SIS Pre-Implementation Project Update

March 2013March 2013

Project MethodologyProject Initiation

T h l P i Ph ITechnology Preview

Business Process Analysis

Phase INeeds

Assessment

Requirements Gathering

Gap Analysis

Assessment

Ph II Gap Analysis

SIS Options Assessment

Phase IIOptions &Readiness

Readiness AssessmentAssessment

Project Timeline – Phases I & II

Project Timeline: – Phases III & IV

Fall Semester Activities• SIS Technology Previews

four previews: Ellucian Banner Kuali Oracle/PeopleSoft– four previews: Ellucian Banner, Kuali, Oracle/PeopleSoft, SAP

• Business Process Analysis (BPA) Visioning sessions

– 103 participants across six business functions/units103 participants across six business functions/units• Admissions, Advising, Bursar, Financial Aid, One Stop, Registrar

D t d hi h l l i i f t d t lif l– Documented high-level vision for student lifecycle

– Identified ‘ideal characteristics’ for future processes

Fall Semester Activitiesh i l i i &• Technical interviews & survey

• Business Process Analysis (BPA) “As Is” sessionsBusiness Process Analysis (BPA) As Is sessions (final group completing this week)– 156 processes documented across ten business units156 processes documented across ten business units

• Admissions, Advising, Bursar, Clermont College, College of Law, College of Medicine, Financial Aid, One Stop, Registrar, UC Blue Ash

• Requirements Gathering– 39% overall participation (322 of 827 invitees)

– >75% average participation in key functional areas & IT

Spring Semester Activities• Readiness Assessment

– interviews with 44 selected stakeholders (1/24 – 2/15)

– university community readiness questionnaire (2/11 – 2/25) 20% average participation (155 of 783 invitees)

• Critical Issues & Risk Analysis sessions (1/30 – 1/31)20 j t t b d 2 t i itt– 20 project team members and 2 steering committee co-chairs

Spring Semester Activities• Recommendation decision making matrix reviewed by

Council of Deans and Faculty Senate (3/13)

• CPS Requirements Gap Analysis

• CPS Options Assessment Analysis

Key Dates and EventsR di t t b d li d t th St i• Readiness report to be delivered to the Steering Committee and Sponsors (4/1)

• Options report to be delivered to the Steering Committee and Sponsors (4/2)Committee and Sponsors (4/2)

• Options report recommendations scored by the• Options report recommendations scored by the Steering Committee using decision making matrix (4-17)17)

• Recommendation provided to the Sponsors (May)

C ll i t P j t S i (CPS)Collegiate Project Services (CPS) Assessment Deliverables

Implementation R diReadiness

Assessment

SIS O iSIS Options Assessment

Wh t i R di A t?What is a Readiness Assessment?An analysis of how well­prepared UC is toAn analysis of how well prepared UC is to implement a modern student information system.system.  

The assessment will be based on sixteen “readiness” factors which CPS has found to be predictive of successful ERP implementation projects in higher education.  

I l t ti Bl i t El tImplementation Blueprint Elements Implementation Communication Implementation

Timeline

R li i B d

Communication Plan

C i i l I LiRealistic Budget

Project Organization

Critical Issues Lists

Risk Mitigation j g

Roles & Responsibilities

gPlans

StaffingResponsibilities Table

Staffing recommendations

Training PlanTraining Plan

Wh t i O ti A t?What is an Options Assessment?Comparison of major studentComparison of major student information systems in the market and their compelling differences toand their compelling differences to provide a ranking and recommendation for UC.

What are the Options for UC?

Single Vendor

Multiple Vendor

Multiple SourceVendor  

ERP Vendor ERP 

Source ERP 

Solution Solution  Solution

H CPS C ll t O ti D tHow CPS Collects Options Data

Technical Interviews & SurveySoftware & Services Vendor DataSoftware & Services Vendor Data

Collection i i lCPS “Experiential” DataIndustry Awareness & Researchdus y wa e ess & esea cRequirements Fit-Gap

How CPS Analyzes the OptionsSolution Offerings

• Match to Functional Needs S i Ali• Strategic Alignment

• Time to SolutionT t l C t f• Total Cost of Ownership

• Solution Track RecordUC Needs

Solution Track Record• Technology Framework• Deployment OptionsDeployment Options• Others…

Questions Comments orQuestions, Comments, orConcerns?

Visit www uc edu/sisVisit www.uc.edu/sisE-mail to sis@uc.edu