st ives town council...pr20181024 page 1 of 3 issued: 18 october 2018 councillors r bellamy, n...

PR20181024 of 3

Issued: 18 October 2018

Councillors R Bellamy, N Dibben, T Drye, R Fuller, M King, B Luter, J Pallant, J Tiddy You are hereby summoned to attend a Meeting of the Property Committee of St Ives Town Council, to be held on Wednesday, 24 October 2018 in the Town Hall, St Ives on the rise of the Amenities Committee which begins at approximately 7.30 pm.

Alison Benfield BA(Hons) FSLCC Town Clerk

AGENDA

PR14.00 APOLOGIES FOR ABSENCE To receive and note apologies for absence.

PR15.00 DECLARATIONS OF INTEREST To receive Declarations of Disclosable and/or Non-Disclosable Pecuniary Interests as set out in Chapter 7 of the Localism Act 2011 and the nature of those interests relating to any Agenda item.

PR16.00 PUBLIC PARTICIPATION A maximum of 15 minutes is permitted for members of the public to address the Committee in accordance with the Town Council’s approved Public Participation Policy.

PR17.00 MINUTES To approve the Minutes of the Meeting of the Property Committee held on 25 July 2018 (copy herewith).

PR18.00 PROPERTY MAINTENANCE

PR18.01 General Property & Maintenance Update To receive an update report (copy herewith).

PR18.02 Property Maintenance Schedule To receive Schedule (copy herewith)

PR19.00 CORN EXCHANGE PR19.01 To consider request from the CIC for improvements to the Corn Exchange acoustics (copy herewith) PR19.02 To consider request from the CIC for installation of a film screen (copy herewith).

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PR20181024 of 3

Items to Note These items are for report only and do not require decision. They will only be discussed if requested.

PR20.00 BUDGET

PR20.01 To receive Budget Report for the Committee (copy herewith).

PR20.02 To consider budget requirements for 2019/20.

PR21.00 PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 EXCLUSION OF THE PRESS AND THE PUBLIC To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the Press and the Public be excluded from the Meeting.

PR22.00 GROUNDS MAINTENANCE DEPOT To agree expenditure up to £4,100 for improvements to the Grounds Maintenance Depot (copy herewith)

PR23.00 CONDITION SURVEY ON COUNCIL OWNED PROPERTIES To ratify the undertaking of a full Condition Survey on Council owned properties at a cost of £2,500 (copy herewith).

PR24.00 PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 RE-ADMITTANCE OF THE PRESS AND THE PUBLIC To resolve that the confidential business having been concluded the Press and the Public be re-admitted to the meeting.

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MINUTE BOOK PR20180725

Chairman’s Initials

Minutes of the Meeting of the Property Committee of Saint Ives Town Council held at the Town Hall St Ives on Wednesday 25 July 2018 Present: Deputy Town Mayor: Councillor D Rowe [in the Chair for Item PR01.00] Councillors: N Dibben, M King, B Luter, J Pallant, J Tiddy In attendance: Amenities Manager: C Allison PR01.00 APPOINTMENT OF CHAIRMAN FOR THE ENSUING MUNICIPAL YEAR 2018/19 RESOLVED: that Councillor N Dibben be appointed Chairman for the ensuing municipal year.

PR02.00 APOLOGIES

Apologies for absence were received from the Town Mayor (Personal) and from Councillors R Bellamy and R Fuller (both HDC commitments)

PR03.00 APPOINTMENT OF VICE CHAIRMAN

RESOLVED: that Councillor B Luter be appointed Vice Chairman for the ensuing year.

PR04.00 DECLARATIONS OF INTEREST No declarations were made.

PR05.00 PUBLIC PARTICIPATION Councillor Rowe advised Members that he was no longer a Director of the Corn Exchange CIC.

PR06.00 MINUTES

RESOLVED: that the Minutes of the Meeting of the Property Committee held on 18 April 2018 be agreed as a correct record and signed by the Chairman.

PR07.00 PROPERTY MAINTENANCE

PR07.01 General Property & Maintenance Update Members were in receipt of General Property and Maintenance Report. The Amenities Manager informed Members that the tenancy on York House expired in September and that an extension for a further six months had been agreed.

RESOLVED: that the report be received and noted. PR07.02 Property Maintenance Schedule

Members were in receipt of Property Maintenance Schedule.

RESOLVED: that the Property Maintenance Schedule be received and noted.

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PR20180725 MINUTE BOOK


PR08.00 CORN EXCHANGE WORKS Consideration was given to ratifying retrospective expenditure of £16,293 (increased from £15,168 as stated in the report) for works carried out to the Corn Exchange. Following circulation of the report, the Amenities Manager advised that invoices had been received for the cracked guttering at £79 (ie an extra £44) and the flooring at £4870 (ie an extra £1081) bringing the works requiring ratification to £16,293 and not £15,168. An explanation was given regarding the length of time taken to complete the rear lift works. RESOLVED: PR08.01 that the report be received and noted. PR08.02 that the decision to expend £16,293 (inceased from £15,168 as stated in the report) for works to the Corn Exchange be ratified retrospectively.

PR09.00 CORN EXCHANGE FRONT DOORS Members received a report detailing options for work to the Corn Exchange front doors.

Discussion took place about exceeding budget for cosmetic work and the history of the

acquisition of the doors. It was agreed that no action be taken at the current time as the current condition is considered to be satisfactory.

The recommendation is that in next years' budget an allowance is made to rub down and re-varnish and not restore to original condition. RESOLVED: PR09.01 that the report be received and noted PR09.02 that £340 be put into the 2019/20 budget to rub down and re-varnish the doors

PR10.00 CORN EXCHANGE KITCHEN COOLING/VENTILATION IMPROVEMENTS Members were in receipt of report providing costings for cooling/ventilation improvements to the Corn Exchange kitchen. Although the existing cooling and ventilation system is in full working order, those using it consider it delivers an unsatisfactory result as the ceiling grilles make food on the preparation area cold. The report stated the importance of the Town Council being robust in only undertaking those matters for which it has clear responsibility. During discussion, although not forming a part of the report, concern was expressed at possible

safety issues arising from the vents being in close proximity to the gas burners and it was considered that this should be checked.

Members also noted that an electric heater had been installed and its operation was discussed. It was felt tht it was not always being used correctly and this was a training issue for Corn Exchange staff to address.

During discussions, it was also felt tht more detail on options available and costings for cooling/ventilation might be beneficial. RESOLVED: PR10.01 that the report be received and noted

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MINUTE BOOK PR20180725


PR10.02 that no action be taken regarding expenditure at the present time due to budget constraints but that a meeting be arranged between the CIC and the Town Hall to determine the extent of the Council's obligations as a landlord for ventilation in the kitchen and any future action in this regard.

PR11.00 CORN EXCHANGE BUDGET IMPLICATIONS Members were in receipt of a report advising of an overspend on the Corn Exchange repairs and

renewals budget and consideration was given to the viring of funds to cover the projected overspend.

