St. Luke’s Episcopal School Trade Fair Friday March 6, 2015

Dear Parents, The ideas have begun swirling around us as your children anticipate the time honored tradition of the St. Luke’s Trade Fair! In preparation for the event, we will be passing helpful information to you so that you can stay appropriately informed and involved. Trade Fair “lessons” will primarily be taught through math classes. Students in grades 5 through 8 will work in groups of four to design, propose, plan, market, and execute their trade fair “business.” Students may choose a partner to work with from their class and teachers will assign pairs to work together. All Trade Fair information and documents will be shared with your children on google drive and can be found on the SLES website. For a list of business specifics, please see the Trade Fair Q&A. All students are expected to be full participants in the process and in the fair itself. Trade Fair offers a real-world entrepreneurial experience in business. The process is comprehensive and involves a profit and loss sheet that accounts for material costs, labor, gross profits, net profits and charity donations. Collaboration and organizational skills are also reinforced in this project. While there is freedom to choose the name, logo, etc. for a business, students are required to create their own products using purchased or recycled materials. With imagination and creativity flowing, our young entrepreneurs may just come up with the ‘next big thing!’ Pending approval, services and home baked goods are also options. (Lunch will not be served that day as it is an early dismissal day.) Included in this packet is a calendar of important due dates, business ideas from Trade Fairs past, a business plan guideline, blank copies of the business proposal, business plan, checkbook, and profit/loss statement. The calendar of events and the explanation of these items will be managed by your child’s math teacher in the coming weeks. After a business plan is approved, careful record keeping of costs is crucial for this project to be a successful teaching tool. Please keep receipts for purchased items. In keeping with the theme of cost management, materials and cash donations from adults will not be allowed. After the fair, ‘businesses’ will pay back costs to the contributing adults and a 10% charity fee. The students will then be able to split the profits among their group. Together, we can make this an enjoyable and educational memory for your child! We thank you in advance for your support of this tradition and look forward to seeing you on March 6. Please feel free to contact your child’s math teacher or me for any questions or concerns you may have. Sincerely, Susie Parker STEM Department Chair, St. Luke’s Episcopal School

February 2015

Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7

Trade Fair information packets go home

8 9 10 11 12 13 14 Business

proposals due to math teacher

Business proposals due to math teacher

Business proposals due To math teacher

15 16 17 18 19 20 21 President’s Day

School Holiday Return business proposals to students. Introduce business plans to students

Business plans due back to math teachers

22 23 24 25 26 27 28 Advertising

posters due at morning carpool

Posters hung Posters judged Trade Fair flyer sent home w/ items for sale and prices

March 2015

Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7

Assign booths Tape floors 12-3 Booth set up 4-6

TRADE FAIR 9-11:30

8 9 10 11 12 13 14 Spring Break Spring Break Spring Break Spring Break Spring Break

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

Trade  Fair  Day    -­‐  Friday  March  6,  2015    7:30-­‐8:00     Parents/students  may  drop  off  items  in  the  gym    8:00-­‐8:10     Students  report  to  advisory    8:15-­‐8:30     Chapel    8:30-­‐8:55     Set-­‐up  booths    9:00-­‐11:00     Trade  Fair  hours  of  operations    11:00       Clean  up  begins    11:00-­‐11:25     Team  Leader  from  each  business  must  check  out  with              

math  teacher                                      -­‐Completed  Profit  Loss  Statement  with  ALL  receipts                                                                                -­‐Charity  Fee  of  10%  paid  to  school    11:30                          Early  dismissal.    No  Lunch/No  After  School  Care          ***  For  your  convenience,  booths  may  be  set  up  and  decorated  on  Thursday  March  5,  4pm-­‐6pm  

29) Pin It

1) MuoustacheManiac

Trade  Fair  Q&A    Who  participates  in  Trade  Fair?    

● 5th  -­‐8th  graders  sell  their  goods  and  or  services  as  group  partners  with  4  students  to  a  group  

● ALL  students,  faculty,  staff  and  visiting  parents  are  customers.    What  type  of  merchandise/services/entertainment  may  be  sold  at  Trade  Fair?  

 ● School  approved,  home  made  products,  foods  and  services  ● Use  your  imagination!  

