special meeting - lansing community college · 2019. 7. 23. · agenda lansing community college...

AGENDA

LANSING COMMUNITY COLLEGE BOARD OF TRUSTEES

August 8, 2006

Special Meeting 5:30 p.m.

Administration Board Room

I. Call to Order by Chairperson

II. Roll Call by Secretary to the Board

III. Limited Public Comment Regarding Agenda Items

IV. Chairman’s and Board Members Report

A. Chairman Laverty

1. Moment of Silence for Richard “Dick” Eicher

2. Presidential Search Firm Discussion

3. Presidential Search Liaison Report: Bev Baligad

4. Spotlight Discussion

5. Former President Cunningham Recognition

6. Bylaws Discussion

7. Open Discussion

8. Information and Announcements

B. Audit Committee Report – Trustee Brannan

C. Finance Committee Report – Trustee Rasmusson

1. Honors Resolution

2. IT Zone

3. Mercer Group Professional Services

4. General Counsel Resolution

D. Personnel & Compensation Committee Report – Trustee Smith

1. Board Liaison and Board Administrative Assistant Process

E. Other Trustee Reports/Comments

V. President’s Report

A. IT Update

B. Health Care Update

C. Human Resources: New Hires, Leaves, and Sabbaticals

1. Chief Financial Officer

2. Executive Director of Compliance and Internal Control

VI. Action Items*

A. Finance EL-204

1. Approval of Bids*

2. Approval of Capital Project*

VII. Closed Session*

VIII. Public Comment

IX. Adjournment

*Motion to accept.

Honors Committee

Resolution The following Motion was made, supported and duly passed: WHEREAS, many people have contributed in remarkable ways to the advancement of Lansing Community College; and WHEREAS, many people have contributed in remarkable ways to education in the District, to economic development and to the well-being of the community; and WHEREAS, the Board of Trustees should recognize remarkable achievements, dedication and good works of this kind; and WHEREAS, the Trustees are confident in the future, the good conscience of the community and generations the College serves; THEREFORE, the takes the following actions:

1. The Board creates an Honors Committee, which shall consist of two Trustees chosen by the Chair or other process hereafter determined by the Board, the Chair as an ex officio voting member, or a Trustee acting as the Chair’s representative, and the President as an ex officio non-voting member, or the President’s representative.

2. The Honors Committee will receive and collect names and information on meritorious persons, including faculty, students, local educators and students, staff, alumni, supporters, friends and patrons of the College, for Board action. No name offered shall be rejected. All names shall be kept on permanent file for future action, as the Board determines.

3. The Honors Committee may consider and recommend types of honors and recognition, possibly classes or categories, or suggest an ad hoc approach, and the Committee may secure legal counsel from the Board’s Counsel with respect to legal issues, if any arise, as approved by the Chair.

Possible honors: Certificate of recognition as outstanding alumnus/alumna. Certificate of recognition as outstanding patron of higher education. Certificate of recognition as innovative educator of the year. Distinguished Professor. Patron of the Arts. Law Enforcement Officer of the Year. Example of categories: Board of Trustees’ Certificate of Appreciation for Outstanding Service to Higher Education – for persons serving over two years on the Foundation Board Board of Trustees’ Certificate of Recognition for Achievement of the Academic Ideal of Developed Mind, Body and Spirit – for students with a B average and participating in a College sport, intramurals or representing the College in a competition such as welding or debate, or completing two or more plays, music, dance or art presentations. Certificates – for recipients of College paid scholarships, such as Certificate of Recognition as a College Scholar. Possible Prizes: Gannon Prize in ____________. Sykes Prize in ______________. James Reutter Prize in ________. Honorary Degrees: Honorary Associate – for former student who did not receive a degree but went on to make remarkable contributions in some field.

RESOLUTION Motion was made, supported and duly passed that: The Board of Trustees of Lansing Community College mindful of the need for proper governance and full legal compliance, directs the President to undertake the necessary and useful measures to effect the following:

1. Post as a full time position, the position of College General Counsel, in conformity with the outline of qualifications and requirements, supplied each Trustee by Trustee Rasmusson on July 2, 2006, as modified by suggestions subsequently offered by other Trustees, if any, and any additions required by College employment policies to the extent applicable. Serves at the pleasure of the Board. Include non-discrimination and other language followed by College policy.

2. Post as a full time position, the position of Board Liaison, in conformity with the outline of qualifications and requirements, supplied each Trustee by Trustee Rasmusson on July 2, 2006, as modified by suggestions subsequently offered by other Trustees, if any, and any additions required by College employment policies to the extent applicable. Serves at the pleasure of the Board. Include non-discrimination and other language followed by College policy.

3. Seek bids for the following, adding terms and conditions and notices, as relevant, from the usual Purchasing practices and policies of the College:

a. College General Legal Counsel – in conformity with the outline supplied each Trustee by Trustee Rasmusson on July 2, 2006, as modified by suggestions subsequently offered by other Trustees, if any. The request for proposals should advise that the Board will decide whether to make the position a contract with a law firm or lawyer or a full time College employee position, after it has received proposals and any responses to the posting. Include other matters set forth in the July 2, 2006, communication, as relevant. The contract should be described as a one year contract with the option of a two-year extension.

b. College Legislative and Public Affairs Counsel – as described in the July 2, 2006, communication.

c. College Local Legislative and Public Affairs Counsel – as described in the July 2, 2006, communication.

