund for certain expenses. This request first must be approved by our local board and then submitted to KDE before May 31. The amount requested will be $397,864 and basically these funds will be added to our contingency at the end of this year. These funds are anticipated to be used for blacktop at MSH ($100,000) and KSBIT Assessment. It was recommended that we move these funds into the General Fund before June 30 to ensure that we can use them in this manner. I previously stated that we could leave them in Capital Outlay and request later to use them, but it becomes more complicated after June 30 and this allows the board the most flexibility in the use of these funds. SUPERINTENDENT’S RECOMMENDATION: I recommend that the Board grant approval. On a motion by _____________________, second by ____________________, the board voted to approve the Capital Funds Request to transfer available funds of $397,864 from Capital Outlay to General Fund to offset the operating expenses. Do a Verbal Roll Call Vote:


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STAFF NOTE PRESENTER: Ruth Ann Cocanougher SUBJECT: 2013-14 Salary Schedules INTRODUCTION: Salary Schedules for 2013-14 will be provided at the board meeting with recommended changes based on the April 11 Budget Working Session. SUPERINTENDENT’S RECOMMENDATION: On a motion by _____________________, second by ____________________, the board voted to approve the salary schedules for 2013-14 school year. Do a Verbal Roll Call Vote:


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STAFF NOTE PRESENTER: Ruth Ann Cocanougher SUBJECT: Fidelity Bond Coverage – 2013-14 INTRODUCTION: Approve Fidelity Bond coverage for Ruth Ann Cocanougher as Finance Officer/Treasurer for the 2013-14 fiscal year. The bonds will continue to be carried by Whitenack & Souder Insurance as the agent for Ohio Casualty. The amount of coverage will be the same as last year at $200,000, which was calculated by Kentucky Department of Education. SUPERINTENDENT’S RECOMMENDATION: I recommend approval of Fidelity Bond for Ruth Ann Cocanougher with Ohio Casualty for 2013-14 fiscal year. On a motion by _____________________, second by ____________________, the board voted to approve the fidelity bond for Ruth Ann Cocanougher at $200,000 for the 2013-14 fiscal year held by Ohio Casualty. Do a Verbal Roll Call Vote:


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STAFF NOTE PRESENTER: Ms. Stratton SUBJECT: MERCER COUNTY SCHOOLS’ CERTIFIED PERSONNEL

EVALUATION PLAN 2013-14 AND 2014-15 INTRODUCTION: The Mercer County Schools Certified Evaluation Committee, composed of an equal number of teachers and administrators in accordance with KRS 156.557 and 704 KAR 3:345, met on Tuesday, March 19, 2013. The committee unanimously selected the intent to adopt the state-developed professional growth and effectiveness system for teachers and administrators as requested by Dr. Holliday, Kentucky Commissioner of Education. After consultation with the district’s local evaluation committee pursuant to 704 KAR 3:345, the District Declaration of Intent to Adopt was completed and submitted to the Kentucky Department of Education. The following committee recommendations were unanimously approved by the committee and are now submitted to the Mercer County Board of Education for approval: 1. Mercer County Schools will adopt the Kentucky Department of Education’s Professional Growth and Effectiveness System for Teachers and Administrators and participate in the state-wide pilot during the 2013-2014 school year. 2. Mercer County Schools will maintain the current Mercer County Schools Certified Evaluation Plan for certified staff and administrators in regards to personnel decisions for the 2013-2014 school year. 3. Mercer County Schools will maintain the Mercer County Schools Certified Evaluation Plan for evaluation procedures/personnel decisions for staff not included in the state Professional Growth and Effectiveness System for the 2014-2015 school year. Committee Members: Cherie Clark – Teacher, HELC Sara Hudson – Teacher, MCES Kristy Drakeford – Teacher, MCIS Michael Floro – Teacher, KMS Monnie Berger – Teacher, FRAC Erin Milburn – Teacher, MCSH Esther Hayslett – Principal, HELC Jennifer Meadows – Principal, MCES Dana Cobb – Principal, MCIS Terry Gordon – Principal, KMS Gayla Jenkins – Principal, FRAC Malissa Hutchins – Principal, MCSH SUPERINTENDENT’S RECOMMENDATION: After discussion by the Board of Education, I recommend approving the recommendations of the Mercer County Schools Certified Evaluation Committee for teacher and administrator evaluations as presented for the 2013-2014 and 2014-2015 school years. On a motion by _____________________, second by ____________________, voted to approve the Mercer County Schools’ Certified Personnel Evaluation Plan for 2013-14 and 2014-15.