RESOLVED: PR11.01 that the report be received and noted PR11.02 that a virement of £5127 be made from the long term capital repairs and renewals budget, currently standing at £20,479, increasing the repairs and renewals budget from £12,873 to £18,000 to cover the overspend of £3,420 and provide a contingency sum of £1,701 for the remainder of the financial year

PR12.00 BUDGET Members were in receipt of budget report for the Committee. RESOLVED: that the Budget Report be received and noted.

Chairman: Date: 24 October 2018

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PR20180725 MINUTE BOOK


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AGENDA ITEM NO: PR18.01

Property Committee DATE: 24 October 2018 SUBJECT: GENERAL PROPERTY & MAINTENANCE UPDATE

1 Purpose of Report 1.1 To provide Members with an update detailing the ongoing programme of Council

property and property maintenance.

2 Recommendations 2.1 That the maintenance report be received and noted.

3 Background 3.1 The Council maintains a number of buildings in the community. This report covers

the schedule of maintenance which has been agreed.

3.2 YORK HOUSE The six-month tenancy ended on 27 September 2018 and was extended for a

further six-month period until 27 March 2019. A toilet repair has been made.

3.3 CORN EXCHANGE Since March 2018 a number of works have needed attention which were subject to a separate report to the Property Committee on 25 July 2018. The lifts received their latest quarterly service checks in August and a further condition module maintenance visit in September.

3.4 BUS STATION TOILETS The handwashers in the gents and disabled toilets were found to have electrical faults which were repaired. GLOBE TOILETS A new sensor was fitted following a flushing malfunction in the Gents toilet.

3.5 NORRIS MUSEUM The sewers required unblocking and a bolt on the main front door fixed. Two wasp nests were also treated.

3.6 TOWN HALL Following completion of the internal redecoration, carpet cleaning and some minor works to handrails and the damp course have been undertaken. A service of the lift has been undertaken and fault was repaired when it failed to align properly. New Tenants have leased the old Mayor’s Parlour on the first floor from 4 June 2018 and moved in at the beginning of July.

4 Proposal 4.1 The maintenance report of work undertaken be noted.

5. Financial Implications 5.1 None.

6. Policy Implications 6.1 There are no policy implications

7. Health and Safety Implications 7.1 Health & Safety issues mitigated by planned maintenance. 8. Reporting Officer - Christine Allison – Amenities Manager

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Scheduled

Building Works Category Main Desc Booked Works Date Works Notes

Corn Exchange Decorating Front doors to be repainted

06/04/2018 TBA

On hold pending funds in 2019/20

budget.

Annual/Required this year

Building Works Category Main Desc Booked Works Date Works Notes

Town Hall Fire Fire Risk Assessment (Internal) To be undertaken Q3/4

Pavilion Fire Fire Risk Assessment (Internal) To be undertaken Q3/4

Norris/Curators House Fire Fire Risk Assessment (Internal) To be undertaken Q3/4

Old Mortuary Fire Fire Risk Assessment (Internal) To be undertaken Q3/4

Depot Fire Fire Risk Assessment (Internal) To be undertaken Q3/4

Curators House Gas Safety Check 20/08/2018 10/09/2018

Corn Exchange Gas Safety Check 15/06/2018 22/06/2018

Town Hall Gas Safety Check 15/06/2018 22/06/2018

Corn Exchange Lifts Maintenance 29/08/2018 29/08/2018 4 visits per year

Town Hall Lifts Maintenance 07/06/2018 07/06/2018 2 visits per year

Town Hall Electrical PAT Testing Internal Q 3/4

Norris/Curators House Electrical PAT Testing Internal Q3/4

Pavilion Electrical PAT Testing Internal Q3/4

Depot (inc FM Distribution

Box)

Electrical PAT Testing Internal Q3/4

Town Hall Inspection Asbestos 02/08/2018 13/08/2018

Corn Exchange Plumbing Drains flushed 08/05/2018 08/05/2018

Corn Exchange Inspection Asbestos 02/08/2018 09/08/2018

Norris/Curators House Inspection Asbestos Enquiry in process whether needed

Completed

Building Works Category Main Desc Date Booked Works Date Works Notes

Bus station toilets Electrical Handwashing in disabled toilet not working 11/07/2018 12/07/2018

Bus station toilets Electrical Handwash facilities not working in gents toilets 08/08/2018 08/08/2018

Corn Exchange Plumbing Gents toliet blocking 08/05/2018 08/05/2018

Corn Exchange Cleaning Clean following fiting of reception carpet 10/05/2018 10/05/2018

Corn Exchange Maintenance Fire doors - make good/ adjust. Re-fit push bar. 11/05/2018 11/05/2018

Corn Exchange Plumbing New cistern in gents urinals 15/05/2018 17/05/2018

Corn Exchange Plumbing CCTV of drains - crack found 10/05/2018 21/05/2018

Corn Exchange Plumbing Replace manhole cover 16/05/2018 24/05/2018

Corn Exchange Plumbing Ramp to cover exposed drain manhole at entrance 25/05/2018 25/05/2018

Corn Exchange Plumbing Fit liner in cracked pipe 16/05/2018 31/05/2018

Corn Exchange Lift Service - rear lift 07/06/2018 07/06/2018 Contract 40601162

Corn Exchange Lift Service - front lift 07/06/2018 07/06/2018 Contract 40601162

Corn Exchange Electrical Trip reset in kitchen not working 15/06/2018 15/06/2018 Fuse replaced

Corn Exchange Maintenance Dementia Friendly Carpet in front entrance 15/02/2018 20/06/2018 Fitting delayed o/a damp

Maintenance Schedule 2018/19 as at 15/10/2018

AGENDA ITEM PR18.02

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Corn Exchange Electrical Hot water tripping off - fuse box problem 11/05/2018 22/06/2018

Corn Exchange Gas Annual safety check 15/06/2018 22/06/2018

Corn Exchange Carpentry Adjust Charter Hall fire doors following floor laying 26/06/2018 27/06/2018 Required following laying of new

floor

Corn Exchange Carpentry Repairs to ground floor front windowsills 13/06/2018 05/07/2018

Corn Exchange Electrical Faulty extractor fan in downstairs rear ladies toilet 14/06/2018 11/07/2018

Corn Exchange Lighting Lights x 4 not working 17/05/2018 11/07/2018 Balcony x 2, gents toilet, reception

emergency light

Corn Exchange Maintenance Cracked guttering 10/05/2018 12/07/2018

Corn Exchange Plumbing Sink in ladies toilet blocking 17/07/2018 18/07/2018

Corn Exchange Maintenance Light out in gents toilet 17/07/2018 18/07/2018

Corn Exchange Maintenance Repair cracked plaster and firm rear door 13/07/2018 18/07/2018

Corn Exchange Compliance 2018 Asbestos survey 02/08/2018 09/08/2018

Corn Exchange Lift quarterly service - front lift 29/08/2018 29/08/2018

Corn Exchange Lift quarterly service- rear lift 29/08/2018 29/08/2018

Corn Exchange Maintenance Broken flush on mens upstairs toilet 12/09/2018 12/09/2018

Corn Exchange Maintenance Guttering over Lloyds roof leaking 06/09/2018 13/09/2018

Corn Exchange Lift Rear lift - condition module maint visit 17/09/2018 17/09/2018

Corn Exchange Lift Front lift condition module maint visit 17/09/2018 17/09/2018

Globe Toilets Plumbing Gents not flushing 22/05/2018 22/05/2018

Globe Toilets Plumbing Gents not flushing 29/05/2018 29/05/2018 New sensor fitted

Norris Maintenance unblock sewers 25/04/2018 25/04/2018

Norris Maintenance Broken bolt on main front door 13/08/2018 13/08/2018

Norris Maintenance Wasp treatment 20/08/2018 20/08/2018

Playgrounds Maintenance Bolts tightened on toddlers climbing frame 09/08/2018 09/08/2018

Town Hall Maintenance Carpet clean additional room and 9 upholstered chairs 17/04/2018 21/04/2018

Town Hall Maintenance Carpet cleaning following redecoration 05/04/2018 21/04/2018

Town Hall General

Maintenance

Replace handrail brackets x 8 in stairwell. Repair

crackes to damp cours. Apply damp seal.

