sip guidelines 2013

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XIMJSummer Internship Programme

SIP 2013)

General Guidelines01. For each area of specialization, a group of faculty members will be assigned with

one of them as the coordinator of the group. Thus, there will be four groups offaculty members for the four areas of specialization.

02. The group leader will coordinate the activities of the group and also guide thestudents specializing in the respective area.

03. The following are the specific responsibilities of each group:a) Have a discussion with the respective students and find out their fields of

interest within the overall area of specialization; b) Group the students on the basis of their broad interest and form groups of

three to five;

c)

According to the number of groups of students, identify suitableorganizations and carry out the initial negotiations with theseorganizations;

d) Get the official letter from the Placement Coordinator, if that is requiredand send it to the Organizations;

e) Orient and guide the students to carry out the SIP;f) Ensure that every student is under the guidance of one particular Faculty

member, who will guide, monitor and assist the student in his/her SIPwork and finally assess the performance.

04. The assignment for SIP will be in groups of three to five, as far as possible.However, each student is expected to work independently on one topic that

has been approved by the guide and the respective organization.05. In order to groom the students well to meet the challenges of the corporate or

development world and to enable them to carry out their SIP with full attentionand concentration, no student will be permitted to take up SIP in or around onesown home town.

06. The Coordinator of each group will keep the Director & Placement Coordinatorinformed of the progress of the work of the Students under the care of that group.

07. On April 10 & 11, 2013 broad orientation will be given on specific issues relatedto the field of specialization. The orientation aims to make the students confidentin handling the SIP.

08. The Guides will make themselves familiar with the guidelines and adhere strictlyto these guidelines, while guiding the students.

09. The students will collect the Organizational Profile and the relevant data on theresearch topic, during the orientation period, with the help of the guide.

10. During the SIP, in case someone has a problem or doubt, he/she can consulthis/her immediate guide in the organization and for academic inputs he/she canconsult the faculty guide through emails or phone calls.

11. The students should be in touch with their respective guides continuously,through emails & telephone. Students should send weekly progress report to theirguides through e-mails or by post. A record of the number of contacts will bekept by the respective guides. The minimum number of email contact is: Eight .

12. For the field work, the students will be guided by the respective Organization andthey will carry out the field work strictly on the basis of the expectations of the


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Organization. At the same time, they will gather data for writing the SIP Reporton their return to the Institute.

13. The students are expected to spend a total of 2 Months on the field for theSummer Internship Programme, commencing on April 15, 2013 and the studentswill remain on the field till June 15, 2013, thereafter they will go for theirsummer vacation only after taking permission from their respective guide.

14. The students should obtain a completion certificate from the HR head of theorganization on the letterhead and also a feedback form duly filled and sealed byhis/her immediate supervisor in the organization before leaving.

15. The third Semester commences on July 01, 2013 and the students are expectedto arrive in the hostel on June 30, 2013 . Immediately after their return (withintwo or three days by July 03, 2013 evening), they will submit a report of theiractivities in the field to their respective guide. From July 04, 2013 onwards, theywill begin their report-writing work, under the supervision of their respectiveguide.

16. The students are expected to meet their guides regularly during the time ofreport-writing. The minimum number of visits to the guide is: Four (initialdiscussion, submission of the outline, first draft, second draft). The final report

should be submitted to the Guide on or before July 18, 2013 by 5.00 pm.

cademic GuidelinesThe ObjectivesThe Summer Internship Programme (SIP) aims at widening the student's perspective

by providing an exposure to real management organizational and environmentalsituations. Positioned between the first year and the second year, this programme isthe most effective aid in enabling the students to relate management theory to

practice.

