smithfield town council meeting · 6/23/2020 · smithfield town council approve the application...

SMITHFIELD TOWN COUNCIL MEETING

OPEN SESSION

TUESDAY June 23, 2020

.

EXECUTIVE SESSION

A. Convene into executive session pursuant to Rhode Island General Laws 42-46-5(a)(5),

Real Estate, to consider, discuss and act upon the potential acquisition of property for a

proposed fire station site.

AGENDA

I. Regular meeting called to order at 5:45 p.m.

II. Prayer

III. Salute to the Flag

IV. Presentations: None.

V. Minutes:

A. Move that the minutes of the May 21, 2020 special Town Council open

session meeting be approved as recorded.

B. Move that the minutes of the May 28, 2020 special Town Council open

session meeting be approved as recorded.

C. Move that the minutes of the June 2, 2020 Town Council executive session

meeting held pursuant to Rhode Island General Laws and Section 42-46-

5(a)(1), Personnel, Chief of Police contract; and Rhode Island General Laws

and Section 42-46-5(a)(2) Collective Bargaining: Fire Department IAFF,

Police Department FOP, and LIUNA contracts, be approved as recorded and

sealed.

D. Move that the minutes of the June 2, 2020 Town Council open session

SMITHFIELD TOWN COUNCIL VIRTUAL MEETING

TUESDAY, JUNE 23, 2020 5:00 P.M.

Please join the meeting from your computer, tablet or smartphone.

https://www.gotomeet.me/RandyRossi/smithfield-town-council

You can also dial in using your phone. United States (Toll Free): 1 877 568 4106

United States: +1 (646) 749-3129

Access Code: 342-830-965 For technical support dial: 401-233-1010

meeting be approved as recorded.

E. Move that the minutes of the June 9, 2020 special Town Council open session

meeting be approved as recorded.

VI. Consider, discuss and act upon the following possible appointments and

reappointments: None.

VII. Public Hearings:

A. Schedule a public hearing on August 4, 2020 to consider to consider a petition

for the abandonment of a portion of Vera Drive.

VIII. Licenses:

A. Consider, discuss and act upon approving a new Mobile Food Truck License

for Palagi 2000, Inc. d/b/a “Palagi’s Ice Cream”, 55 Bacon Street, Pawtucket,

to sell frozen desserts and frozen ice cream from a truck with RI Reg. #68952,

as applied, subject to compliance with all State regulations, local ordinances

and a copy of their current Food Business License.

B. Consider, discuss and act upon approving a new Entertainment License for

Coley, Inc. d/b/a “Kountry Kitchen” located at 10 Smith Avenue, as applied,

subject to compliance with all State regulations and local ordinances.

C. Consider, discuss and act upon approving the annual renewal of one (1)

Holiday Sales License, as applied, subject to compliance with all State

regulations and local ordinances.

1. BG Retail, LLC d/b/a “Famous Footwear #2027”, 371 Putnam Pike

D. Consider, discuss and act upon approving the annual renewal one (1) Pool

Table License, as applied, subject to compliance with all State regulations and

local ordinances.

1. The Last Resort, Inc. d/b/a “The Last Resort”, 325 Farnum Pike (one pool table)

E. Consider, discuss and act upon approving the annual renewal of one (1)

Peddler’s License, as applied, subject to compliance with all State regulations

and local ordinances.

1. NEFL, Inc. d/b/a “New England Lemonade”, to sell only frozen lemonade from a truck with RI Reg. #186765, 280 Douglas Avenue, Providence.

IX. Old Business: None.

X. New Business:

A. Consider, discuss, and act upon the submission of a proposed Program Year

2019 Community Development Block Grant Application.

B. Consider, discuss, and act upon authorizing the Town Manager to enter into a

contract for grant administration and writing for an amount not to exceed

$4,000 per month for a period of 12 months.

C. Consider, discuss, and act upon approving tax abatements in the amount of

$435.39.

XII. Public Comment

XIII. Announce any closed session votes required to be disclosed pursuant to Rhode

Island General Laws, Sec. 42-46-4.

XIV. Adjournment.

AGENDA POSTED: FRIDAY, JUNE 19, 2020

The public is welcome to any meeting of the Town Council or its sub-committees. If communication assistance (readers/interpreters/captions) or any other accommodation to ensure equal participation is needed, please contact the Smithfield Town Manager’s office at 401-233-1010 at least forty-eight (48) hours prior to the meeting.

MINUTES OF SMITHFIELD TOWN COUNCIL MEETING VIA TELECONFERENCE Date: Tuesday, May 21, 2020 Place: Smithfield Town Hall Time: 5:30 P.M. Present: Town Council President Suzanna L. Alba Town Council Vice-President T. Michael Lawton Town Council Member Dina T. Cerra (excused) Town Council Member Sean M. Kilduff Town Council Member Maxine A. Cavanagh Town Manager Randy R. Rossi Town Solicitor Anthony Gallone, Esq. Town Clerk Carol A. Aquilante Town Manager Rossi explains the Tele-Conference procedure. I. Council President Alba calls the Tuesday, May 21, 2020 Smithfield Town Council

meeting to order at 5:30 p.m. II. Town Council President Alba offers a prayer. III. Salute to the flag. IV. Presentations: None. V. Minutes: None VI. Consider, discuss and act upon the following possible appointments and

reappointments: None. VII. Public Hearings: None. VIII. Licenses: A. Consider, discuss, and act upon approving the following applications for temporary

expansion of Class B-Victualling and Class B-V Limited beverage licensed premises, as applied, subject to compliance with all State regulations local ordinances, and Executive Order 2020-02.

1. Blackie’s, 280 George Washington Highway 2. Pastryland, 19 Sanderson Road

Town Manager Rossi states that Pastryland has withdrawn their application. Motion made by Council member Kilduff, seconded by Council Vice-President Lawton, that the Smithfield Town Council approve the application for temporary expansion of Class B-Victualling and Class B-V Limited beverage licensed premises, as applied, subject to compliance with all State regulations local ordinances, and Executive Order 2020-02.