VOTE: YES _____ NO _____ 16.1

STAFF NOTE PRESENTERS: Dennis Davis SUBJECT: REQUEST FOR MEDICAL LEAVE OF ABSENCE FROM CERTIFIED

STAFF INTRODUCTION: Shannon Dean is requesting to extend her medical leave of absence

one more year for the 2013-14 SY. On a motion by _____________________, second by ____________________, the board voted to ____________________________________________________.



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STAFF NOTE PRESENTER: Emma Jean Tamme SUBJECT: Shortened School Day Approval for Student with Disability for 2012-2013 SY INTRODUCTION: Based on special education procedures, the Admission and Release Committee (ARC) may recommend an exemption from regular length of school day for students with disabilities based on need. This ARC recommendation must be presented to the Board of Education for approval of a shortened school day. In April 2013, ARC met for a kindergarten student at Harlow Early Learning Center and recommended a shortened school day. This request was due to conditions which prevent endurance of a full instructional school day. The ARC’s decision is supported by a statement from school psychologist recommending a shortened school day. Board approval is requested for a shortened school day based on ARC recommendation with supporting documentation of ONE Harlow Early Learning Center student for the 2013-2014 School Year. SUPERINTENDENT’S RECOMMENDATION: On a motion by ____________, second by ________________, voted to approve VOTE: Yes_____ No_____ 18

STAFF NOTE PRESENTER: Mr. Betsher SUBJECT: ADJOURNMENT TIME: ______a.m. ______p.m. There being no further business to conduct, on a motion by ______, second by __________, the Mercer County Board of Education voted to adjourn. VOTE: YES _____ NO _____

King Middle School SBDM Council Meeting

KMS Media Center February 14, 2013

3:30 p.m.

Minutes: The King Middle School Site Based Council met on Thursday, February 14th, 2013 at 3:30 p.m. in the King Middle School media center. The following council members were present for the meeting: Terry Gordon, Jason Bryant, Mark Harris, Michael Harris, Christie Devine, and Robin Dean. Tiffany Ison, Mike Floro, Angie Wilson, and Brian Pendygraft were also in attendance.

1. Opening Business a. Agenda approval- The SBDM Council approved the February agenda by consensus. b. January regular and special meeting minutes- The SBDM Council reviewed the January

regular and special meeting minutes and they were approved by consensus. c. Good news reports- Mike Harris stated it was a good first day for the electives. Jason

Bryant thanked Mr. Gordon for purchasing the History Alive curriculum for the social studies departments. Robin Dean was very appreciative of the new curriculum for the Technology class. Mark Harris stated that overall the Phoenix student’s MAP scores went up in all areas and that they were anxious for the Spring Test. He stated that the teachers were going to target 7-10 students who didn’t perform very well on last year’s Spring Test and just talk about importance of doing their best.

d. Public Comment- None. 2. Student Achievement

a. ESS Daytime- Mr. Gordon reported that the Truancy Court Judge stated that some of the truancy kids couldn’t stay after school for ESS and needed some type of Daytime ESS. Mr. Floro reported on the After School ESS. (See attachments)

b. Failure letters- Mr. Gordon reported that Mrs. Burns had sent 97 certified retention letters of students with 2 or more F’s/D’s and about 20 standard delivery of students with more than 1 D. (See attachments)

c. 8th Grade Explore data (Gordon) - Mr. Gordon reported on the press release regarding the 8th grade Explore data. (See attachments)

d. 7th Grade Explore data (Ms. Wilson) – Ms. Wilson went over the 7th grade Explore scores and benchmarks. (See attachments)

e. NAPE testing- Mr. Gordon reported on the NAPE testing. (See attachments)

