st ives town council€¦ · present: town mayor: councillor t drye [in the chair for item a01.00]...

TWINNED WITH STADTALLENDORF

Town Clerk: Alison Benfield BA(Hons) FSLCC St Ives Town Council, Town Hall, Market Hill, Old Riverport, St Ives, Cambridgeshire, PE27 5AL

Telephone: 01480 388929 email: [email protected] website: www.stivestowncouncil.gov.uk

A20180627 of 1

Issued: 21 June 2018

Councillors: J Davies, R D’Souza, R Fuller, M King, Dr C Pegoraro, D Rowe, B Luter You are hereby summoned to attend a Meeting of the Amenities Committee of St Ives Town Council to be held on

Wednesday 27 June 2018 in the Town Hall St Ives on the rise of the Planning Committee which starts at 7:30pm.

Alison Benfield BA(Hons) FSLCC Town Clerk

AGENDA

A15.00 APOLOGIES FOR ABSENCE To receive and note apologies for absence.

A16.00 DECLARATIONS OF INTEREST To receive Declarations of Disclosable and/or Non-Disclosable Pecuniary Interests as set out in Chapter 7 of the Localism Act 2011 and the nature of those interests relating to any Agenda item.

A17.00 PUBLIC PARTICIPATION A maximum of 15 minutes is permitted for members of the public to address the Committee in accordance with the Town Council’s approved Public Participation Policy.

A18.00 MINUTES To confirm as a correct record the Minutes of the Meeting of the Amenities Committee held on 30 May 2018 (copy herewith).

A19.00 PROGRESS REPORTS To receive verbal updates on the following:

A19.01 Bus Shelter: Marley Road/Constable Road

A19.02 Quotations for Tree Remedial Work

A19.03 Quotations for Wet Pour

A19.04 Land Transfers To receive map of site (copy herewith)

A19.05 Anglia in Bloom signage To consider size of sign required (photo herewith)

A20.00 DOG MESS: WARNER'S PARK Following complaints that the signage in Warner's Park is not being adhered to, to consider ways in which to improve the situation.

A21.00 ROLLING PROGRAMME To receive Rolling Programme (copy herewith) A22.00 BUDGET To receive Budget Report for the Committee (copy herewith).

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MINUTE BOOK A20180530

Chairman’s Initials

Minutes of the Meeting of the Amenities Committee of St Ives Town Council held at the Town Hall St Ives on Wednesday 30 May 2018 Present: Town Mayor: Councillor T Drye [in the Chair for Item A01.00] Councillors: J Davies, R D’Souza, R Fuller, M King, Dr C Pegoraro, D Rowe, B Luter In attendance: Assistant to the Town Clerk: C Allison Committee Clerk: S Rawlinson A01.00 APPOINTMENT OF CHAIRMAN FOR THE ENSUING MUNICIPAL YEAR 2018/19

The Town Mayor opened the Meeting by requesting nominations for Chairman of the Committee. It was proposed and duly seconded that Councillor Daniel Rowe be appointed. RESOLVED: that Councillor D Rowe be appointed Chairman of the Committee for the

ensuing municipal year. [Councillor Rowe in the Chair]

A02.00 APOLOGIES FOR ABSENCE All members were in attendance.

A03.00 DECLARATIONS OF INTEREST No declarations were made.

A04.00 APPOINTMENT OF VICE-CHAIRMAN FOR THE ENSUING MUNICIPAL YEAR 2018/19 The Chairman requested nominations for Vice Chairman of the Committee. It was proposed and duly seconded that Councillor Margaret King be appointed.

RESOLVED: that Councillor M King be appointed Vice Chairman of the Committee for the ensuing municipal year.

A05.00 PUBLIC PARTICIPATION

Concern was expressed at the incident with travellers several weeks earlier. It was hoped that consideration would be given to placing a height barrier at the Cemetery to prevent future incursions.

A06.00 MINUTES

RESOLVED: that the Minutes of the Meeting held on 28 March 2018 be confirmed as a correct record and signed by the Chairman.

A07.00 RoSPA REPORT

Members were in receipt of report detailing the findings of the RoSPA Play Area Annual Inspections. The Assistant to the Town Clerk reported that the number of items of concern was reduced from 36 last year to 27 this year. Members congratulated the Grounds Maintenance Team on the quality of their ongoing maintenance work.

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A20180530 MINUTE BOOK


RESOLVED: A07.01 that the report be received and noted A07.02 that agreement be given to the sourcing of competitive quotes for the replacement of wet pour to be undertaken as part of a rolling programme.