 What  items  will  NOT  be  allowed  at  Trade  Fair?    

● Live  Merchandise  ● Cascarones,  silly  string,  colored  hair  spray  (or  any  other  flammable  

product  in  a  can)  ● Any  toy,  game,  or  food/beverage  considered  unsafe  for  children,  

including  dry  ice  ● Disappearing  ink  ● Karaoke  machines  ● Video  games  ● Anything  involving  getting  wet  or  spilling  water  ● Branded  merchandise  ● Jails  of  any  sort  ● No  raffles  or  games  of  chance  

 What  are  the  guidelines  for  Trade  Fair?    

● Merchandise/service  proposals  will  be  approved  on  a  first  come,  first  served  basis  by  the  Trade  Fair  math  teacher  committee  

● Some  duplication  of  services  may  be  allowed.  ● Businesses  are  assigned  an  8x10  booth  space  and  must  restrict  their  

business  to  this  space  ● All  parents  are  encouraged  to  attend.    Parents  should,  however,  limit  

their  participation  to  that  of  a  spectator  and  booth  set-­‐up  assistant  only  and  not  that  of  a  business  partner.    This  allows  students  the  thrill  of  successful  entrepreneurship.  

● Businesses  choosing  to  rent  equipment  must  produce  a  good  or  service  and  must  have  a  rental  contract  with  the  cost  clearly  stipulated.      Rental  costs  of  equipment  may  not  exceed  $75.00.  

● Every  item  must  be  assigned  a  cost.    Nothing  can  be  donated.    Receipts  are  necessary  at  checkout  time.  

● 10%  of  a  businesses  profits  are  paid  to  SLES  and  will  be  given  to  charity  

● Gloves  must  be  worn  when  handling  food  items.    Gloved  students  may  not  handle  money.  

● Only  students  are  allowed  to  run  a  booth.    What  am  I,  as  a  merchant,  responsible  for  bringing  to  my  booth  on  Trade  Fair  Day?    

● Start  up  change  of  $25.00  (Quarters  and  $1.00  bills)  in  a  reliable  money  box,  pencil,  paper  

● Table,  chair,  and  or  merchandise  display  structures  (please  label)  ● Booth  decorations  (optional),  with  appropriate  necessities  to  put  

them  up  (tape,  scissors,  etc.)  ● Electrical  extension  cord  (labeled),  if  approved  beforehand    ● Trash  bags  for  clean  up  ● All  receipts  and  completed  profit/loss  statement  due  before  you  leave  

 What  is  the  advertising  poster?  

● Each  business  must  prepare  one  poster  board  (size  22x28)  advertising  their  products  or  services  

● Due  on  Monday  Feb  23  at  morning  carpool  ● Business  name,  product(s)  or  service(s)  you  are  selling  and  the  selling  

price(s)  must  appear  on  poster  ● Your  full  names,  grade  and  math  teachers  name  must  be  listed  on  the  

BACK  of  the  poster    (student  names  on  the  front  of  the  poster  will  be  disqualified  from  judging)  

● Misspelled  words  or  brand  name  labeling  on  posters  will  be  disqualified  from  judging  

         

BUSINESS  PROPOSAL      

St.  Luke’s  Episcopal  School  Trade  Fair  March  6,  2015  (Only  ONE  proposal  per  business)  

 DUE  TO  MATH  TEACHERS:    Wed  Feb  11  -­‐  Fri  Feb  13  

     

Business  Partners:    (4  to  a  team)    

Name__________________________________       Advisor_________________    Name__________________________________       Advisor_________________    Name__________________________________       Advisor_________________    Name__________________________________       Advisor_________________      Lead  student  contact  name:_____________________________________________      Products  or  services  offered  for  sale.      Please  be  specific:                  Will  you  need  an  electrical  outlet?__________________________________________________________    If  yes,  what  will  you  need  electricity  for?__________________________________________________    __________________________________Office  Use  Only_____________________________________________    Date  and  time  of  application:___________________________________________________________________________________      Date  of  approval:____________________________________________________________      

