sponsorship brochure - rdaq...

Rural Doctors Association of Queensland

The Events Centre Caloundra9 – 11 June 2016

RDAQ 2016 ~ 27th Annual Conference

Sponsorship Brochure

Resourceful Resilient Remote

About RDAQRural Doctors Association of Queensland is a not for profit, medico-political organisation committed to:

lAttaining the highest standard of health care for the people of rural QueenslandlEncouraging medical students and medical practitioners to acquire the skills and experience necessary for rural medicine practicelPromoting rural medical practice to medical students and practitionerslEstablishing standards and codes of practice for rural medicinelDeveloping educational facilities for achieving standards and codes of practicelCultivating companionship and communication between rural doctorslFostering research into any aspect of the health of rural people

For more information on RDAQ visit our website: www.rdaq.com.au

Proposed programThe event will run from 9 – 11 June 2016, with one day of pre conference workshops on 9 June 2016. The program will encompass plenary sessions, clinical updates, education and training workshops and a medico-political debate on rural health issues. The program will also include sessions presented by medical students and overseas trained doctors.

The trade exhibition will be held in the Glasshouse space in The Events Centre Caloundra from Thursday evening through to Saturday afternoon. Based on the positive feedback from the previous conferences we will continue to have conference catering, welcome reception and networking breakfasts on Friday and Saturday, in the trade area to allow extra opportunities to network with delegates and maximise exposure and access to exhibitors.

Information about the conference can be found on the conference website: conference.rdaq.com.au

Marketing and promotionA comprehensive marketing strategy has been put in place to gain maximum exposure for the event and its partners. The strategy combines direct mail, advertising, internet marketing, public relations and promotional activities. The conference will continually be promoted through the conference website, social media, newsletters, related national meetings, industry journals and publications.

The success of our marketing strategy has been demonstrated by a consistent increase in delegate attendance and media coverage over the past few years.

About the conferenceReach your direct target market, be a part of Rural Doctors Association of Queensland’s 27th Annual Conference (RDAQ 2016).

RDAQ conferences offer exciting opportunities for your organisation, providing access to more than 200 doctors and health professionals from remote, rural and regional Queensland.

RDAQ 2016 conference will be held at The Events Centre Caloundra, from 9 – 11 June 2016.

The conference will be a unique and wide ranging forum for exchanging ideas and developing new skills. The event will run over two and a half days and offers one day of pre-conference workshops. The program includes the latest updates in clinical practice and training, topical presentations, discussion forums, debates, policy updates and RDAQ’s traditional medico-political forum discussing issues vital to the survival of rural and remote healthcare.

About the audienceRDAQ conferences attract a high calibre of delegates from remote, rural and regional Queensland. Based on the successful 2015 conference in Cairns, it is expected that the 2016 conference will attract more than 200 delegates from a wide range of medical and health care professions, educational institutions and government organisations including:

lRemote, rural and regional practitioners lMedical superintendents and medical officerslRural and regional specialists lInterns and registrars lGeneral PractionerslMedical officers for Royal Flying Doctor ServicelMedical studentslRegional training providerslPolicy makerslMedical administratorslQueensland Health employeeslMedical educatorslNurses and allied health professionalslLocal government and community advocates

BIG SKY THINKING

Benefits of investingRemote and rural practitioners deal with diverse and challenging medical cases and need current information on products, services and equipment. Due to their remote locations, they have limited contact with suppliers. RDAQ conference is a primary source of information and access to these essential services for rural professionals. The conference gives your organisation a cost effective opportunity to directly promote your brand, products and services to a wide, very receptive and otherwise difficult to access audience.

Sponsorship of RDAQ 2016 conference allows you to demonstrate support for the education and development of rural and regional doctors and health care professionals. This enables doctors to continue working in their rural area. The benefits of your support include:

lDirect access to more than 200 rural and regional health professionals in one location

lProminent recognition of your brand prior to and during the conference

lExposure of your brand to a large number of individuals and organisations through conference promotion and marketing

lExtensive networking and relationship building opportunities with key clientele

lIncreased awareness of your organisation, products and services to a key audience that will drive new business

lOpportunity to launch new products and services to a target audience

lAccess to a captive and genuinely interested audience

lOpportunity to support rural health services and rural communities

lBrand association with Rural Doctors Association of Queensland and our conference partner, Health Workforce Queensland

Feedback from sponsors continues to be positive and this is substantiated by the number of organisations that choose to support RDAQ conferences year after year.