A08.00 TREE REMEDIAL WORK Members noted that quotations were being sought for remedial works identified in the Condition Survey recently conducted. A further report would be provided to the Committee on 27 June for an appointment to be made. RESOLVED: that the information be received and noted.

A09.00 ROLLING PROGRAMME Consideration was given to the Rolling Programme of Works. Members noted that a consultation on the Mausoleum was running in the June edition of 'The Bridge' which they looked forward to receiving feedback on. There had been no progress on the bird-feeding signs and the Chairman agreed to speak with former Councillor Jackson on this matter. It was considered that ownership of street furniture should be progressed. It was noted that HDC was currently undertaking a street furniture audit. The Assistant to the Town Clerk informed Members that the new waste bins would be sited once the landowners had received consent from the County Council. RESOLVED: that the Rolling Programme be received and noted.

A10.00 BUDGET

RESOLVED: that the Budget Report be received and noted.

A11.00 PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 EXCLUSION OF THE PRESS AND THE PUBLIC

RESOLVED: that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the Press and the Public be excluded from the meeting

A12.00 ALL SAINTS CHURCHYARD TREE REMEDIAL WORK

Consideration was given to quotations received for tree works at All Saints Parish churchyard. RESOLVED: A12.01 that the report be received and noted A12.02 that Cambridge Trees be appointed to undertake the remedial works

identified at a cost of £2010.

A13.00 ANGLIA IN BLOOM SIGNAGE Consideration was given to the purchase of an additional sign commemorating the Anglia in Bloom Gold Award achieved in 2017.

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MINUTE BOOK A20180530


It was considered that a single sign declaring St Ives to be an Anglia in Bloom Gold Winner would be preferable to individual ones and would be more economical in the long term if the town maintained its Gold status year on year.

RESOLVED: A13.01 that the report be received and noted. A13.02 that quotations be obtained for a permanent single 'Gold Winner' sign A13.03 that a Recommendation be made to Council for the viring of funds to meet the cost of the new sign

A14.00 PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 RE-ADMITTANCE OF THE PRESS AND THE PUBLIC

RESOLVED: that the confidential business having been concluded, the Press and the Public be

re-admitted to the Meeting.

Chairman: Date: 27 June 2018

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A20180530 MINUTE BOOK


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AGENDA ITEM A19.04

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AGENDA ITEM A19.05

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Index Date Agenda_Title-Venue Agenda Resolved-Present Current state

A17.0 26/07/2017SIGNAGE FOR ACCESS AT

ALLOTMENTS

To consider whether clear signage at the allotments

should be provided to state that either access is

restricted to plot holders, or that a permissive path has

been allowed to prevent the potential future creation

of a Right of Way.

that appropriate signage is put in place for a permissive path.

26/03/18 work in progress. Signs to be made

23/05 - awaiting response from Rights of Way Officer on what the rules are for

signage

21/06 - no response to date. Amenities Manager to progress

A25.0 26/07/2017BIRD FEEDING SIGNAGE FOR THE

QUAY AND WAITS

Further to Full Council Minute C42.0 with regards to

proposed new signage at The Waits and The Quay

(copy herewith).

that the proposal making use of a photograph be progressed. 21/06 - Council resolution C66.00 item no longer to be progressed

A27.0 26/07/2017BUS PROVISION IN ST IVES TOWN

AND SURROUNDING PARISHES

To consider the potential impact in the reduction of

bus routes (copy herewith).

that St Ives Town Council write to Cambridgeshire County

Council in support of the retention of as many of the routes as

possible, in particular to maintain the connection with

surrounding villages which rely on these buses. It was noted

that the impact

26/03/18 - ongoing discussion with neighbouring parishes. Joint letter has been

compiled

23/05 - response receved from letter submitted. To be circulated to

neighbouring parishes to agree next steps

21/06 - still awaiting circulation to neighbouring parishes - anticipated this will

happen before the end of June

A47.0324/01/2018

BENCHES Funding for future benches to be investigated. Agreed26/03/18 - to go to future meeting

21/06 - to be progressed by Amenities Manager

A47.04

24/01/2018

MAUSOLEUMMeeting to be held with community. Report to next

meeting.Agreed

26/03/18 - verbal report to meeting

23/05 - social media used to get feedback - limited but positive response.

Article including in next Bridge also. Request for quotes has been made to 3

companies so far for indicative costs so that further communication can be had

with community on way forward. Suggest Community meeting is arranged for

w/c 9 July to get views on indicative costs ready for Cttee to make decision on

way forward and consider letting tender at the July meeting.

