sportivate year six guidanceold.sthelens.gov.uk/media/838574/sportivate_year_6... · web...

Sportivate Year Six Guidance

Merseyside Sports Partnership

April 2016 - March 2017

Welcome to our guidance document for Sportivate. The last five years of have been hugely successful, which is

the main reason why we are fortunate to receive another years funding from Sport England. We’d like to take

this opportunity to thank all our Sportivate partners for their hard work in making this happen. We look

forward to another successful year. We also would like to welcome applications from any new partners who

feel that Sportivate can help them change sport and physical activity behaviours in young people across

Merseyside. We hope that you find the information within this document useful. Should you have any

questions at any time, please do not hesitate to contact a member of the team at Merseyside Sports

Partnership

We advise using it as a reference guide to use as you go through the

application process.

Merseyside Sports Partnership (Children and Young People):

Sport & Physical Activity Officer (CYP)(Sportivate Project Manager) Sue [email protected] 728 1812

Sport & Physical Activity Officer (CYP)(Satellite Clubs Project Manager) Jennie [email protected] 728 181307739 254833

Strategic Lead for Sport and Physical Activity (CYP)(Children and Young People Lead)Calum [email protected] 728 181407739 254835

1 Sportivate Guidance Year Six April 2016 – March 2016 | Merseyside Sports Partnership




CONTENTSContent Page

Sportivate Guidance 2

How to Apply 3

Funding 5

Planning Guidance 7

Evidence of Demand and Youth Insight 8

Weekly Coaching Sessions 10

Sustainability and Exit Routes 11

Completed, Sustained and Inactive Participants 12

Satellite Clubs 13

Coaching Standards 14

Safeguarding 16

Sportivate Submission Checklist 17





SPORTIVATE GUIDANCE

What is Sportivate?

A National Lottery funded programme that aims to provide attractive, affordable and sustainable sporting

opportunities for teenagers and young adults. Sportivate launched in June 2011 as a four-year programme

aimed at 14-25 year-olds but, due to its success, additional funding of £10m per year has been invested

allowing the programme to run until March 2017.

The overall objective of Sportivate is to change behaviour in young people with the aim to increase regular

participation amongst those aged 16–25 years. Sportivate will target young people who are currently inactive

or show an irregular relationship with Sport and Physical Activity.

Sportivate in Merseyside

Merseyside Sports Partnership work with a wide variety of partners which include local authorities, NGB’s,

clubs and community and charitable organisations across the county to manage the delivery of Sportivate,

commissioning services which deliver against the targets and outcomes set by Sport England to engage a broad

range of young people.





HOW TO APPLYWe strongly recommend that your project supports the local authority ‘Physical Activity and Sports Strategy’

where they exist and/or the Merseyside Sports Partners Strategy for Sport and Physical Activity 2012-2017;

whilst also focusing on long term positive behaviour change in sport and physical activity.

If you are an organisation interested in delivering Sportivate activities in a borough of Merseyside and have a

good working relationship with the borough leads, contact the Sportivate Lead in your local area to discuss

your project. If you are able to work through a borough lead then your project will be submitted through

them on your behalf. For those submitting directly to Merseyside Sports Partnership, please make not of the

closing date and submit project forms to using [email protected]

Local Authority Sportivate Leads:

Timescales

Delivery Period Plans submitted to MSP no later than -Year Six Part 1:For projects running 1st April 2016 – 30th September 2016

7th January 2016

Year Six Part 2 :For projects running 1stOctober 2016 – 30th March 2017

Timelines to be confirmed

Please note, for Year Six we will only accept 6 month plans. If you have an annual plan then you should submit

two separate plans, one for each delivery period.


Local Authority Contact Name Organisation Email AddressHalton Helen Birrell Halton Council [email protected]

Knowsley Donna Hall Knowsley Council [email protected]

Liverpool Martin Jones Liverpool City Council [email protected]

Sefton Rachel Treanor Sefton Council [email protected]

St Helens Gemma Webster St Helens Council [email protected]

Wirral Stacey Addison Wirral Council [email protected]

mailto:[email protected]





What happens next?

Sportivate plans will be assessed by the Merseyside Sports Partnership panel who will select the most

appropriate projects to form part of the Merseyside Plan submitted to Sport England. All funding is subject to

Sport England’s final approval. Projects will be selected based upon:

Strong evidence through consultation provided to demonstrate demand from new participants.

Strong evidence to show how plans reflect the local demographics of your 11- 25 year olds across

your area.

