southtown corridor improvement authority agenda packet

Southtown Corridor Improvement Authority 1530 Madison Avenue SE

Agenda Packet Grand Rapids, MI 49507

July 21, 2021 @ 11:00 AM Center for Community Transformation

Generated 7/16/2021 01:44 PM

I. Call to OrderII. Public Comment on Agenda ItemsIII. Minutes Approval

1. Approval of Minutes from May 19, 2021*

IV. Action Items1. Fiscal Year 2022 Southtown Corridor Improvement Authority Budget Adoption*2. Southtown Facade Improvement Program Projects*3. One Peace Event Sponsorship Request*4. Forms & Surfaces Trash Can Purchase*5. Trash Receptacle Installation Contract*

V. Reports1. Corridor Manager and Committees2. Notes from June 16, 20213. Meeting Location

VI. Other BusinessVII. Public CommentVIII. Adjournment*MOTION REQUIRED TO APPROVE

Please RSVP to Jessica Solis at [email protected] NEXT MEETING: Wednesday, August 18, 2021, at 11:00AM

Location: TBD

Members: Darel Ross, Secretary Senita Lenear, Commissioner

Helen Harp, Chair Jonathan Farman, Vice-Chair Ruben Ramos, Member

Isaac Norris, Member Bill DeJong, Member Kristian Grant, Member

Staff Members: Jeremiah Gracia Jessica Solis Tricia Chapman

Legal Counsel: Michael Hoeker

Copies To: Eric DeLong Molly Clarin

Southtown Corridor Improvement Authority https://www.grandrapidsmi.gov/Government/Meetings

Minutes Packet Grand Rapids, MI 49503

May 19, 2021 @ 11:00 AM Digital Meeting

Generated 6/9/2021 01:22 PM

I. Call to Order The meeting was called to order at 11:12 AM by Chair Helen Harp

PRESENT: Helen Harp, Isaac Norris, Commissioner Senita Lenear, Jonathan Farman, Kristian Grant (arrived at 11:21 AM), Ruben Ramos

ABSENT: Darel Ross, Bill DeJong OTHER: Jessica Solis, Kelsey Liebenow, Ken Miguel-Cipriano, Landon Bartley

(Proxima Collective), Chris Kado (KK739 Burton LLC) II. Public Comment on Agenda Items None. III. Minutes Approval 1. Approval of Minutes from April 21, 2021 No corrections were noted. Motion to approve the minutes from April 21, 2021.

RESULT: ACCEPTED [UNANIMOUS]

MOVER: Senita Lenear, Commissioner

SECONDER: Isaac Norris, Member

YEAS: Harp, Norris, Lenear, Farman, Ramos

ABSENT: Darel Ross, Bill DeJong, Kristian Grant (arrived at 11:21 AM)

IV. Action Items 1. Southtown Facade Improvement Program Projects Kelsey Liebenow presented this item.

Motion to approve the three façade improvement program projects for a total of $22,815.

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Southtown Corridor Improvement Authority

Meeting Full Page 2 May 19, 2021


RESULT: APPROVED [UNANIMOUS]


SECONDER: Jonathan Farman, Vice-Chair

YEAS: Harp, Norris, Lenear, Farman, Ramos

ABSENT: Darel Ross, Bill DeJong, Kristian Grant (arrived at 11:21 AM)

Kristian Grant arrived at 11:21 AM. 2. Southtown Corridor Improvement Authority (CIA) - Business Associations

Memorandum of Understanding (MOU) Ms. Liebenow presented this item. Board members discussed the MOU. Ruben Ramos asked whether there was a need to prevent business associations from participating in demonstrations. The board agreed to remove this stipulation from the MOU. The board also requested the MOU state each business association is required to submit a budget for the allocated funds by June 30 each year. The board discussed the potential need to change funding allocations in future years depending on the needs of the associations.

Motion to approve the Southtown CIA and Business Association MOU with the stated changes.

RESULT: APPROVED WITH CONDITIONS [UNANIMOUS]

MOVER: Jonathan Farman, Vice-Chair

SECONDER: Ruben Ramos, Member

YEAS: Harp, Norris, Lenear, Farman, Grant, Ramos

ABSENT: Darel Ross, Bill DeJong

3. Corridor Management Contract Renewal with Kelsey Liebenow for FY2022 Ms. Liebenow presented this item. The board discussed having a contract review process in place for future Corridor Manager agreement renewals to ensure an evaluation takes place and yearly raises occur based on the evaluation. Per the service agreement, the Corridor Manager reports to the Southtown CIA’s Executive Committee. Ms. Solis stated the Executive Committee could review the contract and provide evaluation each year but stated contracts that are recommended through other existing committees should be reviewed annually by the recommending committee. Ms. Liebenow stated she will accept $64,000 for the fiscal year 2022 contract.