21/06 - Community meeting arranged for 11 July. Awaiting 2nd quote in

advance of meeting for Members information and to give indication of costs to

Community. On target for final Cttee decision at July meeting to let Tenders. If

this is confirmed intention would be to set tender cut off for 10 September for

successful contractor to be appointed at Sept meeting. Feedback from

community has been limited. 1 response from Bridge article commenting on

appearance of sample photo shown

A64.00

28/03/2018

MAUSOLEUM

Town Clerk investigating whether planning consent

required, adequacy of ground and drainage on the site

and liaison with other parishes to determine funding

and maintenance costs.

23/05 - Planning permission is not required as comes under permitted

development. Drainage will need to be carried out. Liaison with other

parishes indicates that build costs are covered by taking 50% deposits for each

cell and the remaining 50% fee on internment is ring-fenced for future

maintenance.

A58.0028/03/2018

OWNERSHIP OF STREET

FURNITURETo be reviewed in the 2019/2020 Financial Year Agreed

21/06 Amenities Manager to progress with HDC

A58.0028/03/2018

PAINTING OF STREET FURNITUREConsideration on whether to appoint outside

contractor to paint benches.No decision at the present time.

23/05 - provision for maintenance of benches to be added to budgets for

consideration in October.

A60.01

28/03/2018

LAND TRANSFERS

Agreement given to transfer of land at Green Acres site

with s106 contribution towards installation and

maintenance of play equipment

23/05 - HDC informed of Cttee resolution awaiting further contact

.

A60.02 LAND TRANSFERS

That the Council does not, at the present time, agree

to transfer of land at the Slepe Meadow development.

Further consideration to be given to principle of

Council taking responsibility for amenity land which

does not include play equipment

23/05 - HDC informed of Cttee resolution awaiting further contact. Cttee

requested to confirm how they wish to progress with this decision.

21/06 - verbal report to meeting. Land transfer map included with pack.

AGENDA ITEM A21.00

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A66.0028/03/2018

PEDESTRIAN ACCESS; CROMWELL

PLACE

Referred to Council for consideration with other LHI

bids.Report to Meeting 13 June.

21/06 - action complete

A67.00 28/03/2018 SIGNAGE: THICKET PATH Discussions to be held with County Council. Ongoing.

A68.00 28/03/2018 PARISH CHURCHYARD TREES Report to this meeting. 21/06 - action complete

A69.00

28/03/2018

NEW LITTER BINS

Two bins to be purchased for Ramsey Road/North

Road junction. Consent to site further bin to be

requested from land owners at Garner Drive/Houghton

Road bus stop.

23/05 - bins on order. Difficulty with agreement of installation of Garner Road

as decision to adopt in abayance

21/06 - North Road/ Ramsey Road bin awaiting installation

A73.0028/03/2018

INSTALLATION OF CYCLE RACKSDeferred due to high cost of licensed contractor.

Further budget provision to be sought.

A07.0230/05/2018

RoSPA PLAY AREA ANNUAL

REPORT

Sourcing of competitive quotations for replacement of

wet pour to be undertaken.Agreed 21/06 - action in progress

A08.0030/05/2018

TREE REMEDIAL WORKSix quotations sought, no quotes submitted by closing

date.21/06 - verbal report to meeting

A13.02

30/05/2018

ANGLIA IN BLOOM SIGNAGE

Quotations to be sought for permanent single 'Gold

Winner' sign.

Council agreement to viring of funds from extra burial

income agreed at Meeting on 13/6.

21/06 - Council agreed virement of funds from extra burial income. Order to be

placed

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Printed on 20/06/2018 St Ives Town Council Page No 1

At 16:20 Budget Detail - By Committee Note: (-) Net Expenditure means Income is greater than Expenditure

Note :

Last Year Current Year Next Year

Agreed Fwd/Rev Net Revised Committed Projected Next Year C/Fwd Budget Actual Actual YTDBudget Budget Virement Budget Exp. Actual Budget Budget