Town Council Meeting May 21, 2020

1. Blackie’s, 280 George Washington Highway

Motion is approved by a unanimous 4/0 vote.

IX. Old Business: None

X. New Business: None

XI. Public Comment

Town Manager Rossi asks the Town Council members to consider a special meeting to discuss the additional scope of work to design the engineering plans and drawings for the school building project, which would also include two (2) additional liquor license expansions. Council President Alba asks if the weekly videos will be posted on the website instead of the weekly Town Hall forums. Town Manager Rossi replies that they will be on the website. Council President Alba explains that the Town is giving weekly updates on the website in the form of videos moving forward and if there is a need to conduct a Town Hall forum it would be scheduled. Council President Alba also states that Town of Smithfield website is to be consistently updated with new information daily for the Town resident’s information. Council member Cavanagh states that she felt the forums were an excellent source of information for the Town residents to ask any questions they may had. Town Manager Rossi explains that Todd Manni, EMA Director, will be creating a special link on the website for residents with questions and an additional COVID-19 link with information. Town Manager Rossi asks for a special town council meeting next week. Council Vice-President Lawton asks if there are any school events next week that may be conflicting. Fire Chief Seltzer states that a meeting would be better scheduled for next Thursday in order to have restaurant owners submit applications for expansion of their liquor license. XII. Announce any closed session votes required to be disclosed pursuant to Rhode

Island General Laws, Sec. 42-46-4. There was no Executive Session meeting scheduled for this evening. XIII. Adjournment.

Motion is made by Council Vice-President Lawton, seconded by Council member Cavanagh, to adjourn the meeting. Motion is approved by a unanimous 4/0 vote.


Meeting adjourns at 5:40 P.M.

Town Clerk

MINUTES OF SMITHFIELD TOWN COUNCIL MEETING VIA TELECONFERENCE Date: Tuesday, May 28, 2020 Place: Smithfield Town Hall Time: 5:00 P.M. Present: Town Council President Suzanna L. Alba Town Council Vice-President T. Michael Lawton Town Council Member Dina T. Cerra Town Council Member Sean M. Kilduff Town Council Member Maxine A. Cavanagh Town Manager Randy R. Rossi Town Solicitor Anthony Gallone, Esq. Town Clerk Carol A. Aquilante Town Manager Rossi explains the Tele-Conference procedure. I. Council President Alba calls the Tuesday, May 28, 2020 Smithfield Town Council

meeting to order at 5:00 p.m. II. Town Council President Alba offers a prayer. III. Salute to the flag. IV. Presentations: None.

V. Minutes: None.

VI. Consider, discuss and act upon the following possible appointments and reappointments: None.

VII. Public Hearings: None.

VIII. Licenses:

A. Consider, discuss, and act upon approving the following applications for temporary expansion of Class B-Victualling and Class B-V Limited beverage licensed premises, as applied, subject to compliance with all State regulations local ordinances, and Executive Order 2020-02.

1. Guiseppe’s, 19 Smith Avenue 2. Kountry Kitchen, 10 Smith Avenue 3. Parente’s Restaurant, 1114 Douglas Pike

Town Clerk Aquilante states that everything is order for approval of these licenses. Motion is made by Council Vice-President Lawton, seconded by Council member Cavanagh, that the Smithfield Town Council hereby approves the following applications for temporary expansion of Class B-Victualling and Class B-V Limited beverage licensed premises, as applied, subject to compliance with all State regulations local ordinances, and Executive Order 2020-02. 1. Guiseppe’s, 19 Smith Avenue


2. Kountry Kitchen, 10 Smith Avenue 3. Parente’s Restaurant, 1114 Douglas Pike Motion is approved by a unanimous 5/0 vote.

IX. Old Business: None

X. New Business:

A. Consider, discuss, and act upon authorizing design scope additions for the Elementary Schools Reconfiguration Project as recommended by the School Building Committee.

Town Manager Rossi states that there are two (2) contingency within the budget.

1. Construction contingency for potential needs that the Town were not aware of, such as, pre-existing conditions within the building at a cost of $1.645M.

2. Owner’s project contingency specifically for the added potential scope of work $3,413M.

Town Manager Rossi and the School Building Committee is asking for Council authorization for this additional scope of work and the actual cost from the contractor so this work can be completed during the summer months. Council Vice-President Lawton feels that because the contractors have started the work already they should address any current issues in order to complete this project this summer. Town Manager Rossi stated that there were certain things they thought could not be done within the $45M, however, they can now be addressed at Old County Road School and Anna McCabe Elementary School. Once the design is completed the Building Committee can decide which additional scope of work can added back into the project. Motion is made by Council Vice-President Lawton, seconded by Council member Kilduff, that the Smithfield Town Council authorizes DBVW Architects for design scope additions in an amount not to exceed $70,480 for the Elementary Schools Reconfiguration Project as recommended by the School Building Committee. Motion is approved by a unanimous 5/0 vote. B. Consider, discuss, and act upon authorizing an independent material testing

company for the Elementary Schools Reconfiguration Project as recommended by the School Building Committee.

Town Manager Rossi states that within the overall $45M budgeted by the OPM, the material


testing was included within the budgeted money at a cost of $82,300, which is required for setting the foundation and the actual property layout, which is a necessary service. Council Vice-President Lawton asks if this has been started already. Town Manager Rossi replies that the Building Committee voted that the work would begin sooner. Motion is made by Council Vice-President Lawton, seconded by Council member Cerra,that the Smithfield Town Council hereby authorizes Briggs Engineering and Testing to conduct independent material testing for the Elementary School Reconfiguration Project as recommended by the School Building Committee. Motion is approved by a unanimous 5/0 vote. XI. Public Comment Town Manager Rossi explains that the Town will begin opening the Smithfield sports leagues within the Town. Town Manager Rossi states that he will be speaking with the league presidents when the parks will be open and follow the necessary guidelines. Superintendent Paolucci states that the School Committee has started looking at the fall season and guidance from the State regarding class sizes, alternate learning from home, etc. Superintendent Paolucci also states that a revised budget is being presented to the School Committee and to lower the Town appropriation to a 0% increase and lower the State’s to the most resent figure, with also a contingency plan for reducing the budget by the 10% State aid. The good news is unlike the surrounding Towns, Smithfield will not be handing out any pink slips and there are a few vacant positions due to retirements that will not be filled until we are certain of the State Aid. Superintendent Paolucci feels that the Smithfield School Department has a good robust plan in place that will provide good education for children of Smithfield. Council member Cavanagh asks Superintendent Paolucci if she is planning on opening the schools in the fall. Superintendent Paolucci replies that they may moderate sessions (morning and afternoon), some distance learning and pure distance learning. What has been suggested is to have a flexible plan in place to move from one option to another should the need arise. XII. Announce any closed session votes required to be disclosed pursuant to Rhode

Island General Laws, Sec. 42-46-4. There was no Executive Session meeting scheduled for this evening.


