sponsorship handbook

QTIC, GATEWAY TO INDUSTRY SCHOOLS AND VELG TRAINING INVITES YOU TO SPONSOR TOURISM, HOSPITALITY AND EVENTS CONFERENCE BEING HELD ON THURSDAY 3 AUGUST 2017 AT THE PULLMAN BRISBANE KING GEORGE SQUARE.

On this day you will learn how to innovate and collaborate with other businesses to reduce your workload, increase your returns and build your resource pool. Be a part of a new era of industry and learning leaders inspiring each other to create greater pathways for our future workforce.

You will hear from industry guns, industry influencers, movers and shakers who play on a local, state, national and global level. You’ll get to speak to the change makers in the industry, face to face to find out what’s happening and find out how you can get involved in the growth that is tourism in Queensland.

INVITATION LOCATION

Pullman Brisbane King George SquareCorner Ann and Roma Streets Brisbane City QLD 4000

NOT ONLY WILL SPONSORS BE ABLE TO DEMONSTRATE PRODUCTS

AND SERVICES TO EDUCATION AND TOURISM INDUSTRY PROFESSIONALS BUT ALSO TO TALK DIRECTLY TO THE

DECISION MAKERS.

THE CONFERENCE CONTACT

Dimity RedcliffeConference, Marketing & Events Manager1/52 Jeffcott Street, Wavell Heights 4012Phone: 07 3866 0888Fax: 07 3866 0899Email: events@velgtraining.com velgtraining.com

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Tourism, Hospitality and Events Conference (THE Conference) will provide an opportunity for organisations and individuals to showcase products and services to a targeted market of practitioners, academics, policy developers, researchers and consultants from senior secondary schools, colleges, public, enterprise and private Registered Training Organisations (RTOs), Regional Tourism Organisations, universities, government agencies and industry.

By taking advantage of the sponsorship and exhibition opportunities, sponsors will be provided with a range of benefits:

• Meet and build relationships with key decision makers in the VET industry

• Promote and increase brand awareness

• Communicate directly with a targeted audience

• Generate fantastic leads

• Launch new products and services to existing and potential clients

• Keep up-to-date with industry trends

• Receive valuable feedback from the sector

WHY BE A SPONSOR?

THE Conference is expected to attract more than 200 delegates from Queensland tourism, hospitality, events and education industries from high school teachers to industry legends.

• Tourism, Hospitality, Events, Commercial Cookery, Kitchen Ops and Home Ec High school teachers

• RTO trainers

• Regional Tourism Organisations managers and staff

• Government (local, state – Training, Education and Tourism)

• Tertiary Education providers – Tourism, Hospitality and Events

• Tourism, Hospitality and Events Industry bodies

• Tourism, Hospitality and Events Industry legends

WHO WILL BE ATTENDING?

PRE EVENT:

• Organisation logo and profile on THE Conference website

• Highlighted as sponsor with organisation logo on relevant marketing material pre, during and post Conference

DURING EVENT:

• Opportunity for a suitably qualified organisational representative to deliver a keynote speech at the Networking Function at the conference, to a maximum of 10 minutes. (The organisers reserve the right to make the final decision on topic/content

based on information provided).

• Free standing banner (provided by the sponsoring organisation) displayed in a prominent position in all presentation sessions for duration of conference

• Trestle table and two chairs

• Catering for sponsor representatives

• Organisation acknowledgement at the Conference

• One conference registration

• Half-price conference registration for one additional delegate

• One Conference satchel

insert (to be supplied by the sponsoring company and limited to a document of 2 double-sided A4 pages)

POST EVENT:

• Post Summit e-alert to all attendees (to occur before 31 August 2017)

This package is an exclusive opportunity.

Exhibitors must set-up between 6.00am and 7.00am on Friday 3 August 2017.

NETWORKING FUNCTION SPONSOR

INVESTMENT - $3,000

Disclaimer: No applications will be accepted without full payment. The entitlements in this document are offered on the basis that the sponsor receives confirmation from the Marketing, Conference & Events Manager before 31 May 2017. All information is correct at time of publication. Velg Training reserves the right to amend these packages subject to changes in the program format. Upon completion of the sponsorship application form, you are entering into a legal agreement.

Catering: Each sponsorship option clearly indicates the included catering. Please read carefully how many representatives are catered for. Additional staff representatives manning the exhibition display or wishing to attend sessions will incur additional charges.