3. Planning a. College and Industry visits- Mr. Gordon reported that two thirds of the teams had

already scheduled college and industry visits. He also stated that the Family Resource Center was also going to help pay for the trips.

b. CPR training for 7th and 8th graders- Mr. Gordon reported on the CPR Anytime program that will take place in March for all 7th and 8th grade students. (See attachments)

c. Middle School athletics and Redbook changes- Mr. Gordon sent an email to all council members regarding middle school athletics being governed by the KHSAA for the next school year. He also reported on the Redbook changes as well. (See attachments)

4. Budget Report a. Activity Report- Mr. Gordon reported on the activity account. (See attachments) b. Section 6 funds- Mr. Gordon reported on the section 6 funds. (See attachments) c. PD- Mr. Gordon reported on the Professional Development funds. (See attachments) d. ESS- Mr. Floro reported on the ESS funds. (See attachments)

5. Committee Reports- None

6. New Business

a. E-Day at UK- Mr. Gordo stated that Mrs. Penn is taking 45 students to the Engineering day at the University of Kentucky. Mr. Gordon stated that he would send out an email giving more information on this event that the Science Department was coordinating.

b. Health office visits- Mr. Gordon reported on the data concerning nurse office visits relating to KMS and the district. (See attachments)

c. KIP Surveys- Mr. Gordon reported on the KIP Surveys. d. Recognize Mary Joyce and Nick McClain for NASA essays- Mr. Gordon reported that the

above mentioned had winning essays sponsored by the NASA. e. Health and Wellness Policy second reading- Mr. Gordon reviewed the proposed health

and wellness policy. (See attachment) Mr. Harris made the motion to approve the first reading of the health and wellness policy; Mrs. Christie Devine seconded the motion. All members in favor. Motion passed.

7. The SBDM meeting was adjourned. Mr. Jason Bryant made the motion to adjourn and Mrs. Christie Devine seconded the motion. Approved by consensus.

8. The next scheduled SBDM meeting will be March 14th, at 3:30 p.m. in the King Middle School

Media Center.

Mercer County Intermediate School

Site Based Decision Making (SBDM) Special Called Meeting Minutes

February 12, 2013 @ 5:15 PM in the Media Center

Members Present Members Absent Guest (s) Dana Cobb Jerri Weitzel Terrie Long Lisa Combs Colette Smith Will Carlton April Warren Holly Cambron Mary Alice McClain Mrs. Cobb called the meeting to order. 1. Approve/Revise Council Agenda The Council reviewed the proposed agenda for today’s meeting. Mary Alice McClain made a motion to approve the agenda. April Warren seconded the motion. The motion was approved by consensus. 2. Approve SBDM Minutes from Previous Meetings The Council reviewed the minutes from the January 08, 2013 regular meeting and the January 24, 2013 special called meeting in conjunction with the Board of Education meeting. April Warren made a motion to approve both sets of minutes. Lisa Combs seconded the motion. The motion was approved by consensus. 3. Good News Report/Updates

PTO meetings will be held the 2nd Tuesday of the month at 5:30 p.m. Welcome Miranda Isaacs! She’s working with small groups of students addressing math and

reading skills throughout the day. Dr. Martin Luther King, Jr. celebration day – Great program! Great turn out! Awesome AMPs

performance!!! FRC audit – Fantastic positive report given from the state! Author visit from Chris Rumble – Students and staff enjoyed Mr. Rumble’s visit (all 4th

attended during the day; about 25 from 5th attended the evening event). Recent staff trainings; LDC, Module Creator, Test Frames, Lexile Levels, 10 Proven Strategies

for Improving Student Writing, Mindset by Dr. Carol S. Dweck, Why You Need to Fail by Derek Sivers (presented by Teresa Castle and Kristy Drakeford); Text Dependent Questioning (presented by Kelly Philbeck from CKEC co-op); FALs & Problem Solving (presented by Debbie Waggoner from CKEC co-op)

Bully Free Guest – Successful program Academic Team matches – MCIS has been doing very well! District Governor’s Cup

competition – Tuesday, February 26th in Anderson County (Composition and Future Problem Solving – FPS) & Saturday, March 2nd at Saffell Street in Anderson County (Written Assessments and Quick Recall) GOOD LUCK MCIS Academic Team!!!