XIII. Adjournment.

Motion is made by Council Vice-President Lawton, seconded by Council member Cerra, to adjourn the meeting. Motion is approved by a unanimous 5/0 vote.


Town Clerk

PLEASE SEE CLOSED SESSION

MINUTES ENVELOPE

MINUTES OF SMITHFIELD TOWN COUNCIL MEETING

VIA TELECONFERENCE

Date: Tuesday, June 2, 2020

Place: Smithfield Town Hall

Time: 5:00 P.M.

Present: Town Council President Suzanna L. Alba

Town Council Vice-President T. Michael Lawton

Town Council Member Dina T. Cerra

Town Council Member Sean M. Kilduff

Town Council Member Maxine A. Cavanagh

Town Manager Randy R. Rossi

Town Solicitor Anthony Gallone, Esq.

Town Clerk Carol A. Aquilante (excused)

Town Manager Rossi explains the Tele-Conference procedure.

Motion is made by Councilmember Cerra, seconded by Council Vice-President Lawton, to convene into Executive Session to consider, discuss and act upon matters pursuant to Rhode Island General Laws Section 42-46-5(a) (A): Personnel, Chief of Police contract and Convene into Executive Session to consider, discuss and act upon matters pursuant to Rhode Island General Laws and Section 42-46-5 (a) (B) Collective Bargaining: Smithfield Lodge No. 17 Fraternal Order of Police, Local 2050, International Association of Firefighters, AFL-CIO , and Local Union 1217 of the Laborers’ International Union of North America, AFL-CIO. Roll call

taken by Town Manager Rossi.

I. Council President Alba calls the Tuesday, June 2, 2020 Smithfield Town Council

meeting to order at 5:45 p.m.

II. Town Council President Alba offers a prayer.

III. Salute to the flag.

IV. Presentations: None.

V. Minutes:

A. Move that the minutes of the May 19, 2020 Town Council open session meeting be

approved as recorded.

Motion made by Vice-President Lawton, seconded by Council member Kilduff, that the minutes of the May 19, 2020 Town Council open session meeting be approved as recorded. Motion is

approved by a unanimous 5/0 vote.

VI. Consider, discuss and act upon the following possible appointments and

reappointments: None.

Town Council Meeting

June 2, 2020

VII. Public Hearings:

A. Conduct a public hearing to consider the following amendments to the Zoning

Ordinance: Article 2, Section 2.2 “Specific Definitions”, Article 3, Section 3.3.D.

“Merger of Multiple Nonconforming Lots of Record in Residential Zones”; Article

4, Section 4.3 “Table of Uses”, Section 4.4 “Supplementary Use Regulations”,

Article 5, Section 5.4 “Table 1 Dimensional Regulations,” Section 5.10 “Inclusionary

Zoning”, and Article 6, Section 6.5 “Mixed Use Requirements”, Section 6.8 “Land

Unsuitable for Development.”

Council President Alba declares the Public Hearing open. Michael Phillips, Town Planner explains that the enclosed amendments to the Zoning Ordinance are proposed by the Planning Department in response to changes in State statutes, to stay current with the shifting land use trends and to correct inconsistencies in the ordinance. The amendments were reviewed by the Planning Board at several meetings over the last few months and the final recommendation was made to adopt the amendments on November 14, 2019. Town Planner Phillips further explains that pursuant to Zoning Ordinance, Article 11 – Adoption and Amendment and in compliance with R.I/G.L. 45-24-51, the Town Council is required to conduct a public hearing on all proposed amendments to the Zoning Ordinance. Town Planner Phillips also states that he has added some augmentation regarding gas stations. Council member Cavanagh asks Town Planner Phillips to review the items that are mandated by State law as well as the two (2) other items, which are, shifting land use trend and correct inconsistency. Town Planner Phillips reviews the following changes:

• Accessory dwellings

• Microbrewery

• Shipping Container

• Merger of Multiple Nonconforming Lots of Record in Residential Zones

• B. Residential Uses o 12. Farm Land Residential Compounds

• C. Office Uses o 2A. Office, Government Business, Professional <=4,000 square feet in area in an

existing building

• F. Restaurant & Entertainment o 4. Restaurant with Entertainment and/or Alcohol and/or Hookah o 6. Microbrewery

• I. Service Industries o 7. Construction Service

• G. Retail Business & Service


June 2, 2020

o I. Service Industries

• J. Industrial Uses o 8. Material Processing o 3B. Automotive Filling, Convenience Retail with Drive-thru

• B. Residential Uses o B-1. Accessory Dwelling Unit ADU o B-12 Farmland Residential Compound o F-6 Microbrewery o I-7 Construction Service

• I-4 Personal Service Establishments

• 5.4 Table 1 – Dimensional Regulations

• D. Applicability

• E. Required Percentage of Affordable Units

• Density Bonus

• J. Inclusionary Housing Agreement at Preliminary Plan

• N. In-Lieu of Fees

• LMI Site Rating Form: 1 Point each\

• P. Monitoring

• 6.5.1. Mixed Use

• 6.5.2

• 6.10 Use of Dumpster and Shipping Containers Council member Cavanagh asks about the “In-Lieu of Fees” if the developer has the choice to build a low/moderate income development or money. Town Planner Phillips confirms that it is correct according to State law. Council member Cavanagh asks about microbreweries when there is a problem with drinking and rowdiness. Solicitor Gallone explains that microbreweries are required to have a liquor license and the Town is the licensing authority for final approval of the liquor license. Council member Cavanagh asks the type of liquor license required. Town Solicitor Gallone states that it may not be just beer and wine, it may be a full privilege license because food is being served as well. Council member Cavanagh explains that the State requires a license to manufacture liquor and does not specify a Town license. Town Solicitor Gallone states that it would be required for the microbrewery to apply for a liquor license with the Town.