Amenities

300 Amenities General

Repairs & Renewals5019 3,000 2,802 3,000 0 0 3,000 733 0 1,000 3,000 0

Health & Safety5021 500 226 500 0 0 500 88 0 0 500 0

Main/Install- Bus Shelters6136 12,000 0 0 0 0 0 0 0 0 0 0

Toilet Provision6456 32,000 33,657 33,600 0 0 33,600 12,182 0 33,600 32,000 0

Street Cleaning6927 250 0 250 0 0 250 0 0 0 250 0

Electricity6932 1,125 490 1,000 0 0 1,000 95 0 1,000 1,152 0

Water Rates6934 1,545 1,069 1,400 0 0 1,400 36 0 1,400 1,615 0

Fire Extinguishers6937 100 89 100 0 0 100 0 0 100 90 0

Clock Maintenance6945 320 320 340 0 0 340 260 0 340 340 0

Farmer's Markets6983 13,500 8,857 11,500 0 0 11,500 2,051 0 9,000 11,500 0

OverHead Expenditure 64,340 47,510 51,690 0 0 51,690 15,446 0 46,440 50,447 0

Farmers' Markets4100 12,000 13,076 13,500 0 0 13,500 4,047 0 13,500 12,540 0

GM Services4130 0 0 0 0 0 0 0 0 0 2,000 0

Total Income 12,000 13,076 13,500 0 0 13,500 4,047 0 13,500 14,540 0

300 Net Expenditure 52,340 34,434 38,190 0 0 38,190 11,399 0 32,940 35,907 0

Continued on Page 2

AGENDA ITEM A22.00

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Note :


Agreed Fwd/Rev Net Revised Committed Projected Next Year C/Fwd Budget Actual Actual YTD Budget Budget Virement Budget Exp. Actual Budget Budget

310 Street Lighting

Repairs & Renewals 5019 1,000 947 1,000 0 0 1,000 0 0 1,000 1,000 0

CCC Electric Energy 6032 1,952 1,698 1,765 0 0 1,765 2,040 0 2,040 1,685 0


310 Net Expenditure 2,952 2,645 2,765 0 0 2,765 2,040 0 3,040 2,685 0

320 Street Furniture

Town Signs/Noticeboards/Maint. 6184 250 0 250 0 0 250 0 0 0 250 0

Seats- Installation 6186 1,500 0 0 0 0 0 0 0 0 1,500 0

OverHead Expenditure 1,750 0 250 0 0 250 0 0 0 1,750 0

320 Net Expenditure 1,750 0 250 0 0 250 0 0 0 1,750 0

330 Machinery

Road Fund Licence 6255 370 380 380 0 0 380 190 0 490 365 0

Fuel 6256 4,500 3,621 4,000 0 0 4,000 1,138 0 3,800 5,100 0

Maintenance & MOT 6257 3,500 3,931 4,000 0 0 4,000 502 0 4,000 1,600 0


330 Net Expenditure 8,370 7,932 8,380 0 0 8,380 1,831 0 8,290 7,065 0

Continued on Page 3

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Note :



340 Playground/Open Spaces/Cem.

Inspections & Repair & Renewal 6391 1,600 1,757 1,600 0 0 1,600 761 0 1,600 640 0

Tree Work 6488 3,000 1,422 3,000 1,578 0 4,578 1,100 0 4,578 3,000 0

Annual Planting 6490 8,000 7,858 8,000 0 0 8,000 4,601 0 7,858 8,475 0

Christmas Tree & Decorations 6492 700 386 700 0 0 700 0 0 450 700 0

Cemetery Maintenance 6593 16,765 1,584 2,500 15,181 0 17,681 889 0 10,000 2,500 0

OverHead Expenditure 30,065 13,006 15,800 16,759 0 32,559 7,352 0 24,486 15,315 0

Ashes Plots Digging 4052 1,100 802 1,100 0 0 1,100 179 0 800 1,080 0

Michaelmas Fair 4140 1,575 1,575 0 0 0 0 0 0 0 1,565 0

Burial Fees 4150 17,000 23,337 15,000 0 0 15,000 7,295 0 15,000 12,105 0

Total Income 19,675 25,714 16,100 0 0 16,100 7,474 0 15,800 14,750 0

340 Net Expenditure 10,390 -12,707 -300 16,759 0 16,459 -122 0 8,686 565 0

350 Allotments

Allotment Maintenance 6636 800 713 500 0 0 500 0 0 500 800 0

Rent for the Meadow 6644 200 200 200 0 0 200 0 0 200 200 0

OverHead Expenditure 1,000 913 700 0 0 700 0 0 700 1,000 0

Allotment Rents 4160 5,866 5,491 6,094 0 0 6,094 5,508 0 5,866 5,964 0

Total Income 5,866 5,491 6,094 0 0 6,094 5,508 0 5,866 5,964 0

350 Net Expenditure -4,866 -4,579 -5,394 0 0 -5,394 -5,508 0 -5,166 -4,964 0

Continued on Page 4

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Note :



Amenities - Expenditure 108,477 72,006 79,585 16,759 0 96,344 26,668 0 82,956 78,262 0

Income 37,541 44,280 35,694 0 0 35,694 17,028 0 35,166 35,254 0

70,936 27,726 43,891 16,759 0 60,650 9,639 0 47,790 43,008 0 Net Expenditure

Total Budget Expenditure 108,477 72,006 79,585 16,759 0 96,344 26,668 0 82,956 78,262 0