4. Public Comment There was no public comment. 5. Review & Approve Financial Report & Review PTO/Title I Parent Advisory Council Financial Report

Teachers always have input on instructional materials needed to implement best practices instruction.

The Council reviewed the financial reports for January 31, 2013. Mary Alice McClain made a motion to approve the financial reports. Lisa Combs seconded the motion. The motion was approved by consensus. The Council also reviewed the PTO treasurer’s reports from January 2013. The PTO balance on 01/31/13 was $29,540.32. Mrs. Cobb thanked the PTO for supporting MCIS in instructional aspects. 6. Review Committee Minutes & PTO/Title I Parent Advisory Council Minutes The Council reviewed all committee minutes.

March 28, 2013 has been set as the day for Karen Pridey and Tricia Russell to collect evidence for the Arts/Humanities Program Reviews.

Stephanie Abrams, student teacher for Kimberlee Piazza, collected and compiled information from all three program reviews in the area of needs improvement. She showed what it would take to become proficient in these areas. The report was emailed to each teacher.

Study Island is in alignment more with our standards so IXL will not be renewed. MCIS purchased the NWEA MAP Link that will take the MAP data and will cater a lesson in Study Island for each individual student.

Traci Brown designed frames for the Multiplication Fact for the Day. Students will announce the multiplication fact for the day and this fact is written on a frame on the outside of each classroom. Carmen Souder also had large numbers printed with math facts printed on them. These large numbers are hanging in the cafeteria for students to practice their multiplication and division skills while eating lunch. MCIS is trying to enhance learning in creative ways.

Earth Science is still the lowest performing content area in Science. Lois Ellis at MCES is making a conscious effort this year to try and focus on this area more as well to give students more exposure before coming to 4th grade.

Mrs. Cobb reviewed the Data Analysis Summary Report for Math, Literacy, and Social Studies. Mary Alice McClain stated that students with no motivation are probably not getting help at home. This can be addressed by holding the parents/guardians more accountable when it comes to assistance from the Family Resource Center. April Warren wondered about having the computer lab or media center open for one hour after school each week to help students who don’t have computers at home. Teachers would have to volunteer their time each week. Mrs. Cobb would like scheduling ideas for the next school year. April Warren and Lisa Combs have some ideas and will address with Mrs. Cobb. Lisa Combs commented that students like Close Reading. April Warren commented that students need to read to learn.

Mrs. Cobb is very pleased with our Student Council and their help with community based programs.

The Council reviewed the PTO/Title I Advisory Council Minutes.

7. Review & Discuss Student Achievement Report

Review Common Assessment Data – Mr. Carlton reviewed the most current common assessment data with the Council. Mr. Pridey’s 4th grade math scores are still significantly lower than Mrs. King’s. Mrs. King has a more traditional classroom, whereas Mr. Pridey has transitioned to a more centers-based classroom. MAP data shows a much closer level of achievement for 4th grade math. Lisa Combs commented on the apprentice and novice scores and the effort that students put forth when taking a computer test. April Warren stated that students are taught with paper and pencil and then have to scroll up and down when taking a test. Mrs. Cobb wondered if students should write down their justifications on paper while answering their questions on the computer. Lisa Combs thought that Katie King had her students answer the questions on paper, then put the answers in the computer. Mrs. Cobb would like to know if all teachers were using this method or just Mrs. King.