The main objectives of SIP are as follows:01. To help the student apply the knowledge and techniques learnt in the first year

to real business problems and to test out and enrich ones understanding,knowledge and skills;

02. To help the student gain an insight into the real working of the organizationsand to gain deeper understanding of specific functional areas;

03. To help the students to appreciate the linkages among different functions anddevelop a realistic managerial perspective about organizations in their totality;

04. To help the student in exploring career opportunities in their areas of interest;05. To sensitize the students towards management/organizational issues and to

help them identify the constraints and opportunities for development;

06. To provide the students an opportunity to get an in-depth study of themanagement/organizational issues;

07. To link the theoretical inputs given during classroom sessions with a practicalexposure, during which the students conduct field-based scientific andempirical research;

08. To provide the students an opportunity for the practice of research skills,especially, the formulation of research questions and hypothesis, datacollection, data analysis, critical reflection on the available data and researchreport writing;


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09. To enable the students to develop their analytical, critical, creative, innovative,communicative and decision-making skills in the development field;

10. To teach the students the methodology and importance of the process ofdocumentation (photo, audio, video);

11. To help the students to learn to prepare, implement, and monitor management/development related projects on burning issues;

12. To identify and develop success stories/case studies.

The Procedure

During the Orientation Classes, the students will be given inputs and practicalexercises on the Basics of Research Methodology and its links with differentFunctional Area of Management existing in organizations -- Human Resource,Marketing, Finance and Rural Management. The faculty will guide the studentskeeping in mind his/her area of specialization, research methodology and theorganisations where they do their SIP. The entire aim of this exercise is to promotecritical and analytical thinking among students.

In the Organization, the student works, either individually or in a team, under thecounsel of an executive (Project Guide/HR Manager) who supervises and evaluatesthe performance of the student during his/her SIP period and sends a feedback on thesame to the Institute. The student prepares and submits a report to his/her respectiveOrganization and gives a presentation to the organization, if necessary, keeping inmind the requirements of that Organization.

The Components of the SIP Report

The SIP report should be a "reflection" paper, which broadly describes the workexperience of the student. The following components are to be included:

1. A brief description of the organization -- its history, vision-mission, organizationalculture, administration, functional areas of work;2. Description of the study of an issue or a problem or a challenge the organization

faces, as directed by the management of that organization;3. Where possible, relating the study to relevant classroom experiences or the

theoretical inputs;4. Reflections on the usefulness or relevance of the theoretical inputs for the field

work carried out during the SIP.

Important Point to be kept in Mind by the Guides and the Students

This report should be a completely personali zed one, wi thout blindly copying f romany existing source, except for relevant references and quotations. Any reportwhich is not or iginal and per sonali zed wil l not be approved. I t is the responsibi li tyof the Gui de to ensure that the report i s prepared according to thi s prescri ption.


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No of Pages for Different Sections

Title Page (one page)Declaration by the Student (one page)Declaration by the Guide (one page)Acknowledgement (one page)

Contents (one page)List of Tables (one page)List of Figures and Charts (one page)Executives Summary (Two pages)

Introduction (Max 3 pages )1. Background of the Study;2. Need/Rationale of the Study;3. Objectives;4. Section details.

Methodology (Max 2 pages)1. Research design -- Research Techniques; Research Tools2. Sampling design3. Source & Type of data Qualitative; Quantitative4. Method of Data Analysis5. Constraints of the Study, if any

Organizational Profile (Max 5 pages)1. Vision & Mission2. Goal3. Activities4. Physical/Geographical boundaries5. Political boundary6. Basic Demographic profile of the people residing in the area

Analysis and Discussion (Max 10 pages)

Summary and Conclusion (Max 3 pages)

References (Max 1 page)

Annexure

Maps; Questionnaire/Schedules; Photographs (Max 7 pages)

Total Max 40 pages (including Annexures)


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Instruction regarding the style of the Report

Page Number: At bottom rightFont size: 12 for the Text and 16 for the Main Titles and 14 for the Sub-titlesType: Times Roman

Alignment: Right JustifiedSpacing: 1.5

Reference Style

Books: Surname, First name, Title of the Book (in Italics), edition, and Publishersname, Place of publication, Year of publication, Page no.

Articles: Surname, First name, title of the article (within inverted commas), Title ofthe Journal (in Italics), Volume, No, Year of publication, Pages.

Internet: Surname, First name, Title of the Article/e-article (within invertedcommas), title of the book or Journal (in Italics), Year of publication. Retrieved ondate.


