St. George’s Students’ UnionMeeting of the Senate III

MINUTES

10th November 2015

H2.8

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* * *I. Business

a. Apologiesb. Minutes from the previous meetingc. Matters arisingd. AOB

II. Reportsa. Top 4b. Representation Officersc. BSc Biomedical Scienced. Masters Biomedical Science e. Bsc Healthcaref. Physiotherapyg. Paramedic Scienceh. PgDip Physicians Associatesi. Medicine

III. Agendaa. Sending in reports - GenSecb. Education Day Student Panelc. Library hours have been extendedd. Library/computer room culturee. BMS No project option & changes to the coursef. OSCE FEEDBACKg. USMLE teaching & placementsh. Changes in SU: shop/roles/games roomi. Careers Surveyj. Lecturer peer review – 1st Year MBBS4k. Clarification of what is relevant for senate versus year committee – P yearl. Possibility of streaming IT access for hospitals – P yearm. Anatomy demonstrating - issues with sign up – P yearn. Year Plan

IV. AOB

V. Important Dates

VI. Date of next meeting8th December 2015 ?

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1. Businessa. Apologies

Alice Walker-EarwickerSteven GilbertVafie SheriffDemelza Beishon-MurleyMartina CaranzaHannah Barham

Edmund GrouseShahir AliLaura AmarinCharlie CorfieldChetualla Lewis

AttendanceKat Telford Vice President: E&W KTRuth Varney General Secretary RVMichael Lee Chair MLMustafa Dashti Representation Officer MDEleanor Cartwright MBBS4 Y1 ECSam Brown; MBBS5 Y1 SBJohnathan Hirniak; MBBS5 Y1 JHKashyap Chauhan MBBS6 Y2 KCRam Patel MBBS5 Y2 RPNeesha Soni MBBS5 Y2 NSAnya Polak T year GEP APAgnes Okanlawon T year AOMarcella Vaselli T year MVCatherine Dakin P year CDChloe Searle P year CSDavid Trennery P year DTJonathan Frost P year JFSusana Veiga P year SVGabriela Barzyk; Biomed Y1 GBSunil Singh; Biomed Y1 SSBismill Mushtaq Biomed Y2 BMMariah Koranteng-Ayisi Biomed Y3 MKANnenna Ilonwah Biomed Y3 NIZahra Arzoky Biomed Y3 ZADhanak Khan Biomed Y3 DKSimi Akinwale Biomed Y3 SAkZoe Cheung MSci Y3 ZCMohnisha Ahuja; HCS Y1 MA

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Ioana Bulz; HCS Y1 IBJessica Lee Physio Y1 JL

b. Minutes of the Previous MeetingPASSED.

c. Matters Arising Year 3 Healthcare Science to email Kat the survery feedback from their cohort. - ONGOINGYear 2 INTO to collect feedback about the timings of the USMLE teaching. - ONGOINGMBBS4 and MBBS5 T year reps to meet with Kat. - ONGOINGT, P & F year to collect feedback from their cohorts about the careers fair and give to Kat. - ONGOINGKat/Steven to find out “What do the university perceive their problem with feedback to be?”. - ONGOING

d. AOBsINTO administration/organisation issues Year Rep PhotosUniversity listening

2. Reports

a. Top 4 Position: Top 4

What we’ve been doing in the last month:

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This month has been a challenging one, and one that has presented new issues for us to tackle as SGSU.Alice –

Minibus Tests Counting money and updating filing/records 6-8 week period out to restore finances

Steven – SGSU Shop management and strategic planning Elections!

Kat – Confidential meetings Policy discussions and changes DBS Checks Support Service evaluation Expansion on international support services and representation. Education Day

Ruth – Managing meetings/reports Creating a room booking checklist to help new room booking scheme Pioneering constitutional changes

What’s coming up in the next month:

AV Training First campaign – Smart in the Dark Education Day Re-writing policies

KT gave a verbal summary of her report. Steven and Alice are taking on roles to ensure the longevity of the SU so

myself and Ruth will be the face of the SU for a while. JH: What is education day? KT: It’s a day of poster presentation, workshops and talks to describe

what’s been happening. It is a chance to mingle with staff and the institutions and find out what has been happening in the university with research.