Evidence to show how the project will contribute to the local Physical Activity and Sport Strategy or

Merseyside Sports Partnership Strategy for Sport and Physical Activity.

Quality and sustainability of activity delivered.

Provision of sustainable exit routes and support for participants to access these.

Added value through partnership funding in cash or in kind.

Reference and consultation around the Sport England Youth Insight guidelines.

More detailed criteria is available in the Planning Guidance.

Providers selected to deliver Sportivate activities will be provided with further guidance regarding delivery and

reporting and will be required to sign a Service Level Agreement to define each party’s roles and

responsibilities. There will be a briefing for all successful providers prior to delivery which successful applicants

must attend. MSP will produce a Service Level Agreement with all Sportivate partners once funding is

approved. 50% of funding will be allocated upon a signed Service Level Agreement and the remaining funding

will be allocated when targets have been evidenced for that delivery period. MSP reserves the right to

withdraw funding at any time should a partners not produce evidence of deliver. In the event that this

happens, funding will be allocated by MSP to an alternative provider.





FUNDINGSportivate is a competitive process and projects will be assessed on quality and impact. As an

indicator, we expect that the total project cost should be a maximum of £50 per participant. Projects will be

assessed on whether they represent value for money (although it is recognised that some activities are more

expensive than others i.e. disability sport provision), impact against Merseyside’s priority groups and quality of

projects which seek to change behaviour of young people in Merseyside.

Whilst it is a competitive process, we need to ensure we are positioning opportunities appropriately across

Merseyside. Therefore we ring fence 50% funding for each local authority to ensure coverage across

Merseyside. However, any partner can apply for Sportivate funding as it is an open process.

We are awaiting confirmation from Sport England on our Year Six funding but anticipate funding similar to the

2015-2016 values.

Year 6 Part 1 Halton Knowsley Liverpool Sefton St Helens Wirral Merseyside

11-25yr olds 23,829 29,331 113,583 48,413 31,938 57,035 304,129% of Merseyside Population

8% 10% 36% 16% 11% 19% 100%

Funds based on population £7,500 £9,375 £33,750 £15,000 £10,312 £17,813 £93,750

Open Process

Merseyside partners can submit a plan directly to Merseyside Sports Partnership as part of the open process.

If your organisation would like to apply for funding, the application should be emailed to

[email protected] by the 7th January 2016.

BEFORE applying please read the full guidance included in this document as it contains important information

relating to your application






There are some things to consider in terms of funding

1. We are awaiting funding confirmation from Sport England, although we expect similar levels to 2015-16

any differences above or below this amount will result in changes for local areas allocations.

2. We recommend a funding ratio of £50 per participant; however we understand that some activities will

require more funding (hard to reach groups) to engage the participant. We also feel that some activities

will require less funding (some traditional low cost activities) to develop. Use the qualitative tabs in the

project form to explain your cost per head if you feel it is necessary.

3. Where appropriate all plans must include costs (we recommend 25%) to engage local coaches, activators,

volunteers and workforce on appropriate continuous professional development (CPD) opportunities, or

projects must demonstrate why CPD funding is not required to aid the sustainability of the projects. Please

note that this funding is not to be used for qualifying coaches in order to enable delivery. Plans can also

include CPD costs which may arise for supporting the coaches or instructors within the exit route for the

specific project. This will help to ensure that each exit route has a high quality workforce available to help

sustain activity after the initial project.

4. Sportivate programmes should be delivered for 12 weeks (see Planning Guidance); eight weeks of

those can be paid for by the funding. This means that partnership income, in kind and in cash is essential

for delivering your project. A good project will demonstrate how this additional resource will be positioned

to add value to the delivery using the budget sheet on the project plan.

.





PLANNING GUIDANCEBefore completing the project application form please read the guidance below.

Criteria for Activities in Year Six

Activities must take place between April and September 2016 for the first round (closing date 7 TH

January 2016) or October 2016 to March 2017 for round two (closing date will be confirmed early in

2016).

Activities must run for 1 hour a week and be a minimum of 12 sessions. MSP require monitoring for

12 weeks. We recommend that each activity includes 2 taster sessions at the beginning, 8 weeks of

activity which is measured with a target of all young people being completed 7 out the 8 sessions and

a further 2 weeks of activity which can be used to direct young people to a club, competition of an

alternative activity or exit route Please note: Sportivate funding can cover costs for eight weeks of

activity; we expect that the additional four weeks will be supplied by local funding in cash or in

kind.

Target groups must be aged between 11 and 25 years are and not currently participating regularly in

sport. (Please refer to Merseyside Sports Partnership Priorities for more information.)