St.  Luke’s  Trade  Fair    

Trade  Fair  Business  Plan  Guidelines  

 As  part  of  the  Trade  Fair  experience,  all  groups  are  required  to  prepare  and  submit  a  business  plan.    A  Business  Plan  is  necessary  to  start  a  new  business.    It  is  an  organizational  tool  for  the  entrepreneur.    By  answering  some  key  questions  BEFORE  Trade  Fair,  you  will  have  more  confidence  in  your  business.    The  more  you  know  about  your  business,  the  better  chance  your  group  will  have  to  succeed.    Your  business  plan  should  include  the  following  categories:    

• Business  Name  • Business  Goals  • Target  Market  • Estimate  of  Costs,  Sales,  and  Profits  • Assignment  of  responsibilities  among  partners  

   BUSINESS  NAME:    We  know  what  you  are  selling,  but  under  what  name  will  you  market,  or  sell  your  product?    For  instance,  would  Krispy  Kreme  be  as  popular  if  the  name  was  A  Sugar  Coated  Donut  Store?    BUSINESS  GOALS:    Be  very  specific  and  exact  about  what  you  are  selling.    Will  you  offer  a  service  or  a  product?    Will  you  be  manufacturing  products  or  purchasing  them  for  resale?    Some  of  you  have  listed  many  items  to  sell.    This  is  the  time  to  think  about  the  logistics  of  making  and  displaying  ALL  these  different  items.    SALES  &  MARKETING:    Who  exactly  will  be  buying  your  product(s)?    Will  you  market  to  younger  or  older  students?    Will  you  market  to  all  ages?    To  help  you  decide  this,  we  are  providing  you  with  the  demographics  of  the  St.  Luke’s  student  body  that  will  be  present  at  the  Trade  Fair.    

AGE  GROUP   TOTALS  PK-­‐3  &  PK-­‐4   41  

Kinder  –  2nd  Grade   97  3rd  –  5th  Grade   87  6th  –  8th  Grade   97  

TOTAL   322      For  example,  you  have  decided  to  sell  bookmarkers.    Your  group  decides  together  that  both  boys  and  girls  would  buy  bookmarkers.    After  further  discussion  with  your  partners  and  observations  of  younger  siblings,  your  group  decides  that  only  children  in  PK3-­‐PK4  would  buy  bookmarkers.    THAT  is  your  TARGET  MARKET.  Your  advertising  (poster)  should  be  geared  towards  your  target  market.  

FINANCIAL:    ESTIMATE  OF  COSTS,  SALES,  AND  PROFIT:  You  know  your  product  and  who  will  buy  it.    If  you  know  that,  then  you  can  estimate  costs,  sales  and  profit.    There  are  41  potential  buyers  of  your  bookmarkers  (number  of  PK3-­‐PK4  students  at  SLES).    Will  ALL  of  these  children  buy  bookmarkers?    How  many  other  bookmarker  sellers  will  be  there?    The  Trade  Fair  booth  list  says  there  is  one  other  booth  selling  bookmarkers  from  you.    You  have  decided  to  sell  your  bookmarkers  for  $2.25  each,  so:         SALES     41  bookmarkers  @  $2.25      $92.25       COSTS     41  bookmarkers@  $1.00     -­‐$41.00       GROSS  PROFIT            $51.25         10%  paid  to  SLES  for  charity       -­‐  $5.13           NET  PROFIT             $46.12    ASSIGNMENT  OF  RESPONSIBILITIES  AMONG  PARTNERS:        This  is  a  very  important  step.    Decide  among  yourselves  NOW  what  the  different  responsibilities  will  be  before,  during  and  after  TRADE  FAIR.    You  must  all  agree  who  will  perform  these  duties.    Using  our  bookmarker  example,  again:    Who  will:  

o Make  the  poster    (All  partners  should  share  this  part)  o Make  bookmarkers?    (All  partners  will  share  this  part)  o Bring  bookmarkers?  o Bring  start  up  change?  o Bring  tables,  decorations?  o Bring  pencil,  paper,  and  calculator?  o Bring  electrical  cords  (if  needed)?  o Bring  trash  bags?  o Work  the  different  shifts  in  booths?  o Clean  up?    (All  partners  will  share  this  part)  o Fill  out  profit/loss  sheet  and  check  out  with  math  teacher?  