Motion to approve the Corridor Manager contract renewal with Kelsey Liebenow for FY2022 for an amount not to exceed $64,000.

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RESULT: APPROVED WITH CONDITIONS [UNANIMOUS]


SECONDER: Ruben Ramos, Member

YEAS: Harp, Norris, Lenear, Farman, Grant, Ramos

ABSENT: Darel Ross, Bill DeJong

4. 739 Burton SE Letter of Support Ms. Liebenow presented this item and noted the recommendation from the Development Review Committee is to provide a letter of support for the special land use (SLU) request. Landon Bartley provided information about the SLU request and briefly described the percent of square footage that will be dedicated to the sale of alcohol. Mr. Bartley further explained the applicant is planning on 30%, while the Planning Commission will approve up to 50%. The applicant is going to ask for some flexibility to go above the 30%, if needed. Board members discussed concerns regarding the percentage of the business that would be dedicated to selling alcohol. The Development Review Committee voted to recommend a letter of support at 30%. Commissioner Senita Lenear commented a chat message was received that stated Garfield Park Neighborhoods Association (GPNA) would not be supporting this request. Ken Miguel-Cipriano, a GPNA board member, stated a letter of support would not be provided by GPNA due to the alcohol use. Board members continued to discuss concerns regarding the lack of support from GPNA and the alcohol percentage. The board agreed to table the item for a future meeting until more conversation could take place between the committee, GPNA, and the applicant. V. Reports 1. Corridor Manager and Committees Ms. Liebenow gave these reports. VI. Other Business None. VII. Public Comment None. VIII. Adjournment

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This meeting was adjourned by Chair Helen Harp at 12:31 PM.

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DATE: July 21, 2021

BOARD: Southtown Corridor Improvement Authority

FROM: Jeremiah Gracia, Economic Development Director

Economic Development Department

SUBJECT: Fiscal Year 2022 Southtown Corridor Improvement Authority

Budget Adoption

At their meeting on April 21, 2021 the Southtown Corridor Improvement Authority (the “Southtown CIA”) reviewed the fiscal year (FY) 2022-2026 Priority Plan, which contained the recommended FY2022 budget, including estimates of both tax increment revenues and expenditures. At that meeting, the Southtown CIA recommended the FY2022 to the City Commission for approval. On May 11, 2021, staff presented the City Commission with the budget as recommended by the Southtown CIA and the City Commission approved the budget without modifications. The final step in the budget process is adoption of the attached budget by the Southtown CIA as approved by the City Commission.

Prepared by Jessica Solis

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FY2022RESOURCES RequestTax Increment Revenues 288,270$ Tax Increment - Prior Year Adjustments (1,000)

Interest on Investments 5,602 From / (To) Fund Balance 424,136

TOTAL RESOURCES 717,008$

APPROPRIATIONSPrior Year Committed Funds 238,008$ Business Development 130,000 Design 247,000 Marketing 20,000 Organization 82,000

TOTAL APPROPRIATIONS 717,008$

EXCESS / (DEFICIT) -$


CITY OF GRAND RAPIDS, MICHIGAN

FY2022 BUDGET REQUEST

Recommended by the Southtown CIA on April 21, 2021

Submitting for Grand Rapids City Commission Consideration on May 11, 2021

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BOARD:

FROM:

SUBJECT:

July 21, 2021


Jeremiah Gracia, Economic Development Director


Southtown Facade Improvement Program Projects

The Southtown Corridor Improvement Authority (the “Southtown CIA”) Façade Committee (Kelsey Liebenow, Isaac Norris, and Kyama Kitavi) recommends the Southtown CIA Board support the following projects submitted for a total of $50,231.