4. Include any changes adopted by the Board on the record in its meeting adopting this motion.

5. Suggest to firms and persons submitting proposals that each bidder bid as a per-hour rate and rate for costs, and as a total annual cost, unless the bidder feels there is insufficient information to set an annual cost figure.

6. An effort should be made to notify attorneys and law firms through newspaper advertising, public or internet posting and sending messages to firms that are known to practice in relevant areas of the law.

7. In the event the Board Counsel seeks the General Counsel contract, it would have to work out the matter of a “wall” in the event there were ever a governance issue that seemed to put the Board and President in opposition, or other conflict.

8. Until such time as the Board selects a College General Counsel, the President is authorized to retain counsel of her choice for the interim period.

LANSING COMMUNITY COLLEGE JOB DESCRIPTION

Name of Incumbent: Date: JOB TITLE: Board Liaison/Associate General Counsel Level: 10 DIVISION: Executive Office DEPARTMENT: President’s Office STATUS: Please place an X by the appropriate status X Regular/Continuing - FT Bargaining Unit Administrator - Temporary X FT Non Bargaining Unit Administrator -FT Bargaining Unit Clerical/Technical, -Paraprofessional -FT Non- Bargaining Unit Clerical/Technical -Paraprofessional JOB SUMMARY: This section should summarize the overall purpose (“mission”) of your job in 1-4 sentences. Briefly describe the primary reason the job exists at LCC. This position serves as the lead communicator and connects internal communication to the Board of Trustees. This position serves as the link between internal and external constituents and the Board of Trustees. This position has additional responsibilities as the Assistant General Counsel for the College. This position will assist the Board of Trustees with legal matters pertaining to policy and procedure, the Michigan Community College Act, Open Meetings Act, Roberts Rules of Order and Parliamentary Procedure and compliance. This position is responsible for implementing changes related to acts that affect the Board of Trustees. Responsible for communication as it relates to student issues brought to the Board of Trustees and also supervises the Administrative Assistant to the Board Liaison and one part time staff member. This position serves at the pleasure of the Board of Trustees. WORKING RELATIONSHIPS: The purpose of this section is to identify internal relationships. REPORTS TO: Chairperson of the Board of Trustees, but is accountable to the entire Board of Trustees.

DIRECT SUPERVISION: Identify the job title of those individuals who directly report to you. Include the number of people in each job.

1 administrator (Administrative Assistant to the Board Liaison) 1 part-time staff member

INDIRECT SUPERVISION: Give the total number of people who report to you through subordinate supervisors, excluding your direct reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Identify and describe the essential duties and responsibilities, i.e., what you do and how you do it, and what is the expected result. Most jobs can be described using 6-10 statements. List in priority order.

1. Lead communicator for the Board of Trustees as it relates to internal communication. 2. Provides the link between internal and external constituents and the Board of Trustees. 3. Serves as Associate General Counsel and assists the Board with legal matters that pertain to policy and

procedure, the Michigan Community College Act, and compliance (see list of acts below under Knowledge). 4. Responsible for implementing changes to ensure compliance with laws and board policies. 5. Responsible for assisting the board with strategic planning and implementation. 6. Responsible for follow-up on student complaints brought to the Presidents Office or to the Board. 7. Assists the college with strategic alignment with Board policy and direction. 8. Responsible for developing operations or procedures as it relates to Board policies. 9. Provides training for new Board of Trustee policies. 10. Accountable for long-term strategic planning and related budgetary implications. 11. Provide recommendations for responding to legislative changes and local policy development which my have

a direct impact on the institution. 12. Bring recommendations to the President and the Board of Trustees as appropriate. 13. Oversee Board of Trustee budget, correspondence, web page, and election process with delegation of all or

part to the Administrative Assistant to the Board Liaison.

PRIMARY SKILLS AND ABILITIES: Identify the key skills and abilities necessary to perform the essential functions of your job. Descriptions of general categories of knowledge, communication/influence, problem solving and leadership are provided below. If your job requires a skill/ability that does not fit these categories, please list under “other”. KNOWLEDGE: Technical, specialized, disciplinary, industry-specific and/or operational knowledge or understanding required in your job • Advanced knowledge of the Board of Trustees Governance Policies and Bylaws • Advanced knowledge of Robert’s Rules of Order • Advanced knowledge of the Open Meetings Act • Advanced knowledge of the Freedom of Information Act • Advanced knowledge of the Michigan Community College Act • Advanced knowledge of the Family Education Rights to Privacy Act • Advanced knowledge of the Strategic Plan and Annual Results Inventory Report • Advanced knowledge of College operations, procedures, and policies • Ability to prioritize and manage multiple projects within limited timelines • Ability to effectively facilitate meetings • Ability to conduct research • Advanced knowledge of budget planning and implementation • Understand confidential issues and compliance with confidentiality laws and regulations • Understand and embrace the team management philosophy • Understand and embrace the community college philosophy • Understand and embrace diversity COMMUNICATION/INFLUENCE: Requirements for listening, verbal communication and/or written communication with others, and/or for educating, training, persuading, serving and/or otherwise influencing “customers”. • Work directly with Trustees, all levels of college administration, faculty, staff, community representatives, government officials, and the College’s legal counsel in a one-on-one or group setting • Exceptional listening skills • Exceptional ability to communicate, both orally and in writing to produce positive results • Ability to interact effectively and efficiently with Trustees and others • Outstanding conflict resolution skills • Exceptional coaching/advising skills • Ability to delegate assignments as appropriate • Ability to be diplomatic in difficult and confidential situations • Provide and model excellent customer service