Doctors who are supported and well networked are more likely to continue rural service. Supporting RDAQ means you are supporting rural Queenslanders to access quality health care within their own communities.

Conference managementIf you have any queries regarding the sponsorship brochure or the conference please contact RDAQ conference managers:

RDAQ 2016 conference managersGPO Box 2523 Brisbane, Qld 4001Phone: 07 3105 7800Fax: 07 3105 7801Email: [email protected]: conference.rdaq.com.au

Sponsorship opportunitiesThere are several sponsorship opportunities available for RDAQ 2016. The packages outlined in the following pages serve as a guide to prospective sponsors. To assist in your selection of a package the opportunities have been broken down into eight areas:

lMajor packages

lNetworking sponsorship

lConference advertising

lSession sponsorship

lCatering sponsorship

lBarista coffee cart sponsor

lTrade display

lOther sponsorship opportunities

RDAQ is happy to adapt sponsorship options to meet your particular business needs and budget. If you have a unique idea or concept to enhance your participation at RDAQ 2016, please contact conference sponsorship manager, Viv Culverwell, by email [email protected] and she will be able to assist you further.

Our conference partner, Health Workforce Queensland, will offer one pre-conference trauma workshop in addition to RDAQ program. For information on sponsorship opportunities for the pre-conference Health Workforce Queensland Trauma workshop on 9 June 2016 please email T&[email protected]


Major packagesPlatinum sponsor

$24,563 Inc. GST1 SOLD

Gold sponsor$19,932 Inc. GST

1 SOLD1 available

Silver sponsor$13,820 Inc. GST

3 available

Bronze sponsor$9,080 Inc. GST

4 available

Registration: Registration: Registration: Registration:Three full-time conference

registrationsTwo full-time conference

registrationsOne full-time conference

registrationOne full-time conference

registrationConference gala dinner and awards: Conference gala dinner and awards: Conference gala dinner and awards: Conference gala dinner and awards:Three additional conference gala

tickets (Saturday night event)Opportunity for a company

representative to present an award at the gala dinner

Two additional conference gala tickets (Saturday night event)

One additional conference gala ticket (Saturday night event)

N/A

Two trade displays including: Two trade displays including: One trade display including: One trade display including: Two clothed trestle tables Four trade exhibitor passes

Two clothed trestle tables Four trade exhibitor passes

One clothed trestle table Two trade exhibitor passes

One clothed trestle table Two trade exhibitor passes

Session sponsorship: Session sponsorship: Session sponsorship: Session sponsorship:Opportunity to sponsor a

concurrent session of choice N/A N/A N/A

Session presentation: Session presentation: Session presentation: Session presentation:Five minute session presentation

during a selected plenary session – excluding key plenary

Five minute presentation during a selected plenary session – excluding key plenary

Five minute presentation during a selected concurrent session

Three minute presentation during a selected concurrent session

Barista coffee cart: Barista coffee cart: Barista coffee cart: Barista coffee cart:One fully trained baristaOne coffee cart All milk, sugar and other utensils

will be supplied

N/A N/A N/A

Print: Print: Print: Print:Company name, logo and

acknowledgement of sponsorship featured in all print material including the registration brochure. Booking deadlines apply

Welcome message featured in conference handbook

Full page advertisement in the conference handbook

Company name, logo and acknowledgement of sponsorship featured in all print material including the registration brochure. Booking deadlines apply

Full page advertisement in the conference handbook


Half page advertisement in the conference handbook


Quarter page advertisement in the conference handbook

Satchel insert: Satchel insert: Satchel insert: Satchel insert:Three satchel inserts Two satchel inserts One satchel insert One satchel insert

Corporate banner display: Corporate banner display: Corporate banner display: Corporate banner display:Opportunity to display banner in

plenary room, trade exhibition, all networking functions and registration desk

Opportunity to display banner in plenary room, trade exhibition and registration desk

Opportunity to display banner in trade exhibition

Opportunity to display banner in trade exhibition

Logo featured on: Logo featured on: Logo featured on: Logo featured on:Generic conference slides and

thank you slides Logo on conference gala dinner

slides Logo featured in all print material.