CD: Can we turn up without registering? KT: Yes, they prefer you to register so they know how much food to get. PASSED.

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b. Representation Officers

Position: Representation OfficersWhat we have done since last meeting:- Had an exec meeting- Attended the last senate meeting- Attended council/hustings- Answered any questions that the freshers had about running for year rep- Contacted year reps to also promote upcoming elections- Various misc tasks that have cropped up through emails- Met with media officers, in regards to our newsletter column.Exec Report- Elections!

Hustings, advertising/campaigning/voting weeks.- Installation of new shevles in the RAGM room- VP Finance has decided to focus more on finance work and less on student activities for the next 6-8 weeks. She will be sending out an official email regarding the matter.- Blue minibus is back in action!- Planning of a Lip Sync Battle as the first event in January!- Work on the university allotment.

Societies Presented in the last month- SGUL Association of British And Chinese University Students [ABACUS]

Designed to promote and celebrate Chinese culture in Britain. PASSED

- St George’s Weightlifting & Powerlifting Club A society that is dedicated to promote and improve the weightlifting and

powerlifting scene. Neither Accepted nor Rejected

o On the basis that they did not provide enough information about the future of the club at Georges, and alternatives to the SU buying equipment.

- St Georges Simulation Society A society dedicated to increasing awareness of medical simulation. Neither Accepted nor Rejected

o On the basis that they needed to ensure that there are proper measures in place to prevent damages to the simulation equipment, and SU liability.

- Street Doctors A society that aims to teach at risk young adults lifesaving first aid. PASSED

Facebook Pages to be Aware Of

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- SGUL Food for Thought (E&E)- SGSUWhat we have coming up in the next month:- Going to make a report of this meeting to take to next exec meeting- Make a report of next exec meeting for council- Working with the new year reps to help them adapt to their new role as swiftly as possible- Senate board (SEND IN YOUR PICTURES)What Exec has coming up in the next month:- Christmas Disco (you are all obligated as year reps to advertise this event)- Create a board for upcoming sports events- Further planning for a RAG calendar replacement- International Non-Drinking event in November- Handover to new webmaster- Meeting new Principal

MD gave a verbal summary of their report. PASSED.

c. BSc Biomedical Science Year 1

Newly elected GB gave a verbal summary of feedback: Moodle recordings haven’t been up, we

would like slide numbers on slides, to have the slides up further in advance, and for sports sessions to be less late.

SV: Why don’t they give out the booklets of slides online? KC: Lecturers used to have to send in preliminarily slides in advance (summer) but

there were too many changes. RP: They have a policy to get them in 48 hours in advance. If this isn’t met by

clinicians and lectures then they use last years. MD: They sometimes have lecture slides hidden from some cohorts and not

others. PASSED.

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Year 2 No report received BM gave a verbal summary: we have been resolving lots of

general issues and lots of things were brought up at Biomed Course Committee so we are making a survey about it for our cohort.

KT: Did you find the course committee meeting useful? BM: Very useful. PASSED

Year 3 Newly elected DK gave a verbal summary: we have been ensuring all modules are being

recorded but have had concerns that deadlines and feedback for ICAs vary a lot. SV: The ICAs are so different you can’t compare them. PASSED

iBScNot yet elected

d. Masters Biomedical Science

MSci Newly elected ZC gave a verbal summary: They haven’t written our ICA yet and all the other

masters courses have had 7 weeks to work on it already. SA: What is MSci? ZC: It’s an undergraduate masters degree. You do extra learning modules in year

3 of biomed an then you do a very large project and an extra module in 4th year. PASSED

MResNot yet elected

MSc Not yet elected

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Action Point: Kat, Ruth and Biomed Y3 to meet about ICAs.

e. BSc Healthcare Science Year 1

Newly elected IB gave a verbal summary: our cohort is happy. They would prefer

more detailed learning in their preferred sector already (cardiac/respiratory).

