sixth monthly report 2013/14

CIVILIAN SECRETARIAT FOR POLICE

SIXTH MONTHLY REPORT

2013/14

Civilian Secretariat for Police

Presentation to the Portfolio Committee of Police15th October 2013


1st Quarter Expenditure

204/20/23

Description

Annual budget

allocation R'000

April R'000

May R'000

JuneR'000

Total 1st Quarter

R'000

% of budget

2013/14

% of budget

2012/13

Administration 9 330 833 1 269 1 314 3 415 37% 20%

Partnership 3 529 178 379 445 1 003 28% 34%

Policy & Research 2 025 213 258 495 965 48% 23%

Legislation 1 379 20 22 56 97 7% 27%

Monitoring & Evaluation 8 788 99 166 232 497 6% 17%

Personnel costs 57 772 3 016 3 411 3 343 9 770 17% 12%

Total 82 823 4 359 5 505 5 885 15 748 19% 15%


2nd Quarter Expenditure (Cumulative)

304/20/23

Description

Annual budget allocation R'000

April R'000

May R'000

June R'000

July R'000

Aug R'000

Sep R'000

2nd Quarter Cumulative

R'000

% of budget

2013/14

% of budget

2012/13

Administration 9 330 833 1 269 1 314 775 533 522 5 245 56% 35%

Partnership 3 529 178 379 445 698 376 150 2 226 63% 67%

Policy & Research 2 025 213 258 495 124 349 390 1 827 90% 62%

Legislation 1 379 20 22 56 99 87 143 426 31% 36%

Monitoring & Evaluation 8 788 99 166 232 201 215 343 1 256 14% 24%

Personnel costs 57 772 3 016 3 411 3 343 3 359 3 545 3 461 20 135 35% 27%

Total 82 823 4 359 5 505 5 885 5 255 5 104 5 008 31 115 38% 30%


2nd Quarter Expenditure Summary (Cumulative)

404/20/23

DescriptionAnnual budget

allocationR'000

Total 2nd quarter

R'000

% of budget

2013/14

% of budget

2012/13

Operational expenditure 25 051 10 980 44% 39%

Personnel costs 57 772 20 135 35% 27%

Total 82 823 31 115 38% 30%


Proposed 2013/14 Budget Adjustments

504/20/23

ProgrammesAnnual budget

allocation R'000

Reallocation R'000

Revised budget

R'000

Administration 9 330 - 9 330 Partnership 3 529 1 500 5 029 Policy & Research 2 025 750 2 775 Legislation 1 379 2 745 4 124 Monitoring & Evaluation 8 788 (3 050) 5 738 Personnel costs 57 772 57 772 Total 82 823 1 945 84 768


FUNDING REQUIREMENTS: 2013/14 – 2016/17

604/20/23

Programmes 2013/14 2014/15 2015/16 2016/17

R'000 R'000 R'000 R'000

Administration 40 556 42634 45429 47797

Partnerships 12 846 13696 14589 15363

Policy and Research 9 119 9697 10317 10864

Legislation 3 675 4085 4407 4641

Monitoring and Evaluation 18 572 14727 16027 16873

Total 84 768 84 839 90 769 95 538


ADMINISTRATION

1. Office of the Secretary• Greater coordination of MINMEC meetings through better use of reporting• Alignment of Provinces progressing with all provinces now establishing Secretariat structures• Process to becoming a designated department being finalised

2. Human Resource Management• Approved disciplinary policy being implemented• Approved Human Resource plan being implemented• Skills audit finalised• Improved monitoring of compliance issues related to sick leave, recruitment, selection, and attendance

3. Supply Chain Management• Procurement planning introduced for all units and monitoring of performance against plan.• Supply Chain Management policy finalised and being workshopped with Units• Finalised physical asset verification

4. Financial Management• Shared services with IPID as opposed to SAPS being developed• Better budget monitoring implemented• Treasury engaged regarding final requirements for designated department

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ADMINISTRATION

FACTORS IMPACTING ON SERVICE DELIVERY

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Challenges Mitigation of Challenges

Filling all vacant post and failure to find suitable candidates

Better selection processes being implemented

Shared service level agreement with SAPS

Working with IPID and other departments on shared services

Insufficient office space Agreement to relocate the CSP


PARTNERSHIPS

1. Civil Society Partnerships•Western Cape faith based engagements were initiated as part of implementing crime prevention and safety programmes (focus is on youth and the elderly)•Agreement reached between Civics and Unions on implementation of crime prevention initiatives. Working groups established with FAWU and police unions•Established a working group with Traditional leaders in Limpopo•Buy in from stakeholders to launch the campaign. Awaiting launch date