Business Property Address

Amount Requested

Improvements Total Project Cost

Cindy’s Chicken Coop

1936 Eastern Ave SE

$2,731 New sign $5,719

Perfit Corporation

728 Division Ave S

$7,500 Paint $15,390

Hawkins & Company CPA

822/824/825 Burton St SE

$10,000 Windows, signage, frame replacement, parking lot fence, landscaping, concrete stoop

$34,035

O-Jenn LLC 813 Franklin St SE

$10,000 Front doors, paint, resurface parking lot, signage, lighting, and roof

$24,782

O-Jenn LLC 815 Franklin St SE

$10,000 Front doors, side doors, paint, resurface parking lot, signage, lighting, and roof

$25,582

Shiny Diamonds Auto Detailing

1600 Madison Ave SE

$10,000 Update garage doors in building front, move existing doors to back of building, and update front façade

$364,802


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DATE: July 21, 2021




SUBJECT: One Peace Event Sponsorship Request

Attached for consideration is a sponsorship request for the One Peace event. The Southtown Corridor Improvement Authority’s Business Development Committee reviewed the attached request and recommends the board approve the requested $2,500 sponsorship.


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1 response

Accepting responses

Name of Business/Organization

1 response

One Peace

About Us

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The festival is a 1-day all-ages Hip Hop + health and wellness event. We desire to bring folks together fromall over the area to the beautifully renovated Campau Park. One-Peace aims to promote unity in this time ofdivision while showcasing the individual talents of our city through art, add support to the local businesses,and organizations of Southtown.

Request

1 response

Looking for support in possible grant funds

Summary Question Individual

Southtown Sponsorship Request Form

Questions Responses 1

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https://accounts.google.com/SignOutOptions?hl=en&continue=https://docs.google.com/forms/u/2/d/1-ji-g1JzL0IFbPrxQTDVhJ15pFSk0B8w_B0WdGH0g6k/edit%3Fusp%3Dforms_home%26ths%3Dtrue

Date

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Aug 2021 28

Time

1 response

10 : AM 10:00 AM

Location

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Campau Park, 50 Antoine St SW, Grand Rapids, MI 49507

Venue

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Campau Park Community Space

Cost

1 response

Cost for Venue? or Event? Venue=$0

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Number of Attendees

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50 - 150 approximately

Event Coordinators

1 response

Edwin Anderson, Mathew Duncan (Monk)

Description

0 responses

No responses yet for this question.

Audience

1 response

Community members of SouthTown neighborhood

Key Event Activities

1 response

Emcee Deejay Showcase, BBoy&BGirls performing choreography, Artists creating art on a large scaleboard, 3vs3 basketball tournament. Vendor spaces for BIPOC businesses and organizations to be presentamong a foot traffic of people which would lead to supports and connections.

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Event Goal

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Creating a space where we can help support our local neighborhood business. We want to bring positiveand educating event to the south-town area where we bring art, music and culture to help promote unityduring this time of division.

Funding Amount Requested

1 response

$2500

Sponsorship Levels & Details

1 response

Platinum Sponsor - $5000 Exclusive highlight in promotional video created by festival organizers 10 minute mic takeover at One Peace Festival Premier logo placement of all marketing materials 6 socialmedia shoutouts leading up to One Peace Festival Vendor booth included, $100 value 5 Sponsor SWAG bags

Gold Sponsor - $3000 5 minute mic takeover at One Peace Festival Logo on all marketing materials 4 social media shoutouts leading up to One Peace Vendor booth included, $100 value 3 Sponsor SWAG bags

Silver Sponsor - $1000 Logo on marketing materials 2 social media shoutouts Vendor booth included, $100 value 1 Sponsor SWAG bag

Community Sponsor - $500 L ti l fl 1 i l di h t t 1 S SWAG b

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DATE: July 21, 2021




SUBJECT: Forms & Surfaces Trash Can Purchase

At their meeting on June 19, 2019, the Southtown Corridor Improvement Authority (the “Southtown CIA”) board approved the purchase of 30 trash cans with the Southtown logo and locking lids from Forms and Surfaces. The Design Committee recommends the board approve an order from the same vendor for an additional 30 trash cans to be placed throughout the district.

It is recommended the board motion to approve an expenditure up to $65,000 for the trash cans and shipping. Additionally, the board should authorize a 50% down deposit up to $32,500 to be paid to the vendor prior to delivery.

A summary of the cost of the receptacles and shipping is listed below:

Urban Renaissance Receptacle to match existing, per unit

• 30 units @ $1,661 = $49,830

Freight for receptacles = 15% (fixed rate) of materials purchased

• Freight for 30 units shipped = $7,178


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DATE: July 21, 2021




SUBJECT: Trash Receptacle Installation Contract

At their meeting on September 18, 2020, the Southtown Corridor Improvement Authority (the “Southtown CIA”) authorized up to $1,800 to pay ActivCity, LLC for the storage and installation of 30 trash cans throughout the district. The Southtown CIA authorized an additional payment of $1,159.52 for additional work that was required for the installation of the original 30 trash cans at their meeting on December 16, 2020. The Southtown CIA’s Design Committee recommends the board continue to work with ActivCity by approving the attached contract for the necessary parts, installation, storage, and project coordination of an additional 30 trash cans. The attached contract also includes labor and parts to repair or move some of the original 30 trash cans that have been damaged or need a new location. The Design Committee recommends the board allocate up to $10,000 towards this contract for the full fiscal year 2022.