02/05/2018 10/05/2018

Town Hall Lift Not aligned at first floor 18/05/2018 07/06/2018 Attended 16.5.18. Unable to

fix.£371.76. 2nd attendance £770.

Town Hall Lift Service 07/06/2018 07/06/2018 Rolling contract 40539072 2 visits

p.a.

Town Hall Gas Annual safety check 15/06/2018 22/06/2018

Town Hall Security Barrier Service 15/06/2018 03/07/2018 Annual service

Town Hall Window Cleaning Windows cleaned 04/07/2018 24/07/2018

Town Hall Maintenance Replace faulty lock to NHS room 08/08/2018 08/08/2018

Town Hall Compliance 2018 Asbestos Survey 02/08/2018 13/08/2018

Town Hall Fire Extinguishers Annual service 13/08/2018 17/08/2018

Town Hall Fire Alarm Quarterly Service/Testing 13/08/2018 17/08/2018

Town Hall Maintenance Replace broken pane of glass 31/07/2018 28/08/2018

Town Hall Lift Fault - lift grating 29/08/2018 29/08/2018

Town Hall Maintenance Tightening of toilet seats - ground floor 07/09/2018 07/09/2018

Town Hall Lift Light not working - worked loose 20/09/2018 20/09/2018

York House Plumbing Toilet repair 06/04/2018 06/04/2018 Contractor booked by Leaders

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St Ives Corn Exchange The Pavement, St Ives, Cambs, PE27 5AD

Tel: 01480 496454 Email: [email protected] Website: www.thecornexchange.org.uk

St.Ives Corn Exchange CIC is a Community Interest Company controlled by St Ives Town Council Patrons: Michael Purchase Mick George

Alison Benfield Town Clerk St Ives Town Council Market Hill The Old Riverport St Ives Cambs PE27 5AL

9th October 2018

Subject: Improving the acoustics of the Charter Hall

Dear Alison

Further to my letter to you dated 31st August 2018 and as we discussed by ‘phone in week commencing 17th September I can now send to you three additional documents which we would ask you to make available for the Property Committee to consider at its meeting on 24th October 2018:

Report 15644.RT.01 prepared on 17 May 2017 of the “Room Acoustics Investigation” by KP Acoustics Ltd ( KPAL )

An email dated 22 June 2017 from KPAL to Dan Rowe, my immediate predecessor as Corn Exchange CIC chairman, containing additional information.

A provisional Method Statement and Risk Assessment provided to us by potential supplier/installer Silent Treatment Soundproofing Ltd. ( STSL )

Please note that the most important advice provided to us by KPAL in their original report and in this extra analysis and also provided to us by potential supplier/installer Silent Treatment Soundproofing Ltd. ( STSL ) is that the main acoustic problem in the Hall is the main ceiling, and further that optimal reduction of the reverberation time in the Hall and therefore the optimal level of acoustic improvement are to be achieved by fitting panels only to the main ceiling and to the soffit beneath the rear balcony, so excluding at this point the fitting of panels to the side walls of the balcony.

AGENDA ITEM PR19.01

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This conclusion was reached because of industry sector findings that a marginally excessive of amount of treatment can be as much the reason for not achieving optimal improvement as too little treatment. If, as a result of post-installation testing, it is found that a marginally additional degree of improvement is desirable, we could then consider the fitting of additional panels to the side walls of the balcony.

We would like in this letter also to raise with you the questions of whether a Listed Building Consent for the proposed fitting of acoustic panels by adhesive means might be needed, and whether this subject may be raised by Councillors at the meeting of the Property Committee on 24th October.

Our own view is that a Listed Building Consent ought not to be necessary because the key considerations, as given on the website of the Planning Authority Huntingdonshire District Council ( HDC ), namely altering or extending a listed building, are not involved here. Moreover, the proposed panels would be fitted to the new ceiling and soffit areas that were installed during the 2010 Renovation Project.

May we respectfully ask you to consider having appropriate conversations with Planning and Conservation Officers at HDC in advance of the Property Committee on 24th October ?

Please confirm that you have received this letter and the three enclosures and please tell me if there is any further information you require.

Kind regards

Yours sincerely

Ian Dobson Chairman, St Ives Corn Exchange Community Interest Company

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KP Acoustics 15644.RT.01 17 May 2017

ST IVES CORN EXCHANGE CIC, CAMBRIDGESHIRE

ROOM ACOUSTICS INVESTIGATION

Report 15644.RT.01

Prepared on 17 May 2017

For:

St Ives Corn Exchange CIC

Market Hill

St Ives

Cambridgeshire

PE27 5

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Contents

1. INTRODUCTION .......................................................................................................................... 1

2. EXISTING ACOUSTIC ENVIRONMENT .......................................................................................... 1

3. PROJECT CRITERIA ...................................................................................................................... 1

4. METHODOLOGY .......................................................................................................................... 2

5. RESULTS ...................................................................................................................................... 2

6. UPGRADE PROPOSALS ................................................................................................................ 3

7. CONCLUSION .............................................................................................................................. 4

List of Attachments

15644.SP1 Wall Panelling proposal

15644.SP2 Ceiling Panelling proposal

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15644: ST IVES CORN EXCHANGE, ST IVES, CAMBRIDGESHIRE Page 1 of 5

Room Acoustics Investigation

1. INTRODUCTION

KP Acoustics has been commissioned by St Ives Corn Exchange CIC, Market Hill, St Ives,

Cambridgeshire, PE27 5, to undertake an investigation of the reverberation pattern within the

multi-purpose hall at the aforementioned address.

The main objective of this exercise is the investigation of the existing reverberant field of the hall,

and the provision of a functional solution towards a uniform reduction of any potential excess

reverberation based on the use of the space.

2. EXISTING ACOUSTIC ENVIRONMENT

The space under investigation currently entails brick walls, plastered and rendered, parquet floor

tiles, and a curved plasterboard ceiling. The hall is a two-storey space with an internal mezzanine

balcony overlooking the main Ground Floor space. A glazed balustrade system is present at the

inner perimeter of the balcony. The main entrance doorset is on the south West Elevation. There

are existing acoustic panels fixed on the walls of the Ground Floor area.