• Ability to train, supervise, and discipline employees • Ability to serve as a resource for the College in relation to Board and strategic issues PROBLEM SOLVING: Thinking required by the job for evaluating, analyzing, creating, and reaching conclusions and the need to identify obstacles and develop applicable solutions. • Ability to analyze a situation and respond appropriately • Ability to diffuse situations through listening, empathy, and follow through • Ability to adapt to new situations and surroundings very quickly, while maintaining a positive attitude

• Ability to take initiative to restructure workload and revise processes in order to maintain efficiency and meet deadlines

• Ability to handle or redirect student complaints and provide appropriate follow-through • Ability to resolve conflict within college policies and processes LEADERSHIP: Required ability to manage people, department(s) and/or operations and/or provide guidance/counsel to others. • Provide counsel to the Board members, President, and other administrators and staff • Act in a professional manner that creates respect and confidence • Manage workload and priorities in an extremely fast paced environment • Provide leadership and guidance for support staff in the office regarding Board issues • Serve as a role model for other team members to ensure effective teamwork and strong morale • Strong coaching and mentoring skills while dealing with peers, support staff or student employees • Understanding of fiduciary role, and ability to obey the United States Constitution and maintain a loyalty to the Board of Trustees • Sound judgment with confidential matters and competing needs OTHER: Other applicable skills and abilities not mentioned above. • Highly developed organizational skills • Professional demeanor • Ability to follow through on all projects • Highly developed diplomacy skills • Highly developed technical skills EDUCATIONAL/EXPERIENCE REQUIREMENTS: Please identify the specific education, experience, certifications and special training required to perform the essential functions of this job. • Master’s Degree preferred; Juris Doctorate required, practice in law preferred • Experience at a community college setting preferred • Experience dealing with a public board preferred • Advanced experience in governance policy and procedure preferred • Advanced experience in Michigan Open Meetings Act, Freedom of Information Act, Robert’s Rules of Order, Michigan Community College Act, and FERPA preferred • Leadership skills • Supervisory skills • Organization and prioritization of tasks _____________________________ __________ Signature of Incumbent Date _____________________________ __________ Supervisor’s Signature Date


Name of Incumbent: Date: JOB TITLE: Administrative Assistant to the Board Liaison Level: 6 DIVISION: Executive Office DEPARTMENT: President’s Office STATUS: Please place an X by the appropriate status X Regular/Continuing - FT Bargaining Unit Administrator - Temporary X FT Non Bargaining Unit Administrator -FT Bargaining Unit Clerical/Technical, -Paraprofessional -FT Non- Bargaining Unit Clerical/Technical -Paraprofessional JOB SUMMARY: This section should summarize the overall purpose (“mission”) of your job in 1-4 sentences. Briefly describe the primary reason the job exists at LCC. This position exists to facilitate the board relations process at LCC. The incumbent collaborates with the Board Liaison on Board related matters. As the Executive Assistant to the Board Liaison, they are the administrative assistant to the liaison of the Board of Trustees. They must interact effectively with the Board of Trustees, the President, students, staff, faculty, legal, government, media, and community representation. This position serves to provide executive administrative support to the Board Liaison in the areas of planning, outreach, policy, and community relations. This position is responsible for the collection of information from various college departments as it relates to the Board of Trustees. This person serves at the pleasure of the Board of Trustees. WORKING RELATIONSHIPS: The purpose of this section is to identify internal relationships. REPORTS TO: Board Liaison


1 student employee 1 part-time staff member


1 part-time staff member

ESSENTIAL DUTIES AND RESPONSIBILITIES: Identify and describe the essential duties and responsibilities, i.e., what you do and how you do it, and what is the expected result. Most jobs can be described using 6-10 statements. List in priority order. Provide executive assistance to the Board Liaison