PASSED

Year 2 Report not received in time No one present to give a verbal summary NOT PASSED

Year 3Introduction

We are third year Healthcare Science reps: Chetualla, Sheena, Monika and MalaekaWhat have we done since the last meeting

-Not done a lot because cohort is at placement-In cardiology cohort; gathered information from graduates about dissertation and job prospects after graduating and passed on to cohort. Feedback was very positive and many found it useful.What have you got coming up in the next month

-Cohort lunch scheduled for Friday 13th for cohort and lecturers.-Study day-Will aim to send out a surveymonkey to our cohort to obtain feedback about how the year is going so far

No one present to give a verbal summary PASSED

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f. Physiotherapy BSc Year 1

Newly elected JL: We would like air conditioning in the Monckton as it is too hot

to learn in. Do we get past papers? Are IFP exams electronic? RV: LTA, LTB and LTC also get very warm. KT: The IFP exam is on paper and George’s have a no past paper policy. PASSED

BSc Year 2Not yet elected

BSc Year 3 No Report Received No one present to give a verbal summary. NOT PASSED.

MScNot yet elected

g. Paramedic Science BSc Year 1Not yet elected

FdSc Year 2Not yet elected

h. PgDip Physicians Associates Year 1Not yet elected

Year 2Not yet elected

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i. Medicine INTO FoundationNot yet elected

Year 1 MBBS 6Not yet elected

Year 1 MBBS 5 Newly elected SB gave a verbal summary: Request for air conditioning and whether it would be

possible for the audio and slides to be linked. SV: Other UoL places have video capture and powerpoints in the lecture theatres. KT: They are replacing LTA, LTB, LTC and Monckton seating. The rules about no

food and no coffee will be more strongly enforced. KC: Isn’t there better things to spend it on e.g. heating unit? PASSED

Year 1 MBBS 4 Newly elected EC gave a verbal summary: Big lecture recording problems. Could we email out

about the recordings before each academic year? Timetabling issues (skeleton timetable is not accurate). Lots of slides for a 45 minutes lecture. Peer reviewing doesn’t seem to be enforced and there have been rude lectures. LOBs are different online and in paper.

CD: They do email all lecturers before term starts – it is not out of want of trying. SV: Tell them, don’t ask. They need to sign the opt-out form if not. AP: We complained last year about lecturers not wanting to comply and being

rude and it hasn’t seemed to get through. It happens every year. KT: Every time something like this happens it needs to be written down in a

testimonial and signed and given to me. CD: Get the student parents to join the SPA for timetabling issues. Hands up count on how many present have seen a lecturer be observed by

another lecturer? Less than 50% response. PASSED

Year 2 MBBS 6Introduction

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Who are you, what cohort do you represent?Kashyap Chauhan

MBBS 6 INTO and M5 Year 2

What have we done since the last meeting

- Ended MSS-By and large went smoothly- Spoke to P jhons about non colour pdf versions of his slides and the fact that he

refused recordings, came to an agreement about putting lecture notes up.- Longitudinal moodle project changes starting to surface- Been speaking to the 2 pairs of INTO reps about the voting fiasco that

happened AGAIN and how it changes the way they need to campaign to level the playing field.

- Preparation for USMLE session (And the total mess of it and the other USMLE sessions and course so far) and skype session with marshall students.

A summary of what you have done since the last meeting. This should be in bullet points.

What have you got coming up in the next month- Liase with the INTO first years and try make sure the voting next week goes

smoothly and is beneficial.- Speak to someone about the directionlessness of the INTO 2nd year cohort and

try get the admin team to get organised ASAP during this transition between course leaders.

- Work alongside Ram and Neesha for the common MBBS cohort goals as we go into the neuro module.

- A summary of what you plan to do by the next meeting. This should be in bullet points.