2. Intergovernmental Relations•The target was to establish 8 by the end of second quarter, but 16 were established•All provinces now have CSF facilitation forums which are being monitored on a quarterly basis•Extended working relations with Cogta,/Salga. GIZ is assisting with facilitation.•Developed a programme with Department of Social Development on the participation of Provincial Departments of Safety on the social sector EPWP

3. Community Outreach•Target of five Izimbizo/Public Participation outreach meetings were held in (Mannenburg, Gugulethu, Mitchel’s Plain, Phillipi and Jabulani)•The CPF training committee was established and a manual is being drafted•Participation in the Eldorado Park area. Focus on Drug abuse

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PARTNERSHIPS

4. Public Private Partnerships•Engagements held with the University of Johannesburg to focus specifically on student safety •Second phase of visit hosted jointly by CSP/Agri SA and FAWU now being rolled out•Small Business Anti-Robbery Strategy finalised and approved


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Readiness of municipalities to implement CSFs

SALGA agreed to facilitate municipal engagements on CSF implementation and provincial departments facilitating implementation of policy and providing resources

Dysfunctional Dev Coms/JCPS structures at Provincial level

National Dev Com engaged and all provinces being visited

Absence of common CPF training Programme

National training Committee established


POLICY & RESEARCH

1. Policy• The Green Paper on Policing was approved for public comment by Cabinet & provincial

consultations were held between June & August• All submissions were considered & the drafting of the White Paper on Policing commenced• Consultation and research completed for Use of Force Policy. Currently at drafting phase• Finalised responses for the detective dialogue & presented to the Portfolio Committee on Police

Commenced with drafting a Detection Policy

2. Research• An assessment of crimes in rural areas (3 provinces) was conducted and a report was developed

(Special project)• Finalized together with Provincial Secretariats, Rural Safety project proposal and questionnaires• International conference being finalized for early 2014 and study tour at end 2013

3. Resource Information Centre• Installation of the Library cataloguing system • Police legislation database developed • All reports relating to policing dealt with in Parliament were collated

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POLICY & RESEARCH

12


Timeframes allocated for completion of Green Paper on Policing public consultations exceeded desired timeline

Due consideration to be given to timeframes arising out of developing comprehensive policies

Costing for gazetting & advertising Green Paper exceeded allocated budget

Due consideration to be given to costing arising out of developing comprehensive policies

Progress with Provincial Secretariats on Rural safety project hampered due to capacity constraints

Liaise with provincial officials on significance of capacity issues, timely submissions & delivery

Cooperation from SAPS on Detectives Dialogue initially poor

Work at building relationship with SAPS


LEGISLATION

• Finalisation of the Dangerous Weapons Bill• Introduced Criminal Law (Forensic Procedures) Amendment Bill 2012• Finalised and presented to Parliament the policy on Selection of Offences

for DPCI• Tabled National Instructions on Fingerprint Legislation• Finalised with Provinces Regulations for the Secretariats• Tabled the Protection from Harassment National Instructions • Conducted a diagnostic assessment of Review of South African Police

Service Act

13


LEGISLATION


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Unit not fully capacitated Final post to be filled by 1 November 2013

Capacity in drafting of legislation Training being undertaken

Delays in presentation of legislation More realistic planning of legislation


MONITORING & EVALUATION

1. Police Performance• 117 oversight visits based on the National Monitoring Tool (NMT) were conducted instead of the 110

planned (the figure excludes Q2 visits). A trends analysis report based on the visits was produced.

• An analysis of the SAPS 2014/15 APP was produced.

• Phase I of the Frontline Service Delivery project was undertaken. 94 of the 100 sampled police stations were visited. Phase II (follow-up visits) will be conducted during this quarter and the final report is due by the end of the 2013/14 fy.

2. Police Conduct• 254 service delivery complaints were handled and an analysis thereof compiled.

• Established a working group to develop a complaints management system for the organization

• Facilitated the implementation of IPID recommendations through a joint forum comprising of SAPS, IPID and CSP

• Analysis of the quality of IPID recommendations conducted

3. Compliance • 61 DVA Audits were conducted for Q1. Reports for Q2 are due by 18 October 2013.• The DVA report to Parliament was compiled and presented to the Portfolio Committee on Police and the

National Council of Provinces.

• A dialogue on Improved police response towards safe, violent free communities for women and girls was held with civil society and government departments.

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MONITORING & EVALUATION

4. Evaluations • Finalisation of the evaluation of the Resolving of Crime (ROC) report• Developed TORs and tools for the following evaluations:

• Quasi-experimental evaluation of ROC

• Implementation evaluation of SAPS Garages – Outsourcing


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Access to information •Engagements with the SAPS and IPID•Strengthen planning processes

Delays in the establishment of the NMET Tender awarded and the system is expected to be deployed by the end of the 2013/14 fy.

CIVILIAN SECRETARIAT FOR POLICE 17

THANK YOU

sixth monthly report 2013/14

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