Collaborate, initiate and complete projects. Maintain calendar, review and disseminate correspondence, compose and edit communication, schedule meetings, research or obtain necessary information and materials for meetings, handle or redirect student and employee issues and concerns, coordinate professional travel, develop and manage files, perform clerical duties. Provide support for Board of Trustees Meetings Work closely with the Board Liaison to arrange Board meetings once the Board Leadership and President have set an agenda. Assure that issues and concerns remain on the agenda until resolved. Interact with the President, Board Liaison, and Executive Team to coordinate the Annual Results Inventory reports. Assist with policy analysis and facilitate Board retreats, strategic planning, and Board community connections. Advise both the President and the Board Liaison of Board related information so they are both updated and prepared. Disseminate all Board materials to the Board members and all other constituencies so they are informed and prepared for the Board meetings. Work with the Chairperson of the Board, President, and the Board Liaison to ensure the Board meetings run smoothly. Coordinate special guests who will be attending the meetings to ensure they are aware of all relative logistics. Accountable for record keeping and maintaining Board meeting minutes to ensure accurate records are kept in accordance with relevant laws. Transcribe all board meeting minutes in a timely manner. Maintain advanced knowledge of the Open Meetings Act, Michigan Community College Act, Robert’s Rules of Order, Freedom of Information Act, and Family Education Rights to Privacy Act. Oversee Board of Trustees Budget

Solely responsible for overseeing all spending and purchases for the Board of Trustees. Prepare and plan yearly budget. Responsible for budget transfers and reconciliations, and assemble budget data to assist in constructing future budgets. Development of Correspondence Develop written correspondence on behalf of the Board, particularly the Chairperson of the Board. Establish and maintain the Board of Trustees planning calendar. Provide timely information to the Board regarding upcoming internal and external events. Encourage Board members to attend events. Make arrangements for the board to attend special events. Handle internal and external inquiries, i.e., request for college information, external complaints and follow-up as necessary for appropriate resolution. Coordinate All Board Related Travel

Schedule hotel and airfare for board members. Formulate requisitions for all board member conference registration fees. Follow-up with Board members regarding their travel arrangements. Calculate board members travel expenses in a timely manner. Develop and Maintain Board of Trustees Interactive Web Page Using front page, update Board of Trustees web page. Serve as the main point of contact for those using the web page wishing to contact the Board of Trustees. Respond to and investigate questions and inquiries that come through the web page for the Board. Oversee the Board of Trustees Election Process Serve as the college liaison for all Board of Trustees elections with external and internal community, and legal counsel. Solely responsible for preparing and disseminating election packets to qualified candidates. Work with county election offices in the LCC district to ensure a smooth, efficient elections process. Serve as college contact for interested candidates for seats that are up for election. Organize Events Prepare materials, provide supplies, schedule rooms, send invitations, collect responses, order food/refreshments for events hosted by the Board. Miscellaneous Provide leadership and support on projects assigned by the Board that may include projects for the President and Public Relations.

PRIMARY SKILLS AND ABILITIES: Identify the key skills and abilities necessary to perform the essential functions of your job. Descriptions of general categories of knowledge, communication/influence, problem solving and leadership are provided below. If your job requires a skill/ability that does not fit these categories, please list under “other”. KNOWLEDGE: Technical, specialized, disciplinary, industry-specific and/or operational knowledge or understanding required in your job • Advanced knowledge of the Microsoft Office Suite • Basic understanding and knowledge of Microsoft Front Page • Advanced knowledge of computer software used at the college • Advanced knowledge of the Board of Trustees Governance Policies and Bylaws • Advanced knowledge of Robert’s Rules of Order • Advanced knowledge of the Open Meetings Act • Advanced knowledge of the Freedom of Information Act • Advanced knowledge of the Michigan Community College Act • Advanced knowledge of the Family Education Rights to Privacy Act • Advanced knowledge of the Strategic Plan and Annual Results Inventory Report • Advanced knowledge of College operations, procedures, and policies • Ability to prioritize and manage multiple projects within limited timelines • Ability to effectively facilitate meetings • Ability to use the capabilities and resources of the Internet, other community colleges and organizations to perform research. • Advanced knowledge of budget planning and implementation • Understand confidential issues and compliance with confidentiality laws and regulations • Understand and embrace the team management philosophy • Understand and embrace the community college philosophy • Understand and embrace diversity COMMUNICATION/INFLUENCE: Requirements for listening, verbal communication and/or written communication with others, and/or for educating, training, persuading, serving and/or otherwise influencing “customers”. • Work directly with Trustees, all levels of college administration, faculty, staff, community representatives, government officials, and the College’s legal counsel in a one-on-one setting, or in a group setting • Exceptional listening skills • Exceptional ability to communicate, both verbally and written, to produce positive results • Ability to interact effectively and efficiently with Trustees, and others, to recognize and anticipate their needs • Outstanding conflict resolution skills • Exceptional coaching/advising skills • Ability to delegate assignments as appropriate • Ability to be diplomatic in difficult and confidential situations • Provide and model excellent customer service • Ability to train, supervise, and discipline employees • Serve as a resource for the College in relation to Board and strategic issues PROBLEM SOLVING: Thinking required by the job for evaluating, analyzing, creating, and reaching conclusions and the need to identify obstacles and develop applicable solutions. • Strong crucial thinking skills in order to analyze a situation and respond appropriately • Ability to diffuse situations through listening, empathy, and follow through • Ability to adapt to new situations and surroundings very quickly, while maintaining a positive attitude • Take initiative to restructure workload and revise processes in order to maintain efficiency and meet deadlines • Handle or redirect student complaints and provide appropriate follow-through • Ability to resolve conflict within college policies and processes LEADERSHIP: Required ability to manage people, department(s) and/or operations and/or provide guidance/counsel to others. • Advise Board Liaison, Board members, and President of issues on a timely basis