Booking deadlines applyLogo on the President’s welcome

page and sponsors page in conference handbook

Logo on conference lanyard Logo on all conference

e-newsletters Logo on sponsors page of the

conference website with a link to the company’s website – on the HOME page and subsequent pages

Logo on conference satchel

Generic conference slides and thank you slides

Logo featured in all print material. Booking deadlines apply

Logo featured in a prominent position on the sponsors page in conference handbook

Logo on all conference e-newsletters

Logo on sponsors page of the conference website with a link to the company’s website – on the HOME page and subsequent pages

Logo on conference satchel



Logo on the sponsors page in conference handbook

Logo on all conference e-newsletters

Logo on sponsors page of the conference website with a link to the company’s website



Logo on the sponsors page in conference handbook

Logo on sponsors page of the conference website with a link to the company’s website

Verbal recognition: Verbal recognition: Verbal recognition: Verbal recognition:Acknowledgement in the opening

and closing sessions during the conference and at the gala dinner (Saturday night)

Acknowledgement in the opening and closing sessions during the conference and at the gala dinner (Saturday night)



Delegate list (subject to privacy laws) Delegate list (subject to privacy laws) Delegate list (subject to privacy laws) Delegate list (subject to privacy laws)Yes Yes Yes Yes

Social media: Social media: Social media: Social media:Four push messages before, during

or after conference (optional dates available)

Logo and hyperlink on social media pages

Two push messages before, during or after conference

(optional dates available)Logo and hyperlink on social

media pages

N/A N/A

BIG SKY THINKING

Networking sponsorship Welcome reception sponsor

Thursday (pm)$5,200 Inc. GST

1 available

Friday family night function sponsor

Friday (pm)$7,280 Inc. GST

1 available

Workforce breakfast sponsorFriday (am)

$3,707 Inc. GSTSOLD

Conference gala dinner and awards sponsor

Saturday (pm)$10,920 Inc. GST

1 available

Networking tickets: Networking tickets: Networking tickets: Networking tickets:Two complimentary welcome

reception ticketsTwo complimentary Friday family

night function ticketsTwo complimentary workforce

breakfast ticketsFive complimentary conference

gala dinner and awards tickets

(Designated sponsor table with logo displayed) (Sponsor can invite up to 5 additional registered delegates to join table)

Opportunity for a company representative to present two awards

Session presentations: Session presentations: Session presentations: Session presentations:Five minute presentation during

the welcome receptionFive minute presentation during

the Friday family night functionFive minute presentation and

introduction of workforce breakfast session speakers

Five minute presentation during conference gala dinner

Banner display: Banner display: Banner display: Banner display:Corporate banner display during

welcome receptionCorporate banner display during

the Friday family night functionCorporate banner display during

the workforce breakfastCorporate banner display during

the conference gala dinner and awards

Logo featured on: Logo featured on: Logo featured on: Logo featured on:All generic conference slides and

conference thank you slides Welcome reception ticketsCompany name, logo and

acknowledgement of sponsorship level featured in all print material (including registration brochure) – deadlines apply

Sponsors page in conference handbook

Sponsors page of the conference website with a link to the company’s website

Conference program for selected session and/or function, which will also be printed in the conference handbook

All conference e-newsletters regarding the welcome reception

All generic conference slides and conference thank you slides

Friday night function ticketsCompany name, logo and



Sponsors page of the conference website with a link to the company’s website


All conference e-newsletters regarding the Friday night function


Workforce breakfast ticketsCompany name, logo and



Sponsor page of the conference website with a link to the company’s website


All conference e-newsletters regarding the workforce breakfast


Conference gala dinner slidesGala dinner and awards ticketsCompany name, logo and