KC gave a verbal summary: the problems with P Johns putting up PDFs in black and white with no recording has been resolved as he has put up lecture notes for us. Moodle is looking better following our project last year. There have been election problems for the first year INTO students.

SA: Surely being told to buy his book and go to his paying course to top up his lectures is against some kind of rule?

AP: He wrote prose for his lecture slides last year. PASSED

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Year 2 MBBS 5Introduction

Who are you, what cohort do you represent?Ram Kishan Patel and Neesha SoniMBBS 5 Year 2

What have we done since the last meeting- Sent out a poll on Facebook to find out when the cohort would prefer to have the

2nd Year Ball.- Recordings being put on moodle in good time- Dealt with any concerns that students had about the placement/SSC week.- Spoke to first years, encouraging them and answering any questions about the

applications to be year rep.

A summary of what you have done since the last meeting. This should be in bullet points.

What have you got coming up in the next month- Speak to new first year, year reps, and do a ‘handover’, making sure they are

aware that we are here if they have any concerns or need any help.- Collate the results of the poll for the 2nd year ball and discuss the next steps of

planning with the other reps. – Also ask the year if certain people want to be more involved in the planning, and make a committee.

- A summary of what you plan to do by the next meeting. This should be in bullet points.

RP gave a verbal summary: 2nd year ball planning is underway, lectures aren’t always on moodle, the university was very late telling students about where their placements were.

KC: It is unfair that everyone was held up because one placement hadn’t responded.

PASSED

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T year

MV gave a verbal summary: We are seeing T year ball venues and have secured sponsorship. Only 3 people responded to careers survey but they all want more information. We attended T year committee.

SV: Can T year transfer rep be officially elected? KT: It was opened and no one ran. DT: Would you like to come to P year committee meetings? MV: Yes that would be useful, please send us the time/date. PASSED

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P YearIntroductionP-year representatives (Jon Frost, Chloe Searle, Susana Veiga, David Trennery, Catherine Dakin)What have we done since the last meetingContinued compiling placement feedback.Dealing with miscellaneous queries and when they arise.Continuing to chase SSCT results (now a 4 month delay).Monthly newsletter.What have you got coming up in the next monthNewsletter to update points from senate and P year committee meetingDecember survey monkey

CD gave a verbal summary: we sent out our monthy P year newsletter and survey. We would have liked more information on who to contact when we started.

KT: Everyone should have been given a written handover at the start of the year and we will be introducing face to face handovers.

PASSED

F Year No Report Received No one present to give a verbal summary. NOT PASSED

IIIa. Sending in reports – Ruth Varney Just a reminder that you are all constitutionally required to send in a report by

the deadline before each meeting and attend (or send apologies). Please send it in a format I can read!

IIIb. Education Day Student Panel – Kat Telford Already covered it in my report.

IIIc. Library hours have been extended – Kat Telford It will be open 8am-6am (2 hours for cleaning) for trial period. Please can I have feedback testimonials after a month/during exams that are

written and signed by students in support of the new hours.

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SV: How long is the trial for? KT: I will double check but I think it is 6 months.

IIId. Library/computer room culture – Kat Telford The library is being treated like a common room showing disregard to other

students at lunchtimes. Students have been downloading mousejiggler software from USBs to prevent

computers logging off. It is disappointing for other students and shows a lack of respect for their colleagues.

SA: I can see why people do that. It is horrible to go to grab more resources and food and come back to see your computer is being used. I feel like base rooms being open out of hours would reduce this.

AO: I think that’s the problem with the culture. If you are taking a food break you should take a break.

NI: It would be reduced if another option is provided. KT: The problem at the moment has been at lunchtimes not out of hours. AP: Lots of students eating lunch in the library. The large desks are being taken up

as social space. Base rooms with 1 person in are very disappointing for groups. KT: We will be increasing library staff presence in the computer room and put

posters up. The learning user group committee wants more students on the panel.