• Act in a professional manner that creates respect and confidence • Manage workload and priorities in an extremely fast paced environment • Provide leadership and guidance for support staff in the office regarding Board issues • Provide leadership for front desk staff to create an efficient and smooth work place • Serve as a role model for other team members to ensure effective teamwork and strong morale • Strong coaching and mentoring skills while dealing with peers, support staff or student employees OTHER: Other applicable skills and abilities not mentioned above. • Highly developed organizational skills • Time management • Professional demeanor • Take initiative and assume responsibility for tasks without direct supervision • Provide follow through on all projects • Highly developed diplomacy skills EDUCATIONAL/EXPERIENCE REQUIREMENTS: Please identify the specific education, experience, certifications and special training required to perform the essential functions of this job. • Bachelor’s Degree or comparable work experience • Five (5) years of office experience • Three (3) years of experience dealing with a public board • Advanced education/experience with computer software • Advanced experience in governance policy and procedure • Advanced experience in Michigan Open Meetings Act, Freedom of Information Act, Robert’s Rules of Order, Michigan Community College Act, and FERPA • Leadership skills • Supervisory skills • Organization and prioritization of tasks _____________________________ __________ Signature of Incumbent Date _____________________________ __________ Supervisor’s Signature Date

ADMINISTRATIVE APPOINTMENTS

1. Name: Emily Baynes

Position: Assistant Director Dept.: Financial Aid Education: B.A., Siena Heights University Experience: Financial Aid Advisor (2003-present) Lansing Community College Loan Coordinator (2002-2003) Lansing Community College Loan Supervisor (1999-2002) Lansing Community College Effect. Date: May 29, 2006

2. Name: Elizabeth Stallard

Position: Associate Director Dept.: Financial Aid Education: B.A., Siena Heights University Experience: Student Loan Coordinator (2000-present) Lansing Community College Accounting & Reconciliation Coordinator (2002-2004) Lansing Community College Student Loan Supervisor (1998-2000) Lansing Community College Effect. Date: June 19, 2006

FACULTY APPOINTMENTS

1. Name: Leslie Lacy

Position: Language Skills Faculty Dept.: Language Skills Education: M.S., East Texas State University B.A., Southern Methodist University Experience: Language Skills Adjunct Faculty (1998-present) Lansing Community College Substitute Teacher (1995-1998) Ingham County Public Schools Grant Proposal Writer (1992-1995) Physically Impaired Association of Michigan Effect. Date: August 21, 2006

2. Name: Keith Phillips

Position: Foreign Language Faculty Dept.: Communication Education: M.A., Michigan State University B.A., Ball State University Experience: Assistant Professor of Spanish (1999-present) Moraine Valley Community College Instructor of Spanish (1998-1999) Trinity Christian College Graduate Assistant in Spanish (1996-1998) Michigan State University Effect. Date: August 21, 2006

3. Name: Martine Rife

Position: Writing Faculty Dept.: Communication Education: J.D., University of Denver M.A., Michigan State University Experience: Graduate Research Assistant (2005-present) Michigan State University Graduate Teaching Assistant (2004-2005) Michigan State University Adjunct Faculty (2000-2005) Lansing Community College Effect. Date: August 21, 2006

4. Name: James Ripley

Position: Automotive Faculty Dept.: Transportation Technologies Education: A.S., Lansing Community College Experience: Automotive Adjunct Faculty (2000-present) Lansing Community College Automotive Technician (2002-2004) DeWitt Service Center Lead Automotive Technician (1997-2002) O’Donnell on the Spot Repair Effect. Date: August 21, 2006


Name of Incumbent: Date: JOB TITLE: Executive Director of Compliance and Internal Control DIVISION: DEPARTMENT: Compliance & Internal Control (To be determined) STATUS: Please place an X by the appropriate status X - Regular/Continuing - FT Bargaining Unit Administrator - Temporary X-FT Non Bargaining Unit Administrator -FT Bargaining Unit Clerical/Technical, -Paraprofessional -FT Non- Bargaining Unit

Clerical/Technical -Paraprofessional JOB SUMMARY: This section should summarize the overall purpose (“mission”) of your job in 1-4 sentences. Briefly describe the primary reason the job exits at LCC. The Executive Director of Compliance and Internal Control will oversee the functioning of the quality improvement as the central repository of assessment information, report on the effectiveness and improvement of educational programs and administrative/support services. Other major responsibilities include the design, execution and effectiveness of a college-wide system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, financial information is reliable, and compliance with applicable laws, regulations, board policies, and procedures. The incumbent will conduct appropriate research specifically focusing on regulatory compliance requirements and industry best practices and ensure that audit work is adequately documented via work papers prepared in accordance with department and professional standards. The incumbent will prepare and present audit findings and recommendations to the Audit Committee of the Board and College President. The incumbent will assume the consulting role and play a key leadership role in communicating with the College campus on compliance, institutional effectiveness matters. WORKING RELATIONSHIPS: The purpose of this section is to identify internal relationships. REPORTS TO: Functionally reports to the College President and Audit Committee of the Board.