Indicative pictures can be seen in 15644.SP1 and 15644.SP2

3. PROJECT CRITERIA

The assessed multi-purpose hall space is part of The Corn Exchange local community centre. The

activities taking place in the hall range from indoor market, youth theatre, exercise and dancing

classes to craft exhibitions, business conferences, live music or just local residents meetings.

Although the community centre is not categorized a school building, it holds activities with similar

acoustic requirements to educational spaces. Therefore, the reverberation time criteria would be

based on Building Bulletin 93: Specification of Acoustic Performance for reverberation within

schools and teaching spaces. Building Bulletin 93 states the following:

“The objective is to provide suitable reverberation times for (a) clear communication of speech

between teacher and student, and between students, in teaching and study spaces and (b) music

teaching and performance. Table 1.5 contains the required mid frequency reverberation times for

rooms which are finished but unoccupied and unfurnished. The reverberation time is quoted in

terms of Tmf , the arithmetic average of the reverberation times in the 500 Hz, 1 kHz and 2 kHz

octave bands.”

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Table 1.1, shown below, encompasses the above requirements, as per Building Bulletin 93:

Type of Room Tmf (Seconds)

Lecture Rooms

Small (Fewer than 50 people)

Large (More than 50 people)

< 0.8s

< 1.0s

Assembly halls, multi-purpose halls

(audio/visual presentations), occasional

music

0.8 - 1.2s

Table 1.1 Performance standards for reverberation

Based on the above criteria, we would expect the reverberation time within The Great Hall to be in

the region of 0.8-1.0 second as an arithmetic average of the reverberation times in the 500Hz,

1kHz, and 2kHz octave bands.

4. METHODOLOGY

Reverberation time measurements were undertaken following the procedure described below in

order to assess the existing reverberation time within the space.

“Pink noise” was generated and stopped instantaneously in order to measure the reverberation

time in each of the octave bands between 63Hz and 8kHz. The internal programme of the meter

was used to measure the decay time of the sound in each room. This was repeated 40 times within

the space in order to obtain an average spatial result.

The instrumentation used is shown in Table 4.1 below.

Instrument Manufacturer and Type Serial Number

Precision integrating sound level meter

& analyser

NTi XL2-TA

Calibration No: 02464/4

Calibration Date 19th January 2016

A2A-09611-E0

Active Loudspeaker RCF ART 310A HAX20864

Calibrator B&K Type 4231 1897774

Pink Noise Source NTi Audio Minirator MR-PRO G2P-RACDR-G0

Table 4.1 Instrumentation used during RT investigation

5. RESULTS

After analysing the Reverberation Time (RT) measurements, it was possible to derive an average RT

pattern within the space. This is shown in Figure 5.1.

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Figure 5.1 Average Reverberation Time of the multi-purpose hall at The Corn Exchange

After analysing the results, it is apparent that excess reverberation is present throughout most of

the frequency range, and more specifically between the 5kHz to 2kHz range. This would correspond

with the range of human speech, which ranges from around 300Hz-3kHz, and is therefore the most

important frequency band to consider for speech intelligibility within a multi-purpose/lecturer hall

environment.

6. UPGRADE PROPOSALS

In order to achieve the target reverberation time range of 0.8 - 1.0 seconds, approximately 130m2

of absorptive treatment would need to be installed and evenly distributed within the hall space.

Although this could be achieved, it would need to involve a system of carefully positioned panels

suspended from the ceiling, as well as a partial coverage of the surrounding walls.

Due to the current highly reverberant field, we would recommend that panels providing a high

absorption coefficient are incorporated in the design, and installed directly onto the existing

surfaces. We would recommend the following panels as suitable in terms of the absorption they

offer:

• GIK Acoustics 242 Acoustic Panel

• GIK Acoustics ALPHA 6A Panels

The panel specifications are shown in the attached manufacturer’s datasheet. Recommended

placement of the selected panels on all elevations and ceiling is shown in drawings 15644.SP1-2

attached.

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Walls acoustic upgrade

It is understood that the Ground Floor space is the main audience area while the mezzanine

balcony would not be regularly used. For this reason, we would propose to cover 20 m2 wall area

with 600x1200mm GIK Acoustics 242 Acoustic Panel. This would entail 28 of the aforementioned

panels that could be evenly distributed as follows:

• 10 panels on each side wall

• 4 panels on each end wall

Another 10 m2 wall area should be covered with 600x1200mm GIK Acoustics 6A Alpha panels to

control the low frequency range and scatter the sound throughout the main Ground Floor space.

This would entail 14 of the aforementioned panels that could be evenly distributed as follows:



Ceiling acoustic upgrade

In order to control the reflection from the 6m high curved ceiling, we would recommend absorptive

panels suspended independently from the main soffit. With a total ceiling area of approximately

225m2, we would recommend that approximately 100m2 of the ceiling is covered with GIK

Acoustics 242 Acoustic Panel. Although the largest standard size of the panels is approximately

600mm x 1200mm, we would recommend bespoke larger size panels suspended at varying heights

and could be of varying sizes, but we would recommend that panels are between 1-2m2.

It is also recommended that at least 40% of the ceiling area below the main mezzanine floor is

covered with GIK Acoustics 242 Ceiling Cloud Panels.

Should the above proposals not be deemed acceptable, we would request further consultation with

the Client in order to reach a compromise between cost, performance and the practical installation

of absorptive panels within the space.

7. CONCLUSION

A room acoustics investigation has been undertaken within the multi-purpose hall at St. Ives Corn

Exchange CIC, Market Hill, St Ives, Cambridgeshire.

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It has been verified that excess reverberation time is an issue within the hall space. The whole

exercise has been approached by recommendations for wall and ceiling acoustic treatment in order

to ascertain a satisfactory reverberation time which would not exacerbate speech intelligibility.

Report by

Victor C. Lindstrom AMIOA

KP Acoustics Ltd.

Checked by

Kyriakos Papanagiotou MIOA

KP Acoustics Ltd.

19

Title: Indicative site pictures showing wall areas to be

covered with GIK Acoustic 242 Acoustic Panel and 6A Alpha

panels.

FIGURE 15822.SP1

Date: 15 May 2017

20 m2 wall area covered with 600x1200mm GIK Acoustics

242 Acoustic Panel (28 panels):



10 m2 wall area covered with 600x1200mm GIK Acoustics

6A Alpha panels (14 panels):

• 5 panels on each side walls

• 2 panels on each end walls

All panels must be evenly distributed across the four walls

of the room.

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Title: Indicative site pictures showing ceiling areas to be

covered with GIK Acoustic 242 Acoustic Panel.

FIGURE 15822.SP2

Date: 15 May 2017

100 m2 main ceiling area covered with GIK Acoustics 242

Ceiling Cloud Panels. Standard 600mm x 1200mm panels

can be installed (approximately 140 panels). However, in

order to provide an improved aesthetic result, as shown in

top right picture, lager customized panels can be

manufactured.

It is recommended that at least 40% of the ceiling area

below the main mezzanine floor is covered with GIK

Acoustics 242 Ceiling Cloud Panels

All panels must be evenly spaced across the ceiling area.

Image Source: Pinterest

Ceiling below mezzanine main area

Main ceiling area

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To cover the following tasks;

Installation of Autex acoustic panels to substrate of plasterboard ceiling.