8. Policy Report or Review

Staff has access of MCIS policies on the I drive. 9. New Business

Feb. 11th – Bully Free Guest Feb. 12th – Regional Spelling Bee at 6:00 pm in the MCIS cafeteria – GOOD LUCK Camden

Moseley!!! Feb. 22nd – Jamming Jumpers Jump Rope for Heart Assembly at 1:00 pm Feb. 25th – 5th Grade SS/Literacy Informational Family Night regarding upcoming Wax

Museum from 5:30 to 7:00 pm Feb. 28th – Conservation banquet at 6:00 pm at Lions Park – Recognizing top 3 school winners:

Aiden Nocus, Chloe Barnett, and Jacob Kidd; a special CONGRATULATIONS to Aiden Nocus for also being this year’s county winner!!!

Mar. 1st – Black History Program (rescheduled from January) at 8:50 am Mar. 5th – Safe Night from 2:55 to 5:00 pm Mar. 13th – Report Cards

13. Set Next Council Meeting Date The next SBDM meeting will be on Tuesday, March 12, 2013 at 4:15 p.m. in the media center. 14. Adjourn

Lisa Combs made a motion to adjourn the meeting. Mary Alice McClain seconded the motion. The motion was approved by consensus.

Mercer County Senior High Regular Monthly SBDM Meeting

February 11, 2013 – Official Minutes

Malissa Hutchins called the meeting to order at 6:05 in the Media Center. Those in attendance were: Ms. Hutchins, Brian Rowland, Ekambaram Elumalai, DeeDee McCroskey, Nate Bordeaux, recording secretary, Brian Britt and Chris Souder. Ms. Hutchins shared the minutes from the January 17th regular meeting and they were unanimously approved by the council. Minutes will be sent to Ms. Simmons to include in the monthly board packet and will be posted on the school website.

Good News Items that were shared: We had many students pass the ASVAB test last week to help them to be career ready. Both basketball teams are preparing for district tournaments next week at East Jessamine High School. Ms. Collins had three student groups submit a video for the “Keep it Real” contest, and one of our groups was the state runner-up winner. Last Thursday, our HOSA students and the Health Department conducted a mock drill to see how efficiently they could handle a pandemic. Our entire building was able to be taken through the steps in about 45 minutes. Tomorrow the sophomores will be touring the Harrodsburg ATC as they consider their course options for next year’s scheduling. Our spring musical will be Grease this year and the cast has been selected.

Ms. Hutchins introduced the boys’ and girls’ varsity basketball coaches to ask approval of an out-of-state trip during the 2013-2014 season. The proposal is for both teams to play a tournament in the Bahamas next December. The teams will conduct all fundraising and are not asking the school for any financial assistance. The players would miss three days of school for this trip. The approximate guess is the cost would be about $1000 per student. Both coaches stressed that this would be an incredible opportunity to go outside the state of Kentucky for many of their players who would not otherwise have a chance to do something like this. The motion to approve was made by Brian Rowland and seconded by Dee Dee McCroskey and then unanimously approved by the council. This proposal will now be submitted to the board of education for their approval.

Ms. Hutchins shared an update on our PLAN scores from this past fall in comparison to the rest of our region. This year, our school ranked 2nd in the area and 5th in our region. We will able to make the same types of comparisons with our ACT scores later this semester.

Ms. Hutchins shared the summary MAP data from the winter assessment in December. This data will be shared with the school board on Thursday at the work session. Ms. Hutchins focused the council on the data at the 10th and 11th grade levels. She pointed out that our students were out-pacing the norm growth from Fall to Winter. The students will be assessed in MAP one more time in March.

Ms. Hutchins brought up a question of regarding courses taken by our students for college credit and how to appropriately weight them for high school G.P.A. She sought feedback from the council on how to address this question. She asked all representatives to go back and seek feedback from their constituents on how our policy should read regarding this question. This item was tabled until the March SBDM meeting.

Ms. Hutchins updated the SBDM on compass testing, which is given to seniors as a way to meet the college readiness benchmarks. Several students have already attained college readiness from this testing. In the next month, students will be receiving additional intervention before having another chance to reach the necessary scores on the Compass testing.