To be determined


To be determined

ESSENTIAL DUTIES AND RESPONSIBILITIES: Identify and describe the essential duties and responsibilities, i.e., what you do and how you do it and what the expected result is. Most jobs can be described using 6-10 statements. List in priority order.

1. Responsible for the design, execution and effectiveness of a college-wide system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, financial information is reliable, and compliance with applicable laws, regulations, board policies, and procedures.

2. Administers the review of the College Operations by performing audits including quality audits of academic and administrative departments and activities and by developing a comprehensive, practical program of audit coverage for the College; reviewing and analyzing processes, transactions, documents, records, reports and accounts relating to College operations and functions; preparing acceptable working papers and audit reports of findings from completed internal audits; performing special reviews as requested by the Audit Committee of the Board.

3. Evaluates the integrity of operational data and compliance with established policies/procedures and regulations throughout the audit process.

4. In collaboration with faculty, administrators, staff, students and other stakeholders, collects and analyzes relevant data and uses this information in the institutional planning and decision-making process as a basis for sustaining quality and self-improvement.

5. As chief audit executive, a list of significant measurement goals and results will be developed, updated and provided to the Audit Committee.

6. Perform other duties as assigned.

PRIMARY SKILLS AND ABILITIES: Identify the key skills and abilities necessary to perform the essential functions of your job. Descriptions of general categories of knowledge, communication/influence, problem solving and leadership are provided below. If your job requires a skill/ability that does not fit these categories, please list under “other”.

Proven ability to present financial findings and program evaluation Proven ability to gather, extract, and use data effectively An ability to think strategically and a proactive attitude

KNOWLEDGE: Technical, specialized, disciplinary, industry-specific and/or operational knowledge or understanding required in your job An in-depth knowledge, experience and understanding of the theories, methods, and tools associated with strategic planning, internal audits, and quality assurance/management, financial planning, and project management, including the use of software applications (e.g., MS Excel, MS Project) is required. An in-depth knowledge of sound management principles and practices, including organizational change management as well as knowledge of ISO 9001:2000 and its application relative to ISO internal audits is required. COMMUNICATION/INFLUENCE: Requirements for listening, verbal communication and/or written communication with others, and/or for educating, training, persuading, serving and/or otherwise influencing “customers”. Requires strong communication skills (listening, oral, written, and electronic) across organizational boundaries, employee levels, and disciplines. Strong ability to inspire and direct teams to accomplish goals. Require the ability to communicate complex information into easily understandable information by diverse audience.

PROBLEM SOLVING: Thinking required by the job for evaluating, analyzing, creating, and reaching conclusions and the need to identify obstacles and develop applicable solutions. Strong critical thinking skills in order to analyze issues and provide quick and practical solutions. Ability to independently perform a variety of duties and balance multiple priorities Possess the ability to provide an assurance service which determines the nature and scope of the engagement and objectively assess the evidence. Analyze all facets of the functional/operational activities and their applicable policies. Possess the knowledge of key information technology risks and controls and available technology based audit techniques to perform the assigned audit work. LEADERSHIP: Required ability to manage people, department(s) and/or operations and/or provide guidance/counsel to others. Provide leadership in the administration of internal control and any other internal auditing process. Develop a flexible annual audit plan using an appropriate risk-based methodology, including any risk or control concerns identified by college executive management, and approved by the Audit Committee. Provide leadership and coordination in process improvements and continuous improvement process. Provide a list of significant measurement goals and results to the Audit Committee. OTHER: Other applicable skills and abilities not mentioned above. Should have sufficient knowledge to identify the indicators of fraud but is not expected to have the expertise of a person whose primary responsibility is detecting and investigating fraud. Evaluate and assess significant merging/consolidating functions and new or changing services, processes, operations, and control processes coincident with their development, implementation, and/or expansion. EDUCATIONAL/EXPERIENCE REQUIREMENTS: Please identify the specific education, experience, certifications and special training required to perform the essential functions of this job. The position requires a Master’s degree in Business Administration with a concentration in Finance or the equivalent, and at least 7 years of progressive experience Certification related to the business process is desired Professional Internal Auditor Certification is required a year after initial appointment Certified ISO Internal Auditor is required Must have the ability to prioritize and manage multiple projects concurrently Prefer at least 5 years of supervisory experience Must demonstrate problem solving ability and ability to communicate to multiple audiences _____________________________ __________ Signature of Incumbent Date _____________________________ __________ Supervisor’s Signature Date

PRE-AWARD TRANSMITTAL DOCUMENT Bid/Proposal No.: 9000-360-06EL Bid Opening Date: June 6, 2006 Project Title: Cabling Maintenance Services Buyer: Evelyn Lynn 1. Statement of Need: The scope of services includes, but is not limited to perform miscellaneous cabling maintenance and related services as required for the period August 9, 2006 through June 30, 2007, with (3) 1 year options to renew. 2. Description of supply or service: The Contractor shall furnish all labor to perform miscellaneous cabling maintenance services as requested by the I.S.C.D. Department over the duration of this contract. The Contractor shall furnish materials and equipment if required by the I.S.C.D. Department. The place of performance would be at Main Campus, West Campus, East Campus, and all extension centers, including sites in Howell and Battle Creek.