Scope of Works;

Installation of 50mm Autex panel to plasterboard with a combination of spray adhesive and grip adhesive. To reach the ceilings a rolling scaffold tower will be required so a 2 man (minimum) team will be in the working area at all times and the tower to be stabilised whilst fixing of ceiling panels commence.

The commencement date for the works is:TBC

Contract Supervision Details

Persons Responsible: Jon Wright

Contact No. 07815803986

Safety External Advisor: tba

Sigte Foreman/Supervisor tba

Contact No. tba

Site set up:

SITE INDUCTION; All our operatives will attend induction prior to going onto site if required.

The information in this method statement and risk assessment will be passed on to those performing the work prior to them going onto site, a register will be kept.

All relevant training certificates will be presented to St Ives corn exchange if requested.

The site emergency procedures as explained in the induction, or as per future updates, will be followed;

All operatives will sign in and out, as required in case of emergency.

Client: Chris Lewis

PROJECT: St Ives Corn Exchange

ASSESSOR Jon Wright

POSITION Director/On Site Foreman

REVIEW DATE TBC

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Consultation meetings will be attended if requested by St Ives corn exchange.

Training:

Stepladders and scaffold towers to be used to install the products.

Stilts will not be required.

STORAGE; All tools will be stored safely and out of reach from anyone except Silent Treatment installers.

Manual Handling:

Any material over 25kg will be moved by mechanical means, reduced in size or handled by two men.

Plant and Equipment

All our electrical tools will be battery operated.

Trailing leads will be kept to a minimum to reduce the risks of trips and slips(They will not be required on this project).

Wherever possible, leads will be kept off the floor to prevent them being damaged.

PPE:

As dictated by our risk assessments this is a list of the PPE that will be worn depending upon the task being undertaken:-

Safety helmets to EN397 if required Safety footwear to EN345 at all times High Visibility Vests EN471 & Gloves EN420 at all times As Site rules gloves to be worn at all times if required

Accident Reporting: All accidents/incidents or dangerous occurrences will be reported to the OEG management if required.

Housekeeping: Prior to starting work in a new area, we would like the area to be as clear as possible. Good housekeeping will be maintained throughout the project by keeping the rears clean as works progress, as far as is reasonably practicable, so that slips and trips are reduced.

Waste material and packaging will be removed from site by Silent Treatment.

Environmental Waste will be kept to a minimum so that material usage is reduced and reused, so that waste sent to landfill is also reduced.

The works carried out at this site will comply with the current UK guidelines on waste management and disposal.

Risk/COSHH Assessments: Please see the following/attached.

Manual Handling Procedure: Manual handling injuries are caused by more than just lifting. Manual handling involves any activity requiring the use of force exerted by a person to lift, lower, push, pull carry or otherwise move, something.

24

Silent Treatment recognise that manual handling during soundproofing and acoustic works is particularly prevalent and any risk will be managed. We shall provide all employees with suitable and sufficient information and training to ensure they understand the potential risks and practical ways to minimise them. Formal training will be given, supplemented by regular toolbox talks and industry specific guidance/leaflets.

Areas identified which require assessment for manual handling include: Lifting and carrying large, unwieldy items (1200x1000x50mm panels). Order manageable sized items; Reduce the time required to manually handle items; Carry only small amounts within your capability; Ensure safe handling techniques are used.

Repetitive movements during works: Take regular breaks or change work activity; Use the correct tools and do not exert excessive grip; Use the correct techniques when bending and/reaching.

The Site Supervisor is responsible for ensuring manual handling assessments are undertaken’ however, this may be through delegation to another competent member of personnel.

As a company we shall also carry out routine inspections of the working area and also working techniques (this may be informally by the Supervisor or formally by the visiting safety representative/adviser).

Ensure materials are lifted correctly with the back straight and using the legs to raise yourself if the load is low. Use a good grip with feet, hip width apart and one foot slightly in front of the other.

Avoid twisting, stooping or reaching to lift or deposit the load. Ensure that access areas are clean and clear and that the lighting is adequate. Wear gloves and safety footwear.

Protect sharp edges. Avoid long lift and if necessary change grip when the load is at waist height. Keep the load close to your body. During repetitive work allow sufficient time for resting.

If more than one person is involved then a suitable person must be nominated to control the job. If possible, break down the load into smaller and secure items, which are loose to prevent the load shifting when being carried.

If you need assistance, please ask. Do not attempt to lift or carry any item which you feel is beyond your physical capabilities or may cause you injury.

If you have any concerns or suggestions on how to improve this procedure, please contact your Supervisor, safety representative or any other senior member of staff.

25

Description of the Works

The works consist of the installation of Autex acoustic panels and adhesives installed via step ladders and tower carried out by a single operative with in date CSCS card.

Sequence of Operations

Firstly the area will be surveyed and the required work identified. Work will then commence in accordance with the appropriate guidelines and instructions given by the surveyor or site manager.

The works will be carried out using step ladders and towers.

Supervision

The works will be carried out under the direct supervision of and our working Foreman who on this contract will be advised.

Control and Monitoring

Our Foreman will liaise with the Contractors Supervision and will advise of any problems that may be encountered during the works.

Our Foreman will also monitor the progress and quality throughout the progression of works on site.

METHOD STATEMENT

St Ives corn exchange.

CONTRACT REFERENCE:

26

RISK PRIOR TO CONTROLS

RISK ASSESSMENT

CLIENT:

PROJECT:

ASSESSOR Jon Wright

POSITION Director/On Site Foreman

REVIEW DATE

EQUIPMENT USED:

STEP LADDERS and ROLLING SCAFFOLD TOWER

CAN TASK BE ELIMINATED?

Step ladders to be fully extended and used in the correct manner to ensure the safest possible installation and to be used by a competent installer with CSCS card. Scaffold towers to be fully installed and braced where need and in compliance with the manufacturers instructions.

YES NO

X

SUBSTANCES USED:

Autex 50mm Quietspace acoustic panels. Spray contact and grip adhesive.

ARE COSHH ASSESSMENTS REQUIRED?

Dependent on substances involved

YES

X

NO

HAZARDS IDENTIFIED: Low Med High

Falling from Height X

Slips and Trips X

EXPOSED PERSONS: All operatives on site and users within the work area

Total Numbers Affected: Variable

FREQUENCY OF EXPOSURE: Variable

Duration of Exposure: Variable

27

CONTROL MEASURES ALREADY IN PLACE: 1. Plant and Tools checked daily to ensure

in good work order. 2. Ladders provided for task 3. PPE appropriate to task is issued and

correct use understood 4. Operatives are competent in the task

required. 5. Work areas are kept in clear and orderly

manner 6. Poor House keeping to be reported 7. Scaffold towers to be assessed each time

before use.

EXTENT TO WHICH THEY CONTROL RISK: 1. Reduce the number of trip hazards. 2. Provide protection to operatives 3. Reduce the risk of injury 4. Helps reduce built up of waste 5. Helps ensure equipment remains in safe

working order 6. Will help ensure operatives use tools and

equipment in safe manner 7. Reduces the risk of falling from height 8. Reduces the risk of slips, trips and falls.

ADDITIONAL MEASURES REQUIRED: Operatives to be made aware of manual handling assessment findings, specific use of PPE and related COSHH assessments.