Terms & Conditions

THE CONFERENCE OFFERS TWO SPONSORSHIP OPPORTUNITIES. THE PACKAGES OUTLINED ARE DESIGNED TO PROVIDE MAXIMUM BRAND EXPOSURE THROUGH AN INTEGRATED MARKETING PLAN IN ADDITION TO PROVIDING A COST EFFECTIVE OPPORTUNITY TO MEET TARGET MARKETS FACE-TO-FACE.

• Logo included in eAlerts with relevant news and information about the Conference, communicating the theme, key dates and speakers

DURING CONFERENCE• Exposure to an expected 200+ delegates

POST CONFERENCE• Article in Velg Training & QTIC eNews

summarising event highlights (distribution 16,000 & 3,000 respectively)

MARKETING SUMMARYSponsors will benefit from extensive advertising and promotion in the lead up to the event as well as post event coverage through Velg Training, Gateway Schools and QTIC Networks.

PRE CONFERENCE• Sponsors logo on Velg Training website

• Article in Velg Training members’ eNews featuring Conference information – including logo (distribution 16,000) and Gateway Schools and QTIC network (distribution 3,000+ members including 18 industry related associations)

SPONSORS WILL BENEFIT FROM ADVERTISING AND PROMOTION IN THE LEAD UP TO THE EVENT AS WELL AS POST EVENT COVERAGE.

Sponsorship Payment: Payment options are outlined on the Sponsorship Application & Payment Form – We accept Electronic Funds Transfer or credit card. Velg Training will issue a paid tax invoice upon receipt of payment. All prices are in Australian dollars and include GST.

Cancellation Policy: Cancellations must be made in writing to, and acknowledged by, the Marketing, Conference & Events Manager. Refunds will only be granted if notice of cancellation of sponsorship is given by no later than 15 June 2017. Cancellation's received before this date will be entitled to a full refund, less an administration fee of 10% of the total sponsorship option chosen. After this date no refunds will apply.

HOW TO BECOME A SPONSOR

To submit an application, complete and return the sponsorship and exhibition form, including payment details. Sponsorship opportunities are limited - returning an application form does not guarantee a place.

Once the application form has been received, the Marketing, Conference and Events Manager will send a confirmation email, including a paid tax invoice and full details of entitlements. Full payment is required at time of application.

KEY DATES

Sponsorship applications close: 31 May 2017

Payment due: at time of application

Cancellation (with 10% admin fee) will be accepted up to: 15 June 2017

THE Conference date: 3 August 2017

PRE EVENT:

• Organisation logo and profile on THE Conference website

• Highlighted as sponsor with organisation logo on relevant marketing material pre, during and post Conference

DURING EVENT:

• Trestle table and two chairs

• Catering for one sponsor representatives

• Organisation acknowledgement on day of the Conference

• Half price registration for one delegate (including all catering)

• One Conference satchel insert (to be supplied by the sponsoring company and limited to a document of 1 double-sided A4 pages)

POST EVENT:

• Post Conference e-alert to all attendees (to occur before 31 August 2017)

Exhibitors must set-up between 6.00am and 7.00am on Friday 3 August 2017.

TRADE EXHIBITOR

INVESTMENT - $700

(50% discount)

Mobile:

Description of the product or service you would like to promote at THE Conference:

Work phone:

Email this form to events@velgtraining.com (Attention: Dimity Redcliffe)

SPONSORSHIP APPLICATION & PAYMENT FORM

Organisation name:

Contact name:

Position:

Postal address:

Suburb:

State: Postcode:

Email: Website:

Work fax:

Sponsorship package(s) (tick appropriate boxes)

Trade Exhibitor: $700 Other sponsorship opportunities Call us to discuss

Additional delegates

TOTAL Amount payable for sponsorship (including all additional delegates) $

PAYMENTPayment by EFT

Attach a copy of the EFT remittance to the application form and return to Velg Training

Bank Name: Queensland Country Credit Union

Account Name: Velg Training Pty Ltd

BSB Number: 704-640

Account Number: 681369

Payment by Visa or Mastercard

Visa Mastercard

Credit Card Number:

Cardholder’s Name:

Expiry Date:

Signature:

TERMS & CONDITIONS

I have read and accepted the Terms & Conditions for THE Conference

Signed: Date:

CONTACT: Dimity Redcliffe, Marketing, Conference & Events ManagerP 07 3866 0888 F 07 3866 0899 1/52 Jeffcott Street, Wavell Heights Qld 4012events@velgtraining.com velgtraining.com

© Velg Training 2017

All prices shown are GST inclusive

Networking Function Sponsor: $3,000