June 2, 2020

Hearing no further comments Council President Alba closes the public hearing. Motion is made by Vice-President Lawton, seconded by Council member Cavanagh, that the Town Council adopt the proposed amendments to the Zoning Ordinance and incorporate herewith all of the recommendations of Michael Phillips, Town Planner, the Zoning Board and of the Planning Board . Motion is approved by a unanimous 5/0 vote.

VIII. Licenses:

A. Consider, discuss, and act upon approving the annual renewal of one (1) Massage

Establishment License, as applied, subject to compliance with all State regulations

and local ordinances.

1. Body Grateful Day Spa, LLC d/b/a “Body Grateful Day Spa”, 10A Cedar Swamp

Road

Motion is made by Council Vice-President Lawton, seconded by Council member Cavanagh, to consider, discuss, and act upon approving the below application by the Smithfield Town Council the annual renewal of one (1) Massage Establishment License, as applied, subject to compliance with all State regulations and local ordinances:

1. Body Grateful Day Spa, LLC d/b/a “Body Grateful Day Spa”, 10A Cedar Swamp Road


B. Consider, discuss, and act upon approving the annual renewal of one (1) Peddler’s

License, as applied, subject to compliance with all State regulations and local

ordinances.

1. Marshall E. Gorden d/b/a “Wolfe Novelties”, 140 Vancouver Avenue, Warwick, RI,

to sell balloons and souvenirs from a truck with RI Reg. #UN-98.

Council President Alba asks if this is an existing Peddler’s License.

Town Manager Rossi replies that this license has been in effect quite a while, they sell novelties at the annual fireworks display each year.

Motion is made by Council member Kilduff, seconded by Council member Cerra, to consider, discuss, and act upon approving the annual renewal of one (1) Peddler’s License, as applied, subject to compliance with all State regulations and local ordinances.

1. Marshall E. Gorden d/b/a “Wolfe Novelties”, 140 Vancouver Avenue, Warwick, RI, to sell balloons and souvenirs from a truck with RI Reg. #UN-98.




June 2, 2020

X. New Business:

A. Consider, discuss, and act upon authorizing the Chief of Police contract.

Town Manager Rossi explains that before the Town Council this evening is a new contract for Police Chief St. Sauveur, who has been a stellar employee with the Town of Smithfield and he wishes to extend his employment by this contract, which covers the time frame July 1, 2020 to June 30, 2023. Council Vice-President Lawton thanks Chief St. Sauveur for the service he has given to the Town of Smithfield, it is very much appreciated.

Motion is made by Council member Cerra, seconded by Council member Cavanagh, that the Smithfield Town Council hereby authorizes the employment contract for Richard P. St.Sauveur as Chief of Police for the period of July 1, 2020 through June 30, 2023. Motion is approved by a

unanimous 5/0 vote.

B. Consider, discuss, and act upon authorizing the ratification of the proposed

Collective Bargaining Agreement between the Town of Smithfield and Local 2050,

International Association of Firefighters, AFL-CIO.

Town Manager Rossi explains that he has reached out to the bargaining units to assist the Town with the budget this year, with no pay raises, three year contract taking a pay freeze as July 1, 2020. With a net total savings to the Town pf $237, 316, along with the elimination of a paid holiday as well as an early retirement incentive (of $20,000 to $30,000).

Motion made by Council Vice-President Lawton, seconded by Council member Cerra, that the Smithfield Town Council hereby authorizes the ratification of the proposed Collective Bargaining Agreement between the Town of Smithfield and Local 2050, International Association of Firefighters, AFL-CIO effective July 1, 2020 through June 30, 2023, Motion is approved by a

unanimous 5/0 vote.

C. Consider, discuss, and act upon authorizing the ratification of the proposed

Collective Bargaining Agreement between the Town of Smithfield and Smithfield

Lodge No. 17 Fraternal Order of Police.

Town Manager Rossi the Fraternal Order of Police has also agreed to a pay freeze for July 1, 2020 as well as a reduction in their clothing allowance of $300 with a savings in the upcoming year of $99,268. There is also an early retirement incentive which is a savings of $20,000 to $30,000 to the Town. Council President Alba and Town Manager Rossi thank the Collective Bargaining Units for working with the Town this year and recognizing the challengers the Town is facing.


June 2, 2020

Motion is made by Council Vice-President Lawton, seconded by Councilmember Cerra,that the Smithfield Town Council hereby authorizes the ratification of the proposed Collective Bargaining Agreement between the Town of Smithfield and Smithfield Lodge No. 17 Fraternal Order of Police effective July 1, 2020 through June 30, 2023. Motion is approved by a unanimous 5/0

vote.

D. Consider, discuss, and act upon authorizing the ratification of the proposed

Collective Bargaining Agreement between the Town of Smithfield and the Rhode

Island Laborers’ District Council on behalf of Local Union 1217 Affiliate of the

Laborers’ International Union of North America, AFL-CIO.

Town Manager Rossi explains that this bargaining unit have agreed to a one (1) year agreement, freezing all raises and extending the contract for one (1) year. Motion is made by Council Vice-President Lawton, seconded by Council member Cavanagh, that the Smithfield Town Council hereby authorizes the ratification of the proposed Collective Bargaining Agreement between the Town of Smithfield and Rhode Island Laborers’ District Council on behalf of Local Union 1217 Affiliate of the Laborers’ International Union of North America, AFL-CIO effective July 1, 2020 through June 30, 2021 for the Town Hall employees, Police Civilian Employees and Public Works. Motion is approved by a unanimous 5/0 vote.