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ActivCity, LLC Thomas J. Tilma, AICP

P.O. Box 68871 Grand Rapids, MI 49516

(616) 560-5705 [email protected]

Proposed Contract – Page 1

Proposed Contract: ActivCity – Proposed Contract - 2021-SouthtownCIA-1

Date: 06/10/2021

To: Kelsey Liebenow, Corridor Manager Southtown Corridor Improvement Authority

Grand Rapids, Michigan

Services: Consulting and installation services – waste receptacles, scattered sites. ActivCity LLC is a City of Grand Rapids vendor and has general commercial liability insurance that meets City of Grand Rapids requirements.

Fee: Rates are fixed and not subject to increase. Fee rates were first proposed to Southtown CIA on 10/12/20. • Consulting fee per unit = $80 fixed rate. Rate includes support with

site selection, site analysis, site approval from Southtown CIA, verifying site is in right-of-way, site photos, site plan, site location map, site approval from The Rapid, and site encroachment permit from Engineering Dept.

• 30 sites @ $80 = $2,400.

• Installation fee per unit = $75 fixed rate. Rate includes supplies, deployment, travel time, mileage, moving from storage to loading dock, loading truck, delivery to sites, unpacking, surface-mounting to concrete, clean-up, and recycling of all packaging materials.

• 30 units @ $75 = $2,250.

• Concrete pad coordination fee per hour = $40. Expenses:

• Storage per square foot per month = $2.00 fixed price, and not to exceed one month. Price includes loading dock receiving and secure and insured storage.

• 30 units = 187.50 sq. ft. @ $2.00 = $375 per month.

• Stainless steel mounting anchor per unit = $3.18 fixed price. Upgrade of factory drop-in anchors to stainless greatly facilitates removal and reinstallation of receptacle because non-stainless anchors rust quickly requiring the bolts to be cut off and new anchors to be installed.

• 60 units @ $3.18 = $190.80.

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Proposed Contract – Page 2 Short-term Projects:

1) Waste receptacle - Eastern & Logan - SW corner - damaged by vehicle. • Parts estimate: $25 • Labor proposal (remove damaged parts for one anchor, install

new parts, reattach anchor): $60

2) Waste receptacle - Eastern & Burton - NE corner - damaged by vehicle.

• Parts estimate: $25 • Labor proposal (remove damaged parts for one anchor, install

new parts, reattach anchor): $60

3) Waste receptacle - Hall & Kalamazoo - NW corner - damaged by vehicle.

• Parts estimate: $5 • Labor proposal (buy new larger sheet metal screws, reattach lid):

$60

4) Waste receptacle - Eastern & Dunham - SE corner - needs to be moved for a new concrete pad for a relocated bus stop.

• Consulting - site approval/encroachment permit for new site (site analysis, verifying property ownership, photos/drawing, coordinating with The Rapid and City Engineering): $80

• Parts estimate: $10 • Labor proposal (remove waste receptacle and reattach it to

concrete nearby): $60

Short-term Projects Grand total: $385 not-to-exceed • Total consulting: $80 not-to-exceed • Total parts estimate: $65 not-to-exceed • Total labor: $240 not-to-exceed

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ActivCity, LLC

Thomas J. Tilma, AICP P.O. Box 68871

Grand Rapids, MI 49516 (616) 560-5705 [email protected]

Proposed Contract – Page 3 Number: ActivCity – Proposed Contract - 2021-SouthtownCIA-1 Date: 06/10/2021

Acceptance

Signature: ___________________________________________________ Date: ____________________________________________ Print Name: ___________________________________________________ Title: ___________________________________________________ Owner: Southtown Corridor Improvement Authority ____ Address: Grand Rapids, Michigan _______

E-mail: ____________________________________________ Phone: ____________________________________________

Thank you for your interest in ActivCity solutions.

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DATE: July 21, 2021




SUBJECT: Corridor Manager and Committee Updates

Attached are the most recent Corridor Manager and committee (Business Development, Media/Marketing, Façade Improvement, and Design) updates.