Activity must be new sporting provision, not currently delivered.

Activity can be delivered at any time, except during curriculum time or out of school hours learning

for schools or curriculum time for college students, nor can it be part of an academic course. (Please

refer to Schools, Colleges and Higher Education Institutions for more information.)

Planned activity must be able to evidence need and demand for participation using and referencing

Sport England Youth Insight.

Activities must be sustainable by providing an exit route for continued participation and support for

participants to access this provision.





Planned activity must be able to contribute to the relevant Physical Activity and Sport Strategy for the

borough the project will be delivered in, or the Merseyside Sports Partnership – Physical Activity and

Sport Strategy and Sport England.

Merseyside Sports Partnership Priorities

We have worked with our board and partners across Merseyside to develop and agree a range of priorities for

our Sportivate programme. As a result, projects will be scored more favourably if they can demonstrate they

are providing high quality attractive provision within one or more of the following groups:

1. Those aged 16 and above.

2. Females of all ages (11-25)

We will also look favourably on projects that are specifically targeted at hard to reach and minority groups

(BME, areas of deprivation, those with a disability).

Schools, Colleges and Higher Education Institutions

Where Sportivate projects are only targeted at students and/or staff within an educational institution, the

project must be delivered by an external community provider and provide a community exit route. Delivery

may take place in community time and not in curriculum time or out of school hours learning for school age

children, or curriculum for groups of college students. Nor can Sportivate be part of a curriculum/academic

course. The project must not be something that the institution is already providing; there must be added

value. This is the case whether the project takes place at the institutions’ own facilities or at other local

facilities. It is ineligible for the ‘institution’ to run the sessions; another community provider must be brought

in. Schools, colleges and HEIs can deliver Sportivate projects that are run within their own facilities (or other

facilities) if these projects are open to the wider community and not just its own students and/or staff. In this

instance colleges and HEIs can be considered as a community provider but projects would need to be based on

community demand. There will need to be timings, logistics and communications for the community to access

them.





EVIDENCE OF DEMAND AND YOUTH INSIGHTHow is this additional/new project targeting new participants to this sport and this setting?

Sportivate is the ideal opportunity to provide innovative and attractive opportunities for young people to

engage them in sport and physical activity. Projects must not already be taking place and must be able to

demonstrate a need.

How do you know that there is demand and/or need for the project from these young people?

Youth insight tells us that to engage young people, it is important to provide attractive opportunities based on

their needs. To do this we need to know you have talked to young people. Consultation is a crucial part of

ensuring that projects have participants at the heart of delivery and are high quality and effective towards

adding value to the life of a young person. You will need to identify your target group and show you know

there is a demand for this project from the perspective of potential participant’s. It may not be enough to state

that the project has been developed in consultation; an outstanding Sportivate projects will cite who was

consulted and the outcomes of the consultation.





WEEKLY COACHING SESSIONSWhat will delivery look like in weekly sessions?

A good Sportivate project will be designed with the young person in mind; an outstanding project will be young

person led. Use this space to describe how the weekly sessions will break the traditional norms and be made

to attract and retain young people. Describing how each session will build on the long term sustainable

participation of the young person is also a key element to put across in your application. Choosing the right

lead person is critical here, you would need to tell us who is leading the session and why.

What day and time does the project plan to run the sessions?

An important element to encourage behavior change in young people, this can be informed through

consultation. Remember, we can only fund community sessions. Any mention of out of school hours learning

(OSHL), after school clubs or curriculum delivery then we cannot progress your application.

How will the project run to deliver the right experience for the participants?

One size fits all will not work with today’s youth. Projects will need to be positioned to compliment the

audience’s attitudes to sport and physical activity and be appropriately structured to meet their levels of

activity. It is easy to put barriers in front of young people without realising it, for example the use of the word

sport might not be what is used to engage the young people. Thought needs to be given to involving young

people in designing their own sessions.

Youth Insight Workshops

Merseyside Sports Partnership have used Sport England Youth Insight to create a Youth Insight Workshop for

our partners. This workshop will bring to life the findings from the youth insight and applies the learning to

Merseyside. During these workshops we will hold interactive debates to develop attractive and young people

focused opportunities. We fully recommend applying the learning to your Sportivate developments.





SUSTAINABILITY AND EXIT ROUTE How will the project ensure that participants carry on taking part after the weekly coaching sessions? How will the exit route fit into the participants life to encourage sustainability? What will make the participants come back when the project finishes?