                             

 Business  Plan  Example  

 Partners:       Mary  Jones,  Jen  Garza,  Michael  Smith,  and  Joe  Taylor    Business  Name:    Wacky  Bookmarkers    Business  Product/Service:    We  will  make  and  sell  fun,  crazy  colored  bookmarkers.    Sales  &  Marketing:    Our  target  market  is  children  in  PK3-­‐PK4.    We  will  advertise  our  product  with  a  colorful  poster  and  by  decorating  our  booth  at  Trade  Fair.    Financial:    Estimate  of  Costs,  Sales  and  Profit:    There  are  41  children  in  our  target  market  and  there  is  one  other  booth  selling  bookmarkers  so  we  believe  that  we  could  sell  27  bookmarkers.    

SALES     41  bookmarkers  @  $2.25      $92.25       COSTS     41  bookmarkers@  $1.00     -­‐$41.00       GROSS  PROFIT            $51.25         10%  paid  to  SLES  for  charity       -­‐  $5.13           NET  PROFIT             $46.12    Assignment  of  Responsibilities:    All  of  us  will  make  the  bookmarkers.    Mary  has  agreed  to  bring  the  start  up  change.    Jen  will  bring  the  table  and  pencil,  paper  and  calculator.    Michael  will  bring  the  trash  bags  and  decorations.    Joe  will  bring  the  poster  and  check  out  with  the  math  teacher.    Below  is  out  schedule  for  the  day  of  Trade  Fair:    8:30-­‐9:00       Mary,  Jen,  Michael  and  Joe  (set  up/decorate  if  not  done  earlier)  9:00-­‐9:30     Mary  and  Michael  9:30-­‐10:00     Jen  and  Joe  10:00-­‐10:30     Mary  and  Jen  10:30-­‐11:00     Michael  and  Joe        

 

BUSINESS  PLAN    

ST.  LUKE’S  EPISCOPAL  SCHOOL  TRADE  FAIR  MARCH  6,  2015    

PLAN  DUE  TO  MATH  TEACHERS:    FEBRUARY  20,  2015  (Only  one  plan  per  business)  

 Partners:______________________________________________    ________________________________________________    ________________________________________________________      ________________________________________________    Business  Name:_______________________________________________________________________________________    Product  or  Service:___________________________________________________________________________________    Proposed  Sales  &  Marketing/Advertising:_________________________________________________________        Financial:    ESTIMATE  of  Costs,  Sales,  and  Profit:         SALES  (what  do  you  expect  to  earn?)      $_____________         COSTS  (what  are  your  costs?)                        -­‐    $_____________                         GROSS  PROFIT  (sales  minus  costs)        $_____________         10%  Booth  Rental  to  St.  Luke’s          $_____________                                                                  (given  to  charity)                         NET  PROFIT  (gross  minus  10%)        $_____________      Assignment  of  Responsibilities:    What  is  each  partner  responsible  to  complete.    (Be  specific.)          Below  is  our  schedule  for  the  day  of  Trade  Fair:    Assign  times  for  each  partner  to  be  at  the  booth.  

8:45-­‐11:30    

 9:00-­‐9:30     _____________________________________________________    9:30-­‐10:00     _____________________________________________________  10:00-­‐10:30     _____________________________________________________  10:30-­‐11:00     _____________________________________________________  

                                                     11:00-­‐11:30     CLEAN  UP  (ALL  PARTNERS  SHARE  IN  CLEAN  UP)  

PROFIT/ LOSS STATEMENT  

 

 Business Name: ________________________________ Booth Number:_____  

Total money at end of Trade Fair $___________  

Money for change at start of Trade Fair: - $___________  

(Change provided by: _____________)  

EQUALS: $___________ (total sales)  

************************************************************************  

TOTAL SALES: $_____________  

COST OF SUPPLIES: (subtract) - $_____________    

PROFIT EQUALS: $_____________ (profit/loss)  

10% Charity Fee TO SCHOOL: Profit X .10 = - $_____________ (charity)  

(Profit minus 10% charity fee equals net profit)  

NET PROFIT EQUALS: $______________ (net profit)  

 

NET PROFIT $ ____________ divided by number of members _____= $ ______________  

(profit to each member)  

 

 

Accepted by _______________________________ Date: _____________  

 

 

St. Luke’s Trade Fair