• Furnish all material, labor, tools, hardware, and testing equipment to maintain ongoing moves, adds, and changes to the College’s structured cabling plant. The Cable will be installed following all applicable guidelines to ensure the warranty of the installed cable.

• All workmanship, materials, methodology, and techniques used must be in compliance with established Systimax Certification standards, as well as all applicable ANSI/TIA/EIA standards.

• All network wiring terminations must be performed TIA/EIA S568A and all conductors of all wires must be terminated.

• All wiring used must be 2071, 2081, or 2061 depending on the building. Wiring 2071 is the standard and will comprise most of the use. LCC will specify which to use on the work order.

• All connectivity must be made with impedance matching components. • All installers must be Systimax Certified. A COPY OF THE CERTIFICATE MUST ACCOMPANY

THE BID OR IT WILL BE REJECTED. • All installed wiring must be protected by the 20 year Systimax Warranty. • All installed wiring must be tested in accordance with manufacturers suggested specifications. The

test results must be delivered with the completed work order. • All installed wiring, faceplates, and patch panels must be labeled in accordance with EIA/TIA-606

specifications and LCC scheme. • Emergency work orders must be completed within 24 hours. • Regular work orders must be completed within 72 hours or, at LCC discretion, a mutually agreed upon

time outside of this parameter. • LCC expects to have a regular contact person for consultation and scheduling work orders. Please

include the name of this person with your bid. • ALL BIDDERS MUST BE SYSTIMAX CERTIFIED.

3. Bids Received: Bids were sent to ten suppliers. Bids were received from four suppliers.

Supplier Location MBE/WBE LCC Tax District

Bid/Proposal

Churchill Communications Muskegon, MI No No No Response DeLaCruz Electric Lansing, MI MBE Yes No Response Delta Electrical Contractors of Lansing, Inc.

Lansing, MI WBE Yes Responded

EDT Contracting Mason, MI WBE Yes No Response F.D. Hayes Electric Lansing, MI No Yes Responded Moss Communications Grand Rapids, MI No Response Yes No Response Professional Communications Services

Jackson, MI No No Responded

Pro-Tech Cabling Services Clare, MI No No No Response REH Associates Southfield, MI No Response Yes No Response Ro-Lyn Electric Lansing, MI MBE/WBE Yes Responded The solicitation was posted on-line at http://www.epaconline.com 4. Award Recommendation: The evaluation committee consisted of staff members from Purchasing and I.S.C.D. Department. Contractor’s bids were evaluated based upon expertise, qualifications, and labor rates. The evaluation committee recommends award to F.D. Hayes Electric. This contractor was the low bidder that met the specifications and all requirements as stated in the bid document and is the most advantageous to the College. Estimated expenditures for cabling services are approximately $85,000.00 per year on a Time & Materials Basis. This is a multi-year contract for the period July 1, 2006 through June 30, 2007, with (3) 1 year options to renew. Contractors are required to pay Prevailing Wage Rates under this agreement. 5. Reviewed By:

________________________________________ ____________________ Caroline M. Duda Date Purchasing Coordinator-Purchasing & Materials Management ________________________________________ ____________________ Rebecca G. Beard, Interim Director Date Financial Services/CFO

6. Board of Trustee Review: Approve/Disapprove

________________________________________ ____________________ Date

PRE-AWARD TRANSMITTAL DOCUMENT Proposal No.: Sole Source Proposal Opening Date: March 13, 2006 Project Title: Consulting Services & Temporary Staffing Buyer: Caroline Duda 1. Statement of Need: This is to request a second extension to the Pre-Award Transmittal Document that was originally approved by the Board of Trustees on March 20, 2006. An extension was previously approved on June 19, 2006, for $85,000.00 The need for continued services associated with vacant positions during employment searches and an on-going need for assistance with back office processing as well as continued quality control reviews requires a request for an extension of the contract with Financial Aid Services (FAS) to: Continue services of three (3) people, anticipated timeframe July 1, 2006 through Sept 8, 2006. 3 people x $700 per day each = 2,100 x 4 days a week = $8,400 x 10 weeks = $84,000 + $30,000 ($1000 per week per person for estimated expenses) = $114,000.