IIIe. BMS No project option & changes to the course – Kat Telford Not enough projects for every student now numbers have increased so they are

suggesting offering no project degrees (- accreditations). SV: Biomeds should get priority over medics for projects. Or only high achievers

get projects. KT: I have suggested they open up projects held at other institutions e.g. St

Helliers. JF: That is a false dichotomy because they aren’t getting what they came and paid

for.

IIIf. OSCE Feedback – Kat Telford KT: The domains and superdomains have been rolled out. What did you think? DT: We have had lots of good feedback in P year. RP: We have had bad feedback about OSCE feedback in 2nd year. Why did only

those that fail get to see the mark scheme? AO: They do a whole lecture about feedback in about November. You have got

your results really promptly.

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Action Point – INTO reps to meet with Kat about USMLE teaching

AP: T year wasn’t on the email about OSCE feedback.

IIIg. USMLE teaching and placements - Kat Telford Not relevant to the other people present. AP: Why are there no T year INTO reps? KC: The course is too small to warrant reps in T year.

IIIh. Changes in the SU: shop/roles/games room – Kat Telford The shop opening hours have changed because of staffing issues. The roles have changed as mentioned above. The games room will be updated to include storage and to become a bookable

space. NI: What will happen to the microwaves? RV: They will be staying – we have bought 3 new ones recently. JH: What will happen to the table tennis table? KT: It will go back to being in the bar.

IIIi. Careers Survey – Kat Telford What were the responses? T years have collected feedback but not many people responded. They would like

more. P years will collect formal feedback. General consensus that they don’t know it

happened and would like more. F years – not here.

IIIj. Lecturer peer review – 1st Year MBBS4 Already covered it in my report.

IIIk. Clarification of what is relevant for Senate vs. Year Committee – P year Anything to do with the SU and things that Kat may be able to help promote or

take to committees higher than the ones we sit on. Also, any issues you feel may affect another cohort in order to ask advice or to give suggestions.

IIIl. Possibility of streamlining IT access for hospitals – P year It is very difficult to know how all the different systems in the different hospitals

work and it is so important we can access the systems as Georges has gone paperless.

CS: The IT department here at SGUL are very rude if you ask them questions.

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Action Point – Kat to find out if a helpsheet can be produced on how to use all the different IT systems which are used for placement hospitals and this to be available on moodle.

Action Point – Kat to find out who the new Kim Claridge is and if capping can be introduced.

AP: There have been a shortage of smart cards making it even harder to get on to IT systems.

IIIm. Anatomy demonstrating sign up – P year They opened up the ability to sign up to sessions, up until Christmas, early and

only told some people this was what was happening. This means that most people will not be able to complete the required 12 sessions for sign off.

ML: Is this is a mistake? JF: The staff did know it was changed. AO: They should cap the number of sessions each student can teach like clinical

skills. AP: They only want experienced people so would resist that. RV: We should push for capping as that works in Clinical teaching. DK: You get taken off the list if you haven’t done at least 2 sessions.

IIIn. Year Plan – Ruth Varney

The Year Plan is available on the SGSU website under committee resources. Please ensure your year is up to date on what is happening this year. If you are running any events e.g balls or dinners please let me know so I can add them

on.

4. AOBRepresentation Officers – Please send in photos for the Senate board ASAP to represenation@su.sgul.ac.uk.

2nd Year MBBS6 Reps - INTO administration/organisation issues – brought up in the agenda so will follow through using the action point.

P Year Reps – The University doesn’t listen to what we are saying.

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Today following discussions 6 years have issues with access to learning resources and multiple years have significant course structure/ learning feedback issues. I feel like we are not being heard.

It took 4 official presentations about timetables to get a response. They have no idea who is meant to be dealing with the problems, even though

they have job descriptions and roles. Biomed is structurally better. Why are the Medics not learning from it? Our INTO committees have gotten less interested over the last year. Students no longer respond to feedback as they don’t feel like anything will be

done. P Year intro week was having students there for the sake of having them there.

They weren’t told anything new or given any resources (paper or otherwise) and there were no facilities to take notes.

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