E. Sitting as the Smithfield Water Supply Board, consider, discuss, and act upon

authorizing proposed water restrictions to the Water Supply Board customers

during the Tank Rehabilitation Project.

Gene Allen, Public Works Director, explains that the rehabilitation work on the Island Woods tank is progressing well, although there have been some delays because of frequent rain early on in the project, as well as shipping material due to the COVID-19 Pandemic. Work on the Island Woods tank is currently scheduled to be completed during the latter park of June, about two (2) weeks later than originally anticipated. The contractor will move to the Rocky Hill tank once the Island Woods tank is back in service. Director Allen explains that with warmer weather approaching he is requesting the Town Council’s consideration on implementing mandatory water use restrictions. The restrictions will ensure that water supplies remain consistent for all customers, particularly for fire protection or in the event of a water main break. Once approved a letter will be going out to each water customers outlining the water restrictions in detail, which will become effective June, July and August. Motion is made by Council Vice-President Lawton, seconded by Council member Cavanagh, that the Smithfield Town Council, sitting as The Smithfield Water Supply Board, implement mandatory water restrictions as previously outlined during the rehabilitation of the Island Woods and Rock Hill Water Storage Tanks. Motion is approved by a unanimous 5/0 vote.


June 2, 2020

F. Consider, discuss, and act upon authorizing the Town Manager to enter a three year

service contract with PRISM for the Smithfield Street Light Conversion and

Maintenance Program.

Kevin Cleary, Town Engineer, explains that the Town has successfully bid the project and collected bids specifically for the Town’s needs. Attached is a tabulation and estimate as well as the operating funds which would still be required. Prism is being recommended because they are a very qualified with a good competitive price. The recommendation is to authorize a three (3) year contract with PRISM using the unit prices as supplied within the bid pricing received on 01/21/2020 for the street light conversion and maintenance program.

Motion is made by Council Vice-President Lawton, seconded by Council member Kilduff, that the Smithfield Town Council hereby authorizes the Town Manager to enter a three year service contract with PRISM for the Smithfield Street Light Conversion and Maintenance Program, using said unit prices for select units and services as identified in the provided bid date of 01/21/2020. Motion is approved by a unanimous 5/0 vote.

VI. Public Comment

Town Manager Rossi explains that the Town is not planning to enforce a curfew at this time because they feel there are no threats to the safety of the Town at this time. The Town is fully aware of the situation throughout Rhode Island and of course if anyone sees any suspicious activity please contact the Smithfield Police Department at 231-2500 with information. Council President Alba states that the management of Smithfield Crossing retail mall with have heightened security as well.

VII. Announce any closed session votes required to be disclosed pursuant to Rhode


There were no votes taken in Executive Session this evening.

XIII. Adjournment.

Motion is made by Council Vice-President Lawton, seconded by Council member Kilduff, to adjourn the meeting. Motion is approved by a unanimous 5/0 vote.


Town Clerk

MINUTES OF SMITHFIELD TOWN COUNCIL MEETING VIA TELECONFERENCE Date: Tuesday, June 9, 2020 Place: Smithfield Town Hall Time: 5:00 P.M. Present: Town Council President Suzanna L. Alba Town Council Vice-President T. Michael Lawton Town Council Member Dina T. Cerra Town Council Member Sean M. Kilduff Town Council Member Maxine A. Cavanagh Town Manager Randy R. Rossi Town Solicitor Anthony Gallone, Esq. Town Clerk Carol A. Aquilante Town Manager Rossi explains the Tele-Conference procedure. I. Council President Alba calls the Tuesday, June 9, 2020 Smithfield Town Council

meeting to order at 5:00 p.m. II. Town Council President Alba offers a prayer. III. Salute to the flag. IV. Presentations: None.

V. Minutes: VI. Consider, discuss and act upon the following possible appointments and

reappointments: None. VII. Public Hearings: None.

VIII. Licenses: A. Consider, discuss, and act upon approving the following applications for temporary

expansion of Class B-Victualling and Class B-V Limited beverage licensed premises, as applied, subject to compliance with all State regulations local ordinances, and Executive Order 2020-02.

1. Biagio’s, 970 Douglas Pike

Motion is made by Vice-President Lawton, seconded by Council member Cavanagh, to consider, discuss, and act upon approving the following applications for temporary expansion of Class B-Victualling and Class B-V Limited beverage licensed premises, as applied, subject to compliance with all State regulations local ordinances, and Executive Order 2020-02.

1. Biagio’s, 970 Douglas Pike Motion is approved by a unanimous 5/0 vote.

Town Council Meeting June 9, 2020


X. New Business:

XI. Public Comment Council President Alba asks if the June 16, 2020 Town Council meeting can be changed to June 23, 2020. Hearing no objection from the other Town Council members, Town Manager Rossi agrees to change the June 16, 2020 Town Council meeting to Tuesday, June 23, 2020. Town Manager Rossi reminds the Town Council members about the EPA meeting on June 24, 2020 at 7:00 P.M, which addresses the Davis Site. XII. Announce any closed session votes required to be disclosed pursuant to Rhode


There were no votes taken in Executive Session this evening.

XIII. Adjournment.

Motion is made by Council Vice-President Lawton, seconded by Council member Kilduff, to adjourn the meeting. Motion is approved by a unanimous 5/0 vote.


Town Clerk

tKoton of ̂ mitfjfieli)64 FARNUM PIKE

SMITHFIELD, RHODE ISLAND 02917

PLANNING DEPARTMENT Telephone (401)233-1017

Fax (401)233-1091

MEMORANDUM

DATE: June 16, 2020

TO: Town Council ]

FROM:I t/]/

Michael Phillips, Town Planner 1/

RE: Request to Abandon Portions of Vera Drive

The enclosed petition to abandon portions of the Vera Drive right of way has beenreviewed by the Planning Department and is submitted to the Town Council forconsideration. The petition is submitted on behalf of JORICA DEVELOPMENT LLCand DAHLIA BONZAGNl, the land owners that abut the two small areas of the right ofway to be abandoned.

The Planning Board recently approved a subdivision that included the extension andreshaping of the Vera Drive cul de sac. The extension of the right of way left two smallportions of the old right of way that are no longer necessary for roadway purposes giventhe new configuration.

Pursuant to Rhode Island General Law Title 24 Highways Chapter 24-6, AbandonmentBy Towns, the Town Council of a community is authorized to abandon a roadway that nolonger serves a public purpose. The law also requires notice of the abandonment beprovided in a newspaper once a week for three (3) successive weeks prior to the meetingand, that those abutting the roadway to be abandoned receive personal notice.

Ownership of the roadway right of way areas that are abandoned revert to the abuttingowners.

Recommended Motion: That the Smithfield Town Council hereby schedules a publichearing on August 4, 2020 to consider the abandonment of portions of Vera Drive andprovide notice as required by R.l.G.L.

Attachments:

Petition to the Honorable Town Council to Abandon portions of Vera DriveAbandonment Plan

Exhibit A - Deed Descriptions

Memorandum

DATE: June 17, 2020

TO: Smithfield Town Council

FROM: Carol Banville – License Coordinator

SUBJECT: New Mobile Food Truck License for Palagi 2000, Inc. d/b/a “Palagi’s Ice Cream”

for the June 23rd Town Council Meeting

BACKGROUND:

The business listed below has filed for a new Mobile Food Truck License. The new Mobile Food Truck License requires a Rhode Island Mobile Food Truck Establishment Registration. The Mobile Food Truck License will expire on March 1st of each year. Palagi 2000, Inc. has already registered with the State of Rhode Island as a Mobile Food Truck Establishment, their license will now be a Mobile Food Truck License and will replace their Peddler’s License.

TOWN REVENUE:

The cost for a Mobile Food Truck License is $75. per year, however, if the Mobile Food Truck applicant has an existing restaurant then the fee would be $50. per year.

SUPPORTING DOCUMENTS:

Copy of application Copy of BCI- No record Retail Sales Permit Copy of Rhode Island Mobile Food Establishment Registration

APPROVAL STATUS:

All paperwork is complete for Town Council approval.

RECOMMENDED MOTION:

Move that the Smithfield Town Council consider, discuss and act upon approving a new Mobile Food Truck License, as applied, subject to compliance with all State regulations, local ordinances and a copy of their current Food Business License.

1. Palagi 2000, Inc. d/b/a “Palagi’s Ice Cream”, to sell only frozen desserts and frozen ice

cream from a truck with RI Reg. number 68952, 55 Bacon Street, Pawtucket.

Memorandum

DATE: June 17, 2020



SUBJECT: New Entertainment License for Coley, Inc. d/b/a “Kountry Kitchen” for the June

23rd Town Council Meeting

BACKGROUND:

Coley, Inc. d/b/a “Kountry Kitchen” located at 10 Smith Avenue, has applied for a new Entertainment License. The owner of the establishment was referred to the Smithfield Police Department in regards to a noise permit since they are requesting to have outdoor Entertainment.

TOWN REVENUE:

The cost for a new Entertainment License is $100. plus a one-time initial application fee of $15.

SUPPORTING DOCUMENTS:

Copy of license application Copy of BCI – No record Diagram of Entertainment area Copy of liability insurance

APPROVAL STATUS:


RECOMMENDED MOTION:

Move that the Smithfield Town Council consider, discuss and act upon approving a new Entertainment License for Coley, Inc. d/b/a “Kountry Kitchen”, for their business located at 10 Smith Avenue, as applied, subject to compliance with all State regulations and local ordinances.

Memorandum

DATE: June 17, 2020 TO: Smithfield Town Council FROM: Carol Banville – License Coordinator SUBJECT: Annual renewal of one (1) Holiday Sales License for the June 23rd Town Council

Meeting

BACKGROUND:

The business listed below has filed their application for renewal.

TOWN REVENUE:

The cost to renew the Holiday Sales License is $50.00 per year. APPROVAL STATUS:

Applications are complete for approval by the Town Council.

RECOMMENDED MOTION:

Move that the Smithfield Town Council consider, discuss and act upon approving the annual renewal of one (1) Holiday Sales License, as applied, subject to compliance with all State regulations and local ordinances.

1. BG Retail, LLC d/b/a “Famous Footwear #2027”, 371 Putnam Pike

Memorandum

DATE: June 17, 2020



SUBJECT: Annual renewal of one (1) Pool Table License for the June 23rd Town Council

Meeting

BACKGROUND:

The business listed below has filed their application for renewal.

TOWN REVENUE:

The cost to renew a Pool Table License is $20.00 for the first table and $10.00 for each

additional table.

APPROVAL STATUS:

All paperwork is complete for approval of renewal by the Town Council.

RECOMMENDED MOTION:

Move that the Smithfield Town Council consider, discuss and act upon approving the annual renewal of one (1) Pool Table License, as applied, subject to compliance with all State regulations and local ordinances:

1. The Last Resort, Inc. d/b/a “The Last Resort”, 325 Farnum Pike (one pool table)

Memorandum

DATE: June 17, 2020



SUBJECT: Annual Renewal of one (1) Peddler’s License for the June 23rd Town Council

Meeting.

BACKGROUND: The business listed below has filed their application for renewal. As required, a background check has been conducted on the owner of the business, and background checks on all drivers will be done as they are hired.

TOWN REVENUE:

The cost to renew the Peddler’s License is $100.00 per year.

APPROVAL STATUS:


RECOMMENDED MOTION:

Move that the Smithfield Town Council consider, discuss and act upon approving the annual renewal of one (1) Peddler’s License, as applied, subject to compliance with all State regulations and local ordinances.

1. NEFL, Inc. d/b/a “New England Lemonade”, to sell only frozen lemonade from a truck

with RI Reg. #186765, 280 Douglas Avenue, Providence.

Memorandum

DATE: June 10, 2020 TO: Smithfield Town Council FROM: Michael Phillips, Town Planner RE: Program Year 2019 Community Development Block Grant SUBJECT: Authorization of Program Year 2019 Community Development Block Grant (CDBG) Application BACKGROUND:

Statewide, approximately $5.2 million in Community Development Block Grant (CDBG) funds are available. The CDBG program is administered by the Office of Housing and Community Development (OHCD). Proposed project activities must address at least one of the National Objectives; (1) primary benefit to low and moderate income people; (2) elimination of slums and blight; or (3) urgent community need. Funding is typically provided for activities that provide for safe, decent and affordable housing, and activities that promote fair housing and the equitable distribution of housing related resources. The Town will also be considering projects that will be submitted under the Rolling Application cycle reserved for Housing Rehabilitation activities, Affordable Housing and Economic Development projects. Additionally, the Town was awarded $60,000 to assist micro businesses that have been affected by significant overall reduction in business activity as a result of COVID-19. The MicroE Program is a Community Development Block Grant (CDBG) funded program and subject to CDBG program regulations which is administered at the State level by the Office of Housing and Community Development (OHCD). ATTACHMENTS: List of proposed activities. PROPOSED MOTION:

WHEREAS, funds are available under the Rhode Island Small Cities Community Development Block Grant Program, administered by the Office of Housing Community Development, and;

WHEREAS, the Governor of the State of Rhode Island has authorized the Director of said Community Development office to disburse such funds; and,

WHEREAS, it is in the interest of the citizens of the Town of Smithfield that application be made to undertake a Small Cities Community Development program. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF SMITHFIELD: That the filing of this application for the amount of $422,200 to implement the activities proposed herein hereby authorized and that Randy R. Rossi is hereby authorized and directed to file this application with the Office of Housing Community Development, to provide any additional information or documents required by said office, to make any assurances required in connection with this program, to execute an agreement with the State of Rhode Island and to otherwise act as the Representative of the Town of Smithfield in all matters relating to this application and any award which may be based upon this application.

Proposed Activities Specific project activities that will be submitted for funding include the following (in order of priority): 1. East Smithfield Neighborhood Center Amount Requested: $400,000 This project involves providing funding to rehabilitate East Smithfield Neighborhood Center, which will be rehabilitated to allow the relocation and expansion of an existing food pantry, the creation of a satellite senior center, health and wellness programming and expansion of recreational services. 2. Looking Upwards Amount Requested: $22,200 This program will provide capital improvements to the residence of three disabled and low-moderate income Smithfield residents located at 27 Coolridge Avenue.

TOWN OF SMITHFIELD

COMMUNITY DEVELOPMENT BLOCK GRANT

Town of Smithfield 64 FARNUM PIKE

SMITHFIELD, RHODE ISLAND 02917 TELEPHONE (401) 233-1010 FAX (401) 233-1080

THE TOWN OF SMITHFIELD

STATE OF RHODE ISLAND AND PROVIDENCE PLANTATIONS RESOLUTION OF THE TOWN COUNCIL

WHEREAS: funds are available under the Rhode Island Community Development Block Grant Program, administered by the Department of Administration, Division of Planning, Office of Housing and Community Development; and

WHEREAS: the Governor of the State of Rhode Island has authorized

the Director of said department to disburse such funds; and

WHEREAS: it is in the interest of the citizens of the Town of Smithfield that application be made to undertake a local Community Development Program.

NOW THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF SMITHFIELD: That the filing of this application for the amount of $422,200 to implement the activities proposed herein herby authorized and that Randy R. Rossi, is hereby authorized and directed to file this application with the Office of Housing and Community Development, to provide any additional information or documents required by said office, to make any assurances required in connection with this program, to execute an agreement with the State of Rhode Island and to otherwise act as the representative of the Town of Smithfield in all matters relating to this application and any award which may be based upon this application. Passed as a Resolution of the Smithfield Town Council this 23rd day of June 2020. In witness whereof I have hereunto by the Smithfield Town Council Set my hand and affixed the official Seal of the Town of Smithfield this 23rd Day of June 2020. ___________________________ Carol A. Aquilante, Town Clerk Suzanna L. Alba President Smithfield Town Council

memorandum DATE: June 18, 2020 TO: Smithfield Town Council FROM: Randy R. Rossi, Town Manager RE: Contract for Grant Administration and Writing Services As we continue working towards locating alternative funding sources for a wide variety of projects, it is important to have the necessary resources for the Town to compete for these opportunities. Over this past year, we have had the pleasure of working with Lisa Andoscia, from Rosewood Consulting Company, who submitted numerous grant applications on behalf of the Town for various projects. I am proud to say that, as a result of Ms. Andoscia working in collaboration with Town departments and agencies, we were the recipients of the third largest award in the amount of $475,000 from RIDEM as part of the Wastewater Treatment Facility Resilience Fund to help fund the new aerated grit removal system at the Wastewater Treatment Facility. Additionally, the Town received the maximum award of $10,000 through the RI Foundation for a French-Quarter Post Clock for the East Smithfield Neighborhood Center. The scope of services will include, but not be limited to, the following: Work with the Town to establish projects and priorities in which to identify funding

opportunities. Perform grants administration: research, write, track and secure funding opportunities with

federal, state, local agencies/departments and private foundations. Coordinate securing support from, Congressional and State leaders, to secure maximum

amount of grant awards. Facilitate meetings and represent the Town with stakeholders who oversee funding

agencies and departments. Work with Town to draw down awarded funding, compliance and status reports. Consultant will provide advisement re: media coverage, public relations, community

outreach and project management for the Town as directed.

With Ms. Andoscia’s over 22 years of experience and expertise she will help aid the Town in its efforts to bring major projects to fruition. Below is a list of some of the projects that Ms. Andoscia has helped the Town secure funding to accomplish. $18,755 – RI Historic Preservation and Heritage Commission for the Town Hall

Window Project $20,182 – Washer/Dryer System for Firefighter Turnout Gear $7,500 – RI Foundation for Animal Welfare Program

MOTION: Moved that the Smithfield Town Council hereby awards a contract for Grant

Administration and Writing Services to Rosewood Consulting Company, LLC at a rate of

$4,000 per month from July 1, 2020 – June 30, 2021.

CONSULTING AGREEMENT This Agreement is entered into, effective July 1, 2020 by and between Town of Smithfield, RI, Office of the Town Manager (hereinafter the “Client”) and Rosewood Consulting, Inc., with an address of One Rosewood Drive, North Providence, RI 02904 (hereinafter the “Consultant”).

R E C I T A L S:

A. Client is a thriving municipality seeking new sources of revenue and grant

opportunities from the State and Federal Governments and private foundations for East Smithfield Neighborhood Center and other signature town projects.

B. Consultant has extensive experience, 22+ years, in grants administration, management, compliance and community and economic development.

NOW, THEREFORE, in consideration of the premises and mutual agreements hereinafter set forth, and other good and valuable consideration, the receipt and sufficiency which is hereby acknowledged and subject to the terms and conditions set forth herein, the parties agree as follows: 1. SCOPE OF SERVICES The Consultant will provide all of, but not limited to, the following services:

Work with the Town to establish projects and priorities in which to identify funding opportunities.

Conduct a needs assessment and develop a plan to identify funding sources to help meet the Town’s objectives.

Perform grants administration: research, write, track and secure funding opportunities with federal, state, local agencies/departments and private foundations.

Coordinate securing support from, Congressional and State leaders, to secure maximum amount of grant awards.

Track state and federal legislative initiatives pertinent to the Town’s operations. Facilitate meetings and represent the Town in front of stakeholders who oversee

funding agencies and departments. Conduct oversight of any administrative services necessary to meet grant

requirements. Comply with all grant program mandates and documentation requirements. Work with Client to draw down awarded funding, compliance and status reports. Manage the process of submitting required post-award reports to funder(s) and

assure that ongoing compliance is met. Attend regular, special and emergency meetings of the Town, if required. Preparation and/or review of reports and applications as requested by the Town. Coordinate with the Town Manager projects that are shovel-ready to secure

funding. Consultant will provide advisement re: media coverage, public relations,

community outreach and project management for Client as directed.

2. TERMS The term of this agreement commences on July 1, 2020 and enforced at the will of the Town Manager. 3. COMPENSATION Client agrees to compensate consultant a monthly retainer of $4,000 from July 1, 2020 – June 30, 2021. The Consultant will seek advance approval from the Client for any business travel and expenditures to Washington, DC. 4. CONSULTANT’S RELATIONSHIP All employment taxes such as FICA, FUTA, and FIT, and expenses and benefits associated with employment will be the responsibility of the Consultant. The Client will have no obligation to provide Consultant with any benefits other than the compensation set forth in Paragraph 3. 5. OWNERSHIP OF INFORMATION All Client originals and documents, proposals, reports, agreements and memoranda of any other information relating to Consultant’s work under this Agreement shall be the property of Client and shall be kept confidential in accordance with the provisions of Paragraph 6, Confidentiality. Consultant acknowledges that Client may use this information for any purpose whatsoever and Consultant agrees to transfer to Client any and all rights, title and interest in such information. 6. CONFIDENTIALITY The Consultant will not, divulge or appropriate for its own use or communicate to any third party any of the trade secrets or other confidential information or knowledge in the possession of the Consultant relating to the Company’s business or affairs. Confidential information shall include, by way of example, but not limitation, internal communications, business plans, proposed bids, marketing information and internal communication related to the Client.

7. ASSIGNMENT, SUCCESSORS AND ASSIGNS This agreement is a personal contract and obligations hereunder may not be sold, transferred or assigned. The invalidity or unenforceability of any particular provision of this agreement shall not affect the other provisions hereof and this agreement shall continue in effect without said provision and will be interpreted to reflect the original intent of the parties. 8. GOVERNING LAW The formation of the agreement and the rights and obligations of the parties hereunder shall be governed by and exclusively construed in accordance with the laws in the State of Rhode Island. 9. ENTIRE AGREEMENT By entering into this agreement, all prior negotiations, representations and discussions contain the entire understanding between the parties concerning the subject matter hereof. This agreement shall not be modified except by written notice and signed by an authorized representation of each party. IN WITNESS WHEREOF, the Parties hereto by their respective and duly authorized officers have hereunto set their names.

BY: ___________________________ Lisa M. Andoscia Rosewood Consulting, Inc.

BY: ___________________________ Mr. Randy Rossi Town Manager

DATE:

TOWN OF SMITHFIELD

ASSESSOR

Drew Manlove, AAS (401) 233-1014 www.SmithfieldRI.com

Assessor’s Office 64 Farnum Pike

Smithfield, RI 02917

MEMO

Date:

To: Smithfield Town Council

From: Drew Manlove, Assessor

Re: Tax Abatements

BACKGROUND:

Abatements are granted by the assessor as a result of assessment appeals on real estate, motor

vehicles, and personal property. Adjustments are also made to motor vehicle tax bills to correct for

incorrect data received from the Rhode Island Division of Motor Vehicles, including incorrect tax

town and registration data. The tax collector may also request the abatement of uncollectible taxes.

FINANCIAL IMPACT:

Total abatements for this period = $

ATTACHMENTS:

Tax Abatement Detail Report

MOTION:

Moved that the Smithfield Town Council approve the tax abatements in the amount of $

The abatements contained herein

are submitted for your approval by:

Drew Manlove, Assessor

Town of Smithfield

Assessor TAX ABATEMENT DETAILPresented to Town Council on

June 16, 2020

ACCOUNT # PROPERTY TYPE PROPERTY OWNER PRIOR ASSESSMENT REVISED ASSESSMENT REASON ABATEMENT

03-2921-99 Motor Vehicle DANIEL P COMFORT $14,223 $1,783 MV Totaled $435.39

Real Estate Subtotal $0.00

Motor Vehicle Subtotal $435.39

Tangible Subtotal $0.00

Total Abatements $435.39

Town Council Authorization:

smithfield town council meeting · 6/23/2020 · smithfield town council approve the application...

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