Sponsor page of the conference website with a link to the company’s website

All conference e-newsletters regarding the conference gala dinner and awards

Verbal recognition: Verbal recognition: Verbal recognition: Verbal recognition:During conference and the

welcome reception During conference and the Friday

family night functionDuring conference and the

workforce breakfast During conference and the

conference gala dinner and awards Satchel insert: Satchel insert: Satchel insert: Satchel insert:

N/A Opportunity to provide one satchel insert

N/A Opportunity to provide one satchel insert

Promotion material: Promotion material: Promotion material: Promotion material:N/A N/A Opportunity to provide

promotional material to delegatesN/A

Conference advertising Conference handbook advertising

Full page colour $990 Inc. GST ½ page colour $620 Inc. GST ¼ page (banner) colour $310 Inc. GST

Please note that advertisement deadlines will apply.

E-blast$300 Inc. GST 12 available

Advertisement which goes out with our conference e-news to delegates

You will be required to supply the advertisement in high resolution/PDF format. Specifications will be supplied once confirmed.

Size and content should be no bigger than ¼ A4 page. In addition to this we will advertise your logo with a hyperlink to your company website.

The advertisement must be submitted to the conference team by 1 April 2016 You may pick a date according to the e-news schedule


Session sponsorship Key plenary session sponsor

$5,280 Inc. GST2 available

Session sponsor$3,102 Inc. GST

12 availableRegistration: Registration:

One full-time conference registration N/ASession presentations: Session presentations:

Five minute presentation and introduction of key plenary speaker during full plenary session

Three minute presentation during a selected concurrent session

Banner display: Banner display:Corporate banner display during the key plenary session Corporate banner display during the selected concurrent session

Logo featured on: Logo featured on:All generic conference slides and conference thank you slides (also during the

key plenary session)Company name, logo and acknowledgement of sponsorship level featured in all

print material (including registration brochure) – deadlines applySponsors page in conference handbookConference program for selected session and/or function, which will also be

printed in the conference handbookSponsor page of the conference website with a link to the company’s websiteAll conference e-newsletters regarding key plenary session

All generic conference slides and conference thank you slides (also during the selected concurrent session)

Company name, logo and acknowledgement of sponsorship level featured in all print material (including registration brochure) – deadlines apply

Sponsors page in conference handbookConference program for selected session and/or function, which will also

be printed in the conference handbookSponsor page of the conference website with a link to the company’s website

Verbal recognition: Verbal recognition:During the conference and the key plenary session During the conference and the selected concurrent session

Promotion material: Promotion material:Opportunity to provide promotional materials to delegates during key plenary

sessionOpportunity to provide promotional materials to delegates during selected

concurrent session

Catering sponsorship – value add your trade package by adding on a catering package

Networking breakfast – continental breakfast (Fri or Sat)$1,500 Inc. GST

2 available

Lunch sponsor (Fri or Sat)$1,500 Inc. GST

2 available Spotlight activity: Spotlight activity:

Spotlight promotional activity during sponsorship catering session Spotlight promotional activity during sponsorship catering sessionTickets: Tickets:

Two complimentary networking breakfast tickets N/ABanner display: Banner display:

Corporate banner display during the sponsored networking breakfast (Fri or Sat) Corporate banner display during the sponsored lunch (Fri or Sat)

Logo featured on: Logo featured on:

All generic conference slides and conference thank you slides Networking breakfast tickets Company name, logo and acknowledgement of sponsorship level featured in all

print material (including registration brochure) – deadlines applySponsors page in conference handbook Conference program for selected session and/or function, which will also be

printed in the conference handbookSponsor page of the conference website with a link to the company’s websiteAll conference e-newsletters regarding the networking breakfast (subject to

which day is sponsored)

All generic conference slides and conference thank you slides Company name, logo and acknowledgement of sponsorship level featured

in all print material (including registration brochure) – deadlines applySponsors page in conference handbookConference program for selected session and/or function, which will also

be printed in the conference handbookSponsor page of the conference website with a link to the company’s websiteAll conference e-newsletters regarding the lunch (subject to which day is

sponsored)

Verbal recognition: Verbal recognition:During the conference During the conference