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REPORTSOUTHTOWN CIA Corridor Manager Report___________________________________________________________________

WEDNESDAY July 21, 2021 11:00AMWEBEX

1. Design CommitteeJuly 13, 2021

a. Bike Racksi. 2 proposed install in Boston Squareii. $560iii. Under $1,000 can be approved by design committee, design committee

approves, requests larger district-wide proposal via interest.

b. Project 49507 Updatei. Attending next round of business association meetings

Next Meeting: 11A August 3, 2021

2. Business Development CommitteeJuly 13, 2021

a. Small Business COVID Adaption Granti. Qualifying small businesses impacted by the coronavirus pandemic and

located in Grand Rapids’ neighborhoods of focus may be eligible for grantsup to $10,000 to adapt to effects of the COVID-19 pandemic. The City isusing $265,000 received through the CARES Act for the COVID AdaptationProgram.https://www.grandrapidsmi.gov/Our-City/News-Media/Grants-available-to-assist-businesses-in-Citys-Neighborhoods-of-Focus

b. Infrastructurei. Discussion on how to include internal infrastructure into the facade program,

intent to suggest $20,000 facade program with $10,000 design grantedii. Discussion on legislation regarding permanent structural changes and the

legal definition’s relation to interior changes, such as HVAC or electricalchanges.

iii. Potential for partnership to obtaining funds separate from TIFF dollars

Next Meeting: 6PM August 3, 2021

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https://www.grandrapidsmi.gov/Our-City/News-Media/Grants-available-to-assist-businesses-in-Citys-Neighborhoods-of-Focus

https://www.grandrapidsmi.gov/Our-City/News-Media/Grants-available-to-assist-businesses-in-Citys-Neighborhoods-of-Focus

3. Facade Improvement Program CommitteeAttendees: Kyama Kitavi, Isaac Norris, Kelsey Liebenow

July 12, 2021

FIRST ACTION ITEM

1936 Eatern Ave SECindy’s Chicken CoopSignage$2731.70RECOMMENDED

1600 Madison SEShiny Diamonds Auto DetailingUpdate the front facing garage doors and move the existing old doors to the back ofthe building. Providing a fresh look to the Madison-facing frontage.$10,000RECOMMENDED

728 Division SPerfit CorporationWarehouseRepaint, reduce blight$7500RECOMMENDED

822/824/825 Burton SEHawkins & Company CPAWindows - Pella WindowsWindows - InstallReplace Front and Exterior Frame - Material & Labor SA MormanSignageParking Lot Fence InstallPaint BuildingLandscapingFront Concrete Stoop$10,000RECOMMENDED

813 BurtonO-Jenn LLCFront DoorsPaint Building - A&T DecoratingResurface (seal) Parking Lot Ellis ConstructionSignage & LightingRoof$10,000RECOMMENDED

815 FranklinO-Jenn

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Front DoorsSide DoorPaint BuildingResurface (seal) Parking LotSignage & LightingRoof$10,000RECOMMENDED

Next Meeting: 2PM July 12, 2021

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Southtown Corridor Improvement Authority https://www.grandrapidsmi.gov/Government/Meetings

Minutes Packet Grand Rapids, MI 49503

June 16, 2021 @ 11:00 AM Digital Meeting

Generated 7/16/2021 01:14 PM

This meeting lacked a quorum. Below are meeting notes of what was discussed by the board members present. PRESENT: Darel Ross, Ruben Ramos, Isaac Norris, Commissioner Senita Lenear,

Jessica Solis, Christian Borg, Kelsey Liebenow, Jamiel Robinson (Grand Rapids Area Black Businesses)

Corridor Manager Report Kelsey Liebenow went over her Corridor Manager report. Presentation Jessica Solis provided a brief introduction to the Obsolete Property Rehabilitation Act Exemption (OPRA) for Grand Rapids Area Black Businesses (GRABB) located at 2012 Eastern Ave SE. Jamiel Robinson from GRABB gave an overview of his project, District 2012. Board members present were supportive of the project and asked how to formally offer support since there is not a quorum present at the meeting. Ms. Solis noted a letter of support for the OPRA is not required but stated notes from this meeting and subsequent agenda items for the City Commission can state “members present” from the Southtown Corridor Improvement Authority offered support for the project. Other Business Ms. Solis stated all City boards and commissions will have to begin meeting in person beginning in July. Board members discussed potential meeting locations. This meeting concluded at 11:40 AM.

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