ACTION BY: Supervisor

BY WHEN: Prior to Task

STATEMENT ON RESIDUAL RISKS When the control measures are in place and adhered to, the identified risks should be reduced to an acceptable level

28

From: Iandobson51 <[email protected]>

To: IanDobson51 <[email protected]>

Subject: Fwd: St Ives Corn Exchange CIC, Cambridgeshire. Acoustic Assessment. Project

Date: Sun, Oct 7, 2018 7:22 pm

-----Original Message-----From: Daniel Rowe <[email protected]>To: Cllr IanDobson <[email protected]>Sent: Thu, 4 Oct 2018 13:59Subject: Fwd: Re: St Ives Corn Exchange CIC, Cambridgeshire. Acoustic Assessment. Project

---------- Original Message ---------- From: Victor Lindstorm <[email protected]> To: Daniel Rowe <[email protected]> Date: 22 June 2017 at 18:05 Subject: Re: St Ives Corn Exchange CIC, Cambridgeshire. Acoustic Assessment. Project

Dear Daniel,Further to my last email, I have prepare the following extra analysis for you.

1. Wall treatment evenly distributed:

• 20 m2 wall area covered with 600x1200mm GIK Acoustics 242 Acoustic Panel• 10 m2 wall area covered with 600x1200mm GIK Acoustics 6A Alpha panels to control the low frequency rang

2. Ceiling Treatment evenly distributed:

• 100 m2 ceiling area covered with 600x1200mm GIK Acoustics 242 Acoustic Panel

3. Observation:

• The proposed treatment of the walls are required to controlled the early reflections and stationary waves between the parallel walls of the hall• The proposed ceiling treatment would reduce most of the reverberation time in the room• The glazed balustrade wouldnot have a significant roll in the reverberation timein the room.• I have included an alternative which would entail a larger wall treatment but no ceiling treatment. The treatment would be as follows:

- 50 m2 wall area covered with 600x1200mm GIK Acoustics 242 Acoustic Panel - 20 m2 wall area covered with 600x1200mm GIK Acoustics 6A Alpha panels to control the low frequency rang

Although the desired 0.9 secoonds reverberation time would not be achieved, the expected 1.2 seconds would still be good for a multipurpose hall while avoids the inconvenience of the panels installation on a high ceiling. I would therefore advocate for the new option.

I trust this additional information will help.

--

Kind regards,

Vick LindstromB.Eng MSc AMIOA

www.kpacoustics.com

Britannia House11 Glenthorne RoadLondon, W6 0LHtel. +44 (0) 208 222 8778fax. +44 (0) 208 222 8575

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Alison Benfield Town Clerk St Ives Town Council Market Hill The Old Riverport St Ives Cambs PE27 5AL

10th October 2018

Subject: Installing an automated film screen in the Charter Hall

Dear Alison

I am writing to you on behalf of the Board of Directors of the St Ives Corn Exchange Community Interest Company (the CIC). In summary, with this letter the CIC is applying in accordance with “Alterations” Clause 24 of the Lease dated 20th April 2011 for the consent of St Ives Town Council (SITC) to install an automated drop-down film screen to the balcony above the kitchen servery at the front of the Charter Hall.

We believe that we have achieved an aesthetically pleasing proposal which makes use of the existing balcony lighting rail and because the screen and its housing when the screen is not in use will be as inobtrusive as possible, being level with the top balcony rail.

You and I have already discussed this subject by telephone when you informed me that you would be putting our application for consent before the Meeting of the Council’s Property Committee on Wednesday 24th October.

This is one of three current CIC projects to achieve significant improvements to the facilities and characteristics of the Charter Hall. Another application is already before the Town Council to improve the acoustics in the Hall by fitting adhesive acoustic panels to the main ceiling and the rear soffit areas above and between the two rear bars/serveries. Our third project is to improve the lighting and sound equipment for functions and performances of various kinds and to purchase new, lighter and easier-to-assemble modular staging.

Funding by way of an external grant and a donation has already been secured for the acoustic and film screen projects; the CIC is hopeful that the external funding of the third of our projects will also be possible.

AGENDA ITEM PR19.02

31




The CIC’s project to provide an automated film screen in the Charter Hall has comprised three elements, as follows:

Establishing the need for the improvements

Currently, films and TV live broadcasts are shown in the Charter Hall using a large separate folded-up screen and a heavy portable stand which when assembled stands on staging assembled for that purpose, - all together a laborious and time-consuming task.

From Screen St Ives (SSI), the sub-group of ACE Friends of the Corn Exchange, who show films twice per month and also run film education classes, and from numerous previous bookings and enquiries the CIC knows that there is considerable demand for a high-quality film showing capability in the Charter Hall.

Our bookings and enquiries have come from community and commercial organizations for regular and seasonal film showings, live TV broadcasts, wedding receptions and other family celebrations & parties, education & training and conferences & lectures. The choice of screen The Committee members of SSI have assisted the CIC in the choice of the screen:

https://www.screenint.com/all-products/pro-c-tensioned/

The screen is manufactured in Udine, Italy by Screen International. It is 6.5 metres wide, the screen fabric will be the highest quality High Definition specification, and will be operated by remote control. Simon Hepher of Hephers Electrical, a long-time sponsor of the Corn Exchange, is assisting us with the purchase and import arrangements. Structural and Engineering Design Advice Stephen Johnson, the Town Council’s Structural Engineer for the renovation of the Corn Exchange in 2009/10 has provided us with advice about the physical structure and load-bearing characteristics of the balcony, the lighting rail, the fixtures attaching the lighting rail to the balcony and the sockets that were incorporated in the lighting rail to hold upright bars for additional performance lighting equipment. We have been greatly assisted pro bono by Mr Dennis O’Carroll, proprietor of St Ives Company Abbotsbury Engineering Ltd. His assistance has included liaison by telephone and email with Stephen Johnson, concerning the overall structural and design parameters for supporting and installing the screen, comprising the specification of purpose-manufactured bars which will be fixed into the existing lighting bar sockets, and which will connect to three adaptor plates, also specified by Dennis O’Carroll, to which the screen brackets will be bolted.

32




Dennis O’Carroll has already arranged for the manufacture of the bars and adaptor plates which can be undertaken at short notice if the project is consented to. We have included below a photo of one of the three existing bracket and socket units along the front balcony, and two views of the proposed installation bars and adaptor plates:

Please note that in the course of the project it was agreed that we should purchase a 6.5 metre wide screen rather than the initial idea of a 6.0 metre wide screen. This change necessitated a change of design and specification of the adapter plate for the central fixing to accommodate the additional 4th screen bracket for the larger screen. Please see the attached drawing by Abbotsbury Engineering Ltd.

33




We are attaching copies of two email documents which set out the discussions and agreements between Stephen Johnson and Dennis O’Carroll, culminating in the final email from Stephen Johnson to Dennis O’Carroll and myself on 5th September which gives approval to the proposed installation.

You will see that in his email of 5th September, Dennis O’Carroll suggested that additional loads should not be placed on the lighting bar at the front of the hall once the screen is in place. In the past, no equipment has needed to be fitted to this section of the lighting bar, and I confirm that the CIC will not permit any equipment to be fitted in future.