When developing your plan, you will need to know and understand your audience. Successful Sportivate

applicants will be able to demonstrate an effective, imaginative and attractive plan for continued and

sustained engagement once the twelve week programme has come to an end. Incentives may be used to

encourage participants to progress to the next phase of their active life.

How does the project know if the exit route is what participants want?

Begin with the end in mind. A good Sportivate project will consider how the young people will be engaged

with the exit route – often within the early weeks of delivery. A good project fits with the person’s interests

and attitudes towards sport and physical activity, this means applicants would need to be imaginative in their

exit routes – a traditional sports club may not be the answer, but whatever the answer is, we’d need to know

why.

How much will it cost the participants and how does the project know if this will be affordable? What incentives will the project offer to encourage participants to carry on taking part?

We recommend putting some thought into your pricing strategy. If a project is delivered for free then what will

the exit route cost be and how will this effect participation levels if all of a sudden there is a cost to

participation. Good value doesn’t need to be cheap. Good projects may charge from day one, others may

subsidise incentives for continued participation beyond the twelve weeks. There is no right or wrong, just a

well thought out and considered reason.





COMPLETED, SUSTAINED AND INACTIVE PARTICIPANTSCompleted Participants Target and Sustained Participant Target

Completed Target

This target relates to the number of young people who successfully complete their 8 weekly coaching sessions

by missing no more than one session (previously known as the retained target).

Sustained Target

This target relates to the proportion of young people who, when completing their participant registration

form, state that they have taken part in sport for at least 30 minutes for 0-3 days in the previous 28 days

(<1x30). It then compares this against the proportion of young people who, when completing a participant

tracking survey three months after their 6-8 weekly coaching sessions have finished, state that they have taken

part in sport for at least 30 minutes for 4 days or more in the previous 28 days (>1x30). This is the headline

performance measure for Sportivate.

Inactive Target

Those young people reached by Sportivate who beforehand were involved in less than 30minutes activity in 0-

3 days in the 28days leading up to the project(<1x30). The inactive target is 40% of the total engaged

participants.

The success of the programme will be measured through-

The number of participants who complete their Sportivate sessions. To count as ‘completed’

participants need to attend all but one of the sessions i.e. 7 out of the 8.

The number of participants who have increased their level of activity after 3, 6 and 12 months

compared to what they were doing before Sportivate (Sustained Participant target). Monitored

through national tracking surveys 3 months after the Sportivate project has been completed.

The demonstrated understanding of an irregularly active/consistently inactive young person and their

positive or functional relationship with sport. We don’t recommend using the

sporty/semi-sporty/non-sporty terminology.





SATELLITE CLUBS The Satellite Club intervention forms part of Sport England’s “Creating a Sporting Habit for Life” strategy 2012-

17. Sport England is working in partnership with national governing bodies of sport (NGBs) and county sport

partnerships (CSPs) by investing over £49 million of Lottery funding into the development of Satellite Clubs.

The overall aim of the project is to create outposts of existing community sports clubs, many of which are

based on secondary school or college sites. This will help us get more people playing sport. They will also

ensure more young people are able to continue to take part in sport as they transition from school to

community sport.

Specifically targeting those with positive and functional attitudes who demonstrate irregular active

behaviours towards sport and physical activities. Satellite Clubs will act either as a stepping stone to a

community sports club or simply somewhere for young people to be consistently active whilst socialising

with friends. They will be determined by local need and can offer new sports, formats and opportunities

for young people. Sportivate projects have the potential to evolve into Satellite Clubs.

If you require further information please contact any member of the children and young

people team.





COACHING STANDARDS Coaching Merseyside is a website which has become a one stop shop for all coaches in Merseyside. All

coaches involved in Sportivate are encouraged to register on Coaching Merseyside. Partners must

demonstrate that they are employing coaches from the community that have the minimum operating

standards; this will be included in all Service Level Agreements with MSP. As a minimum MSP would

expect the provider to ensure that the following minimum standards are adhered to when deploying

coaches on the Sportivate programme.

At all times the lead coach is expected to be 18+ or above and hold a minimum of National Governing Body (NGB)

Level 2 qualification. The only exception to this requirement is where the NGB specifically advises the Lead Body

that activity can be organised or facilitated by a leader who does not require a Level 2 for example: ‘No Strings

Badminton’ or ‘Back to Netball’. Where the NGB advises that a Level 2 is not required, it is the responsibility of

the lead provider to liaise with the respective NGB to identify the specific minimum qualifications for a leader and

ensure that these are adhered to at all times

Any assistant coach is expected to be 16+ and hold a minimum of a Level 1 qualification or an appropriate

Sports Leadership UK qualification( a minimum of Level 2 Community Sports Leaders Award) to support a lead

coach with delivering Sportivate sessions.

