St. Mary’s County St. Mary’s County GovernmentGovernment

Citizens AcademySeptember 8, 2015

6-9 PM

VisionVision

It is the responsibility of St. Mary’s County Government to preserve and enhance the quality of life by recognizing and protecting the unique character of St. Mary’s County as a rural Chesapeake Bay peninsula; foster economic growth and create an atmosphere of excellence by focusing and managing growth to create vibrant, attractive communities; by protecting the rural character and economy of the countryside, nurture the shoreline and adjacent waters and preserve and capitalize on the other natural resources and historical qualities in the county.

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MissionMission

St. Mary’s County Government will:

Be responsible and accountable to the County’s citizensProvide high quality, cost effective and efficient servicesPreserve the County’s environment, heritage, and rural characterFoster opportunities for present and future generations

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Administrative OverviewAdministrative Overview

Overview of Administrative Services:County Administrator, Rebecca Bridgett, Ed.D.County Attorney, George SparlingChief Financial Officer, L. Jeannett CudmoreChief of Staff/Human Resources, Sue SaboPublic Information Officer, Tony Jones

Navigate WebsiteVolunteer Opportunities2014 St. Mary’s County Government’s

“State of the County” Video

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County Organizational ChartCounty Organizational Chart

County Attorney

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County Administrator’s OfficeCounty Administrator’s Office 6

County Administration OverviewCounty Administration Overview

Appointed by the CommissionersImplement Budget & Policy Decisions of the

Commissioners of St. Mary’s CountySupervision of 9 County DepartmentsOversight of Daily County Government

OperationsLiaison to State and Federal PartnersCustomer Service

http://www.stmarysmd.com

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County Attorney’s OfficeCounty Attorney’s Office 8

County Attorney’s Office OverviewCounty Attorney’s Office Overview

General Legal CounselCivil LitigationLegislationReal Estate TransactionsPublic Information ActCivil InfractionsPlanning CommissionBoard of AppealsEthics Commission

Office of the County Attorney

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Finance Organizational ChartFinance Organizational Chart 10

Lotti Bell Patty Litten

Brandon Hayden Budget Analysts

Finance OverviewFinance Overview

Budget / Administration (6 Employees)

• Budget development and monitoring

• Review CSMC financial agenda items

• Debt service

• Financial system application security & training

• Plan administration for OPEB trust

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Finance Overview ContinuedFinance Overview Continued

Accounting (7 Employees)• County-wide financial accounting & reporting• Payroll – 28,000 “checks and direct deposit advices”• Vendor – 13,000 “checks and electronic”• Billing and cash receipts – except Property Taxes (Treasurer)• Compliance and reporting – State, IRS, GASB• Annual audit – multiple bases of accounting required• Consolidation of MetCom, BOE etc.

Procurement (4 Employees)• All purchasing – operating and capital• E-MD Marketplace – all formal solicitations (mandated by State)• 30 to 40 formal solicitations• 5,800 purchase orders/change orders (requisitions approved by Budget)• User requirements/ budgetary constraints/ fair and open competition• Grant compliance• Local Vendor Preference

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What Year Is It?What Year Is It?

July – Sept 2015•Start the new FY2016•Pay & Process Final FY2015 Invoices•Process FY2016 Purchase Orders•Work on Audit FY2015•Develop & Distribute FY2016 Approved Budget Book•Start FY2017 Budget - Calendar•Collect CY2014 Income Tax•Process 2nd Quarterly CY2015 Payroll Reports

Oct – Dec 2015•Energy Tax Refunds FY2015•Instructions for FY2017 Budget•Complete Audit FY2015 & Present to CSMC•Set Parameters for FY2017 Budget•Mosquito Billing for Summer 2015•Process 3rd Quarterly CY2015 Payroll Reports

Jan – Mar 2016•FY2017 Budget Training •Distribute FY2015 Audit•Complete CY2015 W2s & 1099s•Review FY2017 Budget Submissions•FY2017 BWS & Recommended Budget•Process 4th Quarterly CY2015 Payroll Reports

April – June 2016•Develop & Distribute FY2017 Recommended Book•FY2017 Public Hearing & Budget Approval•Approval FY2017 METCOM CIB & BOE Budget•Develop FY2016/FY2017 Transition Memos & Training•Work on FY2017 Procurement Plan•Start on FY2016 Audit•Process 1st Quarterly CY2016 Payroll Reports

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Finance Guiding ValuesFinance Guiding Values

ResponsivenessTo internal and external “customers” – develop a sound understanding of their needs and how they

relate to the budget and our financial activities

CommunicationTimely, comprehensive and understandable information available to internal and external

customer/users

Technical ProficiencyImplementing techniques as well as meeting changing requirements

TechnologyEffective use to improve financial processing, reporting, and otherwise support the management of

the County

AccountabilityFinancial records and decision-making should reflect the highest level of accountability