If we receive the Town Council’s consent we will be assisted in the installation of the screen by Mr Hepher and Mr O’Carroll. We hope that consent can be achieved at the Meeting of the Property Committee on 24th October, and that the Risk Assessment and Method Statement for the installation can be considered and hopefully approved separate from the meetings of the Committee.

In this same vein, may we respectfully ask you to forward this letter and enclosures to the Chairman and Vice-Chairman of the Committee to assist you with any questions the Council may have and which we could answer in advance of the meeting on 24th October.

Please can you confirm to me that you have received this letter.

Kind regards

Yours sincerely

Ian Dobson Chairman, St Ives Corn Exchange Community Interest Company

34

From: Stephen Johnson

To: Dennis O'Carroll

CC: Subject: Re: St Ives Corn Exchange automated screen project

Date: Wed, 5 Sep 2018 14:36

Many thanks for this. That all looks fine to me .Regards Stephen Stephen Johnson C.Eng M.I.C.E SJCE .Ltd

On Wed, Sep 5, 2018 at 12:06 PM Dennis O'Carroll wrote:Ian and StephenI have reworked the centre bracket to create a spreader bar that will have two of the screen brackets attached to it.This should be ok with the largest screen. - If you want to use the 5.5m screen you would only need a single centre attachment.

The loads are shown in the attached drawing ie 124Kg along with bolt positions of existing brackets and the attachment points to the screen unit.

It would be worth showing this to Film Club guys, and I am happy to discuss further if required.I am happy with the brackets and the loads

If the film club are ok with he bracket spacings I will get on with making the parts.

It may be conditional that the lighting bar that connects the existing brackets together is not loaded with anything else once the screen is mounted.

Maybe Stephen could comment on a maximum safe load for the whole bar - or just take it out of use altogether.

Regards

Dennis

On Tue, Aug 21, 2018 at 12:09 PM Stephen Johnson < wrote:Corn Exchange Screen Mounting

Ian ,Thank you for your message and attachments of the 24 th July .

It is clear to me from the video provided that existing brackets are bolted through the web of the adjacent UB .

In the light of which I can see no reason why the brackets should not be employed for the support of the screen .

I have discussed this previously in some detail with Dennis O'Carroll should the need arise I am happy to assist him further .

Regards Stephen

Stephen Johnson C.Eng M.I.C.E SJCE .Ltd

On Mon, Aug 6, 2018 at 5:12 PM, Iandobson> wrote:Hello Stephen

With reference to Dennis O'Carroll's email to you dated 24 Jul 2018 ( attached below ), please give us your advice whether we can go ahead with the installation of the automated screen.

If yes, could you write some notes for us please including your and Dennis's findings plus Dennis's design spec and drawings, so that I can inform St Ives Town Council. Dennis's email and two Screen Mounting drawings to you on 9 July 2018 and his phone call with you on 17 July 2018 refer.

Screen International, the Italian manufacturer of the screen, return from a month's shut-down on 17th August, and we would like to be in a position to place the order as soon as possible after that date.

Kind regards

Ian Dobson

-----Original Message-----From: Dennis O'carroll <To: Stephen Johnson <; Sent: Tue, 24 Jul 2018 16:58Subject: Corn exchange bracket bolts

Download full-resolution images

Available until 23 Aug 2018

Hi StephenI visited the Corn Exchange this morning.Closer inspection of the lighting bracket fixing, shows metal packing directly behind face plate projects through the wooden facing, as shown in the attached photo. The photo also shows the markings on the bolts. The M12 nuts can be seen against the inside face of the beam and this is shown near the end of the attached video.These pictures are of the centre bracket position.I double checked all three positions using my lever test and all three appear to be very secure.Is this enough to go ahead on?

35

From:

Sent date:

To:

Subject:

Attachments:

23/06/18 - 11:03

Part 2: Stephen confirmation of weight limit

CORN EX SKETCH.pdf 271.1 KB

Begin forwarded message:

From: Stephen Johnson Subject: Re: Today's meeting Corn ExchangeDate: 19 April 2018 at 17:07:23 BSTTo: Carla Pegoraro

Carla , Non e una problema , mi sono divertito in particolare vedere il Corn Exchange affollato con la gente di St Ives . Carla I started my draft raising the questions and subsequently added the answers in brackets .

I checked the the design live load on the gallery it amounts to 5 kn/m2 i.e. 5 Kilonewtons per square metre or 500 Kg per square metre .I will calculate a weight for 80 people as Ian quoted and calculate an actual weight per unit area spread on the gallery .(80 people is about half of the theoretical static load possible ,however accepted wisdom is that with crowd movement the dynamic effect doubles the static load . Thus Ian's 80 limit is about right .)

Regarding the support of the screen based on a weight in the order of 100-125 kg I can confirm that this weight can be supported from the existing structure .

This gives you the opportunity to use the larger screen should you ultimately decide to adopt that.

The manufacturers data you sent gives details of support clips which attach to the top surface of the screen box.

I can see no reason why these cannot be adapted the fit into the tubular brackets already insitu .(see my sketch attached the idea can be adapted to vary the height at which you position the screen .If the use of three top brackets is sufficient to support the screen we can utilise the three existing tubular brackets that we examined on Monday .Which would be ideal .)

Also I think it should be feasible to support even the larger screen from the existing brackets.In this respect I very happy to have a conversation with the manufacturers technical personnel if that will assist .(We need to check with tech people that three brackets will suffice and that they can be positioned to suit the tubular brackets in situ .)

Finally I received data requested regarding acoustic ceiling panels this morning .I confirm the weight of the panels is minimal and should therefore not present any difficulty if they adhere directly to the ceiling .

I hope this is all clear and assists you to progress matters .

Regards Stephen

Stephen Johnson C.Eng M.I.C.E SJCE .Ltd

36

On Mon, Apr 16, 2018 at 3:49 PM, Carla Pegoraro wrote: Caro Stephen, grazie mille per essere venuto oggi. Lo apprezziamo moltissimo, specialmente considerando i tuoi impegni.

Do let met know if you have any issues with the files that Rob send you a link to or if you need anything else.

I thought it worthwhile to send you the screen details again, just in case (see attachment).

I look forward to your design details for the bracket. I also wanted to mention that we would be happy to pay for your time, as we have taken up quite a lot of it.

Grazie ancora

Carla

-- Stephen Johnson C.Eng M.I.C.E SJCE. Ltd

37

970 2315 2315

7200 2800

A 111

1

604

103

8 SCREEN124Kg

Spreader Bar

110

200

73

DETAIL ASCALE 1 : 10

M12 boltedthrough steel beamA A

B B

C C

D D

E E

F F

8

8

7

7

6

6

5

5

4

4

3

3

2

2

1

1

DRAWN

CHK'D

APPV'D

MFG

Q.A

UNLESS OTHERWISE SPECIFIED:DIMENSIONS ARE IN MILLIMETERSSURFACE FINISH:TOLERANCES: LINEAR: ANGULAR:

FINISH: DEBURR AND BREAK SHARP EDGES

NAME SIGNATURE DATE

MATERIAL:

DO NOT SCALE DRAWING REVISION

TITLE:

DWG NO.