Promotion material: Promotion material:Opportunity to provide promotional material to delegates during the

networking breakfast only (subject to which day is sponsored) Opportunity to provide promotional material to delegates during the lunch

only (subject to which day is sponsored)

Barista coffee cart sponsor$4,241 Inc. GST

1 available Coffee cart includes:

One fully trained baristaOne coffee cart All milk, sugar and other utensils will be supplied

Banner display:Corporate banner display at the nominated barista coffee cart location

Conference handbook:Company name, logo and acknowledgement of sponsorship featured in the

handbook Logo featured on:

Sponsors page of the conference website with a link to the company’s website Barista coffee cart (sponsor to supply signage)

Verbal recognition:During the conference

Please note: The coffee cart will operate during conference catering times (Fri & Sat).

BIG SKY THINKING

RDAQ 2016 trade displayA trade display at RDAQ 2016 is an effective way to reach delegates and potential customers with visual impact.

Your representatives will have the opportunity to provide product demonstrations and training, discuss innovations and network with rural health professionals in a relaxed environment. This unique contact with rural and remote doctors is an inexpensive and time efficient investment.

The trade exhibition will be located in the Glasshouse space of The Events Centre Caloundra. All of the major delegate networking will occur in the trade exhibition area and will be an excellent place to catch up with old colleagues and make new contacts. The conference catering, welcome reception and networking breakfasts will all be held in the trade exhibition area, highlighting it as a hub of activity.

Please note a trade map will be sent on confirmation of a trade stand. The Platinum, Gold, Silver and Bronze sponsors will be allocated first. Best efforts will be made to give exhibitors their first preference. However this is not guaranteed and allocations will be made in the order that applications and payments are received.

Additional trade exhibitor passes $55 per rep (Thursday)$110 per rep (Friday)

$110 per rep (Saturday)Additional trade exhibitor passes can be purchased on a daily basis

Exhibitor pass includes: One additional exhibitor pass One exhibitor pass including catering; morning tea, lunch and afternoon

tea for the selected dayOne ticket to the welcome reception (Thursday night) – if the selected day

is on Thursday One ticket to the networking breakfast – if the selected day is Friday or

Saturday morning

Other sponsorship opportunities Satchel and name tag sponsor

$5,500 Inc. GST1 available

*Please note that smaller platinum, gold sponsor and RDAQ logos will also be included on the satchel

Satchel insert sponsor$990 Inc. GST

Unlimited

Conference handbook sponsor$2,970 Inc. GST

1 available

Satchel insert: Satchel insert: Satchel insert:Opportunity to provide up to three satchel insertsOpportunity to provide pens and notepads for

satchels (at sponsor’s own cost)

Opportunity to provide one satchel insertOpportunity to provide pens and notepads for

satchels (at sponsor’s own cost)

N/A

Print: Print: Print:N/A N/A Full back page colour advertisement in the

conference handbookLogo featured on: Logo featured on: Logo featured on:

Conference name tagsConference satchelAll generic conference slides, and conference

thank you slidesSponsors page in conference handbookSponsor page on the conference website with a

link to the company’s website

N/A All generic conference slides, and conference thank you slides

Sponsors page in conference handbook (logo will also be featured in another prominent position within the conference handbook)

Sponsor page on the conference website with a link to the company’s website

Verbal recognition: Verbal recognition: Verbal recognition:During the conference N/A During the conference

Trade display $4,241 Inc. GST

Exhibition package includes:One clothed trestle table Two trade exhibitor passes including catering; morning tea, lunch and

afternoon tea for the duration of the conferenceTwo tickets to the welcome reception (Thursday night) and two tickets to

the networking breakfasts (Friday and Saturday morning)One power outlet Wireless internet access

Conference handbook:Company name, logo and acknowledgement of sponsorship featured in

the handbook Logo featured on:

All generic conference slides, and conference thank you slidesSponsors page of the conference website with a link to the company’s website

Verbal recognition:During the conference

Delegate list:Delegate list (subject to privacy laws) Provided during conference in trade pack

27th Annual Conference

sponsorship brochure - rdaq...

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