The SBDM meeting was adjourned at 6:54 PM. The motion was made by Dr. Eka and seconded by Dee Dee McCroskey. The next meeting will be on March 18, 2013 at 5:30 PM.

Submitted by Nate Bordeaux, Recording Secretary

Mercer County Senior High Regular Monthly SBDM Meeting

February 19, 2013 – Official Minutes

Malissa Hutchins called the meeting to order at 5:33 in the Media Center. Those in attendance were: Ms. Hutchins, Brian Rowland, Ekambaram Elumalai, Andrew Ashford, Mike Jones, Susan Brown, Mego Haralu, DeeDee McCroskey, Nate Bordeaux, recording secretary, and Lisa Sparrow.

Ms. Hutchins began the meeting by sharing that all of the agenda items are related to the scheduling book for the 2013-2014 school year. She said that Lisa Sparrow, high school counselor, would share most of the information for the agenda items tonight.

The first item involved a policy regarding college level courses taken by our students and how to address that on our transcript. The recommended policy is to post the course grade to the transcript as a pass/fail credit only and for the grade not to count towards G.P.A. The reason for this recommendation is to treat all courses taken outside the high school in an equal manner and to prevent students with the financial means of taking additional courses from gaining an unfair advantage towards valedictorian or salutatorian. A suggestion was made by Mr. Rowland to eliminate the phrase in the final sentence “which do count towards the student’s high school GPA.” After the first reading, the motion was made to approve the policy by Mr. Rowland and seconded by Mr. Haralu. The policy was unanimously approved by the council.

The second item involved a change to MCSH’s Final Exam Exemption Policy. Mr. Rowland asked how many students pass all four PLAN or ACT benchmarks. The concern was raised about preparing students for college by exempting too many exams. There was also a suggestion to amend the academic exemptions to say: ”Students must have a minimum of a 70% to use the exemption.” An additional suggestion was to add an exemption based on attendance – “Students may earn one exemption for 98% attendance with no unexcused tardies or absences.” Another suggestion for a seniors-only exemption was “Any senior without a major referral and no more than one minor referral will receive a finals exemption.” After the first reading, the motion was made to approve the final exemption policy with the three changes referenced above by Mr. Jones and seconded by Mr. Ashford. The policy was unanimously approved by the council.

The third item involved changing the graduation honor designation and raising the G.P.A. requirements for the 2013-2014 school year. Mr. Haralu noted that this change made our graduation honors look more like a college designation. Mr. Rowland made the motion to approve and Mr. Haralu seconded the motion. The motion was unanimously approved by the council.

The fourth item was a recommendation to add the “Advanced Kentucky Scholar” seal to the students’ diploma for the 2013-2014 school year to replace the Commonwealth Diploma, which will not exist after this year. It is being recommended to remove the AP Spanish requirement and reduce from 4 AP exams to only 3 AP exams by students. The motion to approve was made by Dr. Eka and seconded by Mr. Rowland. The motion was unanimously approved by the council.

The fifth item involved updating the wording on Valedictorian and Salutatorian selection in the handbook now that the high school courses are mostly year-long. The suggestion was made by Mr. Ashford to create the “Titan Top 10” to recognize the highest achieving students. The motion to accept the wording change was made by Mr. Haralu and seconded by Mr. Haralu. The motion was unanimously approved by the council.

The final item involved an update to the Schedule Change Policy based on the high school going to more year-long courses for 2013-2014. The council was reminded that students needed to stay in specific elective classes if they were tied to student’s career pathway. The motion to accept the wording update was made by Mr. Jones and seconded by Mr. Ashford. The motion was unanimously approved by the council.

The SBDM meeting was adjourned at 6:46 PM. The motion was made by Mr. Rowland and seconded by Susan Brown. The next meeting will be on March 18, 2013 at 5:30 PM.

Submitted by Nate Bordeaux, Recording Secretary

staff note · 2013. 7. 19. · james comer, who will present her with a certificate acknowledging...

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