Income 37,541 44,280 35,694 0 0 35,694 17,028 0 35,166 35,254 0

70,936 27,726 43,891 16,759 0 60,650 9,639 0 47,790 43,008 0 Net Expenditure

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Note :



Capital Projects

910 Capital - Council

Election costs 5061 6,182 0 5,000 6,182 0 11,182 10,804 0 8,000 0 0

Provision for PC 9014 11,867 8,786 1,500 3,081 0 4,581 0 0 2,000 500 0

CIL Expenditure 9080 4,228 0 0 4,228 0 4,228 560 0 0 0 0

S106 Expenditure 9081 146 0 0 0 0 0 0 0 0 0 0

Town Celebrations 9094 8,528 641 4,000 7,886 0 11,886 3,402 0 11,886 3,000 0

Town Team 9137 10,408 10,408 0 0 0 0 0 0 0 4,000 0


CIL Income 4080 0 61,556 0 61,556 0 61,556 12,479 0 74,035 0 0

Total Income 0 61,556 0 61,556 0 61,556 12,479 0 74,035 0 0

910 Net Expenditure 41,359 -41,721 10,500 -40,179 0 -29,679 2,288 0 -52,149 7,500 0

930 Capital - Amenities

Jointly Funded Imp Scheme 9136 5,435 0 0 5,435 0 5,435 0 0 0 2,500 0

Toilet Provision 9138 17,346 0 5,000 17,346 0 22,346 0 0 0 5,000 0

Jubilee Memorial Renovation 9139 1,830 0 0 1,830 0 1,830 0 0 0 0 0

New Vehicle 9157 17,000 0 0 17,000 0 17,000 12,295 0 12,295 3,000 0

Parish Church Wall 9187 10,000 0 0 10,000 0 10,000 0 0 0 0 0

Continued on Page 2

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Note :



Play Equipment 9195 35,634 1,313 10,000 34,321 0 44,321 0 0 0 15,000 0

Equipment & Tools - Amenities 9286 11,431 11,285 2,000 145 0 2,145 576 0 576 6,500 0

War Memorial Renovation 9436 2,100 0 250 2,100 0 2,350 0 0 0 250 0

Westwood Road Memorial 9496 2,875 0 1,000 2,875 0 3,875 0 0 0 1,000 0


930 Net Expenditure 103,651 12,598 18,250 91,052 0 109,302 12,871 0 12,871 33,250 0

940 Capital - Property

York House Refurbishment 9095 6,659 0 0 6,659 0 6,659 0 0 0 1,000 0

Town Hall refurbishment 9184 5,002 5,008 0 0 0 0 0 0 0 0 0

New Maintenance Depot 9197 0 34,643 0 0 0 0 0 0 0 0 0

TH Refurbishments 9246 10,567 960 5,000 9,607 0 14,607 6,441 0 14,607 5,000 0

Corn Exchange Refurbishments 9336 16,909 1,430 5,000 15,479 0 20,479 0 0 0 5,000 0

Corn Exchange Roof 9337 30,000 0 30,000 30,000 0 60,000 0 0 0 0 0


940 Net Expenditure 69,137 42,041 40,000 61,745 0 101,745 6,441 0 14,607 11,000 0

950 Capital - Norris Museum

Norris Museum Expansion 9505 0 795,908 0 0 0 0 0 0 0 0 0

OverHead Expenditure 0 795,908 0 0 0 0 0 0 0 0 0

Continued on Page 3

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Note :



Norris Grant Income 4090 0 458,302 0 0 0 0 0 0 0 0 0

Development Project 4211 0 301,926 0 0 0 0 0 0 0 0 0

Total Income 0 760,228 0 0 0 0 0 0 0 0 0

950 Net Expenditure 0 35,680 0 0 0 0 0 0 0 0 0

Capital Projects - Expenditure 214,147 870,382 68,750 174,174 0 242,924 34,079 0 49,364 51,750 0

Income 0 821,784 0 61,556 0 61,556 12,479 0 74,035 0 0

214,147 48,598 68,750 112,618 0 181,368 21,600 0 -24,671 51,750 0 Net Expenditure

Total Budget Expenditure 214,147 870,382 68,750 174,174 0 242,924 34,079 0 49,364 51,750 0

Income 0 821,784 0 61,556 0 61,556 12,479 0 74,035 0 0

214,147 48,598 68,750 112,618 0 181,368 21,600 0 -24,671 51,750 0 Net Expenditure

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st ives town council€¦ · present: town mayor: councillor t drye [in the chair for item a01.00]...

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