Business PracticesCost efficient and effective processes and procedures to support the decision making needs of the

Commissioners of St. Mary’s County and department heads

Responsible and Timely ReportingA commitment to timely reviews, reconciliation, monitoring, and reporting

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Finance On-Line ResourcesFinance On-Line Resources

Countyhttp://www.stmarysmd.com/finance•Budget•Audit•General Obligation Bonds

http://www.stmarysmd.com/howdoi.asp•Payments since FY2011•Procurement Bids

Statehttp://dls.state.md.us/Content.aspx?page=299•Balance Sheet•Overview of MD Local Governments•Tax Capacity & Effort

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Human ResourcesHuman Resources 16

Rachel Pulliam HR Specialist

Kimberly Wilkins-McClaneADA Coordinator

Human Resources OverviewHuman Resources Overview

Employment with County Government

Benefit Programs

Length of Service Awards Program (LOSAP)

Americans with Disabilities Act Coordination

Risk Management/Employee Wellness

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Human ResourcesHuman Resources

Employment ◦ New job openings are posted every 2 weeks

◦ May apply on-line, in person, by fax, or mail

◦ Applications are reviewed and rated based on education, experience, knowledge and skills required for the position

◦ All applicants are notified of the status of their application

◦ http://www.stmarysmd.com/hro/application/HRApplication.asp

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Human ResourcesHuman Resources

Benefits◦County employees have a comprehensive

benefits package

◦Health, dental, vision, disability, and retiree health

◦Employees participate in a pension plan and may contribute to an additional retirement savings plan

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Human ResourcesHuman Resources

Length of Service Awards Program (LOSAP)◦Provides a benefit to volunteer fire, rescue

squad and advance life support members

◦Age 60 - $200 per month

◦Age 55 - $150 per month

◦Includes a surviving spouse benefit

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Human ResourcesHuman Resources

Americans with Disabilities Act (ADA) Coordination◦New position in County Government◦Ensures services provided by County

Government are accessible◦Coordinates facility renovations to ensure they

comply with ADA◦Investigates complaints by citizens or employees

and coordinates a grievance process◦Technical expert to various County functions

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Human ResourcesHuman Resources

Risk Management◦Worker’s Compensation◦Liability and Property Claims◦Employee safety programs

Employee Wellness Program◦Discount to wellness/fitness centers◦Discount for Recreation and Parks programs◦Health Risk Assessment Program◦Employee Assistance Program◦Wellness Day

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Public Information OfficePublic Information Office 23

PIO OverviewPIO Overview

Acts as liaison between government and media outlets/journalists

Administers County’s social media venues and websites

Keeps citizens informed about County government activities and events

Manages and produces content for County cable access channel (SMCG TV 95)

Provides updates during weather events and other declared emergencies

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PIO OverviewPIO Overview

Public Information Officers (PIO) are the communications coordinators or spokespersons for certain governmental organizations (i.e. city, county, school district, state government and police/fire departments). They differ from public relations departments of private organizations in that marketing plays a more limited role. The primary responsibility of a PIO is to provide information to the media and public as required by law and according to the standards of their profession.

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http://www.stmarysmd.com/pio/

Navigate WebsiteNavigate WebsiteRebecca Bridgett

County Administrator

Tony JonesPublic Information Officer

http://www.stmarysmd.com

Volunteer OpportunitiesVolunteer Opportunities

Boards, Committees and Commissions(30 + Boards/3 Categories)

Legal Authority Boards

• Economic Development Commission• Ethics Commission• Metropolitan Commission• Planning Commission• Board of Appeals

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Volunteer OpportunitiesVolunteer Opportunities

Appointed Boards

• Adult Public Guardianship Review Board• Electrical Examiners Board• Historic Preservation Commission• Housing Authority • Human Relations Commission• Library Board of Trustees• Plumbing Fuel and Gas Board• Property Tax Assessment Appeal Board• Social Services Board• Tri-County Community Action Committee• Tri-County Animal Shelter Board

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Volunteer OpportunitiesVolunteer Opportunities

Advisory Boards• Airport Advisory Commission• Agriculture Seafood and Forestry Board• Commission on Aging • Commission on the Environment• Commission for People With Disabilities• Commission for Women• Emergency Services Committee• Family Violence Coordinating Council• Museum Division, Board of Trustees• Recreation and Parks Board• Transportation Advisory Committee• Wicomico Shores Golf Course Advisory Board

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Volunteer OpportunitiesVolunteer Opportunities

Volunteer Application and Résumé

• Current Vacancies

• Meeting Schedule

• Appointment cycles

• Questions – call Diane Gleissner at (301) 475-4200 ext. 1700

http://www.stmarysmd.com/voluntr/

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2014 State of the 2014 State of the County VideoCounty Video

Tony Jones Public Information Officer

2014 State of the County Video Report

2015 State of the County Tease