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[TITLE / FRONT PAGE]

A Report

on

[Name of the SIP Report]

Submitted toXIMJ

Xavier Institute of Management, Jabalpur

As Partial Fulfillment of the Requirements for the

Post Graduate Diploma in Management[Month and Year]

Under the Guidance of[Name of the Guide]

Submitted by

[Name of the student]

XIMJ

Mandla Road, Tilheri, Jabalpur (MP)


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Each Certi f icate/Declar ation has to be prin ted in a separate page. The Cer ti f icateby the Guide has to be in the Institutes Letterhead

Certificate by the GuideThis is to certify that [Name of the Student] has carried out this project report titled[Title of the Report], as partial fulfillment of the requirements for the Post Grad uateDiploma in Management (2012-14), under my guidance during the academic session2012-13.

It is also certified that the report presented embodies the original work of the student.The present report can be forwarded for evaluation.

[Name of the Guide]Signature

Date:

---------------------------------------------------------------------------------------------------

Declaration by the Student

I hereby declare that this project report titled [Name of the Report] has beensubmitted by me for the award of the degree of Post Graduate Diploma inManagement, as partial fulfillment of the requirements for the Post Graduate Diplomain Management (2012-14).

This is the result of original work carried out by me. This report has not beensubmitted anywhere else for award of any other degree/diploma.

[Name of the student]Signature of the Student:

Date:


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Assessment Format by the SIP Organization

Basic Information1. Name of the Organization:

2. Name of the Person in-charge of the SIP Student:

3. Name of the Student:

4. Number of days of SIP assignment:

Performance Assessment (Kindly assess the performance of the student on the basis ofthe following scale, in which 0 = the lowest and 9 = the highest)

01. 0 1 2 3 4 5 6 7 8 9 Punctuality in reporting for duty02. 0 1 2 3 4 5 6 7 8 9 Manner of carrying out the work assigned03. 0 1 2 3 4 5 6 7 8 9 Regularity in reporting to the Supervisor04. 0 1 2 3 4 5 6 7 8 9 English Language capability05. 0 1 2 3 4 5 6 7 8 9 Personal conduct and behaviour06. 0 1 2 3 4 5 6 7 8 9 Analytical capability07. 0 1 2 3 4 5 6 7 8 9 Objectivity in making assessment and judgments08. 0 1 2 3 4 5 6 7 8 9 Team spirit09. 0 1 2 3 4 5 6 7 8 9 Clarity of thought and expression10. 0 1 2 3 4 5 6 7 8 9 Managerial ability11. 0 1 2 3 4 5 6 7 8 9 Proficiency in the field of specialization12. 0 1 2 3 4 5 6 7 8 9 Personal maturity13. 0 1 2 3 4 5 6 7 8 9 Reliability in carrying out ones responsibility 14. 0 1 2 3 4 5 6 7 8 9 Time Management in completing the work15. 0 1 2 3 4 5 6 7 8 9 Quality of the field work16. 0 1 2 3 4 5 6 7 8 9 Report Presentation17. 0 1 2 3 4 5 6 7 8 9 Quality of the Report

Signature of the Supervisor/person in-charge:

Date:


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SIP Assessment Format

No Areas of Assessment Maximum Actual

01 Assessment Report from the OT Organizations 10

02 Contact with the Faculty Guide during field work 1003 Consultation with the Guide while writing the Report 10

05 Field Research Report -- Content 35

06 Field Research Report -- Language 15

07 Viva on the Report 20Total 100


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SIP Guides for Different Specialisation (2013)

Human Resource: 1. Nivedita Abraham (Head) 2. Kamna Michael4. Fr. Bernard Bara, SJ5. Dr. Uma Saha6. Anchal Mishra

Finance: 1. Fr. Sanjay Kujur, SJ (Head)2. Ankit Khare3. Pawan Paharia

4. Ritesh Singh

Marketing: 1. Dr. Namrata Vasudeo Jasrotia (Head) 2. Ashish Khalkho3. Dr. Shabeen Ara4. Cecil Anthony

Rural Management: 1. Mehul Chauhan (Head)

2. Dr. J. R. Jha3. Fr. Sebastian Lakra, SJ4. Dr. Jogendra Pathak5. Ansu Abraham

Total number of Students for Different Specializations (2013)

1. Human Resource: 152. Finance: 173. Marketing: 114. Rural Management: 195. Telecom Management: 01

sip guidelines 2013

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