Acquire services of four (4) people, anticipated timeframe July 31, 2006 through Sept 8, 2006. 4 people x $700 per day each = $2,800 x 4 days a week = $11,200 x 6 weeks = $67,200 + $24,000 ($1,000 per week per person for estimated expenses) = $91,200. Four additional people were requested to help provide customer service and triage during peak time at the front counter and phones. Estimated costs for labor and expenses are $205,200. 2. Proposals Received: Supplier Location MBE/WBE LCC Tax District Proposal Response

Financial Aid Services

Atlanta, GA NO NO Financial Aid staff $205,200

3. Award Recommendation: The recommendation team, consisting of members from Purchasing and Student & Academic Services recommends extending the contract to Financial Aid Services for and additional number of weeks as estimated above.

4. Reviewed By:

________________________________________ ____________________ Caroline M. Duda Date Purchasing Coordinator, Purchasing & Materials Management ________________________________________ ____________________ Rebecca G. Beard, Interim Director Date Financial Services/CFO

5. Board of Trustee Review: Approve/Disapprove

_________________________________________ ____________________ Date

Forthcoming Pre-Award Transmittal Document

A forthcoming Pre-Award Transmittal Document is to be included in the Board of Trustees’ packet for the August 8, 2006 meeting. This transmittal is anticipated to recommend Noel-Levitz to satisfy the proposal for strategic enrollment management for the College. This document will not be complete until Monday, August 7, 2006, a date after which this board packet will have been created.

NOTIFICATION DOCUMENT

To: Lansing Community College Board of Trustees From: Lansing Community College Purchasing Office Date: August 3, 2006 RE: Purchase Order Change Purchase Order # 9408 Supplier: Pitsch Company Initial PO Amount $581,271.00 for Demolition of Old Central, OUB and OUC Requested changes – Line item #1-no change Line item #2- increase of $11,000.00 for additional asbestos removal in OUF. Line item #3- no change Adding Line item #4- increase of $74,070.00 Extra asbestos removal from Old Central = $27,770.00 Revision to storm line work = $46,000.00 Removal of fire suppression controller = $300.00 Adding Line item # 5- for $15,000.00 to remove the interior stud walls & remove debris. Total change amount = $100,070.00

Memorandum

To: Board of Trustees

From: Name: Title:

Date:

It is requested that the project listed below be established/amended.Project Title:Project Manager(s):Project Number (New Projects):Project Number (Existing Projects):Project Start Date:Project End Date:

X Yes No Yes X No

Land X Technology

Improvements other than Buildings Equipment

Total Project

BudgetAmendment

#2To Be

Expensed

6,286,930 6,286,930

841,202 841,202Other: Hardware 150,000 150,000

1,040,538 1,040,538Internal Costs: 387,600 337,200 50,400

8,706,270 0 1,178,402Justification: (attach additional narrative if needed)

7,527,868

Banner Implementation project consists of hardware, software, training, consutling services (managed services, implementation, conversion, travel and expenses and maintenance). Internal staff time and resources which are expected to be required for this project consists of: 2 weeks training per module estimated at 80 hours; participation in Planning Organization Project (POP) scheduling process estimated at 120 hours for each Process Team (one team per module consisting fo 5-7 staff members); and testing estimated at 80 hours per module. Staff time is calculated at a blended hourly rate of $30 per hour. See attached document for internal staff time cost breakout. Note: The amount of$150,000 for hardware is an estimate. The new CIO will review hardware needs prior to any request for additional hardware.

Total 0 0

Other: Software

Maintenance:

FFE:

Contingency:

Construction:

Design/Construction Documents:

Site Development:

Consultation:

Planning/Programming:

Land Acquisition:

Non-Inventory Equipment

To Be Completed by Requestor

ToBe

Capitalized

BudgetAmendment

#1

BudgetAmendment

#1

Type of Project: (check only one)

Buildings-New Buildings-Renovations

February 1, 2008

New Project Request: Budget Revision to Existing Project:

Dr. Stephanie Shanblatt

August 31, 2006

Beckie BeardInterim Director, Financial Services/CFO

August 4, 2006

Banner Implementation Project

Lansing Community CollegeCapital Project Budget Form

Printed 8/4/2006 1 of 2 Capital Budget Form

To Be Completed by Business OfficeFY08 FY

0 0

Yes No

Yes No

Request Preparation/Routing(1)

Facilities or Director Date

(2)Budget Director/Designee Date

Approval Signatures(3)

Interim Director, Financial Services/CFO Date

(4)Interim President Date

00

0000

Funding Plan/Sources: FY06

0000

Repayment Plan:

If Yes, note details of repayment plan in written memorandum of understanding, including repayment schedule by fiscal year.

0

Planned Redistribution of Project Charges to Non-Plant Fund Source:

If Yes, note sponsored or other fund's project number and deadline for redistribution of charges.

Total 0 0 0Other: Debt Service

Sponsored Project

Division

School

College

Foundation/Private

Institutional Reserve

Discretionary Endowment

Interest Income

MRR - FY__

FY07 FY

Printed 8/4/2006 2 of 2 Capital Budget Form

Attachment: Internal Costs

Number of Number of Blended Expense CapitalizeDescription Hours Staff Pay Rate

Process reengineering (POP) 120 21 $30 75,600$ Training 80 109 $30 261,600$ Testing, including parallel processing 80 21 $30 50,400$

Total: 337,200$ 50,400$