SCALE:1:50 SHEET 1 OF 1

A3

WEIGHT:

DOC 5/9/18

0800 ROC 103

Screen Support Assembly

ABBOTSBURY ENGINEERING LTD

38

St Ives Town Council15/10/201812:39

Page 1Annual Budget - By Committee

Last Year Current Year Next YearTotal Actual YTD Projected CommittedBudget Actual Agreed EMR Carried Forward

PropertyTown Hall400

4201 Tenants' Rent 20,245 16,867 18,000 015,950 21,200 20,843 0 04202 Tentants' Rechargeable Exps 6,081 7,463 7,463 05,520 6,081 8,630 0 04203 Hire of Council Chamber 125 108 125 0100 200 100 0 0

Total Income 26,451 24,438 25,588 021,570 27,481 29,573 0 05019 Repairs & Renewals 10,000 6,177 10,000 014,669 14,669 10,000 0 05021 Health & Safety 0 0 0 0500 0 500 0 05033 Business Rates 14,300 4,228 5,148 09,008 5,927 9,395 0 05160 Legal Fees 0 0 0 01,000 0 1,000 0 06934 Water Rates 700 157 700 0473 542 473 0 07032 Heating & Lighting 7,500 1,388 7,000 07,000 6,536 9,475 0 07035 Cleaning 10,500 4,143 10,500 09,000 8,596 6,000 0 07037 Maintenance - Contracts 2,000 294 2,000 02,000 1,029 2,000 0 07044 Trade Refuse 1,000 1,038 1,000 01,000 992 1,380 0 0

Overhead Expenditure 46,000 17,425 36,348 044,650 38,292 40,223 0 0Movement to/(from) Gen Reserve (19,549) 7,013 (10,760)(23,080) (10,811) (10,650)

Corn Exchange4107232 Maintenance Contracts 7,032 715 7,032 04,350 1,667 2,688 0 07233 Repairs & Renewals 12,873 17,095 19,000 010,000 7,126 0 0 0

Overhead Expenditure 19,905 17,810 26,032 014,350 8,794 2,688 0 0Movement to/(from) Gen Reserve (19,905) (17,810) (26,032)(14,350) (8,794) (2,688)

Continued on next page39




Warners Park Pavilion4304110 Warner's Park Pavilion 70 0 0 070 40 120 0 0

Total Income 70 0 0 070 40 120 0 05019 Repairs & Renewals 7,421 0 0 06,921 0 0 0 0

Overhead Expenditure 7,421 0 0 06,921 0 0 0 0Movement to/(from) Gen Reserve (7,351) 0 0(6,851) 40 120

Ground Maintenance Depot4404400 Rental of Old Depot 3,050 3,050 3,050 04,351 3,050 2,350 0 0

Total Income 3,050 3,050 3,050 04,351 3,050 2,350 0 05033 Business Rates 5,000 1,177 1,177 05,000 3,672 0 0 06289 Storage 0 0 0 01,800 569 0 0 0

Overhead Expenditure 5,000 1,177 1,177 06,800 4,241 0 0 0Movement to/(from) Gen Reserve (1,950) 1,873 1,873(2,449) (1,191) 2,350

Community Centre4505019 Repairs & Renewals 1,000 0 0 01,000 0 1,000 0 0

Overhead Expenditure 1,000 0 0 01,000 0 1,000 0 0Movement to/(from) Gen Reserve (1,000) 0 0(1,000) 0 (1,000)





ExpenditureProperty - Income

Movement to/(from) Gen Reserve

29,57179,326

(49,755)

27,48836,412(8,924)

28,63863,557

(34,919)

00

25,99173,721

(47,730)

30,57151,327

(20,756)

32,04343,911

(11,868)

00

00

ExpenditureTotal Budget Income


29,57179,326

(49,755)

27,48836,412(8,924)

28,63863,557

(34,919)

00

25,99173,721

(47,730)

30,57151,327

(20,756)

32,04343,911

(11,868)

00

00

41

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42




Capital ProjectsCapital - Council910

4080 CIL Income 61,556 12,479 74,035 00 61,556 0 0 0Total Income 61,556 12,479 74,035 00 61,556 0 0 0

5061 Election costs 11,182 10,804 10,804 06,182 0 0 0 09014 Provision for PC 4,581 0 2,000 011,867 8,786 500 0 09080 CIL Expenditure 4,228 1,251 1,251 04,228 0 0 0 09081 S106 Expenditure 0 0 0 0146 0 0 0 09094 Town Celebrations 11,886 19,602 19,602 08,528 641 3,000 0 09137 Town Team 0 0 0 010,408 10,408 4,000 0 0

Overhead Expenditure 31,877 31,657 33,657 041,359 19,835 7,500 0 0Movement to/(from) Gen Reserve 29,679 (19,179) 40,378(41,359) 41,721 (7,500)

Capital - Amenities9309136 Jointly Funded Imp Scheme 5,435 722 0 05,435 0 2,500 0 09138 Toilet Provision 22,346 0 0 017,346 0 5,000 0 09139 Jubilee Memorial Renovation 1,830 0 0 01,830 0 0 0 09157 New Vehicle 17,000 12,295 12,295 017,000 0 3,000 0 09187 Parish Church Wall 10,000 0 0 010,000 0 0 0 09195 Play Equipment 44,321 0 44,321 035,634 1,313 15,000 0 09286 Equipment & Tools - Amenities 2,145 576 576 011,431 11,285 6,500 0 09436 War Memorial Renovation 2,350 0 0 02,100 0 250 0 09496 Westwood Road Memorial 3,875 0 0 02,875 0 1,000 0 0






Capital - Property9409095 York House Refurbishment 6,659 0 0 06,659 0 1,000 0 09184 Town Hall refurbishment 0 0 0 05,002 5,008 0 0 09197 New Maintenance Depot 0 0 0 00 34,643 0 0 09246 TH Refurbishments 14,607 6,441 14,607 010,567 960 5,000 0 09336 Corn Exchange Refurbishments 20,479 0 0 016,909 1,430 5,000 0 09337 Corn Exchange Roof 60,000 0 0 030,000 0 0 0 0


Capital - Norris Museum9504090 Norris Grant Income 0 0 0 00 458,302 0 0 04211 Development Project 0 0 0 00 301,926 0 0 0

Total Income 0 0 0 00 760,228 0 0 09505 Norris Museum Expansion 0 0 0 00 795,908 0 0 0

Overhead Expenditure 0 0 0 00 795,908 0 0 0Movement to/(from) Gen Reserve 0 0 00 (35,680) 0





ExpenditureCapital Projects - Income


61,556242,924

(181,368)

12,47951,692

(39,213)

74,035105,456(31,421)

00

0214,147

(214,147)

821,784870,382(48,598)

051,750

(51,750)

00

00

ExpenditureTotal Budget Income


61,556242,924

(181,368)

12,47951,692

(39,213)

74,035105,456(31,421)

00

0214,147

(214,147)

821,784870,382(48,598)

051,750

(51,750)

00

00

45

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46

st ives town council...pr20181024 page 1 of 3 issued: 18 october 2018 councillors r bellamy, n...

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