All coaches who are eligible have undertaken a Disclosure and Barring Service (D&BS) check (formally

Criminal Records Bureau (CRB) at an appropriate level.

All coaches have attended and been awarded ‘Safeguarding and Protecting Children’ (SCUK) or

equivalent

NGB specific safeguarding award or Common Assessment Framework at level 1 or level 2 (Local Authority)

All coaches have attended and been awarded ‘Equity in your Coaching’ (SCUK)

All coaches encouraged to attend ‘How to Coach Disabled People in Sport’ / Inclusive Coaching:

Disability (SCUK)

All coaches strongly encouraged to attend ‘How to deliver engaging sessions for young people (SCUK)

All coaches are expected to register on ‘Coaching Merseyside’. Please note that while MSP would strongly

recommend registration MSP recognise that some coaches may not wish to be registered on the system. The

website is www.coachingmerseyside.or g





If the Lead Body requires guidance or support with the management and development of their coaches the

Strategic Lead for Workforce, Andrew Wileman, ([email protected] m ) is available to provide

specific advice and assistance.

Fitness Instructor / Trainer Standards

Where a provider is delivering aerobics / fitness based activities e.g. Zumba, Step, Body Conditioning or

Circuits, or gym based activity such as weight training sessions, the instructors or trainers must be

registered with the Register of Exercise Professionals: http://www.exerciseregister.org /

The Register of Exercise Professionals (REPS) is the recognised independent Register for regulating fitness

instructors and trainers to ensure that they meet the health and fitness industries agreed occupational

standards. In signing this agreement, the Lead Body and any respective partners acknowledge that the

instructors and trainers delivering aerobics / fitness based activities on this programme are registered with

REPs. MSP recognise that in some specific circumstances high quality instructors / teachers may not be

registered on REP’s due to the way in which qualifications are recognised. If an instructor holds a minimum of

a degree in dance this will be an acceptable specific alternative for these minimum requirements for dance

based activities.

SAFEGUARDING 17 Sportivate Guidance Year Six April 2016 – March 2016 | Merseyside Sports Partnership





MSP recognises the safety, welfare and well-being of children, young people and vulnerable young adults and

is without exception our primary concern. We are committed to ensuring that regardless of age, culture,

disability, gender, language, racial origin, religious belief or sexual identity they have the right to be

safeguarded and protected from any forms of abuse, harm, mistreatment or neglect.

A requirement of the programme is for the prospective partner to demonstrate evidence of a Child

Protection Policy / Vulnerable Adults as part of the SLA. Prior to signing Service Level Agreement the MSP

reserve the right to inspect the policies and procedures. Successful applicants will be provided with full

details of the safeguarding requirements from MSP.





SPORTIVATE SUBMISSION CHECKLISTBefore submission we recommend working your way through the checklist to ensure you have completed the

form correctly and meet the essential criteria for the programme. A completed application should be

agreeable with all the statements provided below:

1. Young people have been actively engaged in the development of this project.

2. The weekly sessions have been developed through the young person engagement and

demonstrate an attractive offer for young people based on a positive experience designed to

meet their needs.

3. Sport England’s Youth Insight has been used and cited in the application and it has been specified

which cohort of young person is being targeted.

4. I have targeted at least one of Merseyside’s priority groups; if not I have demonstrated local need

and local strategy impact for delivery outside these groups.

5. This project is aimed at changing the long term behavior of young people in Merseyside.

6. The project runs for 12 weeks and I have specified this in the project plan.

7. The project runs for one hour per week.

8. I have included continued professional development (CPD) in the project, or explained how the

project will be sustained without the need for CPD funding?

9. This project is not an afterschool club or delivered in curriculum or out of school hours learning.

10.The project includes additional funding (in kind or in cash) and is demonstrated in the budget

sheet within the application.

11.I have not altered the formatting of the document or changed or edited the drop down boxes.





Merseyside Sports Partnership (Children and Young People):

Sport & Physical Activity Officer (CYP)(Sportivate Project Manager) Sue [email protected] 728 1812

Sport & Physical Activity Officer (CYP)(Satellite Clubs Project Manager) Jennie [email protected] 728 181307739 254833

Strategic Lead for Sport and Physical Activity (CYP)(Children and Young People Lead)Calum [email protected] 728 181407739 25483


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