SmartPhone Biz Apps | Supplier Portal

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  • SMARTPHONE BIZAPPS

    SmartPhone Biz Apps Ltd 2013-2016

  • SmartPhone Biz Apps Ltd 2013-2016

    SmartApp Supplier Portal

  • SmartPhone Biz Apps Ltd 2013-2016

    SmartApp Supplier User Roles

    SmartAppPortal

    AccountPayable

    Purchasers/Buyers

    Suppliers

    Better Decision Capability

    Increased Productivity

    Reduced Transaction Cycle

    Reduced Cost

    Anytime Anywhere

    Information on Finger Tips

    Increased Productivity

    Reduced Transaction Cycle

    Reduced Cost

    Anytime Anywhere

    Reduce Payment Delay

    Improve Visibility

    Improved Communication

  • SmartPhone Biz Apps Ltd 2013-2016

    SmartApp Supplier Portal Functionality

  • SmartPhone Biz Apps Ltd 2013-2016

    SmartApp - Supplier Portal App

  • SmartPhone Biz Apps Ltd 2013-2016

    Supplier Portal - AppsPurchase Orders | Confirmation | Shipping Notification | Bids | Quotations

  • SmartPhone Biz Apps Ltd 2013-2016

    Supplier Portal App | Supplier Orders

  • SmartPhone Biz Apps Ltd 2013-2016

    Supplier Portal App | PO Acknowledgement

  • SmartPhone Biz Apps Ltd 2013-2016

    Supplier Portal App | Shipping Notification

  • SmartPhone Biz Apps Ltd 2013-2016

    Supplier Portal App | Bids

  • SmartPhone Biz Apps Ltd 2013-2016

    Supplier Portal App | Quotation

  • SmartPhone Biz Apps Ltd 2013-2016

    Supplier Portal - AppsPO Invoice | Non PO Invoice | Invoice Discount | Communication

  • SmartPhone Biz Apps Ltd 2013-2016

    Supplier Portal App | PO Invoice

  • SmartPhone Biz Apps Ltd 2013-2016

    Supplier Portal App | Non PO Invoice

  • SmartPhone Biz Apps Ltd 2013-2016

    Supplier Portal App | Invoice Discount

  • SmartPhone Biz Apps Ltd 2013-2016

    Supplier Portal App | Technology Architecture

    SAP / Oracle / Sage / Inhouse

    BackendSystems

    Middleware

    Cloud orOn premise Server

    SmartPhoneBiz App

    Web ServicesHttp/https

    FTP/SFTP/FTPSHttp/https

    SMA Database

  • SmartPhone Biz Apps Ltd 2013-2016

    Supplier Portal App | Process Flow

    SAPSystem

    Smart App Portal

    Supplier Orders

    Supplier PO Invoice

    PO Acknowledgement

    Advance Shipping Notification

    Supplier NonPO Invoice

    Scanned Invoice Data Correction

    RFQ Quotation

    BidInvitation Bid

    SupplierRegistration

    SupplierPerformance

    SupplierSurvey

    SupplierCommunication

    Master Data

    PO Data

    Your CurrentChannel for

    P2P Processing

    Purchaser

    Shopper

    Your existingScanning &

    OCR

    Supplier 2

    Supplier 1

    Supplier 1

    SupplierSystem

    Work Flow

  • SmartPhone Biz Apps Ltd 2013-2016

    Supplier Portal App | Clerk Invoice Matching Tool [option 1]Paper basedInvoice Data

    Smar

    t A

    pp

    Po

    rtal

    Scanning OCR

    AP TeamPurchasing

    Login

    SupplierLogin

    SmartApp Portal Corrections-By AP Team -By Suppliers

    sFTP, Web Service

    Matching

    Validation

    Self LearningMachineEngine

    Backend

    HistoricData

    Smart AP-Clerk takes invoice datafrom OCR, matching is performed,matched data sent back to OCRsoftware

    Dependency : OCR should be capable of input/output of invoice data to SmartApp.

    Will need a supplier based switch on the OCR to route invoices to SmartApp Portal.

  • SmartPhone Biz Apps Ltd 2013-2016

    Supplier Portal App | Clerk Invoice Matching Tool [option 2]Paper basedInvoice Data

    Smar

    t A

    pp

    Po

    rtal

    Scanning OCR

    AP TeamPurchasing

    Login

    SupplierLogin

    SmartApp Portal Corrections-By AP Team -By Suppliers

    sFTP, Web Service

    Matching

    Validation

    Self LearningMachineEngine

    Backend

    HistoricData - PO

    Invoic

    e Data

    sFTP Web Service

    Smart AP-Clerk takesinvoice data from SAP,matching is performed,matched data sent back toBackend

  • SmartPhone Biz Apps Ltd 2013-2016

    Supplier Portal App | Clerk Invoice Matching Tool

    Priority 1 Preferred Rules (Manually maintained)

    Matching Order

    Rule 1A Exact match of Invoice and PO item textRule 1B Fuzzy match of Invoice and PO item text (Example - 80% match)Rule 1A Key word search match of Invoice and PO item text

    Priority 2 Based on Historic Data

    Rule 2A Exact match of Invoice and PO item textRule 2B Fuzzy match of Invoice and PO item text (Example - 80% match)Rule 2A Key word search match of Invoice and PO item text

    In case of matching still fails after applying above rules then the invoice will be listed to an exception forthe Supplier or AP team. They will manually perform the assignment of PO item and the system willstore this mapping for future matching. This will act like a self learning capability of the solution.

  • SmartPhone Biz Apps Ltd 2013-2016

    sales@smartphonebizapps